Oracle Financials Cloud: Using

Payables
Student Guide
D96167GC10
Edition 1.0 | August 2016 | D97581

Learn more from Oracle University at oracle.com/education/

Author Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Disclaimer
Bruce Ingram
This document contains proprietary information and is protected by copyright and
other intellectual property laws. You may copy and print this document solely for your
Technical Contributors own use in an Oracle training course. The document may not be modified or altered in
and Reviewers any way. Except where your use constitutes "fair use" under copyright law, you may
not use, share, download, upload, copy, print, display, perform, reproduce, publish,
Brian Aitken license, post, transmit, or distribute this document in whole or in part without the
Madhulika Deshmukh express authorization of Oracle.

Julianna Dodick The information contained in this document is subject to change without notice. If you
Wallace Gardipe find any problems in the document, please report them in writing to: Oracle University,
500 Oracle Parkway, Redwood Shores, California 94065 USA. This document is not
Mary Kalway warranted to be error-free.
Carol Ann Lapeyrouse Restricted Rights Notice
Kondaiah Mandadi
If this documentation is delivered to the United States Government or anyone using
Christine Rudd the documentation on behalf of the United States Government, the following notice is
Kathy Wohnoutka applicable:

U.S. GOVERNMENT RIGHTS

Editor The U.S. Government’s rights to use, modify, reproduce, release, perform, display, or
disclose these training materials are restricted by the terms of the applicable Oracle
Kavita Saini license agreement and/or the applicable U.S. Government contract.

Trademark Notice
Graphic Designer
Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names
Kavya Bellur may be trademarks of their respective owners.

Publishers
Veena Narasimhan
Jobi Varghese
Contents

1 Oracle Financials Cloud: Using Payables Overview

Course Objectives 1-2
Lesson Objectives 1-3
Oracle Fusion Implementation Resources 1-4
Oracle Help Center: docs.oracle.com 1-5
Oracle Cloud Application Service Pages 1-6
Video Subject Areas on the Oracle Help Center 1-7
Friendly Search 1-8
Course Schedule 1-9
Introduction to Oracle Cloud Applications 1-10
Oracle Cloud Applications Product Families 1-11
Oracle Financials Cloud: Overview 1-13
Financials Cloud: Key Features 1-14
Procure to Pay Flow 1-15
Overview of Suppliers 1-16
Overview of Invoices 1-17
Overview of Payments: Disbursements 1-19
Oracle Fusion Subledger Accounting: Overview 1-20
Summary 1-21

2 Introducing Oracle Fusion Navigation and the Functional Setup Manager

Objectives 2-2
Getting Started in Oracle Fusion Applications 2-3
Simplified Navigation 2-4
Welcome Springboard 2-5
Favorite and Recent Items 2-6
User Interface: Invoices Work Area 2-7
Panel Tabs 2-8
Search Panel Overview 2-9
Reports and Analytics Panel 2-10
Dashboards 2-11
Practice 2-1 Overview: Getting Started in Oracle Fusion Applications 2-12
Overview of Functional Setup Manager 2-13
Setup Objects 2-14
Implementation Project: Overview 2-15

iii
 Functional Setup Manager for Ongoing Maintenance 2-16
Assign Tasks 2-17
Practice 2-2 Overview: Exploring the Functional Setup Manager 2-18
Summary 2-19

