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Activity Guide
D96500GC40
Edition 4.0 | May 2017 | D100267
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Authors
Abhishek Majumder, Amrit Mishra, John Hays, Mohna Parate, Tanya Poindexter,
Soham Chakraborty, Sandeep Pillai, Sreya Dutta, Umamaheshwar Ramadugu,
Taufiq Sheik
ii Oracle Project Portfolio Management Cloud: Project Financial Management Functional Setup
Table of Contents
Oracle Project Portfolio Management Cloud: Project Financial Management Functional Setup – Table of
Contents iii
Practices for Lesson 7: Define Project Foundation Configuration ........................................... 71
Practices for Lesson 7: Overview ............................................................................................... 72
Practice 7-1: Creating a Project.................................................................................................. 73
Practice 7-2: Creating an Expenditure Type ............................................................................... 75
Practice 7-3: Creating a Class Category and Codes ................................................................... 79
Practice 7-4: Creating a Nonlabor Resource .............................................................................. 82
Practice 7-5: Creating a Nonlabor Rate Schedule....................................................................... 83
Practice 7-6: Assigning a Job to an Employee ............................................................................ 85
Practice 7-7: Assigning Rate Schedules to a Labor Resource .................................................... 86
Practice 7-8: Creating a Planning Resource Breakdown Structure.............................................. 87
Practice 7-9: Creating a Burden Cost Code ................................................................................ 90
Practice 7-10: Creating a Burden Structure ................................................................................ 91
Practice 7-11: Creating a Burden Schedule ................................................................................ 93
Practice 7-12: Creating a Project Type ....................................................................................... 98
Practices for Lesson 8: Define Project Control Configuration .................................................. 103
Practices for Lesson 8: Overview ............................................................................................... 104
Demonstration 8-1: Reviewing an Existing Financial Plan Type .................................................. 105
Practice 8-2: Creating a Financial Plan Type .............................................................................. 111
Practice 8-3: Creating a Project Plan Type ................................................................................. 115
Practice 8-4: Creating a File-Based Data Import for Project Budgets .......................................... 119
Practices for Lesson 9: Define Project Costing Configuration ................................................. 121
Practices for Lesson 9: Overview ............................................................................................... 122
Practice 9-1: Creating Transaction Source, Document, and Document Entry .............................. 123
Demonstration 9-2: Defining a Flexfield Segment Value Set ....................................................... 125
Demonstration 9-3: Defining a Cost Collection Flexfield Segment............................................... 127
Demonstration 9-4: Creating Standard Unit Costs ...................................................................... 129
Practice 9-5: Creating a Capitalized Interest Rate ...................................................................... 130
Practice 9-6: Creating a Capitalized Interest Rate Schedule ....................................................... 132
Practice 9-7: Creating a User Group to Enable Project Team Members to Enter Time for
Projects ..................................................................................................................................... 134
Practice 9-8: Updating a User Group to Enable Project Team Members to Enter Time for
Projects ..................................................................................................................................... 135
Practice 9-9: Creating a Time Entry Profile ................................................................................. 136
Practice 9-10: Creating a Time Processing Profile ...................................................................... 138
Practices for Lesson 10: Define Project Billing Configuration.................................................. 139
Practices for Lesson 10: Overview ............................................................................................. 140
Practice 10-1: Creating Event Types .......................................................................................... 141
Practice 10-2: Creating Revenue Methods ................................................................................. 143
Practice 10-3: Creating Invoice Methods .................................................................................... 146
Practice 10-4: Creating Invoice Formats..................................................................................... 148
Copyright © 2017, Oracle and/or its affiliates. All rights reserved.
iv Oracle Project Portfolio Management Cloud: Project Financial Management Functional Setup – Table of Contents
Demonstration 10-5: Intercompany Project Flow ........................................................................ 154
Demonstration 10-5-1: Adding a provider resource..................................................................... 155
Demonstration 10-5-2: Creating a Project and Intercompany Contract in the Receiver Business
Unit............................................................................................................................................ 156
Demonstration 10-5-3: Creating an Intercompany Contract in the Provider Business Unit ........... 160
Demonstration 10-5-4: Entering Costs, Generating Revenue, and Billing the Receiver Business
Unit............................................................................................................................................ 163
Demonstration 10-5-5: Importing invoices, Generating Revenue, and Billing the Customer......... 169
Practices for Lesson 11: Define Project Performance Reporting Configuration...................... 173
Practices for Lesson 11: Overview ............................................................................................. 174
Demonstration 11-1: Setting Up Summarization Options ............................................................ 175
Demonstration 11-2: Setting Up Performance Reporting Options ............................................... 177
Demonstration 11-3: Setting Up Analytic Reporting Options ....................................................... 178
Practice 11-4: Creating a Key Performance Indicator ................................................................. 180
Practices for Lesson 12: Define Project Templates................................................................... 183
Practices for Lesson 12: Overview ............................................................................................. 184
Practice 12-1: Creating a Project Template ................................................................................ 185
Practices for Lesson 13: Define Approvals and Workflows ...................................................... 193
Practices for Lesson 13: Overview ............................................................................................. 194
Demonstration 13-1: Manage Task Configurations ..................................................................... 195
Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the
Life of a Project Manager ............................................................................................................ 197
Practices for Lesson 14: Overview ............................................................................................. 198
Practice 14-1: Create a Project .................................................................................................. 199
Practice 14-2: Create a Project Budget ...................................................................................... 201
Practice 14-3: Manage Project Costs ......................................................................................... 203
Practice 14-4: Review Capital Assets ......................................................................................... 207
Practice 14-5: Manage Contracts ............................................................................................... 208
Demonstration 14-6: Monitor Project Performance ..................................................................... 213
Oracle Project Portfolio Management Cloud: Project Financial Management Functional Setup – Table of
Contents v
Copyright © 2017, Oracle and/or its affiliates. All rights reserved.
vi Oracle Project Portfolio Management Cloud: Project Financial Management Functional Setup – Table of Contents
Practices for Lesson 1:
Project Financial
Management Course
Overview
Practices for Lesson 1: Overview
Overview
In these practices, you will:
• Navigate in Oracle Project Portfolio Management Cloud applications.
Overview
In this practice, you will learn to navigate in the application to some key pages and work areas
you will use throughout this course.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
As a project manager you will need to access the Project Management and Project Financial
Management work areas. You can do so using either of these:
• Springboard
• Navigator
3. To see the expanded view of an infolet, click the Expanded View icon at the bottom right
corner of an infolet.
4. To view the actions you can take on an infolet, click the Actions icon at the top right corner
of the infolet.
Overview
In these practices, you will:
• Configure offering.
• Manage implementation projects.
• Create an implementation project.
Overview
In this demonstration, you will review the configuration offerings.
Assumptions
Sign in to Oracle Fusion Applications using PPM00.Instructor.
Tasks
1. Navigate to the Setup and Maintenance work area.
Navigation path: Navigator > Setup and Maintenance
2. Select All or Provisioned from the Offerings choice list to view all or only provisioned
offerings. The offerings are displayed in alphabetical order.
3. Select Project Financial Management by using the slider under the carousel to view
alphabetically displayed offerings.
About Project Financial Management: Provides links to documentation that assists with
the setup of your implementation.
Administration: Provides the Configure button which changes to the Actions and Setup
buttons after you finish configuring the offering.
• To change the configuration, use the Actions button.
• To view or perform other tasks for the configuration, use the Setup button.
4. Click Actions, and select Change Configuration.
5. Select the Project Financial Management row, and click the icon in the Description
column to see the description.
6. Click Done.
7. Review the value in the Enable for Implementation column. The typical value is selected,
which indicates that the offering is provisioned and can be implemented.
8. Ensure the check box of Project Financial Management offering and all the subordinate
functional areas are selected.
9. Click the Features icon on the Project Financial Management row to configure related
features.
