Financials Implementation II PDF

Oracle Internal & Oracle Academy Use Only
Oracle Financials Cloud:

Financials Implementation II
Activity Guide
D89497GC20
Edition 2.0 | December 2015 | D94046
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Copyright © 2015, Oracle and/or its affiliates. All rights reserved.
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Authors
Asra Alim, Gail D'Aloisio, Wallace Gardipe, Mary Kalway, Barbara Kostelec,
Carol Ann Lapeyrouse, Mike Laverty, Robert MacIsaac, Reshma Shaik, Barbara Snyder,
Kathryn Wohnoutka
Technical Contributors and Reviewers

Ayse Aba, Elizabeth Abraham, David Barnacle, Steven Chi, Neil Cubbage,
Abhijit Dhakephalkar, Aj Edelman, Paula Elder, Ivy Farren, Paul Freshour, Dianna Ferguson,
David Haimes, Theresa Hickman, Sanjay Mall, Ashish Kumar, Anil Kumashikar,
Mitesh Kumbhat, Xia Liu, Carolyn Luk, Kondaiah Mandadi, Claudia Nino, Deborah Ogg,
Mary O'Neil, Narayana Palukuri, Vikram Prabakar, Vinay Prabhu, Neil Ramsay,
Bernardine Rogers, Gregory Roth, Christine Rudd, Johanna Rusly, Sampriti Singharoy,
Nupur Sanghal, Matthew Skurdahl, Saipriya Vaidyanaathan, Raj Verma, Alison Wan, Xin Wang,
Jörg Wiechers, Linda Wong, Xiang Xian, Amy Yang, Robert Zwiebach
This book was published using: oracletutor

Table of Contents
Practices for Lesson 1: Introduction to Oracle Fusion Financials ..............................................................1-1
Practices for Lesson 1....................................................................................................................................1-2
Practices 2: Overview of Oracle Fusion Functional Setup Manager ...........................................................2-1
Practices for Lesson 2: Overview ...................................................................................................................2-2
Getting Started in Oracle Fusion Applications ................................................................................................2-6
Browsing Offerings .........................................................................................................................................2-12
Configuring Offerings Demonstration .............................................................................................................2-13
Creating an Implementation Project ...............................................................................................................2-15
Practices for Lesson 3: Security Overview ....................................................................................................3-1
Reviewing a Role Template Demonstration ...................................................................................................3-3
Defining Role Mapping ...................................................................................................................................3-5

Creating a User ..............................................................................................................................................3-7
Creating an Employee ....................................................................................................................................3-9
Practices for Lesson 4: Configuring Business Units and Reference Data Sets .........................................4-1
Creating a Business Unit ................................................................................................................................4-3
Data Sets Demonstration ...............................................................................................................................4-5
Practices for Lesson 5: Configuring Oracle Fusion Tax ..............................................................................5-1
Viewing Calculated Tax on a Receivables Transaction Demonstration .........................................................5-3
Creating Tax Regime Data in a Spreadsheet Demonstration ........................................................................5-4
Creating a Minimum Tax Configuration ..........................................................................................................5-7
Creating Tax Setup Using the Tax Configuration Workbook ..........................................................................5-12
Using the Tax Simulator to Test a Receivables Transaction ..........................................................................5-16
Practices for Lesson 6: Configuring Oracle Fusion Receivables ................................................................6-1
Entering Data in the Rapid Implementation Spreadsheet ..............................................................................6-3
Uploading the Chart of Accounts File .............................................................................................................6-8
Deploying a Chart of Accounts .......................................................................................................................6-9
Uploading the Ledger, Legal Entity, and Business Unit File ...........................................................................6-10
Provisioning a Data Role ................................................................................................................................6-11
Setting Receivables System Options .............................................................................................................6-12
Setting Up for SmartReceipts .........................................................................................................................6-14
Applying a Receipt .........................................................................................................................................6-20
Defining a Customer and Profile Class ..........................................................................................................6-21
Practices for Lesson 7: Configuring Oracle Fusion Payments: Receivables .............................................7-1
Setting Up a Payment System .......................................................................................................................7-3
Setting Up Funds Capture for Receivables ....................................................................................................7-5
Creating a Routing Rule Demonstration .........................................................................................................7-7
Practices for Lesson 8: Configuring Oracle Fusion Cash Management .....................................................8-1
Getting Started with Cash Management Demonstration ................................................................................8-3
Creating Banks, Branches and Accounts Using a Spreadsheet ....................................................................8-4
Copyright © 2015. Oracle and/or its affiliates. All rights reserved.
Oracle Financials Cloud: Financials Implementation II Table of Contents

i
Creating a Transaction Creation Rule ............................................................................................................8-7
Creating Reconciliation Rules ........................................................................................................................8-9
Maintaining Banks, Branches, and Accounts .................................................................................................8-11
Practices for Lesson 9: Configuring Oracle Fusion Advanced Collections ...............................................9-1
Getting Started with Advanced Collections Demonstration ............................................................................9-3
Creating an Aging Method .............................................................................................................................9-5
Creating a Collector .......................................................................................................................................9-8
Reviewing Dunning Templates Demonstration ..............................................................................................9-9
Creating a Strategy Task ...............................................................................................................................9-11
Creating a Strategy ........................................................................................................................................9-12
Scoring Formulas and Data Points Demonstration ........................................................................................9-14
Creating Scoring Data Points*** .....................................................................................................................9-16
Creating a Scoring Formula*** .......................................................................................................................9-18

Practices for Lesson 10: Configuring Oracle Fusion Expenses ..................................................................10-1
Practices for Lesson 10: Overview .................................................................................................................10-2
Creating an Expense Template ......................................................................................................................10-3
Setting Warning and Error Limits on a Conversion Rate Demonstration........................................................10-6
Viewing a Conversion Rate Policy Warning and Error ...................................................................................10-7
Creating a Corporate Card Program ..............................................................................................................10-9
Setting Up a Corporate Card Usage Policy Warning Demonstration .............................................................10-11
Practices for Lesson 11: Configuring Oracle Fusion Assets .......................................................................11-1
Practices for Lesson 11: Overview .................................................................................................................11-2
Viewing an Asset Demonstration ...................................................................................................................11-3
Updating an Existing Assets Configuration Demonstration ............................................................................11-4
Defining Category Key Flexfield Values .........................................................................................................11-7
Managing Fiscal Years ...................................................................................................................................11-8
Managing Asset Calendars ............................................................................................................................11-9
Managing Asset Books ..................................................................................................................................11-10
Managing Asset Categories ...........................................................................................................................11-12
Practices for Lesson A: Common Application Topics ..................................................................................12-1
Practices for Lesson A: Overview ..................................................................................................................12-2
Managing Oracle Social Network Objects Demonstration ..............................................................................12-3
Reviewing Legal Jurisdictions ........................................................................................................................12-4
Reviewing Legal Addresses for Legal Entities and Reporting Units ...............................................................12-5
Creating a Legal Authority ..............................................................................................................................12-6
Creating a Legal Entity ...................................................................................................................................12-7
Viewing a Legal Reporting Unit ......................................................................................................................12-9
Viewing and Creating Reference Data Sets ...................................................................................................12-10
Creating Value Sets .......................................................................................................................................12-11
Creating a Chart of Accounts Structure..........................................................................................................12-13
Creating a Chart of Account Structure Instance .............................................................................................12-16
Deploying a Chart of Accounts Demonstration ..............................................................................................12-18
Entering Values ..............................................................................................................................................12-19
Creating an Account Hierarchy ......................................................................................................................12-22
Creating a Calendar .......................................................................................................................................12-25
Creating a Primary Ledger .............................................................................................................................12-26
Specifying Ledger Options .............................................................................................................................12-27

ii
Completing the Ledger Configuration.............................................................................................................12-29
Assigning Legal Entities and Balancing Segments ........................................................................................12-30
Practices for Lesson B: Integrations and Interfaces Highlighted ................................................................13-1
Practices for Lesson B ...................................................................................................................................13-2
Practices for Lesson C: Oracle ERP Cloud Service ......................................................................................14-1
Practices for Lesson C ...................................................................................................................................14-2
Practices for Lesson D: Overview Geography and Enterprise Structures Configuration .........................15-1
Practices for Lesson D: Overview ..................................................................................................................15-2
Reviewing Shared Components .....................................................................................................................15-3
Entering Data in the Rapid Implementation Spreadsheet ..............................................................................15-5
Uploading the Chart of Accounts File .............................................................................................................15-10
Deploying a Chart of Accounts Demonstration ..............................................................................................15-12
Uploading the Ledger, Legal Entity, and Business Unit File ...........................................................................15-13
Reviewing an Existing Legal Jurisdictions ......................................................................................................15-14

Reviewing Legal Addresses for Legal Entities and Reporting Units ...............................................................15-15
Creating a Legal Authority ..............................................................................................................................15-16
Searching for Your Legal Entity......................................................................................................................15-17
Viewing a Legal Reporting Unit ......................................................................................................................15-19

iii
Practices for Lesson 1:
Introduction to Oracle Fusion
Financials
Chapter 1
Practices for Lesson 1: Introduction to Oracle Fusion Financials

Chapter 1 - Page 1
Practices for Lesson 1
There are no practices for this lesson.
Practices for Lesson 1: Introduction to Oracle Fusion Financials

Chapter 1 - Page 2
Practices 2: Overview of
Oracle Fusion Functional
Setup Manager
Chapter 2
Practices 2: Overview of Oracle Fusion Functional Setup Manager

Chapter 2 - Page 1
Practices for Lesson 2: Overview
Practices Overview
In these practices, you will be:
• Getting Started in Oracle Fusion Applications.
• Browsing Offerings.
• Configuring Offerings Demonstration
• Creating an Implementation Project.
Use the following usernames with the password assigned by OU Operations for all activities
unless otherwise specified.
• Students: FASXX.Student where XX = 01 to 30

• Instructors: FASXX.Instructor where XX = 00, 99
If the Navigator does not allow scrolling or closes before you can get to the items that are at the
bottom of the box, use the following work around:
• Use Internet Explorer (IE).
• Use F11 function to maximize the screen.
• Use Control and Scroll Down to minimize screen.

Chapter 2 - Page 2
Installing XUL Manager for Firefox
You must add the correct URL into the Remote XUL manager to use Firefox for your practices.
a. Go to D:/Downloads and drag the remote_XUL_manager into Firefox.
Tip: Drag the link to the Firefox icon. It will ask if you want to install it.

b. Click the Install Now button.

Chapter 2 - Page 3
c. Go to Firefox menu > Tools > Web Developer > Remote XUL Manager.

Chapter 2 - Page 4
d. Click Add to allow the following URL to be used.
1) https://adc-fapXXXX-bi.oracledemos.com (where XXXX is the environment you are
using.)
2) https://adc-fapXXXX-bi.oracledemos.com/workspace/
3) oracledemos.com

Chapter 2 - Page 5
Getting Started in Oracle Fusion Applications
Overview
In this practice you are introduced to Oracle Fusion Applications and the basic navigation
features.
Assumptions
Sign in as your FASXX.Student user as assigned by the instructor.
Tasks
1. Select Applications Login for all labs unless otherwise instructed.

Chapter 2 - Page 6
2. Sign in as Your User (as assigned by the instructor).

3. Click the Sign in button.
4. After you sign in, you start on the Welcome springboard, which contains one or more
infotiles.
5. Use infotiles to navigate to relevant pages
6. Click on the Receivables infotile to see the pages available.
7. Click on My Dashboard tile to open the Welcome Dashboard. The first tab on the home
page is always the Welcome dashboard, which you can configure. You may have other
dashboards, depending on your roles.
8. The global area at the top of the page, above the dashboard tabs, is always available no
matter where you are in Oracle Fusion Applications.

Chapter 2 - Page 7
9. Use the menus, icons, and tabs at the top in the global area provide access to features
relevant to any page in Oracle Fusion Applications.

10. Use the Accessibility icon to set accessibility preferences, which you can also access
through the Personalization menu found under your username.
11. Use the Show Help icon to toggle on or off Oracle Fusion Applications Help. The Help
icons appear within the pages when toggled on and give you access to page- or field-
related help topics.
12. The Search icon in the global area lets you run a quick keyword search and, from the
search results, navigate to the page that contains what you are looking for.
13. Click In the Search field. A window opens with Recent Items and Recent Searches.

Chapter 2 - Page 8
14. Click the Personalize gears in the upper right hand corner to open a window where you can
narrow your search by groups or categories.

15. Enter Navigate in the search field and click Enter.
16. Review the topics that appear. Open one of the topics.
17. Close the topic and the Search Results window.

Chapter 2 - Page 9
18. Select your username > Set Preferences. You can set other preferences such as time
zone and language. Also, where available, you can personalize the content and layout of
the current page.

19. Click the Applications Help link. A new tab opens on the browser.
20. Enter Desktop Pages in the search box. Click Search.
21. Click and watch the video Exploring the Desktop Pages.
The video does not run within the Oracle University and some client firewalls. Note the
name and search for it on Google on your laptop.
22. Close the tab that opened to display help.
23. Click the Navigator icon > General Accounting: Journals link. The Journals work area
appears.
Note: A work area contains the complete set of tasks, reports, embedded analytics,
searches, or other content that you need to accomplish the tasks associated with a
business goal. Work areas consist of many regions.
− The regional area is located on the left side. What you do in the regional area, for
example, searching for an invoice, affects what is displayed in the local area, which
is in the middle.
− The local area is where you do your work.
24. Check the Data Access Set under the title, Journals, at the top of the page.
25. If it is not set to US Primary Ledger, click the Change link next to the Data Access Set
and select US Primary Ledger.

Chapter 2 - Page 10
26. Click the Manage Journals link.
27. In the Search region, enter Accounting Period: 01-14.
28. Click the Search button.
29. Click the first Journal link.
30. After the journal loads, click the first journal line.
31. Click the Refresh icon in the contextual pane on the far right side of the page. When
you select a record, any contextual information for the record is displayed in the contextual
area on the right hand side of the work area. The contextual area content is driven by
what you do in the local area.

32. The Balances pane (contextual area) is displayed and can show additional information
specific to the selected journal line.
33. As needed, you can resize or collapse the regional or contextual area to dedicate more
space to the local area.
34. Click the Collapse Pane button in the center of the page on the right.
35. Click the Home icon.
36. Click your username and then the Sign Out link to sign out to end your session of Oracle
Fusion Applications.

Chapter 2 - Page 11
Browsing Offerings
Overview
In this practice, you will understand the Oracle Fusion Offerings.
You are an Implementation manager for your Oracle Fusion Financials implementation. In
preparation for implementation, you need to review the Financials offering.
Assumptions
Tasks
1. Sign in as Your User (as assigned by the instructor).
2. Click the Navigator > Setup and Maintenance.

3. Click the Getting Started link in the Tasks panel.
Note: The Getting Started page lists all Oracle Fusion offerings and allows users to
analyze implementation requirements. All roles that have access to the Setup and
Maintenance work area have permission to access this page. This includes Application
Implementation Consultant, Application Implementation Manager, and all Application
Administrator roles such as Customer Relationship Management, Application Administrator,
and Financial Application Administrator.
4. Hover over Financials to view a description of it. A description of the offering is displayed.
5. Click the Financials button.
• Offering Content Guide describes all processes related to this offering.
• Associated Features shows a list of features and functionality of this offering that can
optionally be implemented.
• Setup Task Lists and Tasks show a complete list of all setup tasks, including
prerequisites that should be performed to make this offering ready for transaction.
• Related Business Objects shows a complete list of all setup data, including
prerequisites that should be entered for this offering.
• Related Enterprise Applications shows a list of all J2EE applications required to
setup this offering.
6. Click PDF icon to view one of the predefined reports. These reports are available as PDF,
HTML or Excel documents.
7. Click the Open button.
8. The report is displayed in a PDF format. Click the X in the corner to close the report.
9. Click the Done button twice to return to the Setup and Maintenance Overview page.

Chapter 2 - Page 12
Configuring Offerings Demonstration
Overview
In this demonstration, the instructor will be:
• Reviewing the Configure Offerings page.
• Expanding to see the options.
• Viewing the Select Feature Choices option.
Assumptions
Tasks
1. Navigate to: Setup and Maintenance > Tasks panel > Implementations > Configure

Offerings.
The Configure Offerings page shows a list of the same offerings that you have seen on
the Getting Started page. You must have the Application Implementation Manager or
Application Implementation Consultant role to have permission to configure offerings.
The Provisioned column shows whether an offering is installed.
2. Click the Description icon on Financials offering to view a description of the offering.
For this particular offering, you can manage financial flows and set up subledger accounting
and tax configuration.
3. Click the Done button.
4. Click the Expand > Financials link to find its optional modules, called Options. Not all
options are applicable to all businesses.
Note: An Oracle Fusion Applications implementation may include all, none, or any
combination of the optional modules. If an offering does not have optional modules, a folder
icon is not displayed. Optional modules are displayed in a hierarchy. You can expand
further, where applicable, to find the next level of options.
5. Click the Financial > Expand > Financial Business Intelligence Analytics link.
6. Select the Financials > Enable for Implementation option, if not selected, to specify
which offerings and options are applicable to your implementation. Your selection affects
how Functional Setup Manager generates setup tasks for your implementation. All tasks
needed to set up your selection are included in the autogenerated task list. Tasks that are
not needed by the offerings and options you have selected are excluded.
7. Select the Financials > Financial Business Intelligence Analytics > Enable for
Implementation option if not selected.
8. Click the Financials > Select Feature Choices icon in the last column on the right to
review where you can perform more granular configuration.
9. In the Warning window, the configuration changes to the offering must be saved first before
opening the requested page. If a “Do you want to continue?” message appears, click
Yes.
10. Select Feature Choices typically represent optional or alternative business processes,
which may not apply to every Oracle Fusion Applications implementation.

Chapter 2 - Page 13
11. Some of the features may have other dependent features. You select progressively for
those dependent features. For example, the Local Installation of Help Options region has
other dependent features that are relevant only if the feature is selected. Therefore, when
you select Local Installation of Help, additional features are presented for selection.
12. To lock all feature selections at once, click the Lock All Selections button.
13. You can also reset any change you make to the last saved selection.
14. Click the Cancel button to close the page without changes.
The Implementation Status column indicates the current status of the implementation. The
default status is set to Not Started, which you can change if the offering has been enabled
for implementation.
The Financials implementation has been started, so you see a status of In Progress.
15. Click the In Progress option to review the options.
16. Click the Cancel button.
You are now ready to generate setup tasks and start implementing the offerings of your

choice.

Chapter 2 - Page 14
Creating an Implementation Project
Overview
In this practice, you create an implementation project. An implementation project defines the
scope of the implementation. You can have the implementation project populated by adding one
or more related offerings or task lists.
In this example, you will be adding the Financials offering and required product task lists.
Assumptions
Tasks
1. Log in as Your User.

2. Navigate to: Setup and Maintenance > Manage Implementation Projects.
3. Click the Create icon on the toolbar in the Search Results region.
4. Change the default name to: XXImplementation Project, replacing XX with the number
assigned to you by your instructor.
5. As you press the Tab key to move out of the Name field, the Code and Description fields
are populated for you. Leave all default values.
6. Click the Next button. The Create Implementation Project: Select Offerings to
Implement page appears.
7. Expand the Financials offering.
8. Select the Include check box for Financials, and all of the nested offerings.
9. Click Save and Open Project.

10. Expand the Financials task list and view the implementation tasks that were included in the
Financials offering.
11. Click the Select and Add icon.
12. Enter Name: %Rapid%.
13. Click Search.

Chapter 2 - Page 15
14. Select Define Financials Configuration for Rapid Implementation.
15. Click Apply.
16. Click Done.
17. Click Done to close the Manage Implementation Projects page.

Chapter 2 - Page 16
Security Overview
Chapter 3
Practices for Lesson 3: Security Overview

Chapter 3 - Page 1
Practices Overview
• Reviewing a Role Template Demonstration.
• Defining Role Mapping.
• Creating a User.
• Creating an Employee.
Note: If you are a Financials only customer, you use the Manage Users page to enter users and
employees. This enables approvals because you need to assign a Department, Manager, and
Position, so on to the user depending on how you want to structure your approval rules.
If implementing Financials and HCM, then you use the Hire New Person page as we are
showing in this practice.

Chapter 3 - Page 2
Reviewing a Role Template Demonstration
Overview
In this demonstration, the instructor will show a role template.
Assumptions
Sign in as your FASXX.Instructor user.
Tasks
1. Navigate to: Setup and Maintenance > All Tasks > Manage Role Templates > Go to
Tasks.
2. The integrated Authorization Policy Manager appears.
3. Click Global > Role Templates >- Open (the folder icon on top of the panel).

4. Search - Role Templates page appears.
5. Perform a search using Fin% in Name field.
6. Click Search.
7. The Financial templates appear in the Search Results table.
8. Select the Financials Common Module Template for Business Unit Security.
9. Click Open.
10. Review the tabs.
General Tab
11. Review the following data:
• Display Name (required).
• Name (required).
• Description (optional).
• Template Group (optional): This attribute allows searching templates by group and the
simultaneous running of the templates in a group.
External Role Tab

12. Add existing roles that you want to map to data security policies to.
13. Review the external roles for this template.
14. In the Roles area, click Add to display the Add External Role dialog box where you can
search for external roles matching FIN in the Display Name.
15. Review roles from the results of the query.
16. Click Cancel.
Dimension Tab
17. Review the SQL that identifies the dimensions of this template.
The user must have access privileges to the data queried. The data returned by that SQL is
displayed in the Preview Data table. Optionally, you can enter aliases for the column
names of the returned data in the Column Display Names table at the bottom of the page.

Chapter 3 - Page 3
Naming Tab
18. Review the rule to follow to generate names of the data roles created by the template.
− These names are put together by concatenating several strings that you specify in the
area Configure Role Name.
− Typically, one chooses an attribute of the base role and an attribute of the dimension
(such as SET_ID, SET_CODE, or SET_NAME as seen in the example).
− The role attributes Role_Code, Role_Name, and Role_Descrip are available as the
default setting. The resulting names must be unique.
19. Review the rule to generate display names for the data roles created by the template.
− These names are put together by concatenating several strings that you specified in the
Configure Display Name area.
− The resulting names need not be unique, but it is recommended that you specify enough

attributes to make them unique too.
20. Optionally, you can enter a description for the roles generated.
Policies Tab
21. Review the rules to create data set grants.
22. In the Base Roles area reviews the role which is the same as the External Role above.
23. In the Database Resource area, review the object to be secured by the generated data
security grants.
24. On the Data Sets tab, review the primary key.
You can also use an instance set. The instance set is selected from the available instance
sets associated with the resource, which are defined at the time of resource creation, and
how the data set is mapped to a dimension attribute.
25. In the Actions tab, review the actions allowed on the database resource.
Summary Tab
26. Preview the data roles.
27. Click Revert to discard your changes.
Note: If you wanted to save changes, you would use the Apply button and then the
Generate Roles. If the template passes validation, the template is saved, and the
Summary tab is enabled.

Chapter 3 - Page 4
Defining Role Mapping
Overview
In this practice, you will define a role mapping before you create users to automatically assign,
reassign, and remove roles from users based on the conditions you specify.
Assumptions
Tasks
1. Navigate to: Setup and Maintenance > Tasks panel > XXImplementation Project >
Financials > Define Common Applications Configuration for Financials > Define
Security for Financials > Define Users for Financials > Manage HCM Role
Provisioning Rules > Go to Task.