3 Common Applications Configurations and the Vision Story

Objectives 3-2
Common Applications Configuration for Financials 3-3
Sharing Common Applications Configurations 3-4
Enterprise Structures Overview 3-5
Legal Entities Defined 3-6
Legal Entity, Ledgers, and Balancing Segment Values 3-7
Legal Addresses, Jurisdictions and Authorities: Overview 3-8
Manage Legal Reporting Units 3-9
Financial Reporting Structures Overview 3-10
Chart of Accounts Components 3-11
Assigning Segment Labels 3-13
Accounting Calendar Overview 3-14
Manage Currencies Overview 3-15
Ledgers Overview 3-16
Ledger Structure 3-18
Geographies Overview 3-19
Business Units Overview 3-20
Business Unit Structure: Example 3-21
Managing Business Units 3-22
Assigning Business Unit Functions. 3-23
Practice 3-1 Overview: Viewing a Business Unit Business Function 3-25
Managing Service Provider Relationships 3-26
Service Provider Model for Procurement Services 3-27
Service Provider Model for Payables Payment Services 3-28
Payment Services Model: Dedicated 3-29
Payment Services Model: Self-Service 3-30
Payment Services Model: Dedicated and Self-Service 3-31
Manage Reference Data Sets 3-32
Reference Data Sharing: Overview 3-33
Assigning Sets to Business Units 3-34
Manage Reference Data Sets Example 3-35
The Vision Story Overview 3-36
Scenario 3-37
Scenario Details 3-38
Vision Corporation Structure Diagram 3-39

iv
 Vision Corporation Enterprise Structure 3-41
Vision Corporation Business Unit and Department Structure 3-42
Vision Corporation Distribution Structure 3-43
Vision Corporation Chart of Accounts Summary 3-44
Practice 3-2 Overview: Opening General Ledger and Payables Periods
Demonstration 3-45
Summary 3-46

4 Suppliers
Objectives 4-2
Suppliers Overview 4-3
Managing Procurement Agents 4-4
Practice 4-1 Overview: Defining Your User as a Procurement Agent. 4-5
Data Roles for Supplier Setup and Maintenance 4-6
Practice 4-2 Overview: Provisioning a Data Role for Supplier Set Up. 4-7
The Trading Community Party Model 4-8
Supplier Model 4-9
Supplier: Profile Tab 4-10
Supplier Business Relationship Status 4-12
Supplier: Addresses Tab 4-13
Supplier: Sites Tab 4-14
Supplier Sites: Invoicing 4-16
Supplier Sites: Payments 4-18
Supplier Sites: Site Assignments 4-19
Supplier Site Assignments: Service Provider Model 4-21
Supplier: Contacts Tab 4-22
Practice 4-3 Overview: Creating a Supplier 4-23
Summary 4-24

5 Invoicing
Objectives 5-2
Procure to Pay 5-3
Payables Terminology 5-4
Invoices Overview 5-6
Invoice Processing Overview 5-7
Invoice Types 5-9
Invoice Components 5-11
Invoice Line Types 5-13
Invoice Line Actions 5-14
Invoice Distributions 5-15
Manage Distribution Sets 5-16

v
Practice 5-1 Overview: Managing Distribution Sets 5-17
Invoice Installments 5-18
Invoice Installments: How They are Recalculated 5-19
Taxes on Invoices 5-20
Freight and Miscellaneous Charge Allocations 5-21
Managing Payment Terms 5-23
Payment Terms Due Date and Discount Dates 5-24
Day of Month Payment Term Example 5-25
Flow of Default Values 5-26
Invoice Actions 5-27
Entering Invoices Manually 5-29
The Invoice Work Area 5-30
Scanned Infotile for Payables Manager and Specialist 5-31
Scanned Infotile for Accounts Payables Specialist 5-33
Recent Infotile 5-34
Holds Infotile 5-35
Approval Infotile 5-36
Prepayments and Payments Infotile 5-37
Practice 5-2, 5-3, and 5-4 Overview: Manual Invoices 5-39
Matching Invoice Lines 5-40
Match Approval Level: Critical Choices 5-42
Practice 5-5 Overview: Creating an Invoice Matched to a Purchase Order. 5-43
Payables Integration with Other Fusion Applications 5-44
Integration with Assets 5-45
Integration with Projects 5-46
Integration with Cost Management 5-47
Integration with Landed Cost Management 5-48
Integration with Intercompany 5-49
Integrated Invoice Imaging for Oracle Cloud Overview 5-50
E-Mail Scanned Images 5-52
Import Images 5-53
Recognize Images 5-54
Store Images 5-55
Process Invoices 5-56
Receiving Invoice Images from E-Mail: Points to Consider 5-57
Invoice Images as E-Mail Attachments 5-58
Attribute Information in the E-Mail Subject Overview 5-59
Attribute Information in the E-Mail Subject Example: Category and Values 5-60
Attribute Information in the E-Mail Subject: Example of Routing Attribute
Mappings 5-61
Creating Invoices Automatically 5-62

