Sap Co Real Life Sample Configuration Guide

CO Configuration Document
Last changed on: Last changed by: CO Team Version: 0 Page:

Date:23rd April ‘05 Page 1 of 103
Table of Contents
1 Part-1: Organisation Structure................................................................................4

1.1 Maintain Controlling Area..................................................................................4
1.2 Assign Company Code to Controlling Area........................................................7
1.3 Maintain Controlling Area................................................................................10
1.4 Maintain Versions.............................................................................................16
1.5 Change Message Control..................................................................................20
2 Part-2: Global Settings............................................................................................23
3 Part-3: Baseline Settings.........................................................................................24

3.1 Profit Center Accounting...................................................................................24
3.1.1 Set Controlling Area......................................................................................24
3.1.2 Create Dummy Profit Center.........................................................................26
3.1.3 Maintain Controlling Area Setting................................................................28
3.1.4 Set control parameters for Actual data..........................................................30
3.1.5 Maintain Plan Versions..................................................................................32
3.1.6 Analyze Settings............................................................................................34
3.1.7 Update Basic Settings....................................................................................40
3.1.8 Allow Balances To Be Carried Forward.......................................................42
3.1.9 Maintain Retained Earnings Accounts..........................................................44
3.1.10 Maintain Document Types for Local Documents.....................................46
3.1.11 Define Number Ranges for Local Documents...........................................48
3.1.12 Maintain Document Types........................................................................54
3.1.13 Define Number Ranges for Local Documents...........................................56
3.1.14 Choose Accounts.......................................................................................58
3.1.15 Derivation Rules for Finding the Profit Center.........................................60
3.1.16 Transfer FI Actual Data.............................................................................63
3.1.17 Transfer MM Actual Data.........................................................................65
3.1.18 Transfer SD Billing Documents................................................................67
3.1.19 Transport Settings for Actual Postings......................................................69
3.2 Multiple Valuation Approaches/Transfer Prices..............................................71
3.2.1 Maintain Currency and Valuation Profile......................................................71
3.2.2 Assign Currency and Valuation Profile to Controlling Area.........................74
3.2.3 Create Versions for Valuation Methods........................................................76
3.2.4 Activate Valuation Areas for Material Ledger..............................................81
3.2.5 Set Up Transfer Prices in a Production System.............................................84
3.2.6 Multiple Valuation Approaches: Check/Execute Activation........................86

3.2.7 Basic Settings for Pricing..............................................................................88
3.2.8 Advanced Settings for Pricing.......................................................................96
3.2.9 Settings for Internal Goods Movements........................................................99
3.2.10 Production Startup for Material Ledger...................................................101

1 Part-1: Organisation Structure
1.1 Maintain Controlling Area

Config-ID and Title: Maintain Controlling Area
Organization/Area: CO
ERP Responsible: CO Team
File CO Configuration Document -
Name: Mission Excellence.Doc
Responsibility: CO Team Status: Open / Closed
Header Details
Description: Maintain Controlling Area
Transaction Code: SPRO
Menu Path: IMG -> Enterprise Structure -> Definition -> Controlling ->
Maintain Controlling Area -> Maintain Controlling Area
Client dependent settings: Yes / No

Screen Entry Details
FIELDS VALUES COMMENTS

Controlling Area 1000 You can define your Controlling Area along with its
description in this step.
Thereafter by double-clicking the 1000 line, basic details
can be maintained as shown in next screen.


Controlling Area 1000 For the Controlling Area 1000, make settings as above.

1.2 Assign Company Code to Controlling Area

Config-ID and Title:
Assign Company Code to
Controlling Area
Name: PCA Project Glen mark
Header Details
Description: Assign Company Code to Controlling Area
Menu Path: IMG -> Enterprise Structure -> Assignment -> Controlling ->
Assign Company Code to Controlling Area


Controlling Area 1000 In the step "Assign Company code to Controlling Area”,
you can assign either one on multiple company codes to
your controlling area based on setting done in earlier step
for “Assignment Control”. For assignment, click on the
‘Assignment of company code’ tab appearing in the upper
left screen. After this, you will get the following screen.