10. On the Local Installation of Help Options region on the Features page, notice the
dependent features Access to Internet-Based Help Features and Help Customization
are displayed along with next level dependent feature called Help Customization Options,
Custom Help Security illustrating progressive displaying of dependencies to enable step-
by-step decision making. You must select the Help Customization check box to view these
options.
11. Deselect Help Customization and notice the dependent feature Custom Help Security
disappears because if the parent is not relevant the dependent also becomes not relevant
for the implementation.
Overview
In this practice, you need to create an implementation project that you can use to manage your
implementation of Project Financial Management offerings.
Note – Instructors: Please use PPM00.Instructor and create your own implementation project.
Assumptions
a. Sign in to Oracle Fusion Applications using PPMXX.Student.
b. Replace XX with your initials or as indicated by your instructor.
Tasks
1. Navigate to the Setup and Maintenance work area.
Navigation path: Navigator > Setup and Maintenance
2. Click Implementation Projects.
3. In the Implementation Projects work area, click the Create icon.
4. Use the Create Implementation Project page to create a new project.
5. Enter the desired information into the Name field. Enter XX PFM Implementation.
6. Notice that the Code and Description fields are populated based on the name that you
provided.
7. Enter a date or use the current date populated by the application.
8. Click Next.
9. Click the Include option in the Include column of the Project Financial Management task
list.
10. Expand the Project Financial Management task list.
11. Expand the Project Costing task list.
12. Expand the Project Billing task list.
13. Click the Include option for the following features:
• Burdening
• Project Control
• Project Costing
• Capital Projects
• Project Billing
• Internal Project Billing
• Transaction Tax
• Project Performance Reporting
Note: You can create contracts for projects when you enable the Project Billing optional
functional area.
14. Click Save and Open Project.
Overview
In this practice, you will:
• Download the rapid implementation workbook
• Enter data in the workbook
• Review how to upload a rapid implementation workbook
Overview
In this practice, you review how to use the rapid implementation process to enter project set up
data, validate, and upload the data. Rapid implementation is a process to expedite your
configuration of the Project Financial Management applications. You use worksheets in a
workbook to expedite loading initial implementation settings.
Assumptions
Sign in to Oracle Fusion Applications using PPM00.Instructor.
Tasks
1. Navigate to the Setup and Maintenance work area in the Functional Setup Manager.
2. Search for the task Define Project Financial Management Configuration for Rapid
Implementation.
3. Click the Define Project Financial Management Configuration for Rapid
Implementation link in the search results region.
4. From the Define Project Financial Management Configuration for Rapid Implementation
page, click Create Project Financial Management Setup Data in Spreadsheet, to
download the ProjectsDataUpload.xlsm workbook.
5. Click Open with Microsoft Office Excel (default). The Projects Workbook Instructions tab
opens first. It contains instructions on loading your implementation data and uploading the
workbook.
6. If Security Warning displays under the ribbon menu bar, click the Options button and
select the Enable this content option and OK.
Note: You can view additional details and recommendations about macro settings in the
Enabling Macros for Loading the Data section of the Project Workbook Instruction sheet.
7. Save the file as XXRapidImplementationForPFM.xlsm on your desktop.
8. Review the worksheets that are available for rapid implementation by right clicking in the in
the spreadsheet navigation control area in the far lower left corner or the workbook.
9. Click the Options workbook tab. Notice that Professional Services is the default value
selected in the Industry field, and the Burdening option is set to No. When you change the
industry to Engineering and Construction, it changes the Burdening option to Yes.
10. Click the Update Spreadsheet button to show or hide spreadsheet columns based on your
selections.
11. Notice the Burden Structure and Burden Schedule worksheets are now displayed.
12. Click the Project Types worksheet. In the Project Types worksheet, notice the Enable
Burdening column is now available.
13. In the Project Types worksheet, create a new project type by completing the fields as
shown in this table.
john.doe@oracle.com Labor
19. After you finish entering your setup data, you can upload the worksheet.
20. Click the Project Workbook Instructions worksheet tab to go to the Project Workbook
Instructions worksheet.
21. Click the Generate CSV File button. Notice that a warning is displayed indicating there’s a
problem with the data.
22. Select OK and you’re taken to the Validation Report worksheet.
23. On the Validation Report worksheet, there are two errors:
• Allow Resource Changes at Project Level – You must provide a value for the
attribute Allow Resource Change at Project Level. For example, Yes.
• Resource Format – You must provide a value for the attribute Resource Format. For
example, Person (Email).
24. Enter valid data, such as project organizations, project types, expenditures types, and
subledger accounting. Review the description on each worksheet for additional information.
25. Click the Projects Workbook Instructions worksheet tab to return to the instructions
worksheet.
26. Click the Project Workbook Instructions worksheet tab to go to the Project Workbook
Instructions worksheet.
Overview
• Creating an Implementation Administrator.
• Creating a Functional User.
• Copying a role.
• Comparing a role.
• Creating an employee.
• Editing your user.
• Managing your user.
• Managing passwords and notifications.
Overview
In this demonstration, you will create a user that includes the following roles:
• Application Implementation Consultant
• IT Security Manager
• HCM Applic Admin - View All
• Line Manager
Important: You do not need to sign in as the user you create for the remaining activities.
Note: Line manager is not a typical implementation administrator role; however, it is included in
this demonstration to enable the on-boarding of a new employee for future demonstrations
Assumptions
Sign in to Oracle Fusion Applications using PPM00.Instructor.
Tasks
1. From the Navigator, select the New Person link.
2. Navigate to: My Workforce or My Team > New Person.
3. From the Actions panel tab, click Hire an Employee.
4. On the Hire an Employee: Identification page, complete the following information:
Field Value
Hire date Current date
Hire Action Hire
Legal employer US1 Legal Entity
Last Name Your Last Name
First Name Your First Name
Date of Birth Enter a date.
5. In the National Identifiers region, click Add Row and enter the following information:
Field Value
Primary Checked (default)
Country United States (Default)
National ID Type Social Security Number
National ID 240-XX-2075
8. In the Phone Details region, click Add Row, and enter the following information.
Field Value
Primary Checked (default)
Type Work Phone
Country Code United States 1
Area Code 650
Number 333-4444
9. In the E-Mail Details region, click Add Row, and enter the following information.
Field Value
Primary Checked (default)
Type Work E-Mail
E-Mail first.last name@vision.com
Overview
In this demonstration, you will create a user that includes the following roles:
• Project Accountant
• Project Administrator
• Project Application Administrator
• Project Billing Specialist
• Project Creator
• Project Manager
• Project Team Member
Non-project roles
Accounts Payable Supervisor
Additionally, to create project contracts, all users created must be added to the Resource
Directory as resources.
Important: You don’t need to sign in as the user you create for the remaining activities.
Assumptions
Sign in to Oracle Fusion Applications using PPM00.Instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Initial Users.
2. In the Initial Users section, select All Tasks in the Show drop-down list.
3. Click the Create Implementation Users task. You will be redirected to the Security
Console.
4. Click the Users tab.
5. In the Users tab, search for the project implementation administrator that you created
earlier.
Tip: Search using the last name of your project implementation administrator you created in
the prior activity.
6. In the User section, click the user login Firstname.Lastname to open the User Accounts
Details: Firstname.Lastname page.
7. Click the Edit button.
8. In the Roles section, click the Add Role button.
19. In the Search Results: People section, select the user you created and click Add as
Resource button.
20. Click OK on the message.
21. Click Save and Close.
22. Click Done.
Overview
In this practice, you will be copying a role.
Assumptions
Sign in as your PPMXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: More… > Tools > Security Console.
2. Search for the Accounts Payable Manager.
3. Select the drop-down arrow.
4. Select Copy Role.
Overview
In this practice you will be comparing your role to the original Accounts Payable Manager.
Assumptions
Sign in as your PPMXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: More… > Tools > Security Console.
2. Search for the Accounts Payable Manager.
3. Select the drop-down arrow.
4. Select Compare Roles.
.
5. Search for your XXAccounts Payable Manager Copy role.
6. In the Filter Criteria, deselect Function security policies.
7. Select Compare.
9. Select Done.
Overview
In this practice, you will be creating an employee from HCM’s Hire an Employee page.