vi
 Automatic Invoices: Payment Requests 5-63
Automatic Invoices: Self-Billed Invoices 5-64
Automatic Invoices: Self-Service Invoices 5-65
Electronic Invoices: B2B XML Invoice Process 5-66
Open Interface: Import Payables Invoices Process 5-68
Imported Invoices: Payables User and Payables Supervisor Functions 5-70
Prepayments 5-72
Correcting Invoices 5-73
Price Corrections 5-74
Quantity Corrections 5-75
Amount Corrections 5-76
Practice 5-6 Overview: Creating a Credit Memo 5-77
Invoice Validation 5-78
Invoice Tolerances 5-80
Quantity-Based Tolerances 5-81
Amount-Based Tolerances 5-84
Price Corrections and Tolerances: How Invoice Prices Are Calculated 5-86
Types of Holds 5-87
Supplier Site Holds 5-89
How Manually Releasable Holds are Placed 5-91
Invoice Approval Flow 5-92
Invoice Approval: Predefined Rules 5-93
Summary 5-95

6 Payments
Objectives 6-2
Set Up and Maintain Banks, Branches, and Accounts 6-3
Manage and Maintain Banks 6-4
Manage and Maintain Branches 6-5
Manage and Maintain Bank Accounts 6-7
Manage and Maintain Bank Accounts: General Tab 6-8
Manage and Maintain Bank Accounts: Payment Documents 6-9
Manage and Maintain Bank Accounts: Control Tab 6-10
Manage and Maintain Bank Accounts: Security Tab 6-12
Manage and Maintain Accounts: Business Unit Access Tab 6-13
Practice 6-1 Overview: Creating Banks, Branches and Accounts Using a
Spreadsheet 6-14
Practice 6-2 Overview: Setting up Supplier Bank Accounts 6-15
Procure to Pay Flow 6-16
Overview of Oracle Fusion Payments 6-17
Overview of Disbursements for Payments 6-18

vii
Payments Key Concepts 6-19
Disbursement Payment Methods 6-22
Payment Types Overview 6-23
Single Payment 6-24
Practice 6-3 Overview: Processing a Single Payment from the Manage Invoices
Page 6-26
Practice 6-4 Overview: Processing a Single Payment from the Create Payment
Page 6-27
The Disbursements Process 6-28
Payment Process Requests 6-29
Payment Process Requests: Selection Criteria Tab 6-30
Payment Process Requests: Payment and Processing Options Tab 6-32
Payment Process Requests Templates 6-36
Practice 6-5 Overview: Defining a Payment Process Request Template 6-37
Cash Requirements Report 6-38
Submitting a Standard Payment Process Request 6-40
Stages, Statuses and Whether User Action is Required 6-41
Scheduling a Payment Process Request 6-49
Reviewing or Modifying Selected Invoices 6-50
Building Payments 6-51
Resolving Payment Validation Errors 6-52
Creating and Transmitting Electronic Payment Files 6-53
Resolving Payment File Validation Errors 6-54
Printing Payments 6-55
Spoiled Pre-numbered Payment Document 6-56
Confirming Payments 6-57
Practice 6-6 Overview: Submitting a Payment Process Request 6-58
Payment Statuses 6-59
Initiating Stop Payments 6-60
Voiding Payments 6-61
Processing Refunds 6-63
Entering Refunds 6-64
Refunds for Prepayments 6-65
Voiding Refunds 6-66
Canceling Payment Process Requests 6-67
Prepayments Overview 6-68
Prepayments: Temporary or Permanent 6-69
Creating and Applying Prepayments 6-70
Applying and Releasing Holds on Prepayments 6-72
Applying Prepayments to Invoices and Payment Requests 6-73
Canceling Prepayments 6-74

viii
 Practice 6-7 Overview: Creating and Applying a Prepayment 6-75
Reconciling Payments with Cash Management 6-76
Summary 6-77