2. In the Manage Role Mappings page, click the Create icon.
3. Specify a Mapping Name: XXAccounting Manager.
4. Specify the following conditions that apply to automatically assign roles to users as they get
hired, change jobs, or change managers.
• Legal Employer: US1 Legal Entity.
• Business Unit: US1 Business Unit.
• Job: Accounting Manager.
• System Person Type: Employee.
• User Person Type: Employee.
• Assignment Status: Active – Payroll Eligible.
Note: See the following screenshot for an example.

Chapter 3 - Page 5
5. In Associated Roles click the Add icon.
6. Assign the Role Name: General Accountant US Primary Ledger.
7. The system automatically assigns. For subledger users, the data role should have the
business unit context. For GL users, the data role should have the data access set context.
8. Check the appropriate check boxes:
• Requestable: HR specialists and line managers can provision roles manually to other
users. Only line managers that satisfy all conditions associated with the role mapping
can manually assign roles to users.
• Self-requestable: A user can request the role be assigned to them.
• Autoprovision: The role automatically assigned to the user when they meet all the
conditions you specified.
9. Click Save and Close, then Done.
10. Run the Autoprovision Roles for All Users process if you want to have the system

automatically provision this role to all users who do not already have the role assigned.
11. Navigate to: Tools > Schedule Processes > Schedule New Process > search for Auto%
> select Autoprovision Roles for All Users > OK > Submit > Close.

Chapter 3 - Page 6
Creating a User
Overview
In this practice, you will create a user.
Assumptions
Tasks
1. Navigate to: Setup and Maintenance > XXImplementation Project > Financials > Define
Common Applications Configuration for Financials > Define Security for Financials >
Define Users for Financials > Manage Users > Go to Task.
2. Click the Create icon.

3. Enter the user details:
• Last Name: Manager.
• First Name: XXAccounting.
• Email: XXaccounting.manager@vision.com.
• User Name: XXAccounting.Manager where XX is the number assigned by your
instructor.
• Person Type: Employee.
• Business Unit: US1 Business Unit.
• Job: Accounting Manager.

Chapter 3 - Page 7
4. Click the Autoprovision Roles button.
You should see the Employee role as defined.

5. Click Save and Close.
6. Sign Out.

Chapter 3 - Page 8
Creating an Employee
Overview
In this practice you will create employees from HCM’s Hire an Employee page.
Note: The Person defining a new user in HCM should first have following roles assigned to
him in Fusion.
Assumptions
Tasks
1. Navigate to: My Workforce > New Person
2. Click the Hire an Employee link.

3. Enter the following required fields:
• Accept default Hire Date.
• Accept default Hire Action: Hire.
• Last Name: XXNew where XX is the number assigned by your instructor.

Chapter 3 - Page 9
• First Name: Employee.
4. Click Next. Oracle Internal & Oracle Academy Use Only

Chapter 3 - Page 10
5. Enter Address details: 100 Main Street, Genoa, TX 77034 Harris County.

6. Enter Type: Work E-Mail
7. Enter E-Mail: XXUser.Employee@oracle.com.
8. Click Next.
9. Select Business Unit: US1 Business Unit.
10. Enter Department: Accounting US.
11. Enter Location: Chicago.
12. Scroll down and expand Expenses Information. (This is needed for Expense Reporting.)
13. Enter the Default Expense Account: 101.10.60501.121.000.000

Chapter 3 - Page 11
14. Expense Check Send-to Address: Home
15. Click Next. The Employee role will be automatically assigned.

16. Click Next.
17. Click Submit.
18. Click OK to proceed.
19. Navigate to: Directory > Person Gallery.

Note: If you can’t see the entire Navigator. Use Control and Scroll Down to minimize
screen.
20. Search for your employee.

Chapter 3 - Page 12
Configuring Business Units
and Reference Data Sets
Chapter 4
Practices for Lesson 4: Configuring Business Units and Reference Data Sets
Chapter 4 - Page 1
Practices Overview
In these practices, you will perform the following activities:
• Creating a Business Unit.
• Viewing and Creating Reference Data Sets Demonstration.
Instructor Setup: Disable the Cross-validation rule.

1. Navigate to: Setup and Maintenance > Manage Cross-Validation
2. Select the US Chart of Accounts.
3. Search.
4. Uncheck the Enabled check box.

5. End date with yesterday’s date in the To Date.
6. Save and Close.
Chapter 4 - Page 2
Creating a Business Unit
Overview
In this practice, you will be:
• Creating a business unit.
• Assigning a reference data set.
• Assigning business functions.
You are implementing the enterprise structure for your organization and now are creating a
business unit.
When defining or maintaining business units, the scope value is the business unit. The business
unit (scope value) that you want to work with must be selected from the Selected Scope column,
before selecting any task.

Assumptions
Creating a Business Unit
Tasks
1. Navigate to: Setup and Maintenance > Financials > Define Common Application
Configuration for Financials > Define Business Units > Manage Business Units.
2. You are now on the Manage Business Units page.
3. Click Create (in the Search Results region).
4. Enter Name: XXSBusiness Unit, replacing XX with the number assigned to you by the
instructor and adding S to mark this as a special business unit..
5. In the Default Set drop-down list, select Search, Reference Data Set Code: COMMON.
6. Click OK.
8. Click Selected Scope hyperlink for the Assign Business Unit Business Function task.
9. The Select Scope window appears. With the Assign Business Unit Business Function
option selected, select Select and Add from the Business Unit drop-down list.
10. Click the Apply > Go to Task button.
11. Search and select the row header for your XXSBusiness Unit.
12. Important: Do not click the Name hyperlink because it will open the Edit Business Unit
page. If you inadvertently reach the Edit Business Unit page, you can save and close and
the scope will be selected, but you will be returned to the original Setup and Maintenance
work area, not within your implementation project.
13. Click the Save and Close button at the very bottom of the window.
14. Click Enabled for Billing and Revenue Management.
15. Business functions that generate financial transactions will require a primary ledger and a
default legal entity. When this type of business function is selected, the Primary Ledger
and Default Legal Entity fields will become mandatory (as indicated by the asterisks).
These fields must be populated before selecting additional business functions.
16. In the Financial Reporting region, select Primary Ledger: US Primary Ledger.
17. Select Default Legal Entity: US1 Legal Entity.
Chapter 4 - Page 3
18. Click Enable for Collections Management, Customer Payments, Materials
Management, Payables Invoicing, Payables Payment, Procurement, Receiving, and
Requisitioning.
20. XXSBusiness Unit has been selected as the Selected Scope Business Unit (scope
value). This selection must always be set before selecting any task.
21. Select Go to Task for the Manage Business Unit Set Assignment task.
22. The default set of the business unit is assigned to each reference data object. You can
change the assignment for each object. You can also select the Reference Data Set Code
column to modify the code. The Manage Set Assignment task is a mandatory step. Even if
you do not change any of the sets assigned, the assignment is not complete until the record
is saved. In this example, you will not change the Reference Data Set Code.
24. You will now define the service provider relationship. Begin by confirming that the scope

value, Business Unit, is set to XXSBusiness Unit.
25. Click Go to Task for the Manage Service Provider Relationships task.
26. Click Add Row in all three sections on the page: Customer Payments Service Provider,
Payable Payment Service Provider, and Procurement Service Providers.
27. Search for the Business Unit: XXSBusiness Unit for each section.
28. Select XXSBusiness Unit.
29. Click the Apply button.
31. Click the Save and Close button.
Chapter 4 - Page 4
Data Sets Demonstration
Overview
In this demonstration, the instructor will show:
• Viewing and creating a reference data set.
• Grouping two reference data sets.
Assumptions
Tasks
Manage Reference Data Sets

1. Navigate to: Setup and Maintenance > Manage Implementation Project >
XXImplementation Project.
2. Define Common Applications Configuration for Financials > Define Enterprise
Structures for Financials > Define Reference Data Sharing > Manage Reference Data
Sets > Go to Task button.
3. Enter US in the Set Code field.
4. Click the Search button. The US1BUSET is the Reference Data Sets for the US1 business
unit.
5. To create a reference data set, click the New button and enter Set Code, Set Name, and
Description.
Manage Set Assignments for Set Determinant Type
Reference data sets that share common business policies and legal rules are treated in the
same way and are classified into reference groups. Grouping is done on the basis of functional
area and the partitioning requirements that the reference data has in common.
In this demonstration, you will group US1 BU Set and US2 BU Set.
7. Navigate to: Manage Set Assignments for Set Determinant Type > Go to Task.
8. Click New.
9. Select Receivables Payment Terms in the Reference Group Name.
10. Select US1 BU Set in the Determinant Value.
11. Select US1 BU Set in the Set Name.
12. Click New again to create a second line.
Chapter 4 - Page 5
Chapter 4 - Page 6
Configuring Oracle Fusion
Tax
Chapter 5
Practices for Lesson 5: Configuring Oracle Fusion Tax

Chapter 5 - Page 1
Practices Overview
In these practices, you will create two different tax configurations and test one of them. The
practices are:
• Viewing Calculated Tax on a Receivables Transaction Demonstration.
• Creating Tax Regime Data in a Spreadsheet Demonstration.
• Creating a Minimum Tax Configuration.
• Creating Tax Setup Using the Tax Configuration Workbook.
• Using the Tax Simulator to Test a Receivables Transaction.

Chapter 5 - Page 2
Viewing Calculated Tax on a Receivables Transaction Demonstration
Overview
In this demonstration, you will view the calculated US sales tax on a Receivables sales invoice.
Assumptions
Background
After setting up your tax configuration and verifying the transaction results through testing, you
can enable the applicable tax or taxes for transactions. The tax determination process uses your
tax configuration and the details on the transaction to determine which taxes apply to the
transaction and how to calculate the tax amount for each tax that applies to the transaction.
You completed your setup and testing of your US sales tax configuration and are now ready to

apply it to a Receivables transaction.
Tasks
1. Navigate to: Oracle Fusion Receivables > Billing work area.
2. Click the Manage Transactions link. Use the Manage Transactions page to review,
create, and edit open debits and credits.
3. Enter 1005198 in the Transaction Number field.
5. Click the 1005198 link in the Transaction Number column in the Search Results table.
6. Review the transaction details.
7. Click the 5136.09 amount in the Tax field to view the tax calculated on the invoice lines.
You can also click the Edit icon next to the Tax field amount to edit tax lines depending on
your security settings and options specified during tax setup.
8. Use the Detail Tax Lines window to manage tax information for an invoice. Tax was
calculated on the transaction line based on the tax setup.
10. Click the Save and Close list item. After you save your transaction, a message appears
indicating that it was saved.
11. Click the OK button.

Chapter 5 - Page 3
Creating Tax Regime Data in a Spreadsheet Demonstration
Overview
In this demonstration, you will:
• Create tax regime setup data in a spreadsheet.
• Create tax regime subscription setup data in a spreadsheet.
Access the spreadsheets used to create tax configuration in the Rapid Setup Spreadsheets list
of values located in the Search Results table on the respective Manage page.
Rapid Setup Spreadsheets list of values for each rapid implementation task includes:
• Downloading the spreadsheet template for new setup data creation.

• Downloading existing setup data to a spreadsheet for adding new setup data.
• Uploading new setup data from a spreadsheet.
For the purpose of this example, you will download the spreadsheet template for new setup data
creation from the Manage Tax Regimes page.
Assumptions
Background
In this demonstration, you are using a spreadsheet to set up a tax regime for your transaction
tax configuration for your US-based organization.
Note: You can set up your entire tax configuration using spreadsheet functionality.
Tasks
Creating Tax Regime Setup Data in a Spreadsheet

1. Navigate to: Setup and Maintenance > Define Taxes for Rapid Implementation >
Manage Tax Regimes > Go to Task.
2. On the Manage Tax Regimes page for Transaction Tax, click the Rapid Setup
Spreadsheets button in the Search Results region. Select Download Tax Regimes
Spreadsheet Template from the list of values.
3. Click OK to open the spreadsheet using Microsoft Office Excel.
4. Click the Manage Tax Regimes tab in the spreadsheet.
5. Prepare your tax configuration data using the Manage Tax Regimes spreadsheet.
6. Enter XX DEMO in the Tax Regime Code field.
7. Select United States in the Country field.
8. Enter 2001/01/01 in the Start Date field.
9. Save the spreadsheet data file in a CSV file format by using the Generate CSV File macro
button on the Instructions tab of the spreadsheet. You may need to enable macros to use
the Generate CSV File button.

Chapter 5 - Page 4
10. On the Manage Tax Regimes page for Transaction Tax, click Upload Tax Regimes from
a Spreadsheet in the Rapid Setup Spreadsheets list of values in the Search Results
region.
11. In the Upload Tax Regimes from a Spreadsheet dialog window, select your file and click
Upload.
12. Click OK to acknowledge that your process was submitted.
13. In the Manage Tax Regimes page for Transaction Tax, select the Monitor Upload and
Download Processes tab.
14. Note the status of your process:
• If the status of the upload process is Succeeded and there are no validation errors in
the log file, you can view your tax regime using the search criteria in this page.
• If the upload failed, check the details in your upload file, correct any errors, and upload
the file again.

Creating Tax Regime Subscription Setup Data in a Spreadsheet
Subscribe business unit, US1 Business Unit, to the tax regime you created.
Note: You must first ensure that the tax regime exists in Oracle Fusion Tax before
uploading the Regime Subscriptions Spreadsheet Template.
15. On the Manage Tax Regimes page for Transaction Tax, click Download Regime
Subscriptions Spreadsheet Template in the Rapid Setup Spreadsheets list of values in
the Search Results region.
17. Click the Manage Tax Regime Subscriptions tab in the spreadsheet.
18. Prepare your tax configuration data using the Manage Tax Regime Subscriptions
spreadsheet.
19. Enter XX DEMO in the Tax Regime Code field.
20. Enter US1 Business Unit in the Party Name field.
21. Select Business unit owning tax content in the Party Type field.
22. Select Yes in the Enabled field.
23. Enter 2001/01/01 in the Effective Start Date field.
24. Save the spreadsheet data file in a CSV file format by using the Generate CSV File macro
button on the Instructions tab of the spreadsheet. You may need to enable macros to use
the Generate CSV File button.
25. On the Manage Tax Regimes page for Transaction Tax, click Upload Regime
Subscriptions from a Spreadsheet in the Rapid Setup Spreadsheets list of values in the
Search Results region.
26. In the Upload Regime Subscriptions from a Spreadsheet dialog window, select your file
and click Upload.
28. In the Manage Tax Regimes page for Transaction Tax, select the Monitor Upload and

Chapter 5 - Page 5
29. Note the status of your process.
the log file, you can view your tax regime subscription details by searching for and
selecting the tax regime for view or edit.
the file again.

Chapter 5 - Page 6
Creating a Minimum Tax Configuration
Overview
In this practice, you are creating a new minimum tax configuration for US Sales and Use Tax
using Oracle Fusion Tax pages.
Note: This tax configuration will be used in the Using the Tax Simulator to Test a
Receivables Transaction activity.
Assumptions
When implementing transaction tax, you can define scope values for taxes, tax
jurisdictions, tax statuses, and tax rates in the foundation setup.
For example, if you select a tax regime to use as a scope value for a tax, that value is
automatically populated in the search attributes on the Manage Tax page. That tax regime's
attributes are also populated on the Create Tax page. The same logic applies to the next step in

the foundation setup.
For the purposes of this practice, we will not identify a scope value for the tax.
Note: This practice is for illustrative purposes and may not represent your true tax model.
For example:
− The recommended setup for US sales tax is to create three different taxes within the
one tax regime to define state, county, and city taxes. You would create multiple tax
jurisdictions for each tax to cover the states, counties, and cities that you need.
− The tax rates may not represent actual tax rates.
− You can use third-party content for the creation of all detailed US tax jurisdictions
and tax rates, as well as the creation of all required geography information such as
states, counties, cities, and postal codes.
Defining a Tax Regime
Tasks
1. Navigate to: Setup and Maintenance > Define Taxes for Rapid Implementation task
list > Manage Tax Regimes > Go to Task.
2. On the Manage Tax Regimes page for Transaction Tax, click the Create icon.

Chapter 5 - Page 7
3. Complete the fields, as shown in the following table:
Field Value
Tax Regime Code XX US SUT
Tax Regime Name US Sales and Use Tax
Country United States
Start Date 1/1/01
Tax Currency USD – US Dollar
Minimum Accountable Unit 0.01
Tax Precision 2
Appears as a default when you select the tax
currency.

Allow tax rounding override Select
4. Select US1 Business Unit in the Party Name field in the Configuration Options and
Service Subscriptions region.
5. Select Common configuration with party overrides in the Configuration for Taxes and
Rules field.
6. Common configuration appears as a default in the Configuration for Product
Exceptions field.
You will be directed back to the Define Taxes for Rapid Implementation task list in the Setup
and Maintenance work area.
Defining a Tax
Tasks
1. Navigate to: Define Taxes for Rapid Implementation task list > Manage Taxes page.
2. On the Manage Taxes page for Transaction Tax, click the Create icon.
Field Value
Tax Regime Code XX US SUT
Configuration Owner Global configuration owner
Tax XX US STATE SALES
Tax Name US State Sales
Tax Type Sales tax
Geography Type STATE
Parent Geography Type COUNTRY

Chapter 5 - Page 8
Field Value
Parent Geography Name United States
Allow tax rounding override This option is automatically selected because
you selected this option at the tax regime level.
Allow override of calculated tax Select
lines
Allow entry of manual tax lines Select
Allow duplicate registration Select
numbers
Allow multiple jurisdictions This option is automatically selected by default.
Allow creation of multiple Select

jurisdictions
Allow tax exceptions This option is automatically selected by default.
Allow tax exemptions This option is automatically selected by default.
4. Click the Tax Accounts tab.

6. On the Create Accounting Details dialog box, enter US Primary Ledger in the Ledger
field and click OK.
7. The Tax Account Details region appears. Enter 101.10.25200.000.000.000 in the Tax
Liability Account field.
8. Click the Tax Rule Defaults tab.
9. Select Ship to, use bill to if ship to is not found in the Place of Supply field.
10. Select Applicable in the Tax Applicability field.
11. Select Ship-from party in the Tax Registration field.
12. STANDARD_TC appears as a default in the Tax Calculation Formula field.
13. STANDARD_TB appears as a default in the Taxable Basis Formula field.
14. Click the Save button.
Defining a Tax Jurisdiction
Tasks
1. On the Edit Tax page, click the Tax Rule Defaults tab and select the Tax Jurisdiction
row.
2. Click the Create Default button.

Chapter 5 - Page 9
Field Value
Tax Jurisdiction Code XX US TX STATE SALES
Tax Jurisdiction Name US TX State Sales
Geography Type STATE
Geography Name TX
A value for TX may appear below the field.
You can click this value or simply click in the
Default Start Date field.
4. The values of COUNTRY and United States appear in the Parent Geography Type and
Parent Geography Name fields, respectively.

5. Enter 1/1/01 in the Default Start Date field.
You will be directed back to the Edit Tax page.
Defining a Tax Status
Tasks
1. On the Edit Tax page, Tax Rule Defaults tab, select the Tax Status row.
3. Complete the fields, as shown in the following table.
Field Value
Tax Status Code XX US STATE SALES STANDARD
Tax Status Name US State Sales Standard
Default Start Date 1/1/01

Defining a Tax Rate
Tasks
1. On the Edit Tax page, Tax Rule Defaults tab, select the Tax Rate row.

Chapter 5 - Page 10
3. Complete the fields, as shown in the following table.
Field Value
Tax Status Code XX US STATE SALES STANDARD
Tax Rate Code XX US STATE SALES STANDARD
4. Enter 7.25 in the Rate Percentage field in the Rate Periods region.
6. Enter 1/1/01 in the Default Start Date field.
Enabling a Tax for Simulation

Tasks
1. On the Edit Tax page, select the Enable tax for simulation option. At this time, do not
select to enable the tax for transactions until we test the configuration using the Tax
Simulator.
Information: For further information about setting up your minimum tax configuration, refer to
the Help Portal to view the demonstrations on:
• Configuring Taxes for Transactions Part 1: Setting Up Tax Regimes.
• Configuring Taxes for Transactions Part 2: Setting Up Defaults for Taxes.
• Configuring Taxes for Transactions Part 3: Setting Up Tax Jurisdictions, Tax
Statuses, Tax Recovery Rates, and Tax Rates.

Chapter 5 - Page 11
Creating Tax Setup Using the Tax Configuration Workbook
Overview
You can create your tax configuration using the pages in Oracle Fusion Tax, as you did in the
Creating a Minimum Tax Configuration activity. You can also create your tax configuration using
the rapid setup spreadsheets.
In this practice, you create a tax configuration for value-added tax (VAT) in the United Kingdom
using the Tax Configuration Workbook.
Assumptions
The Tax Configuration Workbook is a Microsoft Excel spreadsheet template with five common
tax setup worksheets:
• Manage Tax Regimes

• Manage Taxes
• Manage Rates
• Manage Tax Recovery Rates
• Manage Tax Rules
Oracle Fusion Tax provides predefined tax regimes and taxes in the Tax Configuration
Workbook to enable quick and easy setup. In this practice, we will use the GB VAT tax regime
and create a new:
• Tax.
• Tax rate.
• Tax recovery rate.
Creating Tax Setup Data
Tasks
Manage Tax Regimes > Go to Task.
2. On the Manage Tax Regimes page for Transaction Tax, click the Rapid Setup
Spreadsheets button in the Search Results region. Select Download Tax Configuration
Workbook from the list of values.
4. Right-click the Tax Conf Workbook Instructions tab in the spreadsheet.
5. Click Unhide.
6. Select Manage Tax Regimes and click OK.
7. The predefined tax regimes are listed in the Manage Tax Regimes spreadsheet. Select all
of the rows except for GB VAT and delete them. You will be using the GB VAT predefined
tax regime setup.
8. Right-click the Manage Tax Regimes tab in the spreadsheet.
9. Click Unhide.

Chapter 5 - Page 12
10. Select Manage Taxes and click OK.
11. The predefined taxes are listed in the Manage Taxes spreadsheet. Select all of the rows
except for GB VAT and delete them.
12. On the Manage Taxes tab, change the Tax value from GB VAT to XX GB VAT. You will be
creating your own unique tax using the predefined tax attributes.
13. Change the Default Place of Supply value from Ship from to Ship to use bill to if ship
to is not found. This change is necessary to comply with the current European Union law
for taxable supply of goods and services.
14. Click the Manage Rates tab in the spreadsheet.
Note: You need to create both a default nonjurisdiction-based tax rate and a default
jurisdiction-based tax rate or rates for each type of transaction tax in a given country. The
number of specific default jurisdiction-based tax rates you set up depends on the
transaction tax regulations for that country. The default nonjurisdiction-based tax rate
created for each tax is required to enable the tax for either simulation or simulation and

transaction processing.
15. Complete the fields, as shown in this table, to set up a default nonjurisdiction-based tax rate
for your XX GB VAT tax. For the tax regime and tax, you may have to scroll up in the
window to select the value.
Field Value
Tax Regime Code GB VAT
Tax XX GB VAT
Tax Status Code STANDARD
Tax Jurisdiction Code Blank
Tax Jurisdiction Name Blank
Geography Name Blank
Tax Rate Code XX GB VAT DEFAULT
Tax Rate Name XX GB VAT Default
Tax Rate 0
Set As Default Rate Yes
Effective Start Date 2011/01/01
Note: The default nonjurisdiction-based tax rate is applied only in the absence of a valid tax
rate rule or a default jurisdiction-based tax rate. It is a common tax rate that is applied when
there is no specific tax rate defined for the jurisdiction associated with the transaction. The
default nonjurisdiction-based tax rate can prevent potential transaction errors when a tax
place of supply location on a transaction legally stops imposing a tax rate in accordance
with newly enacted laws.