Assumptions
Sign in as your PPMXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: My Workforce > New Person.
2. Click the Tasks panel tab > Hire an Employee.
3. Enter the following required fields:
Field Value
Hire Date Today (defaults)
Hire Action Hire
Legal Employer US1 Legal Entity
Last Name Manager
First Name XXAccounting
4. Click Next.
Note: If you get a Matching Person Records window, click Continue.
8. Click Next.
9. Scroll down to the Assignment tab, select or enter:
Field Value
Business Unit US1 Business Unit
Department Accounting US
Location Chicago
11. Scroll down and expand Expenses Information. (This is needed for Expense Reporting.)
12. Enter or select:
Field Value
Default Expense Account 101.10.60501.121.000.000
Expense Check Send-to Address Home
Overview
In this practice, you will be editing you user created from your new employee.
Assumptions
Sign in as your PPMXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: More… > Tools > Security Console.
2. Click on the Users tab.
Overview
In this practice, you will be:
• Changing your password using Set Preference.
• Looking at your notifications.
• Exploring your user’s roles.
Assumptions
Sign in as your XXAccounting.Manager where XX is the number assigned by the instructor
using the password of Welcome1.
Tasks
12. Click the Switch Layout icon on the left > Layers.
13. Try other icons.
14. Return to Home.
Overview
In this practice you will be:
• Reviewing the password security features.
• Reviewing notification templates.
• Running the User Password Changes Audit Report.
Assumptions
Sign in as your PPMXX.Student user as assigned by the instructor.
Tasks
1. Navigate to: More… > Tools > Security Console.
18. Select Open with: Windows Explorer (default) and click OK.
19. Double click on the csv file.
20. Review the report.
50 Practices for Lesson 5: Define Subledger Accounting Rules for Project Financial Management
Practices for Lesson 6:
Define Project Financial
Management Organizations
Practices for Lesson 6: Overview
Overview
In these practices, you will:
• Create a Legal Entity
• Create a Business Unit
• Create a Project Unit
• Create an Organization
• Classify an Organization to Own Projects and Tasks or Incur Costs on a Project
• Select Organization Hierarchy Type and Classifications
• Review Organization Hierarchies and Activate the Tree Structure
• Select Organization Hierarchy for the Business Unit
• Verify the Project Organization Configuration
Overview
In this practice, you learn to create a legal entity for your organization and review it.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Legal Structures.
2. In the Legal Structures section, select All Tasks in the Show drop-down list.
3. Click the Manage Legal Entity task.
Note: Legal Entities are not offering specific. For example, the tasks Define Legal Entities
for Project Financial Management and Define Enterprise Structures for Financials use the
same page to create legal entities.
4. In the Select Scope window, select Create New from the Legal Entity choice list.
5. Click Apply and Go to Task.
6. In the Manage Legal Entities window, click Create.
7. In the Create Legal Entity page, enter the following details:
Field Value
Country United States
Name PPMXX Legal Entity
Legal Entity Identifier US00PPMXX
Payroll statutory unit Disable
Legal Employer Enable
Payroll Statutory Unit US1 Legal Entity
Overview
In this practice, you learn to create a business unit with billing and revenue management,
payables invoicing, project accounting, and expense management business functions.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Organization Structures.
2. In the Organization Structures section, select All Tasks in the Show drop-down list.
3. Click the Manage Business Unit task.
4. On the Manage Business Units page, in the Search Results section, click the Create icon.
5. Enter the following details on the Create Business Unit page:
Field Value
Name PPMXX Business Unit
Default Set CONSERV
Active Enable
Overview
In this practice, you learn to create and configure a project unit. To create a project unit
organization, either enable an existing organization as a project unit or create a new
organization as a project unit in Oracle Fusion Human Capital Management. After an
organization is defined as a project unit, the project unit appears in searches on the Manage
Project Units page.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Organizations.
2. In the Project Organizations section, select All Tasks in the Show drop-down list.
3. Click the Manage Project Unit Organizations task.
4. On the Manage Project Unit Organizations page, click the Create icon in the Search
Results section and enter the following details:
Field Value
Create new Enable
Code PROJECT_OPS_PPMXX
Name Project Operations PPMXX
Overview
In this practice, you learn to create an organization for your project enterprise structure.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Workforce Structures.
2. In the Workforce Structures section, select All Tasks in the Show drop-down list.
3. Click the Manage Departments task.
4. In the Manage Departments page, in the Search Results section, click the Create icon and
enter the following details:
Field Value
Create New Enable
Effective Start Date 01/01/01
Department Set US Department Set
Name US Consulting PPMXX
Status Active
5. Click Next.
6. Review the input fields available in the GL Cost Center Information section; however, do not
enter any data.
Notice that you can enter a company and cost center for each department. If you enter
values for these fields, they become sources in subledger accounting.
7. Click Submit.
8. Click Yes in the warning message window.
9. Click OK in the confirmation message window.
10. Click Done.
11. Click Done.
Overview
In this practice, you learn to classify an organization as a project owning and project expenditure
organization. If an organization can be a project and task owning organization, you also specify
whether the organization allows indirect, capital, and contract projects. You also associate the
organization with a default project unit that is used during the project definition flow to control
the list of organizations that can own the project.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Organizations.
2. In the Project Organizations section, select All Tasks in the Show drop-down list.
3. Click the Manage Project Organization Classifications task.
4. In the Search section, enter the following:
Field Value
Name US Consulting PPMXX
Effective Date Today’s date
5. Click Search.
6. In the Search Results section, select the US Consulting PPMXX row and click Edit.
7. In the Edit Project Organization Classifications page, in the Change All Selected section,
enter the following details:
Field Value
Classify as project task owning Enable
organization
Allow indirect projects Enable
Overview
In this demonstration, you learn to select an organization hierarchy type for Project Financial
Management and assigning project organization classifications to organizations. You can assign
organization hierarchies to the project business units such as the project and task owning
organization hierarchy and project expenditure organization hierarchy.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Organizations.
2. In the Project Organizations section, select All Tasks in the Show drop-down list.
3. Click the Manage Organization Hierarchies and Classifications task.
4. In the Manage Organization Hierarchies and Classifications page, review the default
organization hierarchy type. Note that the HCM Organization Hierarchy Tree Structure is
selected from the Type choice list and is the organization hierarchy type for Project
Financial Management. Leave the organization hierarchy type unchanged.
5. In the Organization Classifications section, ensure the following organization classifications
are included under the Selected column.
• Business Unit
• Partner Organization
• Project Expenditure Organization
• Project Task Owning Organization
• Project Unit Classification
To move an organization classification from the Available column to the Selected column,
select the needed classification and click the Move selected items to other list icon.
Note: The project expenditure organizations are usually the departments.
6. Click Save and Close.
7. Click Yes in the message.
9. Click OK.
Overview
In this demonstration, you learn how to review the organization hierarchies defined for the
organization, add a tree node, and activate the organization tree structure.
Also in this demonstration, you review how to submit the Maintain Project Organizations
process. You must run the Maintain Project Organizations process after you add organizations,
project classifications, or business units. Also, run the process after you update project
organization classifications or hierarchies.
Assumptions
Sign in to Oracle Fusion Applications using PPM00.Instructor.
Tasks
Overview
In this practice, you learn to configure your business unit for the project accounting business
function. A project and task owning organization hierarchy is associated to each business unit to
restrict the project owning organizations while creating projects owned by the business unit.
You can associate a project expenditure organization hierarchy to the business unit to restrict
which organizations can incur costs within the business unit. You can use the starting
organization to further restrict which organizations are available to a specific branch of the
hierarchy.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Prerequisites
The following conditions are required before an organization can become a project and task
owning organization:
• You must assign the Project and Task Owning Organization classification to the
organization.
• The organization must belong to the hierarchy that you specify while configuring the
project accounting business function.
The following conditions are required before an organization can become a project expenditure
organization:
• You must assign the Project Expenditure Organization classification to the
organization.