7 Accounts Payable Balances

Objectives 7-2
Recording Accounting for Invoices 7-3
The Create Accounting Process 7-4
Create Accounting Process 7-5
Practices 7-1 Overview: Submitting Create Accounting in Final/Post
Demonstration 7-6
Predefined Reports 7-7
Payables Reports Overview 7-8
Payables BI Publisher Reports 7-9
Payables Oracle Transactional BI Reports 7-19
Payables Subject Areas 7-24
Practice 7-2 Overview: Running a Payables Invoice Register Report 7-26
Payments 7-27
Run Payments Disbursement Reports Automatically 7-28
Run Payments Disbursement Reports Manually 7-32
Payments Subject Areas 7-33
Close Payables Period Overview 7-34
Complete and Approve all Transactions and Payment Files 7-35
Reconcile Payments to Bank Statement Activity 7-36
Transfer All Approved Invoices and Payments to the General Ledger 7-37
Submit the Payables Unaccounted Transactions and Sweep Report 7-38
Close the Current Payables Period 7-39
Practices 7-3 Overview: Closing a Payables Period Demonstration 7-40
Reconcile Payables Activity for the Period 7-41
Setting Up for Payables to General Ledger Reconciliation 7-42
Prepare Payables to General Ledger Reconciliation 7-44
Practices 7-4 Overview: Submitting the Prepare Payables to General Ledger
Reconciliation 7-45
Payables to Ledger Reconciliation Report 7-46
Practices 7-5 Overview: Running the Payables to Leger Reconciliation Report 7-47
Summary 7-48

A Appendix A: Withholding Tax

Objectives A-2
Withholding Tax Overview A-3
Manage Tax Reporting and Withholding Tax Options A-5

ix
Withholding Tax Codes Overview A-7
Creating Withholding Tax Codes A-8
Withholding Tax Classifications A-10
Practice 5-1 Overview: Creating a Withholding Tax Calendar A-12
Practice 5-2 Overview: Creating a Withholding Tax Code and Tax Classification
Code A-13
Withholding Tax Certificates and Exceptions A-14
Withholding Taxes for Suppliers A-15
Tax Details for Suppliers and Supplier Sites A-16
Practice 5-3 Overview: Attaching a Withholding Tax Classification Code to Your
Supplier A-17
Withholding Tax When Applying Prepayments A-18
Creating Withholding Tax Invoices A-19
Practice 5-4 Overview: Creating a Withholding Tax Invoice A-20
Summary A-21

x
 1
Oracle
O l Fi
Financials
i l Cl
Cloud:
d UUsing
i
Payables Overview

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Course Objectives

After completing this course, you should be able to:

• Identify the key concepts of Oracle Financials Cloud: Using
Payables.
• Navigate through Oracle Fusion Applications and use the
O l F
Oracle Functional
ti lS
Setup
t Manager
M (FSM) to
t maintain
i t i
Payables.
• Discuss the key concepts of enterprise structures, ledgers,
business units, and reference data sets.
• Set up and maintain suppliers.
• Understand invoicing.
• Create payments.
• Explain Accounts Payable balances for period close.

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Oracle Financials Cloud: Using Payables 1 - 2

Lesson Objectives

After completing this lesson, you should be able to:

• Explain the available resources.
• Understand the course schedule.
• Discuss Oracle Financials Cloud Applications.
• Understand the key features of the Procure to Pay Flow.