Chapter 5 - Page 13
16. Complete the fields, as shown in this table, to set up a default jurisdiction-based tax rate.
For the tax regime and tax, you may have to scroll up in the window to select the value.
Field Value
Tax XX GB VAT
Tax Status Code STANDARD
Tax Jurisdiction Code GB VAT
Tax Jurisdiction Name GB VAT
Geography Name United Kingdom
Tax Rate Code XX GB VAT STANDARD
Tax Rate Name XX GB VAT Standard

Tax Rate 20
Note: The default jurisdiction-based tax rates:

− Ensures that the calculated transaction tax amounts are based on the rates
enforced by the tax authority for a particular jurisdiction.
− Allows correct downstream reporting of transaction tax amounts on a periodic basis
to the proper local tax authorities.
Without the creation of valid default jurisdiction-based tax rates, filing of tax reports and
returns cannot be completed. The jurisdiction information is required for the calculated
transaction tax amounts to appear on the tax reports and returns for filing with the specific
local tax authorities.
17. Click the Manage Tax Recovery Rates tab in the spreadsheet.
18. Complete the fields, as shown in this table for the tax recovery rate. For the tax regime and
tax, you may have to scroll up in the window to select the value.
Field Value
Tax XX GB VAT
Tax Recovery Rate Code XX GB VAT STANDARD REC RATE
Tax Rate 100

Chapter 5 - Page 14
19. Save the spreadsheet tax data in a zip file that contains CSV formatted data by using the
Generate CSV File macro button on the Instructions tab of the spreadsheet. You may
need to enable macros to use the Generate CSV File button.
Save your spreadsheet zip file with a unique name by adding _XX to the file name.
20. On the Manage Tax Regimes page for Transaction Tax, click Upload Tax Configuration
Workbook in the Rapid Setup Spreadsheets list of values in the Search Results region.
21. In the Upload Tax Configuration Workbook dialog box, select your file and click Upload.
23. On the Manage Tax Regimes page for Transaction Tax, select the Monitor Upload and
24. Note the status of your process.
the log file, you can view your tax regime using the search criteria on this page.

the file again.
Enabling a Tax for Simulation

Tax is not enabled for simulation or transactions when it is created from a spreadsheet upload.
You can enable a tax for simulation from the:
• Create Tax page
• Edit Tax page
• Enable Taxes option in the Rapid Setup Spreadsheet list of values on the Manage
Taxes page
Note: The Enable Taxes option in the Rapid Setup Spreadsheet list of values on the
Manage Taxes page automatically enables a tax for both simulation and transactions
processing. The best practice is to first enable a tax or collection of taxes for simulation only
using the Create Tax page or the Edit Tax page. Use the Oracle Fusion Tax Simulator to
thoroughly test all tax setups for accuracy before enabling the tax or collection of taxes for
transactions processing. Once you enable a tax for both simulation and transactions
processing, you can’t modify the tax setup.
Tasks
Manage Taxes > Go to Task.
2. On the Manage Taxes page for Transaction Tax, enter XX GB VAT in the Tax field and
click Search.
3. Select the row with your tax and click the Edit icon.
4. On the Edit Tax page, select the Enable tax for simulation option. You can use the Tax
Simulator to test your configuration before you enable your tax for transactions.

Chapter 5 - Page 15
Using the Tax Simulator to Test a Receivables Transaction
Overview
In this practice, you will use the Tax Simulator to test a Receivables transaction.
Assumptions
After setting up your tax configuration and verifying the transaction results through testing, you
can enable the applicable tax or taxes for transactions. The tax determination process uses your
tax configuration and the details on the transaction to determine which taxes apply to the
transaction and how to calculate the tax amount for each tax that applies to the transaction.
You completed your set up and are now ready to test your US sales tax configuration on a
simulated Receivables transaction.

Navigating to the Tax Simulator
Tasks
1. Navigate to: Setup and Maintenance > Define Taxes for Rapid Implementation task
list > Manage Simulator Transactions > Go to Task.
2. Use the Manage Tax Simulator Transactions page to test your tax configuration with
existing transactions, as well as newly created transactions, without impacting active data.
Entering a Receivables Transaction to Test Your Tax Setup
Tasks
1. Click the Create button.
Field Value
Document Event Class Sales invoice
Legal Entity US1 Legal Entity
Business Unit US1 Business Unit
Document Number XX_SIMAR
Evaluate Taxes Enabled for simulation
The application processes all taxes enable for
simulation.
3. Click the Name search icon to enter a bill-to customer.

4. Enter Dixon in the Name field.
6. Select the row with the customer number 59300.
8. Select Dallas in the Site field.
9. Enter line information for line number 1.
10. Enter Hardware in the Line Description field.

Chapter 5 - Page 16
11. Enter 3000.00 in the Amount field.
Viewing Tax Lines
Tasks
1. Click the View Tax Lines button.
2. Use the Tax Line Details page to view additional details about the tax calculation that
applies to a specific detail tax line.
3. Use the header region to view attributes that drive tax determination or tax
calculation.
4. Use the tax line details table to view the calculated tax lines with the corresponding
tax configuration details for each transaction line.
5. Use the Rule Results region to view the processing and evaluation of the rules

associated with a rule type. For each tax rule listed in the tax rules process results table,
you can drill down to the associated rule conditions to view the condition details. For this tax
line no rules were evaluated. The default values for the rule types were used in tax
determination, so no rule conditions are displayed.
Information: For further information about setting up your minimum tax configuration, refer to
the Help Portal to view the demonstrations on:
• Configuring Taxes for Transactions Part 4: Verifying Tax Configuration.
• Configuring Tax Rules Part 2: Verifying Tax Applicability Rules.

Chapter 5 - Page 17

Chapter 5 - Page 18
Receivables
Chapter 6
Practices for Lesson 6: Configuring Oracle Fusion Receivables

Chapter 6 - Page 1
Practices Overview
• Entering Data in the Rapid Implementation Spreadsheet
• Uploading the Chart of Accounts File
• Deploying a Chart of Accounts
• Uploading the Ledger, Legal Entity, and Business Unit File
• Provisioning a Data Role
• Setting Receivables System Options
• Setting Up for SmartReceipts
• Applying a Receipt

• Defining a Customer and Profile Class

Chapter 6 - Page 2
Entering Data in the Rapid Implementation Spreadsheet
Overview
In this practice you will be entering data to create your chart of accounts, ledger, legal entity,
and calendar, replacing XX with the number assigned by your instructor.
Rapid implementation is a way to configure the Oracle Fusion Financial Enterprise and
Financial Reporting Structures quickly using sheets in a workbook to upload lists of companies
(legal entities), ledgers, business units, chart of account values, and other similar data.
Assumptions
Tasks
1. Navigate to: Setup and Maintenance > Manage Implementation Projects >

XXImplementation Project > Define Financials Configuration for Rapid
Implementation > Define Common Financials Configuration for Rapid Implementation
> Create Chart of Accounts, Ledger, Legal Entities, and Business Units in
Spreadsheet > Go to Task.
2. Click Open With. The Instructions tab opens first. It contains instructions on loading the
data and uploading the spreadsheet.
3. Click the Options button in the Security Warning immediately under the ribbon menu bar
and select the radio button for Enable this content.
4. Save the file to the Desktop and name
XXRapidImplementationForGeneralLedger(1).xlsm.
5. Click the COA, Calendar, and Ledger tab on the bottom of the spreadsheet.
6. Enter the following data or select from dropdown lists on available fields. Save often.
Field Value
*Name XXLedger
*Currency USD
Period Frequency Monthly
*Adjusting Periods Once at year end
*Fiscal Year Start Date 01/01/YYYY where YYYY is the

current year
*Segment Segment Label *Short Prompt *Display Width
XXCompany Primary Balancing Segment CO 2
XXDepartment Cost Center Segment DEP 3
XXAccount Natural Account Segment ACCT 4

Chapter 6 - Page 3
7. Save.
8. Click the Add Segment Sheets to add a worksheet for the cost center segment called
XXDepartment.
9. Save.
10. Click the Business Units tab.
11. Enter the Name XXBusiness Unit.
12. Enter the Default Legal Entity Name XXVision Corporate HQ.
13. Save.
14. Click the Companies and Legal Entities tab and enter the following data.
Note: Read this table across and then down. So Parent 1 is 99 (across), Total Company
(down).
Column Line 1 Line 2

Parent 1 99
*Child Value 01
*Company Total Corporate

Description Company
Legal Entity Name XXVision Corporate HQ
Legal Entity XX-1234568

Identifier
Address for first Country: United States

legal entity: Address Line: XX101 Main Street
City: Houston State: TX
County: Harris
Province: NA Postal Code: XX003
*Registration XX-1234568
Number
*Reporting Unit XX-1234568

Registration
Number
15. Save.

Chapter 6 - Page 4
16. Click the Natural Accounts tab and enter the following data. Use the list of values in the
Account Type. The Financial Category will default in when the Account Type is selected.
Account Financial
Column Value Description
Type Category
Parent 1 1000 Total Assets Asset
*Child
1110 Cash Asset-Cash Cash
Value
*Child Accounts Accounts

1210 Asset-Accounts Receivable
Value Receivable receivable
*Child Confirmed Accounts

1260 Asset-Confirmed Receipts
Value Receipts receivable
*Child Remitted Accounts

1270 Asset-Remitted Receipts
Value Receipts receivable
*Child On Account Accounts

1280 Asset-On Account Payments
Value Payments receivable
*Child Unapplied Accounts

1310 Asset-Unapplied Cash
Value Cash receivable
*Child Unbilled Accounts

1320 Asset-Unbilled Receivables
Value Receivables receivable

2210 Liability-Accounts Payable
Value Payable payable
*Child Unearned Accounts

2220 Liability-Unearned Revenue
Value Revenue payable
*Child Accounts
2230 Tax Payable Liability-Tax Payable
Value payable
*Child Retained Owner’s Retained

3310
Value Earnings Equity Retained Earnings earnings
*Child Translation Owner’s Other equity

3500
Value Adjustment Equity related
*Child
4110 Revenue Revenue-Revenue Sales revenue
Value
*Child AutoInvoice
4120 Revenue-AutoInvoice Clearing Sales revenue
Value Clearing

Chapter 6 - Page 5
Account Financial
Type Category
*Child Realized Expense-Realized Gain/Loss on

4430 Other income
Value Gain/Loss Foreign Currency Conversions
*Child Discounts Other sales

5105 Expense-Discounts Given
Value Given expenses
*Child Freight
5610 Freight Expense-Freight
Value expenses
*Child Rounding Expense-Rounding Difference Other sales

7990
Value Differences and Balancing Adjustments expenses

17. Save.
18. Click the Financial Sequences tab and enter the following data.
Transactions Restart Initial

Value
Payables Invoices
Payments
Receivables Invoices Annually 1
Receivables Credit Memos Annually 1
Receivables Adjustment Activities Annually 1
Subledger Journals
General Ledger Journals
19. Save.
20. Click the XXDepartment tab and enter the following data.
Column Name Value Child Description

Value
Parent1 999 Total Departments
*Child Value 000 Balance Sheet
*Child Value 120 Sales
21. Save.

Chapter 6 - Page 6
22. Return to the COA, Calendar and Ledger tab.
23. Click the Step 1: Validate button.
24. Correct any errors and validate again until all errors are fixed.
25. Click the Step 2: Generate Chart of Accounts File button.
26. Save to the Desktop and name the file:XXChartOfAccounts.zip.
27. Click the Step 3: Generate Ledger, LE, and BU File button.
28. Save to the Desktop and name the file: XXFinancialsCommonEntities.zip.
29. Close the spreadsheet.

Chapter 6 - Page 7
Uploading the Chart of Accounts File
Overview
In this practice, you will be uploading the Chart of Accounts file created from the rapid
implementation spreadsheet.
Assumptions
You are uploading the Chart of Accounts file created from your spreadsheet data in the
previous practice. The application will use this upload to create the chart of accounts structure,
instance, value sets, and values.
Tasks

> Upload Chart of Accounts > Go to Task.
2. Use the Data File: Browse button to find your XXChartOfAccounts.zip file.
3. Click Submit.
4. Click OK on the confirmation number message.
5. Click Done to close.
6. Navigator > More > Tools > Scheduled Processes.
7. Verify that the process was completed without errors or warnings. Status should be
Succeeded.
8. If your spreadsheet completes with an error, click the Name of the process.
9. Click the name of the Attachment in the Log and Output section at the bottom of the
window that opens under the list of processes.
Common errors are:

− Parent and child data not entered correctly.
− Extra spaces after some of the values.
− Incomplete data.
10. Double-check the data and fix any errors in the spreadsheet.
11. Recreate the files and upload again.
12. Click No to the information window question.

Chapter 6 - Page 8
Deploying a Chart of Accounts
Overview
In this practice, you will be deploying your chart of accounts key flexfield. Wait for the other
instructors or students to finish their chart of accounts. Then run the process.
Assumptions
The deployment process deploys all charts of accounts key flexfields in the instance. It must be
run after creation or edits have been performed on the chart of accounts structure or structure
instance.
If there are errors, fix the errors, including completing incomplete chart of accounts. Continue
running the process until it completes successful.

Tasks
> Deploy Chart of Accounts > Go to Task.
3. Use the scroll bar to move to the right.
4. Look for the column called Deployment Status.
5. Hover on the icon under the heading. If the icon is not a green check mark, then the hover
should indicate Edited or Patched, which means there has been activity on the Accounting
Flexfield.
6. Click the Deploy Flexfield button.
7. Monitor the deployment status.
8. When 100% is reached, click the OK button.
9. Verify that a green check mark appears under the Deployment Status column.
10. If there are errors, fix the errors, including completing incomplete chart of accounts.
Continue running the process until it completes successful.

Chapter 6 - Page 9
Uploading the Ledger, Legal Entity, and Business Unit File
Overview
In this practice, you will be uploading the Ledger, Legal Entity, and Business Unit file created
from the rapid implementation spreadsheet.
Assumptions
Tasks
1. Navigate to: Setup and Maintenance > Manage Implementation
Projects > XXImplementation Project > Financials > Define Common Applications
Configuration for Financials > Upload Ledger, Legal Entities, and Business Units >
Go to Task.

2. Use the Browse button to find your XXFinancialsCommonEntities.zip file.
3. Click Submit.
4. Click OK in the confirmation message.
6. Navigator > More > Tools > Scheduled Processes.
7. Verify that the process was completed without errors or warnings.
If your spreadsheet completes with an error:
8. Click the Name of the process.
9. Click the name of the Attachment in the Log and Output section at the bottom of the
window that opens under the list of processes.
Common errors are:
10. Double-check the data and fix any errors in the spreadsheet.
11. Recreate the files and upload again.

Chapter 6 - Page 10
Provisioning a Data Role
Overview
In this practice, you will be provisioning the data role for the business unit that you created in the
Rapid Implementation practice.
Assumptions
This practice assumes that the following prerequisite practices were completed:
• Enter Data in the Rapid Implementation Spreadsheet
• Upload the Chart of Accounts File
• Deploy a Chart of Accounts
• Upload the Ledger, Legal Entity, and Business Unit File

Tasks
1. Sign in with your assigned user name.
2. Select the Setup and Maintenance link from the Navigator menu.
3. Click the Manage Implementation Projects link from the Tasks pane.
4. Select the XXImplementation Project link.
5. Expand the Financials task list.
6. Expand the Define Common Applications Configuration for Financials task list.
7. Expand the Define Implementation Users task list.
8. Click the Go to Task icon for the Provision Roles to Implementation Users task. This
opens Oracle Identity Manager.
9. Click the Administration link in the upper right-hand corner of the page.
10. Select the Advanced Search - Users link.
11. Enter your sign-in name in the User Login field.
12. Click Search.
13. Click the Display Name link for your user name in the Search Results section.
14. Click the Roles tab.
15. Click Assign.
16. Enter %Fin%Appl%XX% in the Display Name field, where XX is the number that you were
assigned and that is part of your business unit name.
17. Select Search. One row should be returned with the Display Name of Financial Application
Administrator XXBusiness Unit.
18. Select the row.
19. Click Add to add the data role to your user.
20. Close the Oracle Identity Manager tab.

Chapter 6 - Page 11
Setting Receivables System Options
Overview
In this practice you will be reviewing and setting required system options to configure the
Receivables environment. Use your XXBusiness Unit to create the Receivables System
Options record.
This practice can only be done once. If a setting has been completed when your spreadsheet
uploaded, review the settings. If the setting is not set or different, enter the correct value.
Assumptions
Tasks
1. Navigate to: Setup and Maintenance > Define Receivables Configuration > Manage

Receivables System Options > Go to Task.
2. In the Manage Receivables System Options page, click the Create icon.
3. In the Create System Options page, your XXBusiness Unit appears by default in the
Business Unit field. If not, use the drop-down arrow to select your XXBusiness Unit, and
then click the Search arrow.
4. Click the Billing and Revenue tab if it is not already selected.
5. Select the Require salesperson check box.
6. In the Application Rule Set field, select Line And Tax Prorate.
7. In the Discount Basis field, select Invoice Amount.
In the Accounting section:

8. In the Tax Account field, enter the tax account to use on transactions when no tax account
is provided. The application populates 01-000-2230.
9. In the Cross-Currency Rounding Account field, enter 01-000-7990.
10. In the Days per Posting Cycle field, enter 20.
In the Transactions section:

11. In the Tax Invoice Printing Options field, select Itemize Taxes.
12. In the Document Number Generation Level field, select When saved.
13. In the Late Charges section, select the Assess late charges check box.
14. In the Customers section: Grouping Rule field, select DEFAULT.
If necessary, scroll down the page to the AutoInvoice section. In the AutoInvoice section:
15. In the Maximum Memory in Bytes field, enter 3,145,728.
16. In the Log File Message Level field, enter 0.
17. Click the Cash Processing tab at the top.
18. In the AutoCash Rule Set field, select Oldest transaction first.
19. Select the Use AutoApply check box.
You must enable AutoApply to set up for SmartReceipts.
20. In the Days to AutoApply a Receipt field, enter 3.

Chapter 6 - Page 12
21. In the Chargeback Due Date field, select Entered date.
In the Application Exception Rule section:

22. Select Default Exception Rule from the drop down list in the Application Exception Rule
Set field.
In the Accounting section:

23. Enter 01-000-4430 in the Realized Gains Account and Realized Losses Account fields.
24. Enter in the Cross Currency Rounding Account field your designated general ledger
account. Enter: 01-000-7990.
In the Automatic Receipts section:

25. In the Invoices per Commit field, enter 100.

26. In the Receipts per Commit field, enter 100.
28. In the Manage Receivables System Options page, click the Done button.

Chapter 6 - Page 13
Setting Up for SmartReceipts
Overview
In this practice, you will be completing the necessary setups to implement SmartReceipts.
SmartReceipts provides enhanced functionality for automatic receipt application.
Complete the setups in this order:
1. Review Receivables System Options
2. Define an AutoMatch Rule Set.
3. Define a Receipt Application Exception Rule Set.
4. Define an AutoCash Rule Set.
5. Update Lockbox.
Some steps only require a review of existing data and settings, while other steps may require
you to enter or update data and settings.

Assumptions
1. Reviewing Receivables System Options.

Review the Receivables system options for your business unit for SmartReceipts. See the Set
Receivables System Options Demonstration.
Note: In your own business practice, you can replace the default AutoMatch Rule Set,
AutoCash Rule Set, and Application Exception Rule Set in Receivables System Options
with the ones that you create. In this practice, we review the creation of these objects, but
do not save them to System Options.
2. Defining an AutoMatch Rule Set

The AutoMatch rule set provides information that is used by AutoApply to complete the process
of applying receipts to transactions. The settings in the AutoMatch rule set provide customer
recommendations for lockbox receipts and transaction recommendations for lockbox and
manual receipts.
Tasks
1. Navigate to Setup and Maintenance and click the All Tasks tab.
2. In the Search field, select Task lists.
3. In the Name field, enter Receivables.
5. Expand Define Receivables Configuration.
6. Expand Define Customer Payments.
7. In the Manage AutoMatch Rule Sets row, click the Go to Task icon.
8. In the Manage AutoMatch Rule Sets page, click the Create icon.

Chapter 6 - Page 14
9. Enter these values:
Section Field Value
General
Information
AutoMatch Rule Set US1 BU Set
Name Automatch XX
Rule Start Date System Date
Active check box Enabled
Receipt Application
Recommendation
Score

Customer 95
Recommendation
Threshold
Minimum Match 75
Threshold
Combined Weighted 95
Threshold
Days of Closed Invoices 30
Threshold
Combined
Weighted
Threshold Details
Customer Weight 20
Transaction Weight 70
Amount Weight 10
Amount Weight
Exceptions
Net of Tax Weight 70
Net of Tax and Freight 70
Weight
Net of Freight Weight 80
Unearned Discount 60
Weight

11. Click Done.

Chapter 6 - Page 15
3. Defining a Receipt Application Exception Rule Set
The Receipt Application Exception rule set is used to manage any remaining amounts after
SmartReceipts automatically applies receipts to transactions.
You define three exception rules to assign remaining amounts either on-account, as an
adjustment, or as a write-off.
Tasks

7. In the Manage Receipt Application Exception Rules row, click the Go to Task icon.
8. In the Manage Receipt Application Exception Rules page, click the Create icon.
9. Enter these values in the header section:
Field Value
Set Common
Name Default Exception
Rule XX
Rule Start Date System Date
10. In the Exception Rules section, click the Add icon.

11. Click in the Condition field to expose the row of fields, and enter these values:
Field Value
Condition Overpayment
greater than or
equal to
Amount 10
Percentage 0
Action On Account
User Review Required Enabled

Field Value
Condition Overpayment less
than
Amount 10

Chapter 6 - Page 16
Field Value
Percentage 0
Action Adjustment
User Review Required Not enabled

Field Value
Condition Underpayment less
than
Amount 3

Percentage 0
Action Receipt Write Off
User Review Required Not enabled

17. Click Done.
4. Defining an AutoCash Rule Set

The AutoCash rule set is used to apply the receipt to a transaction when the AutoApply process
either cannot match transactions to the receipt or transaction information is not available.
If none of the rules in the AutoCash rule set can be used to apply the receipt to a transaction,
Receivables places the remaining amount either unapplied or on-account, depending on the
setting of the Remaining Remittance Amount option on the AutoCash rule set.
Tasks
1. Navigate to Setup and Maintenance work area and click the All Tasks tab.
6. Expand Define Common Accounts Receivable Configuration.
7. In the Manage AutoCash Rule Sets row, click the Go to Task icon.
8. In the Manage AutoCash Rule Sets page, click the Create icon.

Chapter 6 - Page 17
9. Enter these values in the header section:
Field Value
Name Default AutoCash
Rule XX
Set Common
10. Enter these values in the Open Balance Calculations section:

Field Value
Discount Earned Only
Include items in dispute Enabled

check box
Include late charges Enabled
check box
11. Enter these values in the Automatic Matching Rule section:

Field Value
Remaining Remittance On Account
Amount
Apply Partial Receipts Enabled
check box
12. In the Rules section, click the Add icon.

13. Enter these values:
Field Value
Sequence 1
Rule Apply to oldest
invoice first

15. Click Done.

Chapter 6 - Page 18
5. Managing Lockbox
If you want SmartReceipts to work with your lockboxes, you must enable AutoApply for each
lockbox. These are the steps to follow to do this.
Tasks
1. Navigate to Setup and Maintenance work area and click the All Tasks tab.
7. In the Manage Lockbox row, click the Go to Task icon.