• The organization must belong to the hierarchy that you specify while configuring the
project accounting business function.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Organizations.
2. In the Project Organizations section, select All Tasks in the Show drop-down list.
3. Click the Configure Project Accounting Business Function task.
4. In the Select Scope window, select Select and Add from the Business Unit choice list.
5. Click Apply and Go to Task.
6. Enter PPMXX Business Unit in the Name field.
7. Click Search.
8. Select the row with your business unit in the Search Results section.
13. In the Project Units tab, select and move the following projects to Selected Project Units:
• Consulting Services
• Internal Services
• Project Operations PPMXX
14. Click Save and Close.
15. Click Done.
Overview
In this practice, you learn how to verify that you correctly configured your project organization.
Assumptions
Sign in to Oracle Fusion Applications using PPMXX.Student.
Tasks
5. Click Cancel.
Note: If no values are available in the Organization field, then verify the following:
• Project organization classifications are correctly configured.
• The project organization is added to the hierarchy specified for the Project Accounting
Business Functions.
• The Maintain Project Organizations process ran successfully.
Overview
In these practices, you will:
• Create Project
• Create an Expenditure Type
• Create a Class Category and Codes
• Create a Nonlabor Resource
• Create a Nonlabor Rate Schedule
• Create a Planning Resource Breakdown Structure
• Create a Burden Cost Code
• Create a Burden Structure
• Create a Burden Schedule
• Create a Project Type
Overview
In this practice, you learn to create a project using an existing template. You select the
appropriate copy options and edit the project definition.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Projects > Projects Financial Management.
2. On the My Projects page, select Create Project, and then select From Template.
3. In the Search: Project Templates section, enter US Billable with Burden in the Template
Name field and click Search.
4. Select US Billable with Burden in the search results and click Create from Template.
Note that the US Billable with Burden project template has most of the tasks and task
assignments that you need for a new project.
5. Enter the following project details on the Create Project page:
Field Value
Project Name PPMXX_Project
Project Number PPMXX_Project 1
Project Start Date Current date (default value)
Organization Consulting East US
Legal Entity US1 Legal Entity
Business Objective Select any of the values
Project Manager Student, PPMXX
6. In the Copy Options section, enter the following details to copy project information, project
plan information, project tasks, and task assignments from the project template to the
project that you are about to create:
Field Value
Team members Enable
Project attachments Enable
Descriptive flexfields Enable
Overview
In this practice, you learn to create an expenditure type for your project with burden transaction.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Foundation.
2. In the Project Foundation section, select All Tasks in the Show drop-down list.
3. Click the Manage Expenditure Types task.
4. Click Add Row in the Manage Expenditure Types table to define new expenditure types
and to review, edit, or delete existing expenditure types and the associated expenditure
type classes, assigned sets, and tax classification codes.
5. Enter the following expenditure details:
Field Value
Expenditure Type G&A XX
Description General and administrative expenses
Expenditure Category Overhead
Revenue Category Other
Unit of Measure Currency
Rate Required Disable
Proceeds of Sale Disable
From Date 01/01/12
To Date Blank
6. Click Add Row in the G&A XX: Expenditure Type Classes table to assign the expenditure
type class to the expenditure type.
7. Enter the following expenditure type classes details:
Field Value
Name Burden Transaction
Note: Select the Burden Transaction to track
burden costs that are calculated in an
8. Click Add Row in the G&A XX: Assigned Sets table to assign the expenditure type to one
or more reference data sets so that only expenditure types that are relevant to the project
unit are available for the project.
9. In the Code field, search and select CONSERV to select the reference data set for this
expenditure type and press Tab to populate the set name and description.
10. For this activity, you will not add Tax Classification Codes.
11. Click Save and Close.
4. Click Add Row in the Professional XX: Expenditure Type Classes table to assign the
expenditure type class to the expenditure type.
6. Click Add Row in the Professional XX: Assigned Sets table to assign the expenditure type
to one or more reference data sets so that only expenditure types that are relevant to the
project unit are available for the project.
7. In the Code field, search and select CONSERV to select the reference data set for this
expenditure type and press Tab to populate the set name and description.
8. Don’t add a tax classification code.
9. Click Save.
10. Click Add Row in the Professional XX: Assigned Sets table to assign the expenditure type
to another reference data sets.
11. In the Code field, search and select INTSERV to select the reference data, press Tab to
populate the set name and description.
12. Don’t add a tax classification code.
13. Click Save.
14. Click Add Row in the Professional XX: Assigned Sets table to assign the expenditure type
to another reference data sets.
15. In the Code field, search and select PRGUSPROJ to select the reference data, press Tab
to populate the set name and description.
16. Don’t add a tax classification code.
17. Click Save.
Overview
In this practice, you learn to create a class category and codes. Depending on the funding
source, you must classify your projects to accurately report revenues.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Foundation.
2. In the Project Foundation section, select All Tasks in the Show drop-down list.
3. Click the Manage Project Class Categories task to create new class categories and to
review, edit, or delete existing class categories and their associated class codes.
4. Click the Create icon in the Search Results section of the Manage Class Categories
page to provide basic information about class categories, specify how categories are used
on project types and projects, and define the associated class codes.
5. Enter the following details:
Field Value
Name Project Funding Source XX
Class Category Description Source of funding for consulting projects.
From Date 01/01/12
Assign to all projects Enable
Select the Assign to all projects option to
indicate that all projects must have a code
assigned to this class category. Do not
enable the option if this class category is
optional.
Note: If you do not select this option, use the
Project Types tab to associate individual
project types with the class category.
Assign to all project types Enable
Available as accounting source Disable
Use the Available as accounting source
option to indicate that the class category is
available as an accounting source so that
Oracle Fusion Subledger Accounting can use
the category to create mapping sets, account
6. Click Add Row in the Class Codes tab of the Additional Information section to define
class codes for the category to create more specific groups of projects for reporting.
7. Enter the following details:
Field Value
Name Federal
Class Code Description Project is funded by a federal agency
From Date 01/01/12
8. In the Class Codes tab, click Add Row in the Federal: Assigned Sets section to assign
each class code to a reference data set so that only codes that are relevant to the project
unit are available for the project.
9. Enter CONSERV in the Set Code and press Tab.
10. Click Add Row in the Class Codes tab to add another class code.
Overview
In this practice, you learn to create a nonlabor resource for your project.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Foundation.
2. In the Project Foundation section, select All Tasks in the Show drop-down list.
3. Click the Manage Nonlabor Resources task to navigate to the Manage Nonlabor
Resources page.
4. Click Add Row to create new nonlabor resources.
5. Enter the following details:
Field Value
Nonlabor Resource User Experience Studio XX
Description Central lab for user experience research.
Expenditure Type Computers
Equipment Resource Class Enable
From Date 01/01/01
6. Click Add Row in the Nonlabor Resource Organizations section to specify the
organizations to which a nonlabor resource is assigned.
7. Enter the following details:
Field Value
Name Applications and Services
From Date 01/01/01
Overview
In this practice, you learn to create a nonlabor rate schedule using the User Experience Studio
nonlabor resource that you have created in the previous practice.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Foundation.
2. In the Project Foundation section, select All Tasks in the Show drop-down list.
3. Click the Manage Rate Schedules task to navigate to the Manage Rate Schedules page
to create, delete, and maintain rate schedules. You can create rate schedules for jobs,
persons, resource classes, and nonlabor expenditures. In this activity, you will create a
nonlabor rate schedule that contains your User Experience Studio XX nonlabor resource.
4. Click Add Row in the Manage Rate Schedules page.
5. Enter the following details:
Field Value
Name Nonlabor Cost Rates XX
Description Rate Schedule for Nonlabor Costs XX
Project Rates Set COMMON
• Note: Use the Project Rates Set field to
assign the rate schedule to a specific set,
such as a business unit. The rate
schedule is available only to
organizations associated with the project
rates set.