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Oracle Financials Cloud: Using Payables 1 - 3

Oracle Fusion Implementation Resources

Classroom and Other Resources:

• Oracle Financials Cloud: Using Payables Student guide (This
guide and its companion course)
• Oracle Fusion Applications Help in the Applications
• Oracle Fusion Technology Library on OTN
• My Oracle Support (MOS)
• Oracle Fusion Cloud Library
• Your instructor
• Other students

•Oracle Financials Cloud: Implementing Subledger Accounting

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

• Oracle Fusion Technology Library on OTN:

(http://www.oracle.com/technetwork/index.html)
• MyyOOracle
ac e Suppo
Supportt ((MOS):
OS) ((https://support.oracle.com/
ttps //suppo t o ac e co / ) including
c ud g tthis
s docu
documents:
e ts
- Getting Started with Oracle Fusion Applications: Common Implementation, Article
ID 1387777.1 on Oracle Support
- Oracle Fusion Applications: Financials Reporting (Document 1458904.1
• Oracle Help Center: (http://docs.oracle.com/cloud/latest/financialscs_gs/index.html)
including these Oracle Financials Cloud books:
- Do the Basics
- Use Payables Invoice to Pay
- Using Common Features
- Using Oracle Social Network
- Using Analytics and Reports
- Using Financials for Asia/Pacific
- Using Financials for EMEA

Oracle Financials Cloud: Using Payables 1 - 4

 Oracle Help Center: docs.oracle.com

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Oracle Help Center is:

• The central hub for all documentation and tutorials.
• Organized by major product categories including Cloud
Cloud, Applications
Applications, Middleware
Middleware, and
Database.

Oracle Financials Cloud: Using Payables 1 - 5

 Oracle Cloud Application Service Pages

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Consistent organization, content, and link format for Cloud service pages.
• Get Started
• Videos
• Books
User-friendly task panel to use to change focus from Cloud to:
• Applications
• Middleware
• Database
• Other Documentation

Oracle Financials Cloud: Using Payables 1 - 6

 Video Subject Areas on the Oracle Help Center

Link to the Video Area in Oracle Help Center

• Get Started with Oracle Applications Cloud
• Set Up Oracle Applications Cloud
• Customize Oracle Applications Cloud
• Get Started with Oracle Financials Cloud
• Use General Ledger
• Use Payables Invoice to Pay
• Use Receivables Credit to Cash
• Use
U Oth Other O
Oracle
l Financials
Fi i l Cl
Cloud
dPProducts
d t
• Use Oracle Social Network to Improve Collaboration
• Use Oracle Transactional Business Intelligence for Financials
Cloud

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Link to the videos: http://docs.oracle.com/cloud/latest/financialscs_gs/financialscs_videos.htm

Use Payables Invoice to Pay includes the following videos:
• Introduce the Invoice Landing page
• Complete an invoice from a scanned image
• Create an invoice in a spreadsheet
• Create a payment process request template
• Submit a payment process request using a template
• Create a single payment
• Set up and make electronic payments
• Setup and make check payments
• Create a cash forecast using Smart View
• Prepare a cash position
Note: New videos are constantly being added.

Oracle Financials Cloud: Using Payables 1 - 7

Friendly Search

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

• Simple search entry: Just type your topic in the field.

• Comprehensive view of search results: Results show the guide as well as the topic with
direct
d ect links
s to tthe
e top
topic.
c
• Number of results and context displayed.
• Refined Search task panel enables you to reduce the number of results.
• Breadcrumbs appear at the top of topics you select to allow easy return to the list of
results.