8. In the Manage Lockboxes page, search for the lockboxes that you want.
9. Click on the first lockbox number to open the Edit Lockbox page.
10. In the Match Receipts By section, select the Use AutoApply check box.
12. Repeat steps 9 to 11 for each lockbox.
13. Click Done.

Chapter 6 - Page 19
Applying a Receipt
Overview
In this practice, you will be creating a receipt and applying the receipt to one or more
transactions belonging to a customer account. SmartReceipts provides you with a list of
transactions eligible for receipt application. Apply all or part of the receipt amount to a customer
transaction.
Assumptions
Tasks
1. Navigate to Receivables: Receivables Balances.
2. In the Tasks pane, click the Create Receipt link.

3. In the Create Receipt page, select the Receipt Type of Standard.
4. Select Business Unit: US 1 Business Unit.
5. Select Receipt Method: Check (Directly/No Remit).
6. Enter Receipt Number: XXAutoApply where XX is the number assigned by your instructor.
7. Enter the Entered Amount: 100.
8. Accept the other defaults in the Receipt Information section and Remittance Bank
section.
9. In the Customer section, enter the Account Number 10060 (Computer Service and
Rentals).
10. In the Remittance Reference Detail section, click the Add icon.
11. In the Receipt Match By field, select Transaction Number.
12. In the Reference Number field, enter 1033333.
13. Select Submit and AutoApply Now from the list on the Submit and Create Another
button.
14. In the Manage Receipt page, review in the Recommendations section the transactions
recommended for receipt application. The Reference Score column lists the recommended
transactions beginning with the highest match score.
15. Click the Expand arrow on one of the recommended transactions and select the
transaction row.
16. Click the Accept button. The receipt application appears in the Receipt Details section. In
the Applied Amount field, you can update the amount of the receipt to apply to this
transaction.
17. Click Cancel to close without applying the receipt.

Chapter 6 - Page 20
Defining a Customer and Profile Class
Overview
In this practice, you will be creating a customer and customer account, defining attributes of a
new profile class, and assigning the profile to the new customer account.
Assumptions
Tasks

6. In the Define Customer row, click the Expand icon.
7. In the Create Customer row, click the Go to Task icon.
8. In the Create Organization Customer page, in the Organization Name field enter
XXAcme Corp (as determined by the instructor).
9. In the Account Number field, enter XXAcme (as determined by the instructor).
10. In the Account Address Set field, select AUBUSet.
12. In the Manage Customers page, click the Done button.
13. In the Manage Receivables Customer Profile Classes row, click the Go to Task icon.
14. In the Manage Receivables Customer Profile Classes page, click the Create icon.
15. In the Profile Class Name field, enter XXNew (as determined by the instructor).
16. In the Collector field, select Jim Jones.
17. In the Credit Classification field, select New Customer.
18. In the Payment Terms field, select 30 Net.
19. In the Discount Grace Days field, enter 3.
20. Select the Override terms check box.
21. In the Match Receipts By field, select Transaction Number.
22. In the AutoMatch Rule Set field, select Default AutoMatch Rule Set.
23. Select the Automatically update receipt match by check box.
24. In the AutoCash Rule Set field, select Oldest transaction first.
25. In the Application Exception Rule Set field, select Default Exception Rule.
27. In the Manage Receivables Customer Profile Classes page, click the Done button.
28. Go to the Navigator > Receivables: Receivables Balances > Manage Customers.
29. In the Manage Customers page, enter in the Organization Name field XXAcme Corp for
the customer that you created above.
31. In the Accounts section, click XXAcme for the customer account that you created above.

Chapter 6 - Page 21
32. In the Edit Account page, click the Profile History tab.
33. In the Actions menu, select Correct Record. The profile class DEFAULT becomes
editable.
34. In the Profile Class field, select XXNew for the profile class that you created above.
35. In the Warning message that appears, click the Yes button.
37. In the Manage Customers page, click the Done button.

Chapter 6 - Page 22
Payments: Receivables
Chapter 7
Practices for Lesson 7: Configuring Oracle Fusion Payments: Receivables

Chapter 7 - Page 1
Practices Overview
The following activities are for Oracle Fusion Payments - Receivables:
• Setting Up a Payment System.
• Setting Up Funds Capture for Receivables.
• Creating a Routing Rule Demonstration.

Chapter 7 - Page 2
Setting Up a Payment System
Overview
In this practice you will be setting up your payment system so you can select it when you create
a funds capture process profile and when you modify an existing internal payee. You will
complete the following tasks:
• Set up a funds capture settlement file format.
• Set up a transmission configuration to transmit outbound electronic payment files to the
payment system.
• Set up a payment system and associate it with the funds capture settlement format you
created.
• Set up a payment system account.

Assumptions
Tasks
Creating a Funds Capture Settlement Format

1. Navigate to: Setup and Maintenance > Financials > Define Invoicing and Payments
Configuration > Configure Payment System Connectivity > Manage Formats > Go to
Task > Manage Formats page.
2. In the title bar of the Search Results region on the Manage Formats page, use the Select
Type list to select the Funds Capture Settlement Format.
Note: The Select Type list is in the middle of the page, not in the upper right.
4. In the Name field on the Create Format page, enter XXFunds Capture format.
Note: Verify that the Message Direction displays Outbound. If not, repeat selection of the
Funds Capture Settlement Format from the Select Type list.
5. In the Code field, enter XXFC code.
6. In the BI Publisher Template field, enter IBY_PTK_B_2_1.
Selecting the Protocol for the Transmission Configuration

Configuration > Configure Payment System Connectivity > Manage Transmission
Configurations > Go to Task > Manage Transmission Configurations page.
2. From the Select Protocol list in the Search Results region on the Manage Transmission
Configurations page, select File Transfer Protocol for Static File Names.

Chapter 7 - Page 3
Creating the Transmission Configuration
1. In the Configuration field on the Create Transmission Configuration page, enter
XXPayments Training Configuration.
2. In the Protocol field, File Transfer Protocol for Static File Names appears as read-only.
3. In the Value field on the FTP Server IP Address line, enter Payments
training.oracle.com.
4. In the Value field on the FTP Account Username line, enter Payments training
username.
5. In the Value field on the FTP Account Password line, enter Payments training
password123.
6. In the Value field on the Remote File Directory line, enter /tmp.

Creating a Payment System

Configuration > Configure Payment System Connectivity > Manage Payment
Systems > Go to Task> Manage Payment Systems> Create> Create Payment System
page.
2. In the Name field on the Create Payment System page, enter XXPayments payment
system.
3. In the Code field, enter XXps code.
4. In the Funds Capture subregion, select the Credit card and Electronic funds transfer
check boxes.
5. In the Disbursement subregion, select the Electronic funds transfer and positive pay
check box.
7. In the Formats subregion, click the Add Row icon and select XXFunds Capture format,
which is the funds capture settlement file format you created on the Create Format page.
8. In the Transmission Protocols subregion, click the Add Row icon and select File
Transfer Protocol for Static File Names.
9. Click the Save and Add Accounts button.
Creating a Payment System Account

1. In the Payment System Accounts region on the Edit Payment System Accounts page,
click the Add Row icon and enter XXPayments payment system account in the Name
field.

Chapter 7 - Page 4
Setting Up Funds Capture for Receivables
Overview
In this practice, as an implementor, you want to set up funds capture functionality to manage
funds capture transactions and settlement batches. You will complete the following tasks:
• Create a funds capture payment method for bank account.
• Create a funds capture process profile.
• Modify an existing internal payee.
Assumptions
Tasks

Creating a Funds Capture Payment Method
1. Navigate to: Setup and Maintenance > Financials > Define Receivables Configuration
> Define Funds Capture > Manage Funds Capture Payment Methods > Go to Task >
Manage Funds Capture Payment Methods > Create > Create Funds Capture Payment
Method dialog box.
2. In the Name field of the Create Funds Capture Payment Method dialog box, enter
XXPayments Funds Capture Payment Method.
3. In the Code field, enter XXFCPM Code.
Creating a Funds Capture Process Profile

> Define Funds Capture > Manage Funds Capture Process Profiles > Go to Task >
Manage Funds Capture Process Profiles > Select Processing Type: Bank account >
Create > Create Funds Capture Process Profile page.
2. In the Name field on the Create Funds Capture Process Profile page, enter
XXPayments FCPP.
3. In the Code field, enter XXFCPP code.
4. From the Payment System list, select the payment system you created previously,
XXPayments payment system.
5. Select the Formats tab.
6. In the Verification region, select the funds capture format you created from the Outbound
Format list.
7. In the Verification region, select PTECH_ONLINE_7_2 from the Inbound Response
Format list.
8. In the Settlement region, select the funds capture format you created from the Outbound
Format list.
9. In the Settlement region, select PTECH_ONLINE_7_2 from the Inbound Response
Format list.
10. Select the Settlement Batch tab.

Chapter 7 - Page 5
11. In the Settlement Batch Creation Rules region, select both the Business unit and the
Internal bank account check boxes.
12. In the Settlement Batch Limits region, select USD – US Dollar from the Amount list.
13. In the field to the right of the Amount list, enter 1000.00.
14. From the Conversion Rate Type list, select Corporate.
15. In the Number of Settlements field, enter 6.
16. Select the Accounts tab.
17. Data defaults into the Payment System Account and the Configuration Profile fields.
18. From the Verification list, select the transmission configuration you created previously.
19. From the Settlement list, select the transmission configuration you created previously.

Modifying an Existing Internal Payee
> Define Funds Capture > Manage Internal Payees > Go to Task > Manage Internal
Payees page.
2. On the Manage Internal Payees page, click the Search button. The Vision Online link
appears in the Search Results region.
3. Click the Vision Online link.
4. In the Configured Processing Types region on the Edit Internal Payee page, note the
processing types that are selected.
5. In the Payment System Accounts region, click the Add Row icon.
6. From the Payment System list, select the payment system you created previously,
XXPayments payment system.
7. From the Payment System Account list, select the payment system account you created
previously, XXPayments payment system account.
8. In the Business Units region, confirm that US1 Business Unit already appears.
Important: Do not click the Done button. The instructor will now demonstrate how to
create a routing rule from this page.

Chapter 7 - Page 6
Creating a Routing Rule Demonstration
Overview
In this instructor led demonstration, you will be shown you how to create a routing rule.
Instructor Note: The class just modified an existing internal payee on this same page, Manage
Internal Payees.
Assumptions
Sign in as Casey.Brown.
Tasks
Specifying Conditions for a Routing Rule

1. On the Manage Internal Payees page, select the Vision Online row.
2. Click the Manage Routing Rules button.
3. In the Routing Rules region on the Manage Routing Rules: Vision Online page, select
Bank Account Transfer from the Payment Method list and click the Create button.
4. In the Name field on the Create Routing Rule page, enter XXPayments Routing Rule.
5. In the Conditions region, click the Add Row icon.
6. In the Criterion field, select Amount from the list.
7. In the Operator field, select Greater than from the list.
8. In the Value field, enter 1000.00.
9. In the Route To region, select the payment system account you created previously,
XXPayments payment system account, from the Payment System Account list.
10. In the Route To region, select the funds capture process profile you created previously,
XXPayments FCPP XXPayments payment system account from the Funds Capture
Process Profile list.
Note: If you click the Save and Close button, you will receive a message that indicates a
connection to the server has failed. This is a known issue.

Chapter 7 - Page 7

Chapter 7 - Page 8
Cash Management
Chapter 8
Practices for Lesson 8: Configuring Oracle Fusion Cash Management

Chapter 8 - Page 1
Practices Overview
In these practices, you will be creating various setups for Oracle Fusion Cash Management.
These practices are required for setting up banks, branches, accounts and bank statement
reconciliation. The following practices are:
• Getting Started with Cash Management Demonstration
• Creating Banks, Branches, and Accounts Using a Spreadsheet
• Creating a Transaction Creation Rule
• Creating Reconciliation Rules
• Maintaining Banks, Branches, and Accounts

Chapter 8 - Page 2
Getting Started with Cash Management Demonstration
Overview
In this instructor-led demonstration, you will:
• Review the Bank Statements and Reconciliation work area.
• Review the various tasks in the task pane.
• Discuss the various configurations in Functional Setup Manager for Cash Management.
Assumptions
Tasks
1. Enter your User ID and Password: Click the Sign In button.

2. Click the Navigator link.
3. Click the Cash Management: Bank Statements and Reconciliation link.
4. Review the following list of tasks from the task pane:
• Bank Statements: Enables you to process bank statements electronically or enter
them manually.
• Reconciliation: Enables you to submit Autoreconciliation or manually perform
reconciliation
• External Cash Transactions: Enables you to create and manage transactions created
outside of the applications, such as bank fees and interest.
• Accounting: Enables you to create and review the journal entries for General Ledger.
• Review the Cash Management work area sections: Process Warnings and Errors,
Bank Statement Reconciliation; the Complete and Incomplete tabs, and the
Process Monitor.
5. Click the link on the row in the Process Warnings and Errors section. The error or
warning associated to import process of the bank statement from the bank displays.
6. Review the Bank Statement Reconciliation section. The Incomplete and Complete tabs
display. Under each tab, folders may exist containing bank statements.
7. Select the appropriate tab and expand the folder to review the bank statement. Click the
link to review the incomplete or completed bank statement reconciliations.
8. Review the Process Monitor section to monitor and resubmit submitted process.

Chapter 8 - Page 3
Creating Banks, Branches and Accounts Using a Spreadsheet
Overview
In this practice you will be using the Microsoft Excel template to rapidly implement the following
setup objects:
• Banks
• Bank Branches
• Bank Accounts
Assumptions
Determine the following prior to entering the information for setups:
• Enter information by inserting your instructor assigned number for XX.
• The Legal Entity for each bank account. The Legal Entity must be associated to a

primary ledger. Use US1 Legal Entity for the Legal Entity in this practice.
• The use for each bank account: Payable, Receivable, or both.
• Oracle recommends that you enter the Cash and Cash Clearing account for each
bank account. Enter the entire account combination based on your chart of accounts,
for example 01.000.1110.0000.000.
Functional Setup Manager Tasks

Perform the following required Functional Setup Manager tasks to rapidly create the setup
objects data:
• Create Banks, Branches, and Accounts in Spreadsheet: Downloads the rapid
implementation excel spreadsheet template. Enter the bank, branch, and bank account
data in this spreadsheet, and generate the data file to be loaded.
• Upload Banks, Branches, and Accounts: Launches the Upload Banks, Branches,
and Accounts process with the data file to be uploaded as the parameter. You must
upload the data file generated from the previous task.
Tasks
1. Navigate to Setup and Maintenance > All Tasks > Search > Enter Define Financials
Configuration for Rapid Implementation > Search > Expand folder > select the row
Define Common Financials Configuration for Rapid Implementation > Expand
The following two tasks are displayed:
a. Create Banks, Branches, and Accounts in Spreadsheet: Downloads the rapid
implementation excel spreadsheet template. Enter the bank, branch, and bank account
data in this spreadsheet, and generate the data file to be loaded.
b. Upload Banks, Branches, and Accounts: Launches the Upload Banks, Branches,
and Accounts process with the data file to be uploaded as the parameter. You must
upload the data file generated from the Create Banks, Branches, and Accounts in
Spreadsheet task.

Chapter 8 - Page 4
2. Click the Go to Task for Create Banks, Branches and Accounts in Spreadsheet.
Note: If you receive an error message stating that the spreadsheet contains unreadable
content in RapidImplementationforCashManagement-1.xlsm, follow these steps:
− Close the spreadsheet.
− Go to D:\Labs\CashManagment.
− Open the spreadsheet and follow the steps listed.
3. Two tabs are displayed at the bottom of the spreadsheet:
• Instructions
• Bank Account
4. Click the Bank Account tab.
Entering Data
5. Enter your bank, branch, and account information, using the tables below:

Bank Information
Required Spreadsheet Column Value

Country United States
Bank Name XX Bank of America
Branch Information
6. Enter the required branch information: name, optionally add the number, BIC code, and
alternate name.
Branch Name XX Main Branch
Account Information
7. Enter the required account information: name, number, currency, legal entity, and type.
Oracle recommends that you add the cash and clearing account for end of period
accounting.
Account Name XX Disbursements
Account Number XX123456
Currency USD
Legal Entity US1 Legal Entity
Account Type Checking
Cash Account 101.10.11200.000.000.000
Cash Clearing Account 101.10.11501.000.000.000

Chapter 8 - Page 5
8. After preparing the data in the spreadsheet, click the Generate Banks, Branches, and
Accounts File button.
9. Save the generated XML file with a unique name,
XX_CE_RAPID_IMPLEMENTATION.xml to your local drive.
Loading the File into Cash Management

10. From Functional Setup Manager, search for and select Upload Banks, Branches, and
Accounts task.
This task launches the Upload Banks, Branches, and Accounts process.
11. Select the XML file you have saved earlier and submit the process.
12. Verify in the process monitor that the process completed successfully.
13. Review the banks, branches, and accounts created.
14. Navigate to > Setup and Maintenance > Financials > Define Receivables Configuration
> Define Cash Management and Banking Configuration > Setup Banks, Branches,

and Accounts > Manage Banks.
15. Click View Branch and View Account to review the information created by the
spreadsheet.

Chapter 8 - Page 6
Creating a Transaction Creation Rule
Overview
In this practice, you will be configuring the Banks Statement Transaction Creation Rule to
define your bank transaction codes. These codes are used for reconciliation and are usually
provided by your bank to identify activity on your bank statement.
Assumptions
Create a bank transaction code, and use that code to define your Bank Statement Transaction
Creation Rule. Base your information on the following:
• Use the instructor assigned number to replace the XX, to enter your information.
• Create the transaction code as a bank adjustment type.
Tasks

1. Navigate to Setup and Maintenance > All Tasks > Search > enter Financials in the
Name field > Search > Expand Financials > Expand Define Receivables Configuration
>Expand Define Cash Management and Banking Configuration > Define Bank
Statement Processing and Reconciliation > Manage Bank Statement Transaction
Codes > Go to Task.
3. Enter the following required fields:
• Transaction Code: 0XX
• Description: Bank Adjustment due to rates
• Transaction Type: Bank Adjustment.
6. Navigate to the Manage Bank Statement Transaction Creation Rules. Click the Go to
Task button.
8. Enter XX Bank Adjustment in the Name field.
9. Select US1 Legal Entity from the list of values.
10. Navigate to the Statement Line Identification Criteria region. Select Bank adjustment
from the list of values in the Type field.
11. Enter the code you just created, 0XX in the Transaction Code field.
12. Navigate to the Transaction Details region. Enter Bank adjustment in the Type field.
13. Select the business unit that you created from the list of values (or select US1 Business
Unit if you did not create your own business unit).
14. Use the Select Cash Account icon to enter the combination 101.10.11200.000.000.000.
Verify the third segment is 11200 for the Cash Account segment.
16. Use the Select Offset Account icon to enter the combination 101.10.11101.000.000.000.
Verify the third segment is 11101 for the Offset Account segment.

Chapter 8 - Page 7

Chapter 8 - Page 8
Creating Reconciliation Rules
Overview
In this practice, you will be configuring reconciliation rules and applying them to your specific
bank account.
Create the following rules:
• Tolerance rule
• Matching rule
• Rule Set
Assumptions
You have successfully created your bank, branch and account.

Tasks
Tolerance Rules
1. Navigate to Setup and Maintenance > All Tasks > Search > enter Financials
in the Name > Search > Expand Financials > Expand Define Receivables
Configuration >Expand Define Cash Management and Banking Configuration >
Define Bank Statement Processing and Reconciliation > Manage Bank Statement
Reconciliation Tolerance Rules > Go to Task.
3. Enter the following required information:
• Name field: XX Date and Amount.
• Description field: Date and Amount Tolerance for Payables.
4. Enable the Date Tolerance region. Enter 3 for Days Before and 3 for Days After.
5. Enable the Amount Tolerance region. Enter 2 for Amount Below and 2 for Amount
Above.
Matching Rules
9. Navigate to the Manage Bank Statement Reconciliation Matching Rules row.
10. Click the Go to Task icon.
12. Enter the following:
• Name: XX Matching for Payables
• Description: One to One Matching for Payables.
• Check Payables as the Transaction Sources
13. Select One to One as the Matching Type.
14. Check Date for this rule.

Chapter 8 - Page 9
Rule Sets (Combine Tolerance and Matching Rules)

18. Navigate to the Manage Bank Statement Reconciliation Rule Sets row.
21. Enter the following for the rule set:
• Name: XX RS
• Description: Rules Set XX.
22. Navigate to the Reconciliation Rules region.
Note: The Sequence 1 defaults when you first create the rule set. Enter XX Matching for
Payables in the Matching Rule field. The One to One defaults as the Matching Type.

24. Enter XX Date and Amount in the Tolerance Rule field.
Assigning to Bank Account

29. Navigate to Setup and Maintenance > All Tasks > Search > Financials >
Search > Expand Financials > Expand Define Receivables Configuration >Expand
Define Cash Management and Banking Configuration > Set Up Banks, Branches, and
Accounts > Manage Bank Accounts.
31. Search for the bank account you created earlier and click the link.
32. Navigate to the Controls tab.
Note: Assign the rules you just created to your bank account. You must be in edit mode to
apply the rules to the account.
33. Click the Edit button.
34. Navigate to the Reconciliation region. Assign XX Date and Amount in the Manual
Reconciliation Tolerance Rule field and in the Automatic Reconciliation Rule Set field
assign XX RS.
35. Navigate to the Bank Statement Transaction Creation Rules region.
36. Click the Add icon and select your rule (XX Bank Adjustment) as sequence 1.

Chapter 8 - Page 10
Maintaining Banks, Branches, and Accounts
Overview
In this practice, you will be maintaining bank, branch, and account information you created in
the Rapid Implementation spreadsheet. Use the Functional Setup Manager tasks from either
Accounts Payable or Accounts Receivables. This is an alternative to using the spreadsheet to
create or modify a bank, branch, or account. This practice is optional.
Assumptions
You successfully created the bank information in the spreadsheet.
You want to edit your existing bank, branch, and account information.
Tasks
1. Navigate to Setup and Maintenance > All Tasks > Search > Financials >

Search > Expand Financials > Expand Define Receivables Configuration >Expand
Define Cash Management and Banking Configuration > Set Up Banks, Branches, and
Accounts > Manage Banks > Go to Task.
2. Search for the bank you created in the Create Banks, Branches and Accounts Using a
Spreadsheet practice: XX Bank of America
3. Click the Edit icon.
4. Expand Addresses region. Click the Create button. Enter the address information as
follows: 2700 Main St. Dallas, Texas 75233. Click the OK button.
5. Expand the Contacts region.
6. Click the Create icon. Enter a First Name and Last Name of the contact.
7. Click in the OK button.
10. Click the Create Branch button.
11. Enter Downtown Branch in the Branch Name field.
12. Expand the Addresses region.
13. Click the Create icon and enter the address information: 2700 Main St. Dallas, Texas
75233.
17. Click the View Branches button.
19. Enter Account Name (XX Business Account), Account Number (XX1234), and Currency
(USD).
20. Verify the Legal Entity Name field. Select US1Legal Entity from the list of values.
Note: The general ledger accounts under the General tab do not appear until the Legal
Entity Name has been specified.
21. Click in the Cash field and click the Search icon. Verify the following combination
101.10.11200.000.000.000. Verify the third segment is 11200 for the Cash Account
segment. Click the OK button.