6. Click Add Row in the Nonlabor Cost Rates XX: Nonlabor Resource Rates section to
define rates or percentage markups for nonlabor expenditure types, or by a combination of
nonlabor expenditure types, nonlabor resources, and nonlabor resource organizations.
Project Financial Management uses the most detailed applicable rate. For example, if a rate
exists for the expenditure type, nonlabor resource, and nonlabor resource organization
combination, that is the rate used.
Rate 45.00
From Date 01/01/01
Overview
In this practice, you assign a job to your employee user that you will use in a later practice of
this lesson.
Assumptions
• Sign in to Oracle Fusion Applications using Betty.Anderson. Betty Anderson is an HR
Specialist
Tasks
1. Navigate to: My Workforce > Person Management.
2. In the Search Person tab, enter Student, PPMXX in the Name field.
3. Click Search.
4. In the Search Results section, click your user Student, PPMXX.
5. On the Manage Employment tab, click Edit and select Update.
6. On the Update Employment window, enter the following details:
Field Value
Effective Start Date Current date (default value)
Action Job Change
Reason Reorganization
7. Click OK.
8. In the Assignment Details tab, click the Job drop-down list and select Consultant.
9. Click Save.
10. Click OK.
11. Click Review.
12. In the Job Details section, review the proposed job change.
13. Click Submit.
14. Click Yes.
15. Click OK.
16. Click View History, to review and confirm the job change.
17. Click Done.
18. Click Yes in the warning message.
Overview
In this practice, you learn assign a rate schedule to a labor resource. This rate is used in the
lifecycle practice where you create a cost transaction for an external time entry application, and
submit the process to import costs.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Foundation.
2. In the Project Foundation section, select All Tasks in the Show drop-down list.
3. Click the Manage Rate Schedules task to navigate to the Manage Rate Schedules page.
4. Click the Query by Example icon, enter US Person Cost Rates in the field above the
name column, and press Enter.
5. Select the US Person Cost Rates row.
6. Click Add in the US Person Cost Rates: Person Rates region and enter:
Field Value
Person Name Student, PPMXX
Person Number Automatically populated
Person Job Assignment Consultant
Person Assignment Organization Consulting East US
Unit of Measure Hours (default)
Rate 20
Markup Percent Leave blank
From Date Leave current default date
Overview
In this practice, you learn to create a planning resource breakdown structure for your project
with multiple expenditure categories.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Foundation.
2. In the Project Foundation section, select All Tasks in the Show drop-down list.
3. Click the Manage Planning and Billing Resource Breakdown Structures task to create
new planning resource breakdown structures and to review existing planning and billing
resource breakdown structures.
4. Click the Create icon in the Planning Resource Breakdown Structures page to enter a
name and description for the new planning resource breakdown structure and to select
active dates, project unit, and optionally, a job set.
5. Enter the following details:
Field Value
Name Consulting Services Prelim Planning XX
Description Use for initial and pre-bid financial planning
for consulting
Project Unit Consulting Services
6. Click Next.
7. In the Create Planning Resource Breakdown Structure page, select the resource formats
and resource format hierarchies to use for creating planning resources:
9. Click Next to view the Create Planning Resource Breakdown Structure: Consulting
Services Prelim Planning XX: Add Resources page and use it to create planning
resources based on the selected resource format hierarchies.
10. Select the row that contains the Project Nonlabor Resource resource format.
11. Click Add in the Project Nonlabor Resource: Planning Resources section.
12. Enter the following details:
Field Value
Name User Experience Studio
Project Nonlabor Resource User Experience Studio XX
Organization Consulting US
21. Click Add to add another planning resource for the Expenditure Category: Job:
Organization resource format.
22. Enter the following details:
Field Value
Name US Developer
Expenditure Category Labor
Job Programmer
23. Click Save and Preview to review the planning resources and resource structure you
created.
24. Click Done.
25. In Save menu, click the Save and Close.
26. Click Done.
Overview
In this practice, you learn to create a burden cost codes and apply them to various types of raw
costs.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
In a subsequent activity, you will create an additive burden structure to apply different burden
costs to labor and expense report raw costs.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Burdening.
2. In the Burdening section, select All Tasks in the Show drop-down list.
3. Click the Manage Burden Cost Codes task to navigate to the Manage Burden Cost
Codes page to create new burden cost codes and to review, edit, or delete existing burden
cost codes and the associated expenditure types.
4. Click Add Row and enter the following details:
Field Value
Burden Cost Code G&A XX
Description Burden cost code for general and
administrative expenses
Expenditure Type Overhead
Overview
In this practice, you learn to create a burden structure using the General and Administrative
burden cost code that you have created in the previous activity.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Burdening.
2. In the Burdening section, select All Tasks in the Show drop-down list.
3. Click the Manage Burden Structures task to navigate to the Manage Burden Structures
page to define new burden structures and to review, edit, or delete existing burden
structures and the associated burden cost bases, burden cost codes, and expenditure
types.
4. Click Add Row and enter the following details:
Field Value
Name Labor and Expenses XX
Description Burden structure for labor and expenses
Structure Type Additive
5. Click Add Row in Labor and Expenses XX: Cost Base Assignments section to specify
the burden cost bases that group raw costs for the purpose of calculating burdened costs.
6. Select Labor in Cost Base to apply burden costs to labor raw costs.
7. Click Add Row in the Labor: Cost Base Assignment Details section, Burden Cost
Codes tab to group the burden cost codes with the expenditure types to which they will be
applied.
8. Select Fringe as Burden Cost Code.
Burden cost codes are automatically assigned a Precedence value of 1 because
additive burden structures apply each burden cost code using the same precedence
when calculating burden costs.
9. Click Add Row and select Overhead as Burden Cost Code.
Overview
In this practice, you learn to create a burden schedule to specify the burden multipliers for the
cost codes on the burden structure you have created in the previous activity.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Burdening.
2. In the Burdening section, select All Tasks in the Show drop-down list.
3. Click the Manage Burden Schedules task to define new burden schedules and to review,
edit, or delete existing burden schedules and the associated multipliers, and organization
and burden cost code combinations.
4. Click Add Row and enter the following details:
Field Value
Name Internal Costing XX
Description Burden schedule for internal costing
Type Provisional
Note: Use the Type choice list to select a
provisional schedule if you plan to use
estimated multipliers until actual multipliers
are available.
5. Click Save.
6. Click Add Row in the Internal Costing XX: Burden Schedule Versions section to define
the date range within which multipliers are effective. You can create an unlimited number of
versions for a burden schedule, but you can have only one active version at a time.
7. Enter the following details:
Field Value
Version 2012 Version
From Date 01/01/12
To Date 12/01/12
Note that the values for Burden Structure,
Organization Hierarchy, Hierarchy Version,
and Hierarchy Start Organization are from
the burden schedule. You can change them
for the version as needed.
Type Provisional
8. Click Add Row in the 2012 Version: Burden Multipliers section to add or copy multipliers
for the burden schedule. Define the multipliers for an organization only if you want to
override the multipliers of the parent organization.
For example, if you specify multipliers for the top organization in the hierarchy, then you
only need to explicitly specify multipliers for lower-level organizations when those
organizations have a different burden multiplier for a cost code.
9. Enter the following details:
Field Value
Organization Vision Corporation
Note: Use the Organization choice list to
select either the top organization in the
hierarchy or a lower-level organization to
associate with a burden cost code and
multiplier. When you cost the expenditure
items, Project Financial Management
determines what multiplier to use for burden
calculations based on the expenditure
organization on the expenditure item.
10. Click Add Row in the 2012 Version: Burden Multipliers table and enter the following
details:
Field Value
Organization Vision Corporation
Burden Cost Code G&A XX
Multiplier 0.1
Costs for operating the Consulting East US organization are higher than in other
organizations, so the Finance department provided you with a separate set of provisional
multipliers for Consulting East US.