Oracle Financials Cloud: Using Payables 1 - 8

Course Schedule

This course is designed to generally follow this agenda:

Day One:
• Using Payables Overview
• Navigation and Functional Setup Manager
• Enterprise Structures, Ledgers, Business Units and Reference
Data Sets
• Setting Up and Maintaining Suppliers
• Invoicing
Day Two:
• Payments
• Accounts Payable Balances

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Oracle Financials Cloud: Using Payables 1 - 9

 Introduction to Oracle Cloud Applications

Oracle Cloud Applications are:

• An integrated suite of business applications.
• Engineered to work together.
• Designed to ensure real world enterprise modeling.

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Oracle Financials Cloud Applications are:

• An integrated suite of business applications that:
- Connects and automates the entire flow of business processes across both front
and back office operations.
- Addresses the needs of a global enterprise.
• Engineered to work together, allowing users to streamline the setup process by sharing
common setup data across applications.
• Designed to ensure that your enterprise can be modeled to meet legal and management
objectives.
j

Oracle Financials Cloud: Using Payables 1 - 10

 Oracle Cloud Applications Product Families

• Financial Management
• Human Capital Management
• Supply Chain Management
• Project Portfolio Management
• Procurement
• Customer Relationship Management
• Enterprise Governance, Risk, and Compliance Management

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Oracle Cloud Applications have:

• A complete, modular suite of applications. You have a choice of functionality—whether
t s an
it’s a individual
d dua module,
odu e, p
product
oduct family,
a y, o or tthe
e co
complete
p ete su
suite.
te
• A broad scope, with a few exceptions, in terms of global coverage.
• Strong support for North America, Western Europe, the large and emerging economies
of the Asia-Pacific region, and the larger economies of Latin America.
• A way to work that matches what end users do through role-based dashboards,
embedded business intelligence, and collaboration tools that dramatically increase
productivity and improve decision making.

Oracle Financials Cloud: Using Payables 1 - 11

Oracle Financials Cloud Applications also help companies meet their obligations in key areas
such as:
• Compliance
• Financial Control
• Regulatory Reporting
• Cost Containment
• Risk Management

Oracle Financials Cloud: Using Payables 1 - 12

 Oracle Financials Cloud: Overview

Oracle Financials Cloud is a complete and integrated financial

management solution with:
• Automated financial processing.
• Effective management control.
• Real-time visibility to financial results.

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Oracle Financials Cloud with Oracle Fusion Applications provides:

• Open, standards-based enterprise applications that function in the cloud through a web
browser.
b o se
• Broad suite of capabilities including:
- General Ledger
- Accounts Payable
- Accounts Receivable
- Fixed Assets
- Expenses
E penses
- Advanced Collections
- Cash Management
- Centralized accounting, tax, payment, and intercompany engines
• Improved performance, lower IT costs, and better analysis and reporting results.

Oracle Financials Cloud: Using Payables 1 - 13

Financials Cloud: Key Features

• Multidimensional reporting platform.

• Multiple reporting requirements.
• Role-based dashboards.
• Embedded transactional intelligence.
• Imaging integration.
• Spreadsheet integration.

Financials

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

• Innovative, embedded, multidimensional reporting platform.

• Simultaneous accounting of multiple reporting requirements.
• Role-based dashboards that push issues and work to users
users.
• Embedded transactional intelligence that guides users’ decisions.
• Imaging integration for supplier invoices.
• Extensive spreadsheet integration across financial functions.

Oracle Financials Cloud: Using Payables 1 - 14

 Procure to Pay Flow

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

The procure to pay flow begins with demand: The business needs either goods or services. It
involves the following applications, documents and processes:
u c as g A requisition
• Purchasing: equ s t o cacan initiate
t ate the
t e procure
p ocu e to pay flow.
o O Once
ce a requisition
equ s t o is
s
approved then a purchase order is created. The purchase order must be communicated
to a supplier for fulfillment. Once fulfilled, the goods (or even services) are received.
• Payables: The supplier sends an invoice either on paper or electronically. The invoice
must be processed into Fusion Payables, validated and optionally approved.
• Payments: Once the invoice is fully processed a disbursement or payment is created.
• Cash Management: Once the disbursement clears the bank, the bank sends a bank
statement electronically to be reconciled with the records in Fusion Payments.