Chapter 8 - Page 11
22. Click in the Cash Clearing field. Click the Search icon. Verify the following combination
101.10.11501.000.000.000. Verify the third segment is 11501 for the Cash Clearing
segment. Click the OK button.
23. Click in the Reconciliation Differences field and click the Search icon. Enter the following
combination 101.10.11101.000.000.000.Verify the third segment is 11101 for the
Reconciliation Differences segment.
25. Click the Controls tab.
− Note: The Cash Management Controls contains the Reconciliation rules to be
applied to this specific bank account.
− The Bank Statement Processing region is where you specify the Parsing Rule set
for this bank account.
− The Bank Statement Transaction Creation Rules region enables you to sequence
and specify the rule for the external transactions to be created.

You will enter these fields after you have created processing and reconciliation rules.
26. Click the Security tab.
27. When the check box for the Secure Bank Account by User and Roles is selected, you
can secure the bank account by user and roles.
You are able to assign either a specific role or user to have access to this bank account.
You can assign one or the other or a combination of both.
28. Click the Business Unit Access tab.
Secure the bank account by US1 Business Unit.
31. Click the Save and Close button. Click the OK button.

Chapter 8 - Page 12
Advanced Collections
Chapter 9
Practices for Lesson 9: Configuring Oracle Fusion Advanced Collections

Chapter 9 - Page 1
Practices Overview
In these practices, you will be creating various setups for Oracle Fusion Advanced Collections.
Some of these practices are required and others depending on your collection method are
optional. The following practices are:
• Getting Started with Advanced Collections Demonstration
• Creating an Aging Method
• Creating a Collector
• Reviewing the Dunning Templates: Instructor Demonstration
• Creating a Strategy Task
• Creating a Strategy

• Scoring Formulas and Data Points: Instructor Demonstration
• Creating Scoring Data Points
• Creating a Scoring Formula

Chapter 9 - Page 2
Getting Started with Advanced Collections Demonstration
Overview
In this instructor led demonstration, you will be:
• Viewing Collections Customer Work Area
• Viewing the Collections Dashboard
Assumptions
Tasks
View Collections Customer Work Area

In the Collections Customer work area, you can view the following:
• Aging Methods
• Collectors
• Collection Preferences
• Business Level from the tasks list
• Transaction tab displaying: Payments, Disputes, and Adjustments
• Aging tab displaying Aging Methods and aging buckets
• Correspondence tab displaying Dunning Letters
• Profile tab displaying Collectors and Payment Terms
2. Click Navigator > Collections > Customer > Customer section > Customer List of
Values.
3. Click the Collections: Customer link.
4. Under the Search Customers section, click the Customer List of Values (LOV). Change
the value to Account.
5. Enter the account information into the Search Text field. Enter the value 10060. Click the
Search button.
6. The Collections Customer work area defaults to the Profile tab. The customer delinquent
invoices are displayed. You can filter by transaction class, due date, include current, or
closed transactions. You can take the action of paying, disputing, or adjusting a customer's
transaction.
7. Review the Details section. The details of the transaction selected above are displayed.
8. Click the Activity tab. The Activity tab displays action taken on the specific transaction,
such as partial payment, a submitted dispute, or adjustment. The specific transaction lines
display in the Lines region below.
9. You can take Notes regarding specific transactions. Click the Create button and enter your
notes in the form that displays. Click the Cancel button.
10. Click the Aging tab to display the customers aging method and details. You can recalculate
by changing the Business Unit and Aging Method.
11. Click the Contact tab. The Contact tab displays the details of the primary and secondary
contacts for the customer.

Chapter 9 - Page 3
12. Click the History tab. The History tab displays the history of correspondence and the
transactions included in that correspondence.
13. Click the Communication tab. The Communications tab displays the phone numbers, e-
mail, and addresses for the customer.
14. Click the Profile tab. The Profile tab displays the customers: Collector, Business Level
view, whether or not to send Dunning Letters and Statements, contact method, payment
terms, statement cycle, and discount grace days. This profile is directly linked to the
customer profile class in Oracle Fusion Accounts Receivables.
15. Click the Activities tab. The Activities tab displays any actions taken or scheduled by the
collector as follow-up with the customer.
16. Sign out of the applications.
View Collections Dashboard

On the Collections dashboard, you can view the following:

• Activities
• Customer Search
• Process Monitor
17. Enter the User ID: Jim.Jones and Password: XX. Click the Sign In button.
19. Click the Collections Dashboard link. The delinquent customers that belong to the
collector Jim Jones are displayed.
20. Expand the Activities region. Use the Activities region to create tasks for follow-up action
with the customer assigned to the collector. Collectors must be created as Resources in
the Customer Relations Management application to create activities.
21. Expand the Customer Search region. You can filter the list of customers and access the
Collections Customer work area from the Customer Search region.
22. Expand the Process Monitor region. You can view and submit Collections processes
from the Process Monitor region.
23. Clicking on any of the links displayed in the Search region takes you to the Collections
Customer work area for that specific customer.
24. Sign out as user Jim.Jones.

Chapter 9 - Page 4
Creating an Aging Method
Overview
In this practice you will be creating an aging method based on the information provided in the
steps below.
Aging is the concept of calculating a customer's past due and current transactions.
a. Aging shows the amounts owed to the company by its customers and includes the
length of time the amounts have been outstanding.
b. Aging is a view of transaction or receivables data that helps a collector understand the
overdue amounts viewed over time. This helps the collector prioritize which
transactions to focus their collection efforts.
Assumptions
Use the unique naming convention assigned to you by the instructor when a name is required

for your entity. For example XXStudent is assigned to you; begin with XX as your unique
identifier for your naming convention.
You need to create an aging method.
• Your company requires a unique aging method that is not a Collections predefined
aging method.
• Use the default values except where indicated.
• Create an aging method named XX 1 to 120 Days Method, use the tables below:
Tasks
1. Navigate to: Setup and Maintenance > All Tasks > Search > Enter Manage Aging
Methods > Search > Go to Task > Manage Aging Methods.
2. From the Aging Method section, click the Add Row icon to create an aging method.
Aging Method Section
Field Value
Aging Method XX 1 to 120 Aging
Name
Aging Type 7 Bucket. Statement Aging, 4 Bucket, and 7 Bucket Aging are
options. The number of buckets depends on your aging method
Enable Yes
Aging Method Set Common Set
Aging Method Current to 120 Day Aging method.
Description
3. Enter the name as XX 120 Day Aging.

4. Select from the list of values, 7 Bucket Aging as the aging type.
Note: You must use the 7 Bucket Aging when creating methods with 5 or 6 aging buckets.
5. Enable the aging method by selecting Yes from the list of values.

Chapter 9 - Page 5
6. Select Common Set from the list of values as the Aging Method Set.
7. Enter Current to 120 Day Aging Method for the Aging Method Description.
9. Continue to the Aging Day Method: Details section.
Note: Slowly enter the following information as a lag time exists for each row.
Aging Method Details Section

10. Enter the first Sequence as 0, (Defaults automatically).
• Bucket Type as Current
• Aging Days From as: -9999, (minus 9999)
• Aging Days To as: 0
• Aging Bucket Heading as: Current
11. Create the remaining 5 rows first, clicking the Add Row icon, then enter the information for

each row as follows:
12. Enter the second Sequence as: 1
• Bucket Type as: Past Due
• Aging Days From as: 1
• Aging Days To as 45
• Aging Bucket Heading as: 45 Past Due
13. Enter third Sequence as: 2
14. Enter the fourth Sequence as: 3
• Bucket Type as Past Due
15. Enter the fifth Sequence as: 4
• Aging Days From as 91
• Aging Bucket Heading as: 120 Past Due.
16. Enter the sixth and final Sequence as 5
• Bucket Type as Past Due
• Aging Days From as :121
• Aging Bucket Heading as: 121+ Past Due.

Chapter 9 - Page 6
Your aging method should mirror the table below:
Sequence Bucket Type Aging Days From Aging Days To Aging Bucket Heading
0 Current -9999 0 Current
1 Past Due 1 45 45 Past Due
5 Past Due 121 9999 121+ Past Due
17. Click the Save and Close button to complete the creation of a new aging method.

Validation Rules
The following validation rules are in place when creating or modifying an aging method:
• A bucket must contain at least 2 bucket lines and at most 7 lines.
• A bucket must have Aging Days From less than Aging Days To.
• All buckets must cover the range from -9999 to 9999 and there is no way to update a
field with the value of -9999 or 9999. The first bucket must have Aging Days From = -
9999 and the last bucket must have Aging Days To = 9999
• Aging buckets cannot have any gaps between -9999 to 9999.

Chapter 9 - Page 7
Creating a Collector
Overview
In this practice, you will be creating yourself as a collector. Once you have created yourself as a
new collector you can assign the collector to customers under the Profile tab on the Customer
work area.
Assumptions
You must be set up as an employee to create yourself as a collector. You must also be created
as users with the roles of:
• Collections Manager
• Collections Agent
Tasks

1. Sign in as your assigned user. Navigate to Setup and Maintenance > All
Tasks > Search > Manage Collectors > Search > Go to Task > Manage Collectors.
2. From the Manage Collectors page, navigate to the Search Results section; click the Add
Row icon to create a new collector.
3. Enter your name as Collector Name. (An alias can be used.)
4. Select Employee from the Type list of values.
5. Select your user name (Assigned by the instructor) from the list of values in Employee or
Group field.
6. Select Yes to enable the collector.
Note: When you terminate a collector change the Enable to No, this allows you to enter an
Inactive Date.
7. Select Common Set from the Collector Set list of values.

Chapter 9 - Page 8
Reviewing Dunning Templates Demonstration
Overview
In this instructor led demonstration, you will be reviewing dunning templates.
Assumptions
This is an instructor led demonstration.
Tasks
1. Start by signing in with a User ID and Password. Click the Sign In button.
3. Under Tools > Click the Reports and Analytics link.
4. Shared Folders is where the delivered processes reside for all products. Click the Expand

button.
5. Navigate to the Family Product folder: Financials. Click the Expand button.
6. Navigate to the product folder: Collections. Click the Expand button.
7. Navigate to the Correspondence folder. Click the Expand button.
Note: The Collections Dunning Letters are delivered templates. It is strongly recommended
a copy of this be made first before making any edits or modifications to the templates or
letters.
8. Click on the Collections Send Dunning Letters and then the Edit link to view the template.
9. Click the Edit link on one of the templates to open the files to view the contents of the
template letter. Close the letter.
10. Click on Catalog then navigate to Collections Correspondence.
11. Click the More link on the Collections Send Dunning Letters.
12. Go to the Collections Send Dunning Letter. Click the More link.
13. Click the Copy list item. Go to the My Folders and click Paste icon.
14. Click the Edit link on the Collections Send Dunning Letters in My Folders.
15. Click the Edit link on SoftDunningLetter.
16. You are prompted to either: Open with or Save File. Select Open with option
17. Change address to 100 Main Street.
18. After making your changes save on the local drive: WINNIT (D:) labs and name your file
XXSoftDunningLetter. Close the template and return to BI Publisher.
19. Click the View a list on the far right side of the page.
Note: Displayed in list format are the correspondence letters.
20. Select the Add Row icon.
21. Click the Upload letter.
22. Enter the required information.
a. Layout Name: XX Soft Letter Update.
b. Template File: Browse to the location where you saved a copy of the letter.
c. Type: Select RTF Template.
d. Locale: Select the language your letter has been written, in this example use English.

Chapter 9 - Page 9
23. Click the Upload button. If your letter uploaded successfully you see your letter displayed
as the one of the letters. Click the Edit link to review your changes.
24. Click View a list and you see your letter in the list.

Chapter 9 - Page 10
Creating a Strategy Task
Overview
In this practice, you will be creating a manual task.
Each strategy is made up of one or more tasks. A task executed manually or automatically is
driven by a workflow. The workflow notifies the collector to perform a task or initiates the
automated process. Every task has an associated workflow.
Assumptions
Tasks are grouped by one of two work types:
• Manual: a task to be completed by a collector or specialist. When you complete the
task it is closed from the queue. Manual task examples include a personal visit, phone
call, or contacting a salesperson.

• Automatic: a task completed by an automated process. Automatic task examples
include sending e-mails or faxes, or sending documents to be printed.
Create a Manual Task
Tasks
1. Navigate to: Setup and Maintenance > All Tasks > Define Collections > Manage
Collections Strategy Tasks > Go to Task > Manage Strategy Tasks.
2. From the Strategy Tasks section, click the Create icon.
3. Enter the following information using the table below:
Field Value
Enabled Selected
Name XXFriendly phone call
Customer is slightly past due, make
Description
friendly call
Type Manual
Category Phone Call
How long will strategy wait until it executes
0 days
this task
How long will strategy wait after it
0 days
executes this task
Optional Y

Chapter 9 - Page 11
Creating a Strategy
Overview
In this practice, you will be creating a strategy, assign tasks, and assign them sequentially.
Assumptions
Created a task or tasks to assign to your strategy.
Strategies are a series of manual or automated tasks and linked together in the order they are
to be executed. A strategy consists of the following:
• Create Strategy Template Group: Used to define your general information about the
strategy
• Customer Segment: Identifies the grouping and unique attribute for this strategy
• Strategies: Lists the various stages and scores for your strategy

• Tasks: Lists the tasks in sequential order and defines the details for each
Creating a Strategy
Tasks
Collections Strategies > Go to Task > Manage Collections Strategies.
2. From the Manage Collections Strategies section, click the Create icon.
3. Enter the following information:
Creating Strategy Template Group Page:

Field Value
Group Name XX US Customers
Strategy Level Account
Change Strategy per Tolerance No
Enabled Yes
Start Date Select today’s date from the pick list
End Date Blank
Customer Segment Section

4. Enter the following information:
Field Values
View Name IEX__F_ACCOUNTS_V
Identifier CUST_ACCOUNT_ID
Strategies Section
5. Click the Add Row icon.
Field Values
Method Name XXUSA Strategy Good
Lowest Applicable Score 50

Chapter 9 - Page 12
Field Values
Method Name XXUSA Strategy Bad
Lowest Applicable Score 0
Tasks Section:
7. Select the XXUSA Good Strategy. Add 3 rows by clicking the Add Row icon 3 times.
Field Value
Order 10
Name XXFriendly Phone Call

Order 20
Order 30
8. Select the XXUSA Bad Strategy. Add 2 rows by clicking the Add Row icon 2 times.
Field Value
Order 10
Name Friendly Phone Call
Order 20
Name Hard Phone Call

Chapter 9 - Page 13
Scoring Formulas and Data Points Demonstration
Overview
In this instructor led demonstration, you will be:
• Viewing delivered scoring formulas.
• Viewing delivered data points.
Assumptions
• Data points must be defined prior to creating a formula. Collections deliver several
predefined data points to use in scoring formulas.
• Cloud customers must submit a Service Request to make changes or additions to data
points.
• It is recommended to use the delivered data points to create new scoring formulas.

• PL/SQL writing capabilities is necessary to create data points.
• Customers with high scores have a higher probability for collectors to collect funds.
• Customers with low scores indicate collectors have less probability to collect funds.
• Sign in with your instructor used id.
Tasks
View Scoring Formulas

In the Manage Collections Scoring page, you can view the following delivered scoring
formulas for:
• Account
• Customer
• Site
• Transactions
2. Click Navigator > Setup and Maintenance
3. Click the All Tasks tab
4. Under the Search section, in the Name field, enter: Define Collections. Click the Search
button
5. Expand the Define Collections folder. Select the Manage Collections Scoring row and
click the Go to Task icon.
6. Listed are the delivered scoring formulas for Account, Customer, Site, and Transactions.
Review the columns in the table:
• Enable: Yes to enable or No to disable.
• Start Date and End Date: Sets the duration of the formula.
• Type: Indicates the Account, Customer, Site, or Transaction.

Chapter 9 - Page 14
7. The link in the Name field enables you to review the details of each type of scoring formula
delivered. Click the Account Scoring link.
The top of the page displays the four steps to complete a formula:
• Data Points (highlighted indicating where you are currently)
• Status
• Segments
• Review.
8. Review the Edit Scoring Formula: Data Points page; displaying the following fields:
• Name of the formula
• Description
• Start Date
• End Date

• Type
• From Score
• To Score
• Enabled
9. Review the Data Points table. This table displays the data points and the weighted value
assigned to the data point. Weighted values can be adjusted if you are an On Premise
customer. Cloud customers must submit a Service Request to make changes. Total
weighted values for all data points must equal 1.0.
Note: As you review each data point row, the table below gives the scoring detail for it.
10. Review the Details table for each data point. A range of scores is displayed. Scores can be
adjusted if you are an On Premise customer. Cloud customers must submit a Service
Request to make changes to the scoring ranges for each data point.
11. Status applies only to Transaction Formulas and indicates if they are Predelinquent,
Current, or Delinquent. (Exit this formula and select the Delinquent Status Determination
formula to display the Status feature.)
12. Segments refer to the database view. The View Name selects the grouping for the
customers, accounts, sites, or transaction that applies to the scoring formula. The Identifier
selects the unique attribute identifying each customer, account, site, or transaction.
13. Click the Review step. Allows to review and verify your formula setup and can make
changes accordingly. Testing the formula for Cloud customers is unavailable at this time.

Chapter 9 - Page 15
Creating Scoring Data Points***
Overview
In this practice, you will be creating data points used in a simple scoring formula.
Create two data points based on the following information:
• Configure the first data point for the number of delinquencies for a given customer
account
• Configure the second for the total amount delinquent. This data point uses accounted
amount and allows summing of different currencies.
Assumptions
• Only on-premises customers have this functionality. Cloud customers must file a
Service Request to add or modify existing data points.
• If you have selected Strategies as your Collections Method, the practices for scoring

and strategies support creating and maintaining scoring data points, scoring formulas,
strategy tasks, and strategies.
• You must create data points before you can create a formula. You can use existing
data points to create your own formulas. Oracle recommends that you have PL/SQL
writing capabilities to create data points.
Tasks
1. Navigate to Setup and Maintenance > All Tasks > Define Collections >Manage
Collections Scoring Data Points > Go to Task > click the Create icon.
2. Use the table below to create your first data point:
Field Value
XX Account Level Delinquency Count: Use a unique

Name: Required
name starting with XX. (XX is assigned by the instructor.)
Account Other choices are:
Type: Required • Customer

• Bill-to
• Transaction
Total number of delinquencies for a customer
Description: Optional
account.
Function: Refers to a
No: This example uses a PL/SQL statement.
database function
Enabled: Activates the data
Select
point to be used in formulas.
SQL Statement: The ability to Select count(1) from iex_delinquencies where
write PL/SQL statements is cust_account_id=:cust_account_id and
required for this task. status<>'CURRENT'
3. From the Save button drop down menu, click Save and Add Again.

Chapter 9 - Page 16
4. Use the table below to create your second data point:
Field Value
Name: Required XX Accounted Amount of Delinquencies: Use a unique name.
Account Other choices are:
Type: Required • Customer

• Bill-to
• Transaction
Description:
Total delinquencies amount in the accounted amount.
Optional
Function: Refers
to a database No: This example uses a PL/SQL statement.
function
Enabled:

Activates the data
Select
point to be used
in formulas.
SQL Statement: Select NVL(sum(ar.acctd_amount_due_remaining),0) from
The ability to write ar_payment_schedules ar, iex_delinquencies del where
PL/SQL ar.payment_schedule_id = del.payment_schedule_id AND
statements is del.status in ('DELINQUENT', 'PREDELINQUENT') AND
required for this del.cust_account_id = :cust_account_id AND del.creation_date >=
task sysdate -365
5. From the Save button drop down menu, click the Save and Close button.
6. Click the Save and Close button, this returns you to the Define Collections folder and
enables you to continue to the next practice.

Chapter 9 - Page 17
Creating a Scoring Formula***
Overview
In this practice, you will be creating a simple scoring formula using the data points created in the
previous practice.
Create a simple scoring formula based on the data points you created in Creating Scoring
Data Points practice:
• Account Level Delinquency Count
• Accounted Amount of Delinquencies
Assumptions
You must first create data points before creating a scoring formula.

Tasks
Collections Scoring > Go to Task > Manage Scoring.
2. From the Manage Scoring Formulas page, click the Create icon.
3. Enter the following information using the table below:
Field Value
Name: Required XX Simple Scoring Formula
Account: Determines the type of data points that can be
Type: Required
added to the formula.
Description: Optional Number and Amount of Delinquencies.
From Score: Required 1: The lowest possible score the formula calculates.
To Score: Required 100: The highest score the formula calculates.
Enabled: Activates the
Yes
formula
4. Go to the Data Points section, you add data points to the formula. Each data point must be
mapped across the high and low range of the Scoring Formula.
6. In the Name field search for your XX Account Level Delinquency Count data point.
7. Highlight the data point and click OK.
8. Enter a value of 1 in the Weight field.
9. Enter the following information under the Data Point Details section; populating 4 rows
using the table below:
Data Points Details Section

From Range To Range Value
100 ( Click the
0 10
Add Row icon)
75 ( Click the
11 50
Add Row icon)
50 ( Click the
51 100
Add Row icon)
101 999,999,999 1

Chapter 9 - Page 18
10. Click Save.
11. In the Data Points section, click the Add Row icon to add a new row.
12. In the Name field search for your XX Accounted Amount of Delinquencies data point.
13. Highlight the data point and click OK.
14. Adjust the weights of the data points, using the following table:
Data Point Weight
XX Account Level Delinquency Count .5
XX Accounted Amount of Delinquencies .5
Total 1
15. Enter the following information and populate 4 rows using the table below:
Data Point Details Section

From Range to Range Value
100 ( Click
0 5,000.00 the Add
Row icon)
75 ( Click
5,000.01 25,000.00 the Add
Row icon)
50 ( Click
25,000.01 50,000.00 the Add
Row icon)
50,000.01 999,999,999.00 1
16. Verify the weights of the 2 data points using the following table:
Data Point Weight
XXAccount Level Delinquency Count 0.50
XXAccounted Amount of Delinquencies 0.50
Total 1.00

18. Click the Next button.
19. Enter the following information in the Scoring Formula Segment page using the table
below:
Segment Value
View Name: Select the grouping for the customers, accounts,
IEX_F_ACCOUNTS_V
sites, or transaction that applies to the scoring formula.
Identifier: Select the unique attribute identifying each customer,
CUST_ACCOUNT_ID
account, site, or transaction.


Chapter 9 - Page 19
22. In the Sample Score section, test your formula using the information in the table below:
Sample Score Section
Field Value
Account Number: Select an account that has delinquent or current transactions. 10060
Business Unit: Select a business unit that contains those transactions. US1 BU
23. Click the Score button.
Scoring Formula Results

Review the following is displayed in the Data Points table:
• Component Score: the actual number of delinquencies and total amount of
delinquencies for the test account.

• Mapped Component Score: how that number translates to each data point detail.
• Weighted Score: the Mapped Component Score multiplied by the data point weight.
The total score displays the sum of the weighted scores for all data points. This is the score
assigned to the account.
Applying the Formula

Your formula is now activated and you want to apply it by submitting the Collections Scoring
program.
26. Navigate to: More > Scheduled Processes > Collections Scoring
27. Click the Schedule New Process button.
28. Select from the list of values: Collections Scoring. (The parameters may default into the
required fields.) If the process is not listed, click the Search link at the bottom and enter:
Collections.
29. Enter the Process Detail using the table below:
Parameter Value
Business Unit: Required US1 Business Unit
Scoring Formula: Required XXSimple Scoring Formula
30. Click the Submit button.