Company Codes 1000 In this screen, by pressing ‘New Entries’ tab in the menu
2000 bar, you can enter the company codes to be assigned to
3000 the Controlling Area.
5100
6100

1.3 Maintain Controlling Area

Config-ID and Title: Maintain Controlling Area
Name: PCA Project Glenmark
Header Details
Menu Path: IMG -> Controlling -> General Controlling -> Organisation ->
Maintain Controlling Area -> Maintain Controlling Area


Controlling Area 1000 In this screen, you select the Controlling Area for which
the various CO components are to be activated or
deactivated based on the requirement. To do the same,
select the controlling area and press tab ‘Activate
component/control indicators’ in the upper left screen.
Next screen is displayed.


Year 1977 In this screen, you have to enter the fiscal year for which
2001 onwards the components / control indicators are to be
activated. The settings are done right up to year 9999 by
default & hence need not be done for each & every year
as can be seen in the next screen. Double-clicking o the
year line will take you to next screen.


Controlling Area 1000 In this screen, activate the components as required. After
the same is done, come back to the original screen to
define the standard hierarchy for cost centers as shown
next.


Controlling Area 1000 Now, to define the standard hierarchy of the cost centers,
double click on the controlling area line. In the next
screen displayed, define the standard hierarchy for the
cost centers.


Controlling Area 1000 As explained earlier, in this screen, the cost center
standard hierarchy is now defined as GLENMARK. To
change this hierarchy, click on the pencil on the right
hand side in the same line.

1.4 Maintain Versions

Config-ID and Title: Maintain Versions
Name: PCA Project Glen mark
Header Details
Maintain versions


Version 0 In this screen, you enter the settings for the version ‘0’
1 which is default version for recording actual data and final
90 plan data. Due to activation of ML, we have also activated
version ‘90’. For making settings for profit center
accounting for the version ‘0’ or ‘90’, select the same and
click on ‘Settings for Profit Center Accounting’ tab.
Following screen is displayed.


Controlling Area 1000 In this screen, check the boxes of ‘online-transfer’ and
‘Line items’ for the year 2007 to enable the system to
transfer the line-item-wise data to Profit Center
Accounting online for actual & planning respectively. After
the settings are done click on green arrow to return back
to the original screen. Again select the line for version ‘0’
and click on ‘Settings for each fiscal year’ to enter fiscal
year dependent settings as shown in the next screen.


Controlling Area 1000 In this screen, Settings are done for enabling the
integrated planning and copying of version from one to
another.

1.5 Change Message Control

Config-ID and Title: Change Message Control
Header Details
Description: Change Message Control
Change Message Control


Application Area KS In this IMG activity you set the appearances of system
messages to meet your requirements.
You can do the following:
 Determine the message type (error, warning, note)
 Deactivate messages completely
You can also make different settings for online and background
processing. This facility is to be used sparingly as it deals with
the standard message control.
In the screen enter the application area for which the

message control is to be changed and press enter to get
next screen.


Controlling Area 1000 Now set the message control as required as shown
above.

2 Part-2: Global Settings

No global settings were changed for PM modules

3 Part-3: Baseline Settings
3.1 Profit Center Accounting

3.1.1 Set Controlling Area
Config-ID and Title: Set Controlling Area

Organization/Area: PCA
Header Details
Description: Set Controlling Area

Transaction Code: OKKS
Menu Path: IMG -> Controlling -> Profit Center Accounting -> Basic Settings
-> Set Controlling Area


Controlling Area 1000 Before starting any configuration for Profit Center
Accounting, run this Transaction Code to ensure that you
are working for correct controlling area. Specify the
controlling area in this screen for which the configuration
is to be done.

3.1.2 Create Dummy Profit Center
Config-ID and Title:

Create Dummy profit Center
Header Details
Description: Create Dummy Profit Center

Transaction Code: KE59
Menu Path: IMG -> Controlling -> Profit Center Accounting -> Master Data ->
Create Dummy Profit Center -> Create Dummy Profit Center


Profit Center DUMMY
Controlling Area 1000
Name Dummy Profit
Center
Long Text Dummy Profit
Center
Person responsible *
Department *
Profit Center Group Non-assign First Create this node using TCode KCH5

3.1.3 Maintain Controlling Area Setting
Config-ID and Title: Maintain Controlling Area Setting

Header Details
Description: Maintain Controlling Area Setting

Transaction Code: 0KE5
Menu Path: IMG -> Controlling -> Profit Center Accounting -> Basic Setting ->
Controlling Area Setting -> Maintain Controlling Area Setting