Oracle Financials Cloud: Using Payables 1 - 15

 Overview of Suppliers

• It is used in Procurement, Payables, and Payments.

• Supplier Sites represent the relationship between a business
unit and a supplier.
• One site can be assigned to multiple business units.
• Sites set terms, controls, and policies.

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Supplier sites govern how procure to pay transactions between a supplier and its client
business units are carried out.

Oracle Financials Cloud: Using Payables 1 - 16

 Overview of Invoices

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Invoices can be created through many features. All but the manual invoices created directly in
Payables are integrated through the Payables Open Interface. The features are:
Manual Invoices
• Fusion Payables: Create Invoices directly in Fusion Payables. Used for one off
invoices. Online validation can be used.
• Spreadsheets: For high volume invoice entry that does not require extensive online
validation, you can use the following spreadsheets:
- Recurring Invoices: Uses Application Development Framework desktop
integration
g ((ADFdi)) which integrates
g Oracle Fusion Applications with Microsoft
Excel. Open the spreadsheet by clicking the Create Recurring Invoices task from
the Invoices work area.
- Create Invoices: Uses ADFdi. Open the spreadsheet by clicking the Create
Invoices in Spreadsheet task from the Invoices work area.
Self-Service: By using the Oracle Fusion Supplier Portal suppliers can:
• Enter invoices matched to purchase orders.
• Enter invoices not matched to purchase orders. Unmatched invoices can be routed
through workflow approval rules, which you can configure.
• Create Advance Shipment Notices (ASN), for drop shipments.

Oracle Financials Cloud: Using Payables 1 - 17

Automated: To alleviate the workload of your payables staff, you can have invoices created
automatically in the following ways:
• The Payables Integrated Invoice Imaging solution.
• Self
Self-billed
billed invoices,
invoices which are created through:
- The Return to Supplier process, which creates debit memos when you return
goods to a supplier.
- The Evaluated Receipt Settlement (ERS) process, which creates invoices upon
receipt.
- The Create Consumption Advice process, which creates an invoice from a
g
consignment agreement
g that has the Pay
y on Use option
p set.
• From expense reports that employees enter in Oracle Fusion Expenses.
• For customer refunds from Oracle Fusion Receivables.
• From Intercompany processing rules.
Electronic
• Payables supports the B2B XML invoice web service and provides an open interface to
import invoices from another system.
system

Oracle Financials Cloud: Using Payables 1 - 18

 Overview of Payments: Disbursements

Oracle Fusion Payments is a product in Oracle Fusion

Applications that serves as a disbursement and funds capture
engine for other products.
As the central payment engine, Payments:
• Processes
P Disbursements
Di b t ffor P
Payables
bl iinvoices.
i
• Settles receipts in Oracle Fusion Receivables against credit
cards and bank account transfers.
• Connects with external organizations like payment systems
and financial institutions for processing.
• Enables you to centralize the payment process across
business units, currencies, and geographical regions.

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Payables uses the Payments disbursements process to pay suppliers who have provided
your company goods or services.
A payment can be:
• Electronic
• Electronic - SEPA
• A printed check
• A Wire
• Outsourced Check

Oracle Financials Cloud: Using Payables 1 - 19

Oracle Fusion Subledger Accounting: Overview

In Oracle Fusion Subledger Accounting, you can:

• Generate journal entries for Payables transactions.
• Create accounting entries online for a specific transaction
from a transaction view.
• Create accounting for a batch of transactions by submitting an
offline process.
• Create manual adjustment entries.
• Review generated journal entries and projected balances on
views and reports.
p

Copyright © 2016, Oracle and/or its affiliates. All rights reserved.

Oracle Financials Cloud: Using Payables 1 - 20