31. In the Confirmation pop-up window, click the OK button.
32. Click the Close button
33. Click Search to verify your process results have completed: Successfully
34. Verify by navigating to the Customer Work Area. Navigate to > Collections > Customer >
35. In the Search: Customer change the Customer to Account and enter the account number:
10060.
36. The score is in the list that appears under the Customer Information task pane in the
lower left hand corner.

Chapter 9 - Page 20
Expenses
Chapter 10
Practices for Lesson 10: Configuring Oracle Fusion Expenses

Chapter 10 - Page 1
Practices Overview
The following are activities for Oracle Fusion Expenses:
• Creating an Expense Template.
• Setting Warning and Error Limits on a Conversion Rate Demonstration.
• Viewing a Conversion Rate Policy Warning and Error.
• Creating a Corporate Card Program.
• Setting Up a Corporate Card Usage Policy Warning Demonstration.

Chapter 10 - Page 2
Creating an Expense Template
Overview
In this practice, you are implementing Expenses in your company. You are creating the expense
types that are applicable to each business unit. You will complete the following tasks:
• Create an expense template.
• Create four expense types.
• Define the expense types permitted to be itemized for the itemization-required expense
type Hotel.
• Use the expense types in an expense report.
Assumptions

Tasks
Entering Header Information for a New Expense Template

1. Navigate to: Setup and Maintenance > Financials > Define Expenses Configuration >
Define Expense Policies and Rules > Manage Expense Report Templates > Go to
Task > Manage Expense Report Templates> Create > Create Expense Report
Template page.
2. On the Create Expense Report Template page, enter XXTemplate in the Name field.
3. In the Effective Start Date field, accept the default date.
4. From the Business Unit list, select US1 Business Unit.
Creating an Expense Type for Domestic Airfare

6. On the Create Expense Report Template page, select the Expense Types tab.
7. Click the Create icon. The Create Expense Type page opens.
8. In the Name field, enter Domestic Airfare.
9. From the Category list, select Airfare.
10. From the Account list, search and select 60512.
11. Click the Receipt Requirement tab.
12. Click the Save and Create Another button.
Creating an Expense Type for Room Charge

13. In the Name field of the Create Expense Type dialog box, enter Room Charge.
14. From the Category list, select Accommodations.
16. Select the This expense type used in itemization only check box.
Note: This expense type is now available only for an expense type that is required to be
itemized.

Chapter 10 - Page 3
Creating an Expense Type for Internet
18. In the Name field of the Create Expense Type dialog box, enter Internet.
19. From the Category list, select Miscellaneous.
21. Select the This expense type used in itemization only check box.
Note: This expense type is now available only for an expense type that is required to be
itemized.
Creating an Expense Type for Hotel

23. In the Name field of the Create Expense Type dialog box, enter Hotel.
24. From the Category list, select Accommodations.

26. Click the Receipt Requirement tab.
27. Select the Itemization tab.
28. From the Itemization list, select Enabled.
29. Confirm that the Expense Types you created for Room Charge and Internet appear in the
table on the Itemization tab.
30. Select the Include check boxes for both the Room Charge and the Internet expense
types.
Note: These two expense types are now available as itemizable expense types.
32. Click the Yes button.
Specifying Receipt Requirements

35. Select the Receipt Requirement tab.
36. Select the Require receipts for cash expense lines above specified amount check box.
37. Enter 0.00 in the USD field.
38. Select the Require receipts for corporate card expense lines above specified amount
check box.
39. Enter 0.00 in the USD field.
Confirming that Created Expense Types Appear in the Created Expense Template
40. Navigate to: About Me > Expenses.
41. Click the Expenses tab.
42. In the Expense Reports region, click the Create Report button.
43. In the Create Expense Report page, click the Create Expense Item button.
44. In the Date field, accept the default date.
45. From the Expense Template list, select the expense template that you created.
46. From the Expense Type list, confirm that you see the Domestic Airfare and Hotel
expense types that you created.

Chapter 10 - Page 4
47. From the Expense Type list, select Hotel. Notice that the Itemize button is now enabled
because you specified that the Hotel expense type is required to be itemized.
48. Enter Amount of $200.00.
49. Click the Itemize button.
50. Select the Expense Type list and see that Internet and Room Charge are listed.
51. Select Room Charge.
52. Change the Amount field to 150.00.
53. Click the Add Line button to create a new line.
54. From the Expense Type list, select Internet.
55. Change the Amount to 50.00.

Chapter 10 - Page 5
Setting Warning and Error Limits on a Conversion Rate
Demonstration
Overview
In this demonstration, your instructor will:
• Set a warning limit on a conversion rate
• Set an error limit on a conversion rate
Note: This demonstration can be done only once in the instance. If it has already been
completed, just review the setup with the class.
• You are setting a warning limit on the conversion rate. If users enter a conversion rate
that is 5-10% higher than the default conversion rate, they will see a Warning.
• You are setting an error limit on the conversion rate. If users enter a conversion rate
that is 10-15% higher than the default conversion rate, they will see an Error.

Assumptions
Tasks
Define Expense Policies and Rules > Manage Conversion Rates and Policies > Go to
Task > Manage Conversion Rates and Policies page > US1 Business Unit link > Edit
Conversion Rates and Policies: US1 Business Unit dialog box.
2. Ensure that the Default conversion rate check box is selected.
3. In the Warning Tolerance Percentage field, enter 5.
4. Select the Display warning to user check box.
5. In the Error Tolerance Percentage field, enter 10.
6. In the Individual Currency Exceptions region, click the Add Row icon to create a row.
7. From the Currency list, select AUD – Australian Dollar.
8. In the Warning Tolerance Percentage field, enter 10.
9. In the Display Warning to User column, select the check box.
10. In the Error Tolerance Percentage field, enter 15.

Chapter 10 - Page 6
Viewing a Conversion Rate Policy Warning and Error
Overview
In this practice, you show that during your business trip to the UK, you took a taxi ride and paid
for it by using your personal Visa credit card. After returning, you are entering your expenses.
You notice that a different conversion rate was applied to the taxi expense by Visa than the one
used by your company. You will complete the following tasks:
• View a conversion rate warning.
• View a conversion rate error.
Assumptions
Tasks

Viewing a Warning for a Conversion Rate Used in an Expense Report
1. Navigate to: About Me > Expenses.
2. Click the Expenses tab.
3. In the Expenses work area, click the Create Report button. The Create Expense Report
page appears.
4. Click the Create Expense Item button. The Create Expense Item dialog box appears.
5. In the Date field, accept the default date.
6. From the Expense Template list, select the Expenses US1 template.
7. From the Expense Type list, select Taxi.
8. From the Amount list, select GBP - Pound Sterling and enter 100.00.
Note: GBP may be near the top of the choice list, rather than in alphabetical order.
9. In the Conversion Rate field, change the conversion rate from 1.52975371 to 1.62.
10. From the Expense Location list, select San Francisco, San Francisco, CA, United
States.
Note: You will see a yellow warning that surrounds the Conversion Rate field, which
indicates that the conversion rate you entered of 1.62 is 5% or more above the allowable
limit of 1.52975371. For entering the conversion rate of 1.62, which resulted in a warning,
you are required to enter a justification.
11. In the Justification field, enter the following justification: Conversion rate applied by
Visa.
Viewing an Error for a Conversion Rate Used in an Expense Report

13. In the Date field on the Create Expense Item dialog box, accept the default date.
14. From the Expense Type list, select Lunch.
15. From the Amount list, select GBP - Pound Sterling and enter 100.00.
16. In the Conversion Rate field, change the conversion rate to 1.88.

Chapter 10 - Page 7
17. Confirm that the Expense Location list shows San Francisco, San Francisco, CA,
United States.
Note: You will receive a red error that surrounds the Conversion Rate field, which
indicates that the conversion rate you entered of 1.88 is 10% or more above the allowable
limit of 1.52975371.
Tip: If you do not see the error message, click the Save and Close button and then submit
the expense report. You will then see a message that indicates that you cannot submit an
expense report with errors. You will note a red error icon on the line. Click the expense
item link and then you will see the error that was not showing previously.
19. Select the “I have read and accept the corporate travel and expense policies” check
box.

Chapter 10 - Page 8
Creating a Corporate Card Program
Overview
In this practice, you show that your company has chosen American Express as your corporate
card issuer. You are ready to start processing corporate card transaction files. To enable the
processing, you will set up the applicable entities. You will complete the following tasks:
• Define a corporate card mapping rule.
• Create a corporate card program and company account number with American
Express.
• Assign the mapping rule to the corporate card program to enable the upload process to
derive corporate card expense types for the corporate card transactions.
Creating a Corporate Card Mapping Rule

A corporate card mapping rule enables you to assign a corporate card expense type to the
transactions based on the transaction codes in the corporate card transaction file. Once the
corporate card expense type is derived using the mapping rule, the corporate card expense type
is converted to an expense type. This expense type is derived using the corporate card expense
type mapping in the default expense template.
Note: Only those corporate card transactions with associated expense types are displayed
in the Expenses work area.
Assumptions
Tasks
Define Credit Card Data > Manage Corporate Card Expense Type Mapping Rules> Go
to Task > Manage Corporate Card Expense Type Mapping Rules page.
2. On the Manage Corporate Card Expense Type Mapping Rules page, click the Create
icon. The Create Corporate Card Expense Type Mapping Rule dialog box appears.
3. In the Name field, enter XXMapping Rule.
4. From the Source Lookup Type list, select MIS Industry Codes. MIS Industry Codes is a
lookup that contains the American Express corporate card transaction codes that describe
the type of transactions in the corporate card transaction file.
5. From the Default Card Expense Type list, select Miscellaneous.
6. Map the Source Lookup Codes to the following corporate card expense types:
7. From the Card Expense Type list for Source Lookup Code 01, select Air.
8. From the Card Expense Type list for Source Lookup Code 03, select Hotel.
9. From the Card Expense Type list for Source Lookup Code 05, select Meal.
10. From the Card Expense Type list for Source Lookup Code 08, select Miscellaneous.

Chapter 10 - Page 9
Creating a Corporate Card Program and Company Accounts
A corporate card program represents your agreement with the card issuer, your organization
setup within the card issuer system, and the payment liability.
Define Credit Card Data > Manage Corporate Card Programs > Go to Task> Manage
Corporate Card Programs page.
14. In the Manage Corporate Card Programs page, click the Create icon. The Create
Corporate Card Program page appears.
15. In the Name field, enter: XXAMEX.
16. In the Description field, enter XXAmerican Express Travel Card.
17. From the Card Type list, select Travel.
18. From the Card Brand list, select American Express.
19. Select the Upload Rules tab.

20. From the File Format list, select American Express KR1025.
21. From the Employee Matching Rule for New Cards list, select Employee number.
22. In the Card Expense Type Mapping region, select XXMapping Rule from the
Transaction Summary Mapping Rule list. This is the mapping rule that you created
previously.
23. From the Transaction Summary Source Column list, select MIS industry code.
24. In the Company Accounts region, click the Create icon. The Create Company Account
dialog box appears.
25. In the Company Account Name field, enter XXCompany Account Name.
26. In the Company Account Number field, enter XX1000.
27. In the Market Code field, enter 001.
28. In the Requesting Control Account Number field, enter XX2000.
29. From the Card Issuer list, select American Express.
30. From the Card Issuer Site list, select UK - London.
31. From the Payables Business Unit list, select US1 Business Unit.
32. From the Payment Currency list, select: USD – US Dollar.
33. From the Payment Terms list, select Immediate.
34. From the Payment Option list, select Both.
35. In the Expense Clearing Account field, enter 101.10.22190.000.000.000.
Note: If you receive an error message, click the Expense Clearing Account icon and
search for any missing segments in the Expense Clearing Account dialog box.
36. 25. Click the Save and Close button.
37. To exit the page, click the Save and Close button.

Chapter 10 - Page 10
Setting Up a Corporate Card Usage Policy Warning Demonstration
Overview
In this demonstration, your instructor will set up a warning to enforce corporate card usage.
Assumptions
Tasks
If the Airfare category has been adjusted already, select another expense category and add
parameters.
Define Credit Card Data > Manage Corporate Card Usage Policies > Go to Task >
Manage Corporate Card Usage Policies page.

2. On the Manage Corporate Card Usage Policies page, click the US1 Business Unit link.
3. In the Edit Corporate Card Usage Policy: US1 Business Unit dialog box, enter a Cash
Limit of 100.00 for Airfare.
4. In the Warning Tolerance Percentage field for Airfare, enter 0.00.
5. For Airfare, select the Display Warning to User check box.


Assets
Chapter 11
Practices for Lesson 11: Configuring Oracle Fusion Assets

Chapter 11 - Page 1
Practices Overview
• Viewing an Asset Demonstration
• Updating an Existing Assets Configuration Demonstration
• Defining Category Key Flexfield Values
• Managing Fiscal Years
• Managing Asset Calendars
• Managing Asset Books
• Managing Asset Categories

Chapter 11 - Page 2
Viewing an Asset Demonstration
Overview
In this demonstration, you will view the sections on the Asset Accounting Dashboard.
Assumptions
Tasks
1. Navigate to: Fixed Assets > Asset Accounting Dashboard.
2. Click the Assets link in the task list to open the Inquire Assets page.
3. Click the Book list and select US CORP.
4. Click the Asset Type list and select Capitalized.

6. In the Search Results section, you see a list of asset numbers and their corresponding
descriptions, asset types, and categories.
7. Select Asset Number 100000.
8. Scroll down to the Book US CORP: Details section and click the Descriptive Details tab to
view details about the asset.
9. Click the Financial Details tab to view the financial details of the asset.
10. Click the Depreciation Details tab to view depreciation for each period based on the
specified depreciation rules.
11. Click the Assignments tab to view expense account and location information.
12. When you are finished viewing the asset details, click the Done button.

Chapter 11 - Page 3
Updating an Existing Assets Configuration Demonstration
Overview
In this demonstration, you will:
• Open an Update spreadsheet.
• Update an existing Assets configuration.
• Validate your data.
• Generate a configuration file.
• Upload your data.
Assumptions
To use the Daily Rates spreadsheet, ADF Desktop Integrator (DI) must be installed first.

Note: In the classroom, ADFdi is already installed so skip to step.5.
1. In the application, navigate to: Tools > Download ADF Desktop Integrator
2. Click on the file that opens.

Chapter 11 - Page 4
3. Click setup.exe.

4. Follow the prompts.
Tasks
5. Navigate to: Setup and Maintenance > Define Fixed Assets Configuration for Rapid
Implementation > Update Fixed Assets Configuration in Spreadsheet > Go to Task.
6. Click OK.
7. Click Yes.
8. Reenter your login credentials.
9. On the Update Fixed Assets Configuration spreadsheet, click the Categories tab.
10. Click the Download button.
11. In the list of categories, find the major category EQUIPMENT and the minor category
MANUFACTURING.
12. Under Category Type, change NON-LEASE to LEASE.
13. Click the Locations tab.
14. Click the Download button.
15. In the list of locations, find the location USA-CALIFORNIA- REDWOOD CITY.
16. In the BUILDING column, enter 500.
17. Return to the Rapid Setup Instructions tab.
18. Click Validate Data.
19. Ensure that your validation report contains no errors and return to the Rapid Setup
Instructions tab.
20. Click Generate Configuration File.
21. Save the file to your computer.
To upload your data:

22. Navigate to: Tools > File Import and Export.
23. On the File Import and Export page, click the Create icon.
24. Select your saved zip file and the account fin/assets/import.
25. Click Save and Close. Your file now appears in the Search Results section.

Chapter 11 - Page 5
26. Navigate to: Setup and Maintenance > Fixed Assets Configuration for Rapid
Implementation > Upload Fixed Assets Configuration in Spreadsheet > Go to Task.
27. On the Upload Fixed Assets Configuration page, select your data file as a zip file and
click Submit.
28. On the Confirmation window, note your process ID and click OK.
29. Navigate to: Tools > Scheduled Processes.
30. On the Scheduled Processes page, search for your process ID.
31. If it is still running, wait a moment and click the Refresh icon until the Status shows that the
upload has finished successfully.

Chapter 11 - Page 6
Defining Category Key Flexfield Values
Overview
In this practice, you will add a category value for Office Supplies with a minor category value of
Printer.
Assumptions
Tasks
1. Navigate to: Setup and Maintenance > Define Fixed Assets Configuration > Manage
Fixed Assets Key Flexfields > Go to Task.
2. On the Manage Fixed Assets Key Flexfields page, click Search.

3. Highlight the Category Flexfield row and click Manage Structure Instances.
4. On the Manage Key Flexfield Structure Instances page, click Search.
5. Select the name Category and click the Edit icon.
6. To add a major category value, click the FA_MAJOR_CATEGORY hyperlink.
7. On the Manage Value Sets page, click Manage Values.
8. On the Manage Values page, click Search to view a list of the major category values that
have already been defined in the Search Results region. Note that XX OFFICE SUPPLIES
is not currently in the list.
10. On the Create Value page, enter XX OFFICE SUPPLIES in the Value field.
11. Enter XX Office Supplies in the Description field.
12. Click Save and Close. Note that XX OFFICE SUPPLIES now appears in the Search
Results.
13. You will now create a minor category value. On the Manage Values page, click Done.
14. On the Manage Value Sets page, click Cancel.
15. On the Edit Key Flexfield Structure Instance page, click the FA_MINOR_CATEGORY
hyperlink.
16. On the Manage Value Sets page, click Manage Values.
17. On the Manage Values page, click the Create icon.
18. On the Create Value page, enter XX PRINTER in the Value field.
19. Enter XX Printer in the Description field.
20. Select XX OFFICE SUPPLIES in the Independent Value field.
21. Click Save and Close. XX PRINTER now appears in the Search Results.
22. On the Manage Values page, click Done.
23. On the Manage Value Sets page, click Cancel.
24. On the Edit Key Flexfield Structure Instance, click Cancel.
25. On the Manage Key Flexfield Structure Instances, click Done.
26. On the Manage Fixed Assets Key Flexfields page, click Done.

Chapter 11 - Page 7
Managing Fiscal Years
Overview
In this practice, you will define a new fiscal year.
Assumptions
Tasks
Fiscal Years > Go to Task.
2. On the Manage Fiscal Years page, click the Create icon.
3. Enter a unique Name: XX FIS YR

4. Enter a unique Description: XX Fiscal Year
6. Enter a Fiscal Year: (enter the current year)
7. Enter a Start Date: 01/01/XX
8. Enter an End Date: 12/31/XX
9. Enter a Mid Year Start Date: 7/1/XX
11. Click Done.

Chapter 11 - Page 8
Managing Asset Calendars
Overview
In this practice, you will define a new calendar using the fiscal year you just defined.
Assumptions
Before completing this practice, you should have successfully completed the practice Manage
Fiscal Years.
Tasks
Asset Calendars > Go to Task.

2. On the Manage Asset Calendars page, click the Create icon.
3. Enter a unique Name: XX MTH CAL
4. Enter a unique Description: XX Monthly Calendar
5. Select the Fiscal Year Name: Select the fiscal year you created earlier.
6. Enter the Periods per Year: 12
7. Select the Period Suffix: Calendar
9. Enter the first period:
Period Name: JAN-YY (YY is the current year)
Period Number: 1
Start Date: 1/1/YY
End Date: 1/31/YY
10. Click the Add Row icon to enter another period. Note that the values for Period Number,
Start Date, and End Date have been entered automatically. You only need to enter the first
three letters of the month in the Period Name field: FEB.
11. Continue adding periods until you have entered all 12 periods.
13. Click Done.

Chapter 11 - Page 9
Managing Asset Books
Overview
In this practice, you will define a new corporate book for your company. The corporate book will
store all of your company's asset information in accordance with statutory requirements and
your company's corporate policy.
Assumptions
Before completing this practice, you should have successfully completed the practice Manage
Asset Calendars.
Tasks
1. On Navigate to: Setup and Maintenance > Define Fixed Assets Configuration >

Manage Asset Books > Go to Task.
2. On the Manage Asset Books page, click the Create icon.
3. Enter a unique Name: XX US CORP (replacing XX with your initials).
Note: XX cannot be numeric.
4. Enter a unique Description: XX US Corporate Book
5. Select a Book Class: Corporate
Note: When you define a corporate book, the name of the corporate book you are defining
is populated automatically into the Associated Corporate Book field.
6. Select a Ledger: US Primary Ledger
7. Select a Depreciation Calendar: XX MTH CAL (select the calendar you created earlier).
Note: The Fiscal Year Name is populated automatically.
8. Select a Prorate Calendar: XX MTH CAL (select the calendar you created earlier).
Note: The depreciation calendar you selected is populated in this field by default, but you
can change it.
9. Select the Current Period: Enter the current month and year.
10. Select how to Divide Depreciation: Evenly
11. Select the following check boxes:
Depreciate if retire in the first year
Allow amortized changes
Allow cost sign changes
Allow ledger posting

Accounts Region
12. Enter the following account information:
Field Value
Enter Account Defaults 101.10.78990.000.000.000
Net Book Value Retired 78530
Gain
Net Book Value Retired 78540
Loss
Proceeds of Sale Gain 78510
Proceeds of Sale Loss 78520
Proceeds of Sale 15930

Clearing
Cost of Removal Gain 78530
Cost of Removal Loss 78540
Cost of Removal 24220
Clearing
Deferred Depreciation 68800
Expense
Deferred Depreciation 16800
Reserve
Rules Region: Reference Data Groups Tab

13. Accept the default Reference Data Set Code for all reference data objects.
Rules Region: Group Rules Tab

14. Select all check boxes in this region.
16. Click Done.

Managing Asset Categories
Overview
In this practice, you will define a category using the category values you defined.
Assumptions
Before completing this practice, you should have successfully completed the practice Define
Category Key Flexfield Values.
Tasks
Asset Categories > Go to Task.

2. On the Manage Asset Category page, click the Create icon.
3. On the Create Category page, select a Major Category: XX OFFICE SUPPLIES (this is
the major category value you created earlier)
4. Select a Minor Category: XX PRINTER (this is the minor category value you created
earlier)
5. Enter a Description: Printer
6. Accept the default Category Type: Non-lease
7. Accept the default Ownership: Owned
8. Select the Property Type: Personal
9. Select the Property Class: 1245 property
10. Select the following check boxes:
Capitalized
Enabled
In physical inventory
11. In the Books region, click the Add Row icon.
12. Select a Book: US CORP
13. On the Accounts tab, enter the following account information:
Account Value
Asset Cost 101.10.15170.000.000.000
Asset Clearing 101.10.15910.000.000.000
Depreciation Expense 101.10.68170.121.000.000
Depreciation Reserve 101.10.16170.000.000.000
Bonus Depreciation Expense 101.10.68170.121.000.000
(entered automatically)
Bonus Depreciation Reserve 101.10.16170.000.000.000
(entered automatically)
CIP Cost 101.10.15400.000.000.000
CIP Clearing 101.10.15930.000.000.000
Unplanned Depreciation 101.10.68170.121.000.000
Expense

14. On the Default Rules tab, click the Add Row icon.
15. Select a Method: STL
16. Select the Life in Years: 5
17. Select the Life in Months: 0
18. Select a Prorate Convention: CAL MONTH
19. Select a Retirement Convention: CAL MONTH
20. Enter a Default Salvage Percent: 10
22. Click Done.