Standard Hierarchy GLENMARK
Elim. Of Int. Bus. Vol.
PCtr Local Currency 30
Type
Profit Center Local INR
Currency
Store Trans. Curr.
Valuation View Profit center This is due to activation of TP & ML, else Legal Valuation
Valuation is maintained.
ALE Distribution No Distribution to
Method other systems

3.1.4 Set control parameters for Actual data

Config-ID and Title: Set control parameters for actual
data
Header Details
Description: Set Control parameters for actual data

Transaction Code: 1KEF
Menu Path: IMG -> Controlling -> Profit Center Accounting -> Basic Setting ->
Controlling Area Setting -> Activate Direct posting -> Set Control
parameters for actual data


From year 2007 For 2001 up to 2006, since PCA was not active, line item
check box is not ticked.
Locked
Line item Check
Online transfer Check

3.1.5 Maintain Plan Versions

Config-ID and Title: Maintain Plan Versions
Header Details
Description: Maintain Plan Versions

-> Controlling Area Settings -> Activate Direct Postings -> Plan
Versions -> Maintain Plan Versions


Version 0 Above configuration has already been explained.

3.1.6 Analyze Settings

Config-ID and Title: Analyze Settings
Header Details
Description: Analyze Settings

-> Controlling Area Settings -> Activate Direct Postings ->
Analyze Settings






In all the above screens, ensure for error messages
displayed by the system, if any. Correct the errors. If no
error messages are displayed, proceed to the next
transaction for updating the settings in the relevant tables
as shown in the next screen.

3.1.7 Update Basic Settings

Config-ID and Title: Update Basic Settings
Header Details
Description: Update Basic Settings

-> Controlling Area Settings -> Activate Direct Postings -> Update
Basic Settings


After the transaction is executed, system will display the
message ‘The PCA control entries for Controlling area
1000 are correct’. Now all the settings made for
controlling area are updated by the system in its tables.

3.1.8 Allow Balances To Be Carried Forward

Config-ID and Title: Allow Balances To Be Carried
Forward
Header Details
Description: Allow Balances To Be Carried Forward

Transaction Code: 2KET
-> Balance Carryforward -> Allow Balances To Be Carried
Forward


Carry-forward Check After ensuring the checking of radio button as above,
allowed execute. This settings enables the system to enable
carry-forward of the PCA balances from one fiscal year to
next after the year-end closing. The sum of P&L accounts
go and sit in the ‘Retained earning G/L account’ which is
defined in the following step.

3.1.9 Maintain Retained Earnings Accounts
Config-ID and Title: Maintain Retained Earnings

Accounts
Header Details
Description: Maintain Retained Earnings Accounts

-> Balance Carryforward -> Maintain Retained Earnings
Accounts


Controlling Area 1000 In the defined retained earning account the sum total of
P&L Accounts gets accumulated.
Ret. Earning A/c 1112000 Save.

3.1.10 Maintain Document Types for Local Documents

Config-ID and Title: Maintain Document Types for
Local Documents
Header Details
Description: Maintain Document Types for Local Documents

Transaction Code: GCBA
Menu Path: IMG -> Controlling -> Profit Center Accounting -> Planning ->
Basic Settings for Planning -> Maintain Document Types ->
Maintain Document Types for Local Documents


Doc. Type P0 Standard SAP Doc. Type
TC Check Transaction Currency Box
C2 Check Additional Currency Box
C3 Check Additional Currency Box
Balance Check 0 Can be 0,1 or 2 based on requirements.

3.1.11 Define Number Ranges for Local Documents

Config-ID and Title: Define Number Ranges for
Local Documents
Header Details
Description: Define Number Ranges for Local Documents

Transaction Code: GB02
Menu Path: IMG -> Controlling -> Profit Center Accounting -> Planning ->
Basic Settings for Planning -> Maintain Document Types ->
Define Number Ranges for Local Documents


In this screen you first select the document type for which
the number ranges are to be maintained. To select the
document type go to ‘Groups – Maintain’ in the menu bar
to get the next screen.


Document Type p0 Check box In this screen check box for document type ‘p0’ is
selected for which the number ranges are to be
maintained. Now, select ‘Interval – Maintain’ to get the
next screen.


Document Type p0 Check box In this screen Enter the company code for which the
number ranges are to be maintained and press enter.


Document Type GI Check box Number ranges are maintained year-wise. To enter the
number ranges for the year 2007, first keep the cursor on
the existing year and follow the above menu path. You
will get the next screen.


Document Type GI Check box Enter the number ranges against 2007 year as shown
above & click on ‘plus’ icon to incorporate the same in the
range table. Save thereafter.

3.1.12 Maintain Document Types

Config-ID and Title: Maintain Document Types
Header Details
Description: Maintain Document Types

Transaction Code: GCBX
Menu Path: IMG -> Controlling -> Profit Center Accounting -> Actual Postings
-> Basic Settings: Actual -> Maintain Document Types


Doc. Type A0 A0 is the standard SAP Doc. Type.
TC Check box Above document types are maintained for Actual data
posting directly in PCA.
C2 Check box
C3 Check box
Bal.Check 0
Description As required. Save.

3.1.13 Define Number Ranges for Local Documents

Config-ID and Title: Define Number Ranges for
Local Documents
Header Details
Description: Define Number Ranges for Local Documents

Transaction Code: GB02
-> Basic Settings: Actual -> Define Number Ranges for Local
Documents


As in the case of planning, follow the same procedure to
define the number ranges for Actual local PCA
documents. Finally you will get the following screen.

3.1.14 Choose Accounts

Config-ID and Title: Choose Accounts
Header Details
Description: Choose Accounts

Transaction Code: 3KEH
-> Choose Additional Balance Sheet and P&L Accounts ->
Choose Accounts


For each Balance Sheet GL barring Debtors & Creditors
reconciliation GLs, we have to maintain this default
assignment of GL accounts to the profit center. In case
user do not enter the profit center at the time of entry or it
does not get derived otherwise, system picks up the profit
center for that GL account from this default assignment.

3.1.15 Derivation Rules for Finding the Profit Center

Config-ID and Title: Choose Accounts
Header Details
Description: Choose Accounts

Transaction Code: 3KEI
-> Choose Additional Balance Sheet and P&L Accounts ->
Derivation Rules for Finding the Profit Center


Derivation Rule Here, you can define a derivation rule for defaulting the
profit center for the combination of GL account, company
code, business area & valuation area as shown in the
next screen. Double-click on the ‘derivation rule’ to see or
maintain the derivations for profit center defaulting.


Account No. Specify the profit center for each of the combinations of
the account number & co. code as shown above.
Co. Code
Profit Center

3.1.16 Transfer FI Actual Data

Config-ID and Title: Transfer FI Actual Data
Header Details
Description: Transfer FI Actual Data

-> R/3 Internal Data Transfer -> Transfer FI Actual Data


Company Code 1000
Fiscal year 2005
Period
Document No. 1001994025 FI Doc. No. which does not exist in CO
Document date
Posting Date
Test run Check box Check for test run
List posted document Check box Check for details
Check for existing Check this box if entire doc. Is not posted.
record
Reversal Check box Necessary if doc. Is partially posted in CO
Transfer from SD, Sometimes required to post from MM & SD modules if
MM & HR docs related transactions does not work. Execute

3.1.17 Transfer MM Actual Data

Config-ID and Title: Transfer MM Actual Data
Header Details
Description: Transfer MM Actual Data

Transaction Code: 1KEC
-> R/3 Internal Data Transfer -> Transfer FI Actual Data


Company Code 1000
Fiscal year 2007
Period
Document No. 78000028219 MM Doc. No. which does not exist in CO
Document date
Posting Date
Test run Check box Check for test run
List posted document Check box Check for details
record
Reversal Check box Necessary if doc. Is partially posted in CO, Execute. Rest
of the procedure is same as shown for 1KE8 transaction.

3.1.18 Transfer SD Billing Documents

Config-ID and Title: Transfer SD Billing Documents
Header Details
Description: Transfer SD Billing Documents

-> R/3 Internal Data Transfer -> Transfer SD Billing Documents


Company Code 1000
Sales Organisation
Distribution Channel
Division
Billing Doc. No. 4200020200 SD Doc. No. which does not exist in CO
Billing Date
Test Run Check box
Log Check box To view the detailed log
record
Reverse Check box Necessary if doc. Is partially posted in CO, Execute. Rest
of the procedure is same as shown for 1KE8 transaction.

3.1.19 Transport Settings for Actual Postings

Config-ID and Title: Transport Settings for Actual
Postings
Header Details
Description: Transport Settings for Actual Postings

Transaction Code: 0KES
Menu Path: IMG -> Controlling -> Profit Center Accounting -> Tools ->
Transport Customizing Settings -> Transport Settings for Actual
Postings -> Transport Settings for Actual Postings


Controlling Area 1000
Control Parameters Check Box

3.2 Multiple Valuation Approaches/Transfer Prices

3.2.1 Maintain Currency and Valuation Profile
Config-ID and Title: Maintain Currency and

Valuation Profile
File CO Configuration Document
Name:
Header Details
Description: Maintain Currency and Valuation Profile

Transaction Code: 8KEM
Menu Path: IMG -> Controlling -> General Controlling -> Multiple Valuation
Approaches/Transfer Prices -> Basic Settings -> Maintain
Currency and Valuation Profile


Curr/Val. Prof. ZPCA Currency & Valuation Profile maintained


Currency Type 10 Currency Type 10 to be maintained for Legal Valuation
Currency Type 30 Currency Type 30 to be maintained for Profit Center

Valuation

3.2.2 Assign Currency and Valuation Profile to Controlling Area

Config-ID and Title: Assign Currency and Valuation
Profile to Controlling Area
Name:
Header Details
Description: Assign Currency and Valuation Profile to Controlling Area

Transaction Code: 8KEQ
Approaches/Transfer Prices -> Basic Settings -> Assign
Currency and Valuation Profile to Controlling Area


C+V Prof ZPCA The assignment of the currency and valuation profiles indicates
that you want to use transfer prices in the controlling area.

3.2.3 Create Versions for Valuation Methods

Config-ID and Title: Create Versions for Valuation
Methods
Name:
Responsibility: CO Team + CRM Team Status: Open / Closed
Header Details
Description: Create Versions for Valuation Methods

Approaches/Transfer Prices -> Basic Settings -> Create Versions
for Valuation Methods


Version 90 Version 90 is created for storing PCA view
Check boxes Check boxes Check on Act ,WIP/RA & variance checkboxes.


Year 2007 Indicates that version 90 in PCA is activated from Fiscal
Year 2007
Online transfer Check the box Check the box
Line Items Check the box Check the box


Version 90 Controlling Area settings for version 90 is maintained
Valuation View Profit Center Version 90 maintained for Profit Center Valuation.
Valuation
Act, WIP/RA, Check the box Check the box
Variance


Year 2006 Fiscal Year settings maintained for 2006 & 2007
2007
Exchange Rate Type P Rate type ‘P’ for Standard translation for cost planning

3.2.4 Activate Valuation Areas for Material Ledger

Config-ID and Title: Activate Valuation Areas for
Material Ledger
Name:
Header Details
Description: Activate Valuation Areas for Material Ledger

Transaction Code: OMX1
Approaches/Transfer Prices -> Check Material Ledger Settings
-> Activate Valuation Areas for Material Ledger


ML Act. Check the box Activate the check box for the Plant, for which ML is to
be activated
Price Determination 2 ‘Transaction based’ price determination maintained


Plant Plant Code Enter the plant code for which customizing settings are
to be checked

3.2.5 Set Up Transfer Prices in a Production System

Config-ID and Title: Assign valuation to the version
Name:
Header Details
Description: Assign valuation to the version

Approaches/Transfer Prices -> Activation -> Set Up Transfer
Prices in a Production System -> Assign valuation to the version


COAr 1000
Vsn 0
Valuation 0
C+V Profile ZPCA

3.2.6 Multiple Valuation Approaches: Check/Execute Activation

Config-ID and Title: Multiple Valuation Approaches:
Check/Execute Activation
Name:
Header Details
Description: Multiple Valuation Approaches: Check/Execute Activation

Transaction Code: 8KEP
Approaches/Transfer Prices -> Activation -> Multiple Valuation
Approaches: Check/Execute Activation


Controlling area 1000 Enter the controlling area for which .
Check activation Check the activation before you activate transfer price
is to be activated.
Activate in Controlling If the check activation is ok, select this radio button to
area activate valuation profile

3.2.7 Basic Settings for Pricing

Config-ID and Title: Basic Settings for Pricing
Name:
Header Details
Description: Basic Settings for Pricing

Menu Path: IMG -> Controlling -> Profit Center Accounting -> Transfer Prices
-> Basic Settings for Pricing


Controlling Area 1000 Assign Transfer Price variant to the Controlling Area
Trans. Price Variant 000 Standard Transfer Price variant used
No 05 Sequence maintained wherein system will 1st look for
10 fixed price & then % based price
Proc TP0001 Standard pricing procedures used for fixed price & %
TP0002 based price.


Pricing procedure TP0001 Transfer Price variant for fixed prices


Pricing procedure TP0002 Transfer Price variant for % based price


Transfer price to be Check box Condition Type TP01 for fixed price for a material
maintained


Key Combination for For specific materials Transfer price maintained for Captive materials
Plant & Material


Transfer price to be Check box Condition Type TP02 for % based price for plant &
maintained material type


Key Combination for Material Type & % for Transfer price can be maintained for Key Combination
Plant & Material type mark-up for Plant & Material type

3.2.8 Advanced Settings for Pricing

Config-ID and Title: Define Price Dependencies
(Condition Tables)
Name:
Header Details
Description: Define Price Dependencies (Condition Tables)

Transaction Code: 8KEA
-> Advanced Settings for Pricing -> Define Price Dependencies
(Condition Tables)-> Maintain Condition Tables


Table 990 Table 990 created for plant & Mat type combination
Field Catalogue Plant, Material Type Plant, Material Type activated for transfer price
maintenance
Header Details
Description: Define Access Sequences

-> Advanced Settings for Pricing Define Access Sequences


AcNo 90 Table 990 assigned to Access sequence TP0001
Tab 990 Table 990 assigned to Access sequence TP0001

3.2.9 Settings for Internal Goods Movements

Config-ID and Title: Define Account Determination
for Internal Goods Movements
Organization/Area: PS
Name:
Header Details
Description: Define Account Determination for Internal Goods Movements

Transaction Code: OKEK
-> Define Account Determination for Internal Goods Movements


Matl Type FERT, HALB, ROH Enter the Mat types for which transfer price is required
Internal rev 4010100 Account code for internal sales
Chg. Stock 5141010 Account code for internal change in stock
Delivery from PrCtr 5030030 Account code for internal purchases
Header Details
Description: Define Acct Determination for Production Variances in Delivs to

other Pctrs
Transaction Code: 3KEL
-> Define Acct Determination for Production Variances in Delivs
to other Pctrs


ValCl 7900 Valuation class for which production orders will be
settled
Prod. Variances 5055020 Account code for production variances in deliveries
3.2.10 Production Startup for Material Ledger
Config-ID and Title: Production Startup for

Material Ledger
Name:
Header Details

Description: Production Startup for Material Ledger

Transaction Code: CKMSTART - Set Valuation Areas as Productive
Menu Path: IMG -> Controlling -> Product Cost Controlling->Actual
Costing/Material Ledger-> Environment-> Production Startup->
CKMSTART


Plant New Plant Enter the plant for which Material ledger is to be made
active for production start-up


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CO Configuration Document

Last changed on: Last changed by: CO Team Version: 0 Page:

1 Part-1: Organisation Structure................................................................................4

2 Part-2: Global Settings............................................................................................23

3 Part-3: Baseline Settings.........................................................................................24

3.2.6 Multiple Valuation Approaches: Check/Execute Activation........................86

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1 Part-1: Organisation Structure

1.1 Maintain Controlling Area

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Screen Entry Details

FIELDS VALUES COMMENTS

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FIELDS VALUES COMMENTS

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1.2 Assign Company Code to Controlling Area

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FIELDS VALUES COMMENTS

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1.3 Maintain Controlling Area

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FIELDS VALUES COMMENTS

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1.4 Maintain Versions

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FIELDS VALUES COMMENTS

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1.5 Change Message Control

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Screen Entry Details

FIELDS VALUES COMMENTS

 Deactivate messages completely

In the screen enter the application area for which the

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Screen Entry Details

FIELDS VALUES COMMENTS

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2 Part-2: Global Settings

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