12. Click Add Row in the 2012 Version: Burden Multipliers table and enter the following
details:
Field Value
Organization Consulting East US
Burden Cost Code Fringe
Multiplier 0.55
13. Click Add Row in the 2012 Version: Burden Multipliers table and enter the following
details:
Field Value
Organization Consulting East US
Burden Cost Code G&A XX
Multiplier 0.15
14. Click Add Row in the 2012 Version: Burden Multipliers table and enter the following
details:
Field Value
Organization Consulting East US
Burden Cost Code Overhead
Multiplier 0.16
Overview
In this practice, you learn to create a project type and enable burdening, billing, and
capitalizations.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Burdening.
2. In the Burdening section, select All Tasks in the Show drop-down list.
3. Click the Manage Project Types: Burdening Options task to navigate to the Manage
Project Types page to view, create, and edit project types that control how Project
Financial Management creates and processes projects.
4. Click the Create icon on the Manage Project Type page to view the Create Project Type
page where you can specify basic project configuration options, such as burdening, billing,
and capitalization options, and class categories, that are inherited by each project
associated with the project type.
5. Enter the following details:
Field Value
Name Sales Proposal XX
Set Internal Services Set
Description Used to track project costs for sales
proposals
From Date 01/01/12
6. In the Burdening Options tab, enter the following details to account for the individual
burden cost components or the total burdened cost amount for your project type.
The Accounting department charges project burden costs to account for overhead and
tracks total burdened accounting.
Field Value
Default Cost Burden Schedule Internal Costing XX
Allow cost burden schedule change for Enable
projects and tasks Select to allow a change of the default cost
burden schedule when creating and
maintaining projects and tasks. Do not
enable this option if you want all projects of a
project type to use the same schedule for
internal costing.
Include burden cost on same expenditure Enable
item Select to store the total burdened cost
amount as a value with the raw cost on each
expenditure item. Project Financial
Management displays the raw and burdened
costs of the expenditure items on windows
and reports.
Export Supplier Invoices to Oracle Fusion These options are not available because you
Assets selected to use grouping for supplier invoices
8. In the Classifications tab, click Add Row to group your projects according to categories
and codes that you define. When you associate project classifications with project types,
the classification is available for selection on projects with that project type.
9. Enter the following details:
Field Value
Class Category Project Funding Source XX
Assign to all projects Enable
Select this option for the application to
automatically add the classification to the
project definition for all new projects with this
project type. When the Assign to all
projects option is enabled, all projects with
this project type must be assigned a class
code for the Project Funding Source XX
class category.
Overview
In these practices, you will:
• Review an existing financial plan type.
• Create a financial plan type.
• Create a project plan type.
• Create a file-based data import for project budgets.
Overview
In this demonstration, you review an existing financial plan type of forecast plan class that
supports planning for cost and revenue in separate plan versions. You also review plan settings,
rate settings, and generation options.
Assumption
• Sign in to Oracle Fusion Applications using PPM00.Instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Control.
2. In the Project Control section, select All Tasks in the Show drop-down list.
3. Click the Manage Financial Plan Types task to create a new financial plan type.
4. In the Manage Financial Types page, click the Primary Forecast planned cost and
Revenue separately link to navigate to the Edit Financial Plan Type page.
5. Review the following details in the Edit Financial Plan Type: Primary Forecast planned cost
and Revenue separately page:
Field Value
Name and Description Indicates the nature and purpose of the
financial plan version created using the
financial plan type.
From and To Dates Indicates when the financial plan type is
available for use.
Plan class Determines whether the financial plan type is
used to create budget versions or forecast
versions.
Planning Amounts Determines whether associated financial plan
versions will contain costs amounts, revenue
amounts, or both.
For example, the value selected here is Cost
and revenue in separate plan versions.
Before creating a financial plan version,
project managers using this financial plan
type must select whether they want to plan
for cost or revenue.
Forecast Setup Options region Select basic setup options, including those
for primary forecast designations, use of
workflow, approval options, and use of
transaction currencies.
Use workflow for status changes Triggers notifications when you change the
version status or submit a request to change
the version status.
Set as default financial plan type Indicates that the financial plan type is the
default option when project managers create
a forecast version on a project.
Note that the option is deselected for the
current financial plan type.
Enable planning in multiple transaction Indicates that you want to enter amounts in
currencies currencies other than the project currency.
When you select this option, you must
provide currency conversion attributes in the
Currency Settings tab.
Automatically submit forecasts for Indicates that a primary forecast version must
approval be created and submitted for approval when
a project manager creates the first baseline
version for the approved budget.
Automatic submission for approval applies
only to primary forecasts.
6. Review Planning Options to define various plan, currency, rate, generation, reporting, and
export settings for your financial plan type. These settings are inherited by associated
financial plan versions.
7. Review Set Assignments tab to associate sets with financial plan types so that project
managers can use them to create budget or forecast versions for projects or project
templates.
Financial plan types are available for selection only when projects or project templates are
created for project units linked to selected sets.
9. Review Currency Settings tab to select transaction currencies in which to enter financial
plan amounts, and the rates for converting those amounts to project currency or project
ledger currency.
Field Value
Transaction Currencies tab Specifies the currencies in which you want to
enter amounts on associated financial plan
versions.
10. Review Rate Settings tab to specify the actual or planning rates used to calculate cost and
revenue amounts on associated financial plan versions.
Field Value
Rate Schedules Specify rate schedules separately for
business units. When you create financial
plan versions for a project, rates are derived
based on the business unit the project
belongs to.
Cost and Revenue Options If using actual rates, optionally specify cost
rate and bill rate schedules at the resource
class level. These rates are used if actual
cost or revenue derivation logic is unable to
derive rates.
11. Review Generation Options tab to indicate how cost and revenue are calculated when you
generate a financial plan version from another financial plan or from the project plan.
Field Value
Forecast ETC Method Defines how estimate-to-complete values are
calculated for associated forecast versions.
Carry forward unused amounts from past If you are using Remaining plan as your
periods forecast ETC method, then you can use the
Carry forward unused amounts from past
periods option to control whether unused
source plan amounts can carry over from
periods prior to the actual amounts through
period.
Actual Amounts Through Period Select the period through which to obtain
actual amounts when generating forecast
amounts.
ETC Generation Source, Source Plan Decides whether forecast versions are
Type, and Source Plan Version generated based on another financial plan or
Retain Manually Added Forecast Lines Indicates whether lines added by project
managers are retained when an existing
version is generated again.
Retain override rates from source Indicates whether override rates entered in
the generation source must be used to
generate amounts in the target version.
Revenue Options region Similar to the Cost Options. However, use
the Revenue Generation Method list to
specify whether revenue must be generated
based on planning rates, associated contract
information, or be entered manually.
12. Review Reporting Options tab to indicate how to roll up amounts for planning resources,
report quantity when planning for cost and revenue in separate financial plan versions,
calculate margins, and display amounts.
Field Value
Report Quantity Using Determines whether cost or revenue quantity
is used for reporting quantity when planning
for cost and revenue in separate financial
plan versions.
The current selection, Cost, indicates that
quantity is derived from the cost version of
the financial plan type.
Available Measures and Selected Select which financial plan information you
Measures can review and edit in Excel.
Overview
In this practice, you learn to create a financial plan type with plan settings, currency settings,
rate settings, and general options.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Control.
2. In the Project Control section, select All Tasks in the Show drop-down list.
3. Click the Manage Financial Plan Types task to create new financial plan types and to
review, edit, or delete existing financial plan types.
4. On the Manage Financial Plan Types page, click the Create icon and select Financial Plan
Type for Non-Sponsored Project.
5. In the Create Financial Plan Type page, enter the following details:
Field Value
Name Consulting Services Cost Plus Budget XX
Revenue Enable
15. In the Currency Settings tab in the Revenue Options section, enter the following values:
Field Value
Rate Type for Project Currency Corporate
Field Value
Rate Type for Ledger Currency Corporate
Overview
In this practice, you learn to create a project plan type with plan settings, progress settings, rate
settings, and budget options.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Control.
2. In the Project Control section, select All Tasks in the Show drop-down list.
3. Click the Manage Project Plan Types task.
4. In the Manage Project Plan Types page, click the Create icon to create new project plan
types and to review, edit, or delete existing project plan types.
5. In the Create Project Plan Type page, enter the following details to provide basic project
plan type information and specify setup and planning options that determine how
associated project plans and progress are created.
Field Value
Name Internal Services Short-Term Projects XX
11. Open the Task Settings tab to specify task and task assignment date settings.
12. Enter the following details:
Field Value
Use task planned dates as task Disable
assignment dates and Disabled because you are using Microsoft
Project as the scheduling application.
13. Open the Rate Settings tab to specify the actual or planning rates used to calculate cost
and revenue amounts on the project plan.
15. In the US1 Business Unit: Details section, select US Resource Class Cost Rates in the
Resource Class Raw Cost Rate field.
16. Open the Progress Settings tab to define how progress values are calculated and roll up
the task hierarchy. These options indicate default values that you can modify at the project
level.
17. Enter the following details:
Field Value
Physical Percent Complete Calculation Cost
Method This value defines the default method for
calculating physical percent complete. You
can override this value for lowest-level tasks.
18. Open the Budget Generation Options tab to specify if a budget version is generated when
you set a baseline for your project plan and to specify how the budget version is generated.
These options indicate default values that you can modify at the project level.
Overview
In this practice, you learn to use the File-Based Data Import feature to import project budget.
You can create budgets in external applications and import them into Oracle Fusion
Applications.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Open a browser window.
2. Use the Oracle Help Center and navigation to access the
ProjectBudgetsImportTemplate.xlsm workbook.
3. In your browser window, go to:
http://docs.oracle.com/cloud/latest/projectcs_gs/OEFPP/Import_Project_Budgets_30
1258726_fbdi_3.htm#301258726.
4. Click the ProjectBudgetsImportTemplate.xlsm link under the File Links section to
download the macro enabled file-based data import template to import project budgets.
5. If Security Warning displays under the ribbon menu bar, click the Options button and
select the Enable this content option and OK.
6. Click the PJO_BUDGETS_XFACE tab in the workbook.
7. Refer to the bubble text on each column header either for detailed instructions on preparing
the data in that column, or for a description of the data and data type that the column
requires.
8. In the PJO_BUDGETS_XFACE worksheet, enter the following:
Column Value
Financial Plan Type Approved Cost and Revenue in same plan
version
Project Name PPMXX_Project
Task Number 1
Task Name Pre-Implementation
Plan Version Name 2
Plan Version Status Working
Resource Name Sandy Kim
Period Name MM-YY
9. Click the Generate CSV File button, in the Instruction and CSV Generation worksheet.
This generates the CSV files and creates a ZIP file named: PjoBudgetsXface.zip.
10. Save the ZIP file to your desktop.
Overview
In these practices, you will:
• Create transaction source, document, and document entry.
• Define a flexfield segment value set.
• Define a cost collection flexfield segment.
• Define standard unit costs.
• Create a capitalized interest rate.
• Create a capitalized interest rate schedule.
• Create a user group to enable project team members to enter time for projects.
• Update a user group to enable project team members to enter time for projects.
• Create a time entry profile.
• Create a time processing profile.
Overview
In this practice, you learn how to define a transaction source, document, and document entry to
import the straight and overtime transactions for Vision Corporation time cards which are
maintained in third-party applications.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Costing Base.
2. In the Project Costing Base section, select All Tasks in the Show drop-down list.
3. Click the Manage Project Transaction Sources task.
4. Click Create on the Manage Transaction Sources page.
5. Create a transaction source by completing the fields in the Create Source window as
shown in this table.
Field Value
Transaction Source XX Vision Time Entry System
Description Time Entry System
Processing Set Size 750
Use the Processing Set Size field to transfer a large number of transactions by processing
transactions in sets. The processing set size determines the number of transactions the
import process handles in a set.
6. Click Save and Close.
7. Select the XX Vision Time Entry System transaction source row.
8. In the Documents section, click Create.
9. Create a document and define the importing, processing, and accounting options for
transactions by completing the fields in the Create Document window as shown in this
table.
Field Value
Document XX Vision Time Cards
Description Document for importing Vision time cards.
From Date 01/01/2016
Overview
In this demonstration, you learn how to define a flexfield segment value set.
Assumptions
• Sign in to Oracle Fusion Applications using PPM00.Instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Costing Base.
2. In the Project Costing Base section, select All Tasks in the Show drop-down list.
3. Click the Manage Project Costing Value Sets task.
4. Click Create in the Search Results section.
5. Create a value set by completing the fields in the Create Value Set page as shown in this
table.
Field Value
Value Set Code Expense Location 00
Description Expense Location Set 00 for Transactions
Module Project Costing
Validation Type Independent
Value Data Type Character
Value Subtype Text
Maximum Length 30
Overview
In this demonstration, you learn how to define and deploy a context sensitive segment in the
Cost Collection flexfield to track the expense location of expense transactions. You can verify
these expense location segments when you create an unprocessed transaction for a third-party
application.
Note: To track the expense location across the expenses flow (for transactions originating in
Oracle Fusion applications such as Oracle Fusion Expenses and Oracle Fusion Payables), you
must add the segment to each context including the PJC: All context and enable the field.
Assumptions
• Sign in to Oracle Fusion Applications using PPM00.Instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Costing Base.
2. In the Project Costing Base section, select All Tasks in the Show drop-down list.
3. Click the Manage Project Standard Cost Collection Flexfield task.
4. Select the Project Costing Details flexfield row on the Manage Project Standard Cost
Collection Flexfield page.
5. Click Edit.
6. In the Context Sensitive Segments section, select PJC: All from the Context list.
7. To define the expense location as a segment, select and edit only the user-defined
attributes, such as USER_DEF_ATTRIBUTE1, and so on. Don't select the reserved or
other attributes.
8. Click the USER_DEF_ATTRIBUTE1, or the next available row.
9. Click Edit.
10. Edit the user defined attribute on the Edit Segment page by completing the fields as shown
in this table.
Field Value
Name Expense Location 00
Description Expense location of the transaction.
Enabled Enable
11. Associate a value set to the Expense Location 00 segment. In the Validation section, click
the Value Set list.
12. Click the Expense Location 00 list item.
Overview
In this demonstration, you learn how to define a standard unit cost for the asset categories
Office Equipment and Office Building within the US Corporate Book asset book.
Assumptions
• Sign in to Oracle Fusion Applications using PPM00.Instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Capital Projects.
2. In the Capital Projects section, select All Tasks in the Show drop-down list.
3. Click the Manage Standard Unit Costs task.
4. Click Add Row.
5. Select US Corporate Book from the Asset Book list.
6. Click the Asset Category dialog box.
7. Select BUILDING as Major Category value.
8. Select OFFICE as Minor Category value.
9. Click OK.
10. Enter 10000.00 in the Cost per Unit field.
11. Click Add Row.
12. Select US Corporate Book from the Asset Book list.
13. Click the Asset Category dialog box.
14. Select EQUIPMENT as Major Category value.
15. Select OFFICE as Minor Category value.
16. Click OK.
17. Enter 2000.00 in the Cost per Unit field.
18. Click Save and Close.
Overview
In this practice, you learn how to define a capitalized interest date to calculate and capitalize
interest on the construction-in-progress costs.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Capital Projects.
2. In the Capital Projects section, select All Tasks in the Show drop-down list.
3. Click the Manage Capitalized Interest Rates task.
4. On Manage Capitalized Interest Rates page, click Add Row.
5. Create a capitalized interest rate by completing the fields as shown in this table.
Field Value
Name XX Standard CI Rate
Description Interest rate for capital projects longer than 30 days.
Expenditure Type Interest
From Date 1/1/16
6. Click Save.
7. In the Details section, click Add Row.
8. Specify the required attributes by completing the fields as shown in this table.
Field Value
Business Unit US1 Business Unit
Expenditure Organization Source Project-owning organization
Amount Type Total CIP
Project Amount Threshold 20000
Project Days 30
Task Amount 5000
Interest Method Simple
Basis Method Spread Evenly
Overview
In this practice, you learn how to define a capitalized interest rate schedule and schedule
version.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Capital Projects.
2. In the Capital Projects section, select All Tasks in the Show drop-down list.
3. Click the Manage Capitalized Interest Rate Schedules task.
4. On Manage Capitalized Interest Rate Schedules page, click Add Row.
5. Create a capitalized interest rate schedule by completing the fields as shown in this table.
Field Value
Name XX Standard CI Rate Schedule
Description Interest rate for capital projects
Default Organization Hierarchy Project Organization Hierarchy
Hierarchy Version Project Organization Hierarchy V1
Hierarchy Start Organization Vision Corporation
From Date 1/1/16
6. Click Save.
7. In the Schedule Version section, click Add Row.
8. Add a version for the interest rate schedule by completing the fields as shown in this table.
Field Value
Name XX 2016-Q3
From Date 1/1/16
Overview
In this practice, you learn how to create a user group for project team members so that they can
enter time for only the projects to which they are assigned.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. In the Setup and Maintenance work area, search for the Manage HCM Groups task.
2. Click the Manage HCM Groups task.
3. In the Search Results section, click Create.
4. On the Create Group page, create a group by completing the fields as shown in this table.
Field Value
Name Projects Usage XX
Description Group which includes all persons and is used to configure a setup profile
for project team members.
Overview
In this practice, you learn how to update a user group for project team members so that new
project team members can enter time for only the projects to which they are assigned.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. In the Setup and Maintenance work area, search for the Manage HCM Groups task.
2. Click the Manage HCM Groups task.
3. On the Manage Groups page, enter Projects Usage XX in the Name field.
4. Click Search.
5. Click Refresh Group Membership on the Search Results table toolbar.
6. On the Refresh Group Membership page, select Project Usage XX in the Group field.
7. Click Submit on the Refresh Group Membership process page.
8. Note the process ID in the confirmation message. Click OK to close the confirmation
message window.
9. Click View Evaluation Status.
10. Enter the process ID you noted in step 8 in the Request ID field.
11. Click Search.
12. Verify that the Processing Status is Completed Successfully. If it’s not, click Search again
to refresh the table.
13. Click Done.
14. Click Done.
Overview
In this practice, you learn how to create a time entry profile for project team members so that
they can enter time only for the projects to which they are assigned.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. In the Setup and Maintenance work area, search for the Manage Worker Time Entry
Profiles task.
2. Click the Manage Worker Time Entry Profiles task.
3. On the Manage Worker Time Entry Setup Profiles page, click Create.
4. Create a worker time entry profile on the Create Worker Time Entry Setup Profile: Profile
Values page by completing the fields as shown in this table.
Field Value
Profile Name Project Team Member Profile XX
Description Profile to enter project time based on project team membership
Effective Start Date 1/1/16
Layout Set Projects Layout Set Filtered by Project Team Members
5. In the Time Entry Actions Allowed section, enable the following check boxes.
Entry Action by Time Card Status Check Box
View Only Entered
Saved
Submitted
Rejected
Approved
Edit Entered
Saved
Rejected
Delete Entered
Saved
Overview
In this practice, you learn how to create a time processing profile for project team members so
that they can enter time for only the projects to which they’re assigned.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. In the Setup and Maintenance work area, search for the Manage Worker Time
Processing Profiles task.
2. Click the Manage Worker Time Processing Profiles task.
3. On the Manage Worker Time Processing Setup Profiles page, click Create.
4. Create a time processing profile on the Create Worker Time Processing Setup Profile:
Profile Values page by completing the fields as shown in this table.
Field Value
Profile Name Projects Time Processing Profile XX
Description Profile to process project time based on project team membership
Effective Start Date 1/1/16
Time Card Period Projects and Payroll Weekly Starting Monday
Time Consumer Set Projects and Payroll
5. Click Next.
6. In the Group Assignments section on the Create Worker Time Processing Setup Profile:
Group Assignments, click Add.
7. In Group Name column, select the value Projects Usage XX from the list.
8. Click Next.
9. In the Priority Order section of the Create Worker Time Processing Setup Profile: Profile
Priority page, click Move to Top.
10. Click Next.
11. Click Save and Close.
12. Click OK to close the confirmation message window.
13. Click Done.
Overview
• Create event types.
• Create revenue methods.
• Create invoice methods.
• Create invoice formats.
• Review the intercompany project flow.
Overview
Vision Corporation uses project contracts to create invoices and recognize revenue for
consulting services in the United States. The US1 business unit uses event types to
accommodate a variety of billing scenarios. Most events are from labor, and they want to track
revenue for labor, fixed prices, fees, and milestones. The US1 business unit does not assign tax
classification codes to event types.
In this practice, you create event types for invoices and revenue.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offer > Setup >
Project Billing Base.
2. Click the Manage Event Types task.
3. On the Manage Event Types page, click the Add Row icon.
4. Create an event type by completing the fields as shown in this table.
Field Value
Event Type Percent Complete Invoice XX
Description Event type for the percent complete invoice
classification method.
Revenue Category Labor
Revenue Disable the check box
Invoices Enable the check box
From Date 01/01/01
5. Click Save.
6. Click the Add Row icon.
7. Create an event type by completing the fields as shown in this table.
Field Value
Event Type Percent Complete Revenue XX
Description Event type for the percent complete revenue
classification method.
8. Click Save.
9. Click the Add Row icon.
10. Create an event type by completing the fields as shown in this table.
Field Value
Event Type Percent Spent Invoice XX
Description Event type for the percent spent invoice
classification method.
Revenue Category Labor
Revenue Disable the check box
Invoices Enable the check box
From Date 01/01/01
Overview
Vision Corporation uses project contracts to recognize revenue for consulting services in the
United States. The consulting services organizations are within the Consulting Services project
unit, which is part of the US1 business unit. The implementation team defines revenue methods
for recognizing contract revenue. Each revenue method uses a predefined revenue method
classification, which is the source used to calculate and recognize revenue amounts.
This implementation environment contains several revenue method classifications that were
previously created. These are:
• Amount Based Method
• As Billed
• As Incurred
• Percent Complete
• Rate Based Method
In this practice, you create a revenue method for each predefined revenue method
classification. The revenue methods you create in this practice are for contracts that bill external
parties. These are not enabled for intercompany billing.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Billing Base.
2. Click the Manage Revenue Methods task.
3. On the Manage Revenue Methods page, click the Create icon.
4. Create a revenue method by completing the fields as shown in this table.
Field Value
Name Amount Based Revenue Method XX
Status Active
Revenue Method Classification Amount Based
5. Click Save and Close to return to the Manage Revenue Methods page.
6. Click the Create icon.
8. Click Save and Close to return to the Manage Revenue Methods page.
9. Click the Create icon.
10. Create a revenue method by completing the fields as shown in this table.
Field Value
Name As Incurred Revenue Method XX
Status Active
Revenue Method Classification As Incurred
11. Click Save and Close to return to the Manage Revenue Methods page.
12. Click the Create icon.
13. Create a revenue method by completing the fields as shown in this table.
Field Value
Name Percent Complete Revenue XX
Status Active
Revenue Method Classification Percent Complete
Note: The Percent Complete revenue method classification is a seeded billing extension
which can't be modified.
14. Click Save and Close to return to the Manage Revenue Methods page.
15. Click the Create icon.
16. Create a revenue method by completing the fields as shown in this table.
Field Value
Name Percent Spent Revenue XX
Status Active
Revenue Method Classification Percent Spent
Note: The Percent Spent revenue method classification is a seeded billing extension,
which can't be modified.
The Rate Definition region is automatically added to the revenue method when you select
the Rate Based revenue method classification.
20. Select the schedule types for the revenue method as shown in this table.
Field Value
Labor Schedule Type Bill rate
Nonlabor Schedule Type Bill rate
Overview
Vision Corporation uses project contracts to create invoices for consulting services in the United
States. The consulting services organizations are