Practices for Lesson A:
Common Application Topics
Chapter 12
Practices for Lesson A: Common Application Topics

Chapter 12 - Page 1
Practices for Lesson A: Overview
Practices Overview
In these practices, you will perform the following activities:
• Managing Oracle Social Network Objects Demonstration
• Reviewing Legal Jurisdictions
• Reviewing Legal Addresses for Legal Entities and Reporting Units
• Creating a Legal Authority
• Creating a Legal Entity
• Viewing a Legal Reporting Unit
• Creating a Business Unit
• Viewing and Creating Reference Data Sets

• Creating Value Sets
• Creating a Chart of Accounts Structure
• Creating a Chart of Account Structure Instance
• Deploying a Chart of Accounts Demonstration
• Entering Values
• Creating an Account Hierarchy
• Creating a Calendar
• Creating a Primary Ledger
• Completing the Ledger Configuration
• Assigning Legal Entities and Balancing Segments

Chapter 12 - Page 2
Managing Oracle Social Network Objects Demonstration
Overview
In this practice, you will demonstrate enabling Oracle Social Network objects in the Manage
Oracle Social Network Objects page.
Assumptions
Tasks
Enabling Objects
1. Search for the Manage Oracle Social Network Objects for Financials task in the Setup and
Maintenance work area.

2. Expand General Ledger.
3. Verify that the Journal Batch and Period Status are enabled and Status is selected.
4. Click the Journal Batch to see the attributes in the Journal Batch: Attributes region.
5. Highlight the Period Status to see the attributes in the Period Status: Attributes region.
6. The Status column in the Business Objects table visually indicates which enabled
business objects do not yet have an enabled attribute assigned. When you enable a
business object (automatic or manual), depending on whether the business object has an
enable attribute assigned, the Status column of the business object displays:
7. A check mark indicating that you have configured attributes for an enabled business object.
8. A warning sign indicating that you have not configured any attributes for an enabled
business object.
Enabling Business Object Attributes

9. In the Period Close: Attributes section, click Add to display the Select Attributes dialog
box where you can select attributes to add to the table.
10. Select an attribute name in the table, and select the Enabled check box to enable the
attribute.
11. Click OK.
12. Click the Save button to save your changes.
13. In the Attributes table, you can also do the following actions:
14. Click View to view a list of all attributes that are enabled.
15. Click Remove to remove attributes from the table.
16. Click the Save button to save your changes.
17. Click the Enabled check box on top of the window to select all attributes.

Chapter 12 - Page 3
Reviewing Legal Jurisdictions
Overview
In this practice, you will review legal jurisdictions. Legal jurisdictions and related legal authorities
are defined to support multiple legal entity registrations.
Assumptions
Sign in as the FASXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: Setup and Maintenance > Manage Implementation Projects
> XXImplementation Project > Financials > Define Common Applications
Configuration for Financials > Define Enterprise Structures for Financials > Define
Legal Jurisdictions and Authorities for Financials or Search for Define Legal

Jurisdictions and Authorities for Financials from All Tasks.
2. Click Go to Tasks for Manage Legal Jurisdictions.
3. Select Income Tax in the Legislative Category list.
5. Sort the Name column.
6. Click the link for a legal jurisdiction to view the details.
7. View the following fields:
• Name.
• Territory.
• Legislative Category. Place the cursor over the question mark in front of the field to
see the embedded help: This represents the type of law associated with a given
registration.
• Identifying: Yes indicates the first jurisdiction a legal entity must register with to do
business in a country.
• Start Date is optional. You can also add an End Date to indicate a date that the
jurisdiction may no longer be used.
• Legal Entity Registration Code.
• Legal Reporting Unit Registration Code.
• Legal Functions. Optionally, you may enter one of more.
8. Select Cancel.

Chapter 12 - Page 4
Reviewing Legal Addresses for Legal Entities and Reporting Units
Overview
In this practice, you will review an existing legal address for legal entities and reporting units.
A legal address is the address a legal entity or reporting unit uses to register with a legal
authority. A legal entity and reporting unit may use different addresses for different authorities
and hence, may have more than one registered address. This legal address must be located
within the territory entered.
Assumptions
Tasks

XXImplementation Project > Financials > Define Common Applications Configuration
for Financials > Define Enterprise Structures for Financials > Define Legal
Jurisdictions and Authorities for Financials.
2. Click Go to Task for Manage Legal Addresses.
3. Search Country: United States.
4. Select a row header for an address entry.
5. Select Edit.
6. View the Location Update fields.
7. Click Cancel to close the Location Update window.
8. Do not save any updates.
9. Click Cancel to close the Manage Legal Addresses window.

Chapter 12 - Page 5
Creating a Legal Authority
Overview
In this practice, you will create a legal authority.
Assumptions
Tasks
2. Click Go to Tasks for Manage Legal Authorities.

3. Click Create.
4. Enter Name: XXLegal Authority, replacing XX with the number assigned to you by your
instructor.
5. Enter Tax Authority Type: Collecting and reporting.
6. In the Address region, select Create.
7. The Site Number is automatically assigned.
8. Enter Address Line 1, 121 Spear Street, Suite 400.
9. Enter Postal Code: 94105. The remainder of the address fields populate for you.
Optionally, Entering Address Purposes Details

10. Select Add Row.
11. Select Purpose: Business.
12. The Purpose from Date will default to today's date.
13. Select OK to close the Create Address window.
14. In the Legislative Categories region, select Create.
15. Enter Legislative Category: Local Tax.
16. Select Save and Close.

Chapter 12 - Page 6
Creating a Legal Entity
Overview
In this practice, you will define a legal entity and a legal entity registration.
You are implementing the enterprise structure for your organization.
You will define a legal entity for each registered company or other entity recognized in law for
which you want to perform intercompany trading, record assets, liabilities, and income, or pay
transaction taxes.
A legal entity registration is the record of a party's identity-related details with the appropriate
government or legal authorities for the purpose of claiming and ensuring legal and or
commercial rights and responsibilities.
Assumptions

Tasks
Working within an implementation project is required because you must select a scope value
from within the implementation project. In this example, the scope value is the legal entity that
you will create or select to work within for your legal entity setup.
for Financials > Define Enterprise Structures for Financials > Define Legal Entities for
Financials.
2. To create a new legal entity, click the hyperlink in the Selected Scope column for the
Manage Legal Entity task.
3. The following window appears:
4. Select the Manage Legal Entity option.

5. Select Create New in the *Legal Entity drop down.
6. Click Apply and Go to Task button.
7. You are now on the Manage Legal Entities page. Click Create.
8. Accept prepopulated Country: United States.
9. Name: XXLegal Entity, replacing XX with the number assigned to you by the instructor.
10. Enter Legal Entity Identifier: US00XX.
11. Click the indicator for Legal employer.

Chapter 12 - Page 7
12. Select Payroll Statutory Unit: US1 Legal Entity. (Do not select the Payroll statutory unit
check box.)
13. In the Registration Information region, enter Legal Address: 500 Oracle Parkway.
14. Enter EIN or TIN: XX123456.
15. Enter Legal Reporting Unit Registration Number: XX-123456.
16. If your legal entity should be registered to report payroll tax and social insurance, select the
Payroll statutory unit from the drop-down list.
17. If your legal entity has employees, select the Legal employer check box.
18. If the legal entity is a legal employer, but not a payroll statutory unit, check the flags
accordingly. You will need to select the payroll statutory unit for the attribute that becomes
mandatory.
19. Refer to the Help topic Payroll Statutory Units, Legal Employers, and Tax Reporting Units:
How They Work Together for additional information.

Managing Legal Entity Registration

A legal entity registration with the same name as that of the legal entity will be created by
default.
Perform the following steps to view this registration:
21. To set the scope to the new legal entity, click the hyperlink in the Selected Scope column
for the Manage Legal Entity Registrations.
22. The Select Scope window appears. With the Manage Legal Entity Registrations option
selected, select Select and Add from the Legal Entity drop-down list.
23. Click the Apply and Go to Task button.
24. Search and select your XXLegal Entity.
26. The name of your XXLegal Entity should appear on the page next to the page title. If not,
go back and set Scope again.
27. Select Edit to view the Legal Entity Registration details.
28. Select the row header for Registered Name: XXLegal Entity.
29. Click Edit.
30. View the fields.
31. Click Cancel.
32. Note that XXLegal Entity is now the selected scope for all Define Legal Entities for
Financials tasks.

Chapter 12 - Page 8
Viewing a Legal Reporting Unit
Overview
In this practice, you will learn how to create a reporting unit.
When a legal entity is created, a legal reporting unit with the same name as that of the entity is
also automatically created.
Assumptions
Tasks

Financials > Define Legal Reporting Units for Financials.
2. Expand Define Legal Reporting Units for Financials.
3. To set the scope for the legal entity, click the hyperlink in the Selected Scope column for
the Manage Legal Reporting Unit.
4. The Select Scope window appears.
5. Select the Manage Legal Reporting Unit option.

6. Select Legal Entity: XXLegal Entity.
7. From the Legal Reporting Unit drop-down box, select Select and Add.
9. Select the row header for XXLegal Entity.
The name of your XXLegal Entity should appear on the page next to the page title. If not,
go back and set scope again.
11. View the details.
12. Click Cancel.

Chapter 12 - Page 9
Viewing and Creating Reference Data Sets
Overview
In this practice, you will explore the use of reference data sets for Vision Corporation US
enterprises.
Assumptions
Tasks
Managing Reference Data Sets

1. Navigate to: Setup and Maintenance > Manage Implementation Project >
XXImplementation Project.

2. Expand Define Common Applications Configuration for Financials.
3. Expand Define Enterprise Structures for Financials.
4. Expand Define Reference Data Sharing.
5. Select the Manage Reference Data Sets task Go to Task button.
6. Enter US% in the Set Code field.
8. The US1 BUSET is the Reference Data Sets for the US1 business unit.
9. To create a reference data set, click the New button and enter Set Code, Set Name, and
Description.
Managing Set Assignments for Set Determinant Type

Reference data sets that share common business policies and legal rules are treated in the
same way and are classified into reference groups. Grouping is done on the basis of functional
area and the partitioning requirements that the reference data has in common.
In this demo, you will group US1 BU Set and US2 BU Set.
11. Select the Manage Set Assignments for Set Determinant Type task Go to Task button.
12. Click New.
16. Click New again to create a second line.

Creating Value Sets
Overview
In this practice, you create three values sets for your chart of accounts: XXCompany,
XXDepartment, and XXAccount replacing XX with your initials.
Value sets are created as the first step in the chart of accounts configuration. The value sets are
then assigned to the chart of accounts instance. Do not create values until after assigning your
values sets in chart of accounts segments because this step is needed to establish which value
set attributes should be exposed for setting when defining a value.
Assumptions
Tasks

1. Navigator > Tools > Setup and Maintenance > Manage Implementation Projects >
for Financials > Define Enterprise Structures for Financials > Define Financial
Reporting Structures > Define Chart of Accounts > Manage Chart of Accounts Value
Sets > Go to Task.
2. Click the Create icon to create the following value sets.
Field Name Data
Value Set Code XXCompany
Description XXCompany
Module General Ledger
Validation Type Independent
Value Data Type Character
Security Enabled Uncheck
Data Security Resource Name Leave Blank
Value Subtype Text
Maximum Length 2
Minimum and Maximum Value Leave Blank
Upper Case only Check
Zero Fill Uncheck

4. Click Create icon.
Field Name Data
Value Set Code and Description XXDepartment

Field Name Data
Value Subtype Text
Maximum Length 3
Zero Fill Uncheck

Field Name Data
Value Set Code and Description XXAccount
Value Subtype Text
Maximum Length 4
Zero Fill Uncheck
7. Click Save and Close twice.

8. Click Done.

Creating a Chart of Accounts Structure
Overview
In this practice, you create your chart of accounts structure called: XXChart of Account replacing
XX with your initials.
The Chart of accounts structure defines the framework for one or more chart of accounts
instances.
Assumptions
Tasks
XXImplementation Project > Financials > Define Common Applications Configuration for

Financials > Define Enterprise Structures for Financials > Define Financial Reporting
Structures > Define Chart of Accounts > Manage Chart of Accounts Structures > Go to
Task.
2. Click Search button.
3. Select General Ledger Accounting Flexfield.
4. Click the Manage Structures button.
5. Click the Create icon to create the following structure.
Field Name Data
Structure Code XXCOA
Name and Description XXChart of Accounts
Delimiter (Segment Separator) Hyphen (-)
Enabled Check
6. Save.
7. Define the individual segments.
If you do not save the structure, the Create icon will be disabled.
9. Create the structure based on the segment information in the following table and check
Enabled on all segments:
Field Value
Segment Code XXCompany
API Name aXXco (Defaults)
Name XXCompany
Description XXCompany
Sequence Number 1
Prompt Company
Short Prompt CO

Field Value
Enabled Checked
Display Width 15
Column Name Segment1
Default Value Set Code XXCompany
Segment Label Primary Balancing Segment
Note: API Name is a name that identifies the segment in web services, reporting, and other
integration points. Use alphanumeric characters, leading with a letter.

Field Value
Segment Code XXDepartment
API Name aXXdept (Defaults)
Name XXDepartment
Description XXDepartment
Sequence Number 2
Prompt Department
Short Prompt DEPT
Enabled Checked
Display Width 15
Default Value Set Code XXDepartment
Segment Label Cost Center Segment

Field Value
Segment Code XXAccount
API Name aXXacct (Defaults)
Name XXAccount
Description XXAccount
Sequence Number 3
Prompt Account
Short Prompt ACCT

Field Value
Enabled Checked
Display Width 15
Default Value Set Code XXAccount
Segment Label Natural Account Segment

Field Value

Segment Code XXIntercompany
API Name aXXinterco (Defaults)
Name XXIntercompany
Description XXIntercompany
Sequence Number 4
Prompt Intercompany
Short Prompt IC
Enabled Checked
Display Width 15
Default Value Set Code XX Company
Segment Label Intercompany Segment
16. Click Save and Close twice.

17. Click Done.

Creating a Chart of Account Structure Instance
Overview
In this practice, you create your chart of accounts instance called: XXChart of Account replacing
XX with your initials.
Chart of accounts instance defines and modifies the structure configuration.
Assumptions
Tasks

Reporting Structures > Define Chart Of Accounts > Manage Chart of Accounts
Structure Instances > Go to Task.
3. Select Accounting Flexfield.
4. Click the Manage Structure Instances button.
5. On the Manage Key Flexfields Structure Instances page, click the Create icon to create
the instance.
Field Name Data
Structure Instance Code XXCOA
API Name AXXcoa (Defaults)
Name and Description XXChart of Accounts
Enabled Check
Dynamic combination creation allowed Check
Structure Name XXChartofAccounts
6. Save.
7. Define the defaults for the individual segments.
8. Click the Edit icon.
9. Use the following tables to enter the segment data.
Segment Field Name Data
XXCompany Required Check all three
Displayed
Business intelligence
enabled
Default Type Constant
Default Value 00
Query Required Optional
Tree Name Leave Blank

10. OK.
XXDepartment Required Check all three
Displayed
enabled
Default Value 000
Tree Code Leave Blank

11. OK.
XXAccount Required Check all three
Displayed
enabled
12. OK.
XXCompany (for Required Check all three
intercompany segment) Displayed
Business intelligence enabled
Default Value 00
13. OK.
15. Done.
Leave the Tree Code blank in this activity, but normally you would associate with one tree
code representing your hierarchy. In reporting you can have more than one tree code. Tree
codes are also used in cross-validation rules, account allocations, and chart of accounts
mappings. Revaluations, data access sets, and segment value security rules can take
advantage of the tree code.

Deploying a Chart of Accounts Demonstration
Instructor Note: Deploy the Accounting Key Flexfield for all students. Wait for the other
instructors or students to finish their chart of accounts. Then run the process. If there are errors,
fix the errors including completing incomplete chart of accounts. Continue running the process
until it completes successfully.
Overview
In this practice, you deploy your chart of accounts key flexfield.
instance.
Assumptions

Tasks
Reporting Structures > Define Chart of Accounts > Manage Chart of Accounts
Structures > Go to Task.
3. Use the scroll bar to move to the right.
4. Look for the column called Deployment Status.
5. Place the cursor on the icon under the heading. Field indicates Edited or Patched which
means there has been activity on the Accounting Flexfield.
7. Monitor deployment status.

Entering Values
Overview
In this practice, you enter the valid values into your value sets.
You are not creating combinations, only the lists of individual values that will appear in the list of
values of each segment.
After the value sets have been added to the newly created chart of accounts structure and
structure instance, the values can be entered for each value set attached to a segment in the
chart of accounts.
Assumptions
Tasks

Reporting Structures > Define Chart Of Accounts > Manage Chart of Accounts Value
Sets > Go to Task.
2. Find your XXCompany value set.
3. Click the Manage Values button.
4. Click the Create icon to create your values.
5. Click Save and Close after each value entered and then click the Create icon again.
Value Description Enabled Summary Allow Posting and
Budgeting
00 Corporate Yes No Yes, Yes
01 Domestic Yes No Yes, Yes
Ops
T Total All Yes Yes No, No
Companies
6. Done.
7. Find your XXDepartment value set.
Budgeting
000 Balance Yes No Yes, Yes
Sheet
110 Administration Yes No Yes, Yes
120 Sales Yes No Yes, Yes

Budgeting
400 Corporate Yes No Yes, Yes
ALL All Yes Yes No, No
Departments
11. Done.
12. Find your XXAccount value set.
Make sure the account type is correct for each account, since an account type of Expense

is default.
Value Description Enabled Summary Allow Account
Posting Type
and
Budgeting
1110 Cash Yes No Yes, Yes Asset
1210 Accounts Yes No Yes, Yes Asset
Receivable
1260 Allowance for Yes No Yes, Yes Asset
Bad Debt
1550 Vehicles Yes No Yes, Yes Asset
2210 Accounts Yes No Yes, Yes Liability
Payable
2990 Suspense Yes No Yes, Yes Liability
3310 Retained Yes No Yes, Yes Owner’s
Earnings Equity
3500 Translation Yes No Yes, Yes Owner’s
Adjustment Equity
4100 Total Yes Yes No, No Revenue
Revenue
4110 Technology Yes No Yes, Yes Revenue
Sales
4120 Financing Yes No Yes, Yes Revenue
Contracts
5100 Total Yes Yes No, No Expense
Expense
5105 Salaries Yes No Yes, Yes Expense
5510 Telephone Yes No Yes, Yes Expense

Value Description Enabled Summary Allow Account
Posting Type
and
Budgeting
7990 Rounding Yes No Yes, Yes Expense
Differences
8100 Unrealized Yes No Yes, Yes Expense
Gain/Loss
9110 Headcount Yes No Yes, Yes Expense
(STAT)
9910 Default Yes No Yes, Yes Expense
Intercompany

16. Click Done > Save and Close > Done when finished to close out of all pages.
It would be incorrect, if the cash account was misclassified as Expense and closed to
retained earnings at the end of an accounting year. In addition, Control Account feature
or Reconciliation Flag will not be used as they are not in scope of V1; therefore, the
values are set to No.

Creating an Account Hierarchy
Overview
In this practice, you create an account hierarchy for your company to use with your cross
validation rules and revaluations. Do not publish the hierarchy to the balances cube.
Your company, Vision Corporation, uses hierarchies in cross-validation rules and revaluations.
Assumptions
Tasks
Creating a Tree

Reporting Structures > Define Chart Of Accounts > Manage Account Hierarchies >
Go to Task.
2. Use the Manage Account Hierarchies page to search, create, and edit account
hierarchies.
3. Click the Create Tree icon to open the definition of the tree.
4. Use the Manage Account Hierarchies: Specify Definition page to define the basic details
of the tree.
5. Enter the Name and Code fields: XXFin_Tree.
6. Select the Tree Structure: Accounting Flexfield Hierarchy.
7. Enter the Description for the tree: XXFinancial Tree.
8. In Data Source Parameters, click the Expand button to expand the Accounting Flexfield
Hierarchy Detail Values and Accounting Flexfield Hierarchy Parent Values rows.
9. Enter the desired information in the Bind_ValueSetCode field on both levels:
XXDepartment.
This is the Value Set name. Because there is no LOV, you have to type the name in exactly
as it is set up in the database; otherwise, you will not see any values.
10. Click the Save button on the toolbar in the middle of the page below Data Source
Parameters.
11. A message confirms that your new values have been updated.
12. Click the Next button to navigate through the next two pages.
13. Click the Submit button to save your newly created tree structure.
Creating a Tree Version

14. You return to the Manage Account Hierarchies page.
15. Find the tree you just created.
16. Click the XXFin_Tree row header.
17. Click the Create Tree icon.
18. Click the Create Tree Version list item.
19. Enter the Name and Description for the tree version XXFin_Tree_Version.
20. Enter the Effective Start Date. Enter 01/01/2012.

22. Click the OK button to acknowledge the confirmation of the creation of a new tree version.
23. Click the Add button.
24. In Tree Node Type, select Specific value.
25. In Data Source list: select Accounting Flexfield Hierarchy Parent Values.
26. Select ALL and click the Move selected item to other list icon.
28. Click the ALL Node Name to highlight the node.
29. Click the Add icon.
30. In Tree Node Type, select Specific value.
31. In Data Source list: select Accounting Flexfield Hierarchy Detail Values.
32. Select 110 to 120 by using the Crtl key on your keyboard.

33. Click the Move selected item to other list icon.
35. Click the Expand button on the ALL node to see the children.
37. Select the OK button to acknowledge the message.
Completing the Account Hierarchy

38. Expand XXFin_Tree.
39. Highlight your tree version.
40. From the Actions menu, select Audit.
41. Use the Audit Results region to start the Audit process. After the audit is performed, the
status of the tree version can be set to active.
42. Click the Online Audit button to start the Audit process.
43. Click the OK button to acknowledge the message.
45. Make sure your tree version is still highlighted.
46. Click the Actions menu > Flatten menu > Column Flattening. Column flattening optimizes
parent-child information for runtime performance by storing an additional column in a table
for all parents of a child.
47. Click the Online Flattening button.
48. Click OK button to acknowledge the message.
51. Select the Actions and Flattening menus and Row Flattening.
52. Click the Actions menu > Flatten menu > Row Flattening. Row flattening optimizes
parent-child information for run-time performance by storing additional rows in a table.
53. Click the Online Flattening button.
57. Select the Actions menu > Set Status menu > Active to activate the tree.

Publishing Accounting Hierarchy

Reporting Structures > Define Chart Of Accounts > Publish Account Hierarchies >
Go to Task.
61. Use the Publish Account Hierarchies page to search and publish account hierarchies.
62. Click the Chart of Accounts field.
63. Select XXChart of Accounts from the list.
65. Expand the XXFin_Tree and the Fin_Tree_Version.

66. Select the Publish check box at the right of the window.
67. Click the Publish button.

Creating a Calendar
Overview
In this practice, you create a new accounting calendar starting January 1, YYYY, where YYYY is
the last year, and ending with December 31st with one adjusting period at the end of the year.
Your company, Vision Corporation, is implementing Oracle Financials and needs to create an
accounting calendar to add to the primary ledger to record journal entries and to control
reporting.
Assumptions
Tasks

Reporting Structures > Define Calendars > Manage Accounting Calendars > Go to
Task.
3. Enter Name: XXCalendar.
4. Enter Description: XX Calendar.
5. Enter Start Date: 1/1/YYYY where YYYY is last year.
6. Select Monthly in the Period Frequency field.
7. Select the Once at year end list item in the Adjusting Period Frequency field.
8. Accept the defaults in the Period Name Format.
10. Use the Create Accounting Calendar: Period Details page to review the calendar period
data.
12. Click the name of your calendar.
13. Click the Add Year button to add the current year.
You have successfully created a new accounting calendar.

Creating a Primary Ledger
Overview
In this practice, you create a primary ledger using your XXChart of Accounts, XXCalendar, USD
as the currency, and Standard Accrual as accounting method.
The primary ledger is the main record keeping ledger and consists of the chart of accounts,
calendar, currency, and accounting method.
Assumptions
Tasks

for Financials > Define Ledgers > Define Accounting Configurations > Manage
Primary Ledgers > Go to Task.
2. Click the Create icon on the Manage Primary Ledger page.
3. Enter a unique Name and Description: XXPrimary Ledger. Remember your Ledger
name will appear on reports so name it something that correctly represents your entity.
4. Select your Chart of Accounts: XX Chart of Accounts.
5. Select Calendar: XXCalendar.
6. Select Currency: USD.
7. Select Accounting Method: Standard Accrual.
8. Click the Save and Edit Task List to save your primary ledger and return to the Setup and
Maintenance work area of your implementation plan.
9. Wait on the back ground process that runs and enables your ledger to be selected in the
next step. This process can take several minutes.
10. To set the scope to the new primary ledger, click the hyperlink in the Selected Scope
column for the Specify Ledger Options.
11. The Select Scope window appears. With the Specify Ledger Options option selected,
select Select and Add from the Primary Ledger drop down list.
13. Search and select your XXPrimary Ledger.
14. Click the Save and Close button at the bottom of the window.
Your XXPrimary Ledger is now in the Selected Scope field. This action sets the scope for
all the tasks in the Define Accounting Configurations task list.

Specifying Ledger Options
Overview
In this practice, you enter the settings list below for your ledger's options.
Setting ledger options is one of the most important tasks in configuring your ledgers.
Assumptions
Tasks
1. Navigate to: Setup and Maintenance > Manage Implementation Projects > XX
Implementation Project > Financials > Define Common Applications Configuration
for Financials > Define Ledgers > Define Accounting Configurations.

Setting Scope
2. Click the Select link in the Selected Scope column of the Specify Ledger Options row.
3. Accept default of the Specify Ledger Options option.
4. Click the Primary Ledger drop down.
5. Click Apply and Go To Task.
6. Select the XXPrimary Ledger.
7. Click the Save and Close.
The Specify Ledger Options page opens.
Setting Accounting Calendar Region Options

8. Review the Accounting Calendar that defaults from your ledger.
9. Select Jan-YY where YY is last year as the First Open Period for your ledger.
10. Enter 3 for the Number of Future Enterable Periods.
Selecting the Subledger Accounting Region Options

11. Accept the default Accounting Method from your ledger.
12. Select US American English as your Journal Language.
Completing the Period Close Region Options

13. Enter your Retained Earnings Account: 00-000-3310-00.
14. Enter your Cumulative Translation Adjustment Account: 00-000-3500-00.
Specifying Journal Processing Region Options
Specifying Balance Options:

15. Click to enable Suspense General Ledger.
16. Click to enable Suspense Subledger Accounting.
17. Default Suspense Account: 00-000-2990-00.
18. Rounding Account: 00-120-7990-00.
19. Entered Currency Balancing Account: 00-120-7990-00.
20. Balancing Threshold Percent: 10.

21. Click all the following Entry options:
a. Notify when prior period journal is entered.
b. Allow mixed statistical and monetary journals.
c. Validate reference date.
d. Separate journals by accounting date during journal import.
Specifying Reversal Options:

22. Leave blank. You can select any predefined criteria set from the list of values in the
Journal Reversal Criteria Set at any time.
23. Deselect the Run AutoReverse after open period check box. You can return to this page
and enable this option later.
24. For Intercompany options: Click the Enable intercompany accounting.
25. For Average Balance Options: Do not enable average balance processing by clicking the

Enable average balances check box.
If this check box is not selected and you have saved the options, this region will no longer
display on this page for the specified ledger.
26. Leave the Sequencing Options set to No Sequencing.

Completing the Ledger Configuration
Overview
In this practice, you complete your ledger configuration by running the Review and Submit
Accounting Configuration.
Submit the Review and Submit Accounting Configuration to complete your ledger configuration.
A new standard balances cube is created when an accounting configuration is submitted for a
primary or secondary ledger that uses to a new unique combination of chart of accounts and
calendar.
Assumptions
Tasks

XXImplementation Projects > Financials > Define Common Applications
Configuration for Financials > Define Ledgers > Define Accounting Configurations
> Selected Scope: XX Primary Ledger > Review and Submit Accounting
Configuration > Go to Task.
2. Select your ledger.
4. Select your ledger.
6. Click the Navigator.
7. Click More… > Tools > Scheduled Process.
8. Click Refresh until the three processes conclude.

Assigning Legal Entities and Balancing Segments
Overview
In this practice, you review your ledger configuration to verify which legal entities and balancing
segments have been assigned when your spreadsheet was uploaded.
Assign your legal entities to your ledgers to limit your ledger transactions to just those legal
entities. Assign your balancing segment values to your legal entities. After assignment, all
balancing segment values are available for journal and transaction processing.
Assumptions
Tasks
1. Navigate to: Setup and Maintenance > All Tasks > Enter Define Ledgers in the Name

field of the Search region > Search > Define Ledgers > Define Accounting
Configurations > Assign Legal Entities.
Scope should be set to your XXPrimary Ledger during the Verify Your Ledger options
activity. If not, then set scope:
2. Click Select in the Selected Scope column.
3. Select the Assign Legal Entities option.
4. In the Primary Ledger field, select Select and Add.
6. Select your XXPrimary Ledger from the list.
7. Scroll to the bottom and click Save and Close button.
Add your legal entity and balancing segment assignments:

8. Click Select and Add.
9. Search for your XXLegal Entity.
10. Click Apply and Done.
12. Select Go to Task for Assign Balancing Segment Values to Legal Entities.
13. Click Create. Find Company Value 00 from the drop-down list.
14. Click Save and Assign Another.
15. Add Company Value 01.

Practices for Lesson B:
Integrations and Interfaces
Highlighted
Chapter 13
Practices for Lesson B: Integrations and Interfaces Highlighted

Chapter 13 - Page 1
Practices for Lesson B
Practices for Lesson B: Integrations and Interfaces Highlighted

Chapter 13 - Page 2
Practices for Lesson C:
Oracle ERP Cloud Service
Chapter 14
Practices for Lesson C: Oracle ERP Cloud Service

Chapter 14 - Page 1
Practices for Lesson C
Practices for Lesson C: Oracle ERP Cloud Service

Chapter 14 - Page 2
Practices for Lesson D:
Overview Geography and
Enterprise Structures
Configuration
Chapter 15
Practices for Lesson D: Overview Geography and Enterprise Structures Configuration

Chapter 15 - Page 1
Practices for Lesson D: Overview
Practices Overview
• Reviewing Shared Components.
• Entering Data in the Rapid Implementation Spreadsheet.
• Uploading the Chart of Accounts File.
• Deploying a Chart of Accounts Demonstration.
• Uploading the Ledger, Legal Entity, and Business Unit File.
• Reviewing an Existing Legal Jurisdiction.
• Reviewing Legal Addresses for Legal Entities and Reporting Units.
• Creating a Legal Authority.

• Searching for Your Legal Entity.
• Viewing a Legal Reporting Unit.
Instructor Setup: Disable the Cross-validation rule.

1. Navigate to: Setup and Maintenance > Manage Cross-Validation
2. Select the US Chart of Accounts.
3. Search.
4. Uncheck the Enabled check box.
5. End date with yesterday’s date in the To Date.
6. Save and Close.

Chapter 15 - Page 2
Reviewing Shared Components
Overview
In this practice, you review the chart of accounts, calendar, and currencies (called the 3 Cs) as
well as journal source and category setup that are shared across the ledger and related
subledgers by creating a journal entry.
Assumptions
Tasks
1. Navigate to: General Accounting > Journals.
2. Verify you are in the Data Access Set: US Primary Leger. The Data Access Set controls
the ledger and data you have access to.

3. Click the Create Journals link.
4. Enter a Journal Batch name: XXAdjustment and a Description: Adjustment to the cash
account.
5. What Accounting Period is defaulting? ________________.This is the current open
period in the ledger’s calendar.
6. What is the default journal Source? ________________
7. Enter the same name and description in the Journal region.
8. Click the Currency list icon to see the enabled currencies.
9. Click the Category list icon to see the predefined categories.
10. Select the Category: Adjustment.
11. In the Journal Lines region, click the Select: Account icon at the end of the Account field
on Line 1 in the Journal Lines region to show the segments and default values of an
accounting flexfield. The Account is created by combining segment values from your chart
of accounts setup.
12. Select 11200 Cash in the Account segment.

Chapter 15 - Page 3
13. Click OK. The account is displayed with a segment separator you can define between each
segment value.
14. Enter 1000 in the Debit column. This amount is posted to the Cash account when the
journal is posted.
15. Tab twice to complete the line.
16. Click the Select: Account icon on Line 2 and select 11101 USBNK Checking Account.
17. Click OK.
18. Enter 1000 in the Credit column. Tab twice to complete the line.

19. Click the Post button to save and post the journal entry.
20. Click OK in the confirmation approval message.
21. Click the Cancel button to exit the page.

Chapter 15 - Page 4
Entering Data in the Rapid Implementation Spreadsheet
Overview
In this practice, you will enter data to create your chart of accounts, ledger, legal entity, and
calendar replacing XX with the number assigned by your instructor.
Rapid implementation is a way to configure the Oracle Fusion Financial Enterprise and
Financial Reporting Structures quickly using sheets in a workbook to upload lists of companies
(legal entities), ledgers, business units, chart of account values, and other similar data.
Assumptions
Tasks

XXImplementation Project > Financials > Define Financials Configuration for Rapid
Implementation > Create Chart of Accounts, Ledger, Legal Entities, and Business
Units in Spreadsheet > Go to Task.
2. Click Open. The Instructions tab opens first. It contains instructions on loading the data
and uploading the spreadsheet.
3. Click the Options button in the Security Warning immediately under the ribbon menu bar
and select the Enable this content option.
4. Save the file to the Desktop and name
XXRapidImplementationForGeneralLedger(1).xlsm.
5. Click the COA, Calendar, and Ledger tab on the bottom of the spreadsheet.
6. Enter the following data or select from drop-down lists on available fields. Save often.
Field Value
*Name XXLedger
*Currency USD
Period Frequency Monthly
*Adjusting Periods Once at year end
*Fiscal Year Start Date 01/01/YYYY where YYYY is the

current year

Chapter 15 - Page 5
*Segment Segment Label *Short Prompt *Display Width
XXCompany Primary Balancing Segment CO 2
XXDepartment Cost Center Segment DEP 3
XXAccount Natural Account Segment ACCT 4
XXIntercompany Intercompany Segment IC 2
7. Save.
8. Click the Add Segment Sheets to add a worksheet for the cost center segment called
XXDepartment.

9. Save.
10. Click the Business Units tab.
11. Enter Name: XXBusiness Unit.
12. Enter Default Legal Entity Name: XXVision Corporate HQ
13. Save.
14. Click the Companies and Legal Entities tab and enter:
Note: This table has the field names going across and the line data going down. For
example, Line 1 is Parent 1:99, Company Description: Total Company.
Column Line 1 Line 2 Line 3
Parent 1 99
*Child Value 00 01
*Company Total Corporate Domestic

Description Company Operations
Legal Entity Name XXVision XXVision

Corporate HQ America
Legal Entity XX-1234568 XX-1234569

Identifier
Address for first Country: United States Address Line:XX101

legal entity: Main Street
City: Houston State: TX Country: Harris
Address for first Country: United States Address Line: XX102

second entity: Main Street
City: Houston State: TX Country: Harris
*Legal Entity XX-1234568 XX-1234569


Chapter 15 - Page 6
Column Line 1 Line 2 Line 3
Registration
Number
*Legal Reporting XX-1234568 XX-1234569

Unit Registration
Number
15. Save.
16. Click the Natural Accounts tab and enter:
Account Financial
Type Category

Owner’s
Parent 2 9999 Total Parent
Equity
Parent 1 1000 Total Assets Asset
*Child
1110 Cash Asset-Cash Cash
Value

1210 Asset-Accounts Receivable
Value Receivable receivable
*Child Allowance for Bad Accounts

1260 Asset
Value Debt receivable
*Child Accounts
1350 Prepayment Asset- Prepayments
Value payable
Total Trade
Parent 1 2000 Liability
Payables

2210 Liability- Accounts Payable
*Child Contracts Accounts

2220 Liability
*Child Expense Accrual Accounts

2230 Liability
Value Distribution payable
*Child Accounts
2640 Sales Tax Liability
Value payable
Parent 1 3000 Total Owner’s Owner’s

Chapter 15 - Page 7
Account Financial
Type Category
Equity Equity
*Child Retained Owner’s Equity – Retained Retained

3310
Value Earnings Earnings earnings
*Child Translation Owner’s Other equity

3500
Value Adjustment Equity related
Parent 1 4000 Total Revenue Revenue
*Child Technology
4110 Revenue Sales revenue

Value Sales
*Child Financing
4120 Revenue Sales revenue
Value Contracts
Parent 1 5000 Total Expense Expense
*Child
5105 Salaries Expense Sales payroll
Value
Other
*Child
5120 Suspense Expense operating
Value
expenses
Realized Expense - Realized

*Child Other sales
5130 Gain/Loss on Foreign
Value Gain/Loss expenses
Currency Conversions
*Child Freight
5610 Freight Expense –Freight
Value Expense
Miscellaneous
*Child Expense - Miscellaneous
5620 Miscellaneous operating
Value Expenses
expenses
*Child Other sales

7790 Discount Taken Expense - Discount Taken
Value expenses
*Child Conversion Rate Expense - Conversion Rate Other sales

7890
Value Variance Gain/Loss Variance Gain/Loss expenses
Rounding Expense - Rounding

*Child Other sales
7990 Difference and Balancing
Value Differences expenses
Adjustments

Chapter 15 - Page 8
17. Save.
18. Click the Financial Sequences tab and enter:
Transactions Restart Initial Value
Payables Invoices Annually 1
Payments
Receivables Invoices Annually 1
Receivables Credit Memos Annually 1
Receivables Adjustment Activities Annually 1

Subledger Journals Annually 100
General Ledger Journals Annually 1
19. Save.
20. Click the XXDepartment tab and enter:
Column Name Value Child Value Description
Parent1 999 Total Departments
*Child Value 000 Balance Sheet
*Child Value 110 Administration
*Child Value 120 Sales
*Child Value 400 Corporate
21. Save.
22. Return to the COA, Calendar and Ledger tab.
23. Click Step 1: Validate.
24. Correct any errors and validate again until all errors are fixed.
25. Click the Step 2: Generate Chart of Accounts File button.
26. Save to the Desktop and name the file:XXChartOfAccounts.zip.
27. Click the Step 3: Generate Ledger, LE, and BU File button.
28. Save to the Desktop and name the file: XXFinancialsCommonEntities.zip.
29. Close the spreadsheet.

Chapter 15 - Page 9
Uploading the Chart of Accounts File
Overview
In this practice, you upload the Chart of Accounts file created from the rapid implementation
spreadsheet.
Assumptions
You are uploading the Chart of Accounts file created from your spreadsheet data in the
previous activity. The application will use this upload to create the chart of accounts structure,
instance, value sets, and values.
Tasks
1. Navigate to: Tools > Setup and Maintenance > Manage Implementation Projects >

XXImplementation Project > Financials > Define Financials Configuration for Rapid
> Upload Chart of Accounts > Go to Task.
2. Use the Data File: Browse button to find your XXChartOfAccounts.zip file.
3. Click Submit.
4. Click OK confirmation number message.
6. Navigator > Tools > Scheduled Processes.
7. Verify that the process was completed without errors or warnings. Status should be
Succeeded.
8. If your spreadsheet completes with an error, click the Name of the process.
9. Click the name of the Attachment in the Log and Output region at the bottom of the
window that opens on under the list of processes.
Common errors are:


10. Double check the data and fix any errors in the spreadsheet.
11. Re-create the files and upload again.
12. Click No to the information window question.

Deploying a Chart of Accounts Demonstration
Overview
In this demonstration, the instructor deploys all charts of accounts key flexfield. Wait for all the
students to finish their chart of accounts. Then run the process.
Note: If you are creating a chart of accounts outside the classroom environment, you need
to run this process when you finish so you can use your new chart of accounts.
Assumptions
instance.
If there are errors, fix the errors including completing incomplete chart of accounts. Continue

running the process until it completes successful.
Tasks
XXImplementation Project > XXImplementation Project > Define Financials
Configuration for Rapid Implementation > Define Common Financials Configuration
for Rapid Implementation > Deploy Chart of Accounts > Go to Task.
2. Click the Search button without entering in the search fields.
3. Use the scrollbar to move to the right to look for the column called Deployment Status.
4. Place the cursor on the icon under the heading. If it indicates Edited or Patched which
means there has been activity on the Accounting Flexfield.
6. Monitor deployment status.
9. If there are errors, fix the errors including completing incomplete chart of accounts.
Continue running the process until it completes successful.

Uploading the Ledger, Legal Entity, and Business Unit File
Overview
In this practice, you will learn how to upload the Ledger, Legal Entity, and Business Unit file
created from the rapid implementation spreadsheet.
Assumptions
Tasks
XXImplementation Project > XXImplementation Project> Define Financials
Configuration for Rapid Implementation > Define Common Financials Configuration
for Rapid Implementation > Upload Ledger, Legal Entities, and Business Units > Go

to Task.
2. Use the Browse button to find your XXFinancialsCommonEntities.zip file.
3. Click Submit.
4. Click Ok in the confirmation message.
6. Navigator > Tools > Scheduled Processes.
7. Verify that the process completed without errors or warnings. Use the refresh button if
needed until the process completes.
Note: If your spreadsheet completes with an error:
8. Click the Name of the process.
9. Click the name of the Attachment in the Log and Output region at the bottom of the
window that opens on under the list of processes.
Common errors are:
10. Double check the data and fix any errors in the spreadsheet.
11. Re-create the files and upload again.

Reviewing an Existing Legal Jurisdictions
Overview
In this practice, you will review legal jurisdictions. Legal jurisdictions and related legal authorities
are defined to support multiple legal entity registrations.
Assumptions
Tasks
1. Navigate to: Home > Navigator > Tools > Setup and Maintenance > Manage
Implementation Projects > XXImplementation Project > Financials > Define Common
Applications Configuration for Financials > Define Enterprise Structures for
Financials > Define Legal Jurisdictions and Authorities for Financials > Manage

Legal Jurisdictions > Go to Task.
3. Select Income Tax in the Legislative Category list.
5. Sort ascending the Name column.
6. Select the link for one of the legal jurisdiction to view the details.
7. View the following fields:
• Name.
• Territory.
• Legislative Category. Hover over the question mark in front of the field to see the
embedded help: This represents the type of law associated with a given registration.
• Identifying: Yes indicates the first jurisdiction a legal entity must register with to do
business in a country.
• Start Date is optional. You can also add an End Date to indicate a date that the
jurisdiction may no longer be used.
• Legal Entity Registration Code.
• Legal Reporting Unit Registration Code.
• Legal Functions. Optionally, you may enter one of more.
8. Select Cancel.

Reviewing Legal Addresses for Legal Entities and Reporting Units
Overview
In this practice, you will review an existing legal address for legal entities and reporting units.
A legal address is the address a legal entity or reporting unit uses to register with a legal
authority. A legal entity and reporting unit may use different addresses for different authorities
and hence, may have more than one registered address. This legal address must be located
within the territory entered.
Assumptions
Tasks

2. Click Go to Task for Manage Legal Addresses.
3. Search Country: United States.
4. Select a row header for an address entry.
5. Select Edit.
6. View the Location Update fields.
7. Click Cancel to close the Location Update window.
8. Do not save any updates.
9. Click Cancel to close the Manage Legal Addresses window.

Creating a Legal Authority
Overview
In this practice, you will create a legal authority.
Assumptions
2. Click Go to Tasks for Manage Legal Authorities.
3. Click Create.

4. Enter Name: XXLegal Authority, replacing XX with the number assigned to you by your
instructor.
5. Enter Tax Authority Type: Collecting and reporting.
6. In the Address region, select Create.
7. The Site Number is automatically assigned.
8. Enter Address Line 1, 121 Spear Street, Suite 400.
9. Enter Postal Code: 94105. The remainder of the address fields populate for you.
Optionally, Enter Address Purposes Details

10. Select Add Row.
11. Select Purpose: Business.
12. The Purpose from Date will default to today's date.
13. Select OK to close the Create Address window.
14. In the Legislative Categories region, select Create.
15. Enter Legislative Category: Local Tax.
16. Select Save and Close.

Searching for Your Legal Entity
Overview
In this practice, you will review and edit your legal entity and legal entity registration that were
created when you uploaded your spreadsheet.
You define a legal entity for each registered company or other entity recognized in law for which
you want to perform intercompany trading, record assets, liabilities, and income, or pay
transaction taxes.
A legal entity registration is the record of a party's identity related details with the appropriate
government or legal authorities for the purpose of claiming and ensuring legal and or
commercial rights and responsibilities.
A legal entity registration with the same name as that of the legal entity will be created by
default.

Assumptions
Working within an implementation project is required because you must select a scope value
from within the implementation project. In this example, the scope value is the legal entity that
you create or select to work within for your legal entity setup.
Tasks
1. Navigate to: Navigator > Tools > Setup and Maintenance > Manage Implementation
Projects > XXImplementation Project > Financials > Define Common Applications
Configuration for Financials > Define Enterprise Structures for Financials > Define
Legal Entities for Financials.
2. In order to review your legal entity, click the hyperlink in the Selected Scope column for
the Manage Legal Entity task.
4. Select Search Legal Entities radio button.

6. Search Name: XX.
7. You are now on the Manage Legal Entities page.
8. Select your legal entity, XXVision America, and click the Edit icon.
9. If your legal entity needs to be registered to report payroll tax and social insurance, select
the Payroll statutory unit check box.
10. If your legal entity has employees, select the Legal employer check box.

11. If the legal entity is a legal employer, but not a payroll statutory unit, check the flags
accordingly. You will need to select the payroll statutory unit for the attribute that becomes
mandatory.
13. To set the scope to the new legal entity, click the hyperlink in the Selected Scope column
for the Manage Legal Entity Registrations.
14. The Select Scope window appears. With the Manage Legal Entity Registrations option
selected, select Select and Add from the Legal Entity drop down list.
16. Search and select your XXVision America.
17. Click the Save and Close button on the very bottom of the window.
18. Manage Registrations page opens. If it does not open, perform the following steps:
19. Click Done.

• Select Go To Task for Manage Legal Entity Registrations. The name of your
XXVision America should appear in the page next to the page title.
• If not, go back and set Scope again.
20. Select the row header for Registered Name: XXVision America.
21. Select Edit to view the Legal Entity Registration details. View the fields.
22. Click Cancel.

Viewing a Legal Reporting Unit
Overview
In this practice, you will learn how to create a reporting unit.
When a legal entity is created, a legal reporting unit with the same name as that of the entity is
also automatically created.
Assumptions
Tasks
Legal Reporting Unit


Financials > Define Legal Reporting Units for Financials.
2. Expand Define Legal Reporting Units for Financials.
3. To set the scope for the legal entity, click the hyperlink in the Selected Scope column for
the Manage Legal Reporting Unit.
5. Select the Manage Legal Reporting Unit option.

6. Select Legal Entity: XXVision America.
7. Select Legal Reporting Unit drop down box: Select and Add.
9. Select the row header for XXVision America.
10. Click the Save and Close button in the very bottom of the window.
The name of your XXLegal Entity should appear in the page next to the page title. If not, go
back and set scope again.
11. View the details.
12. Click Cancel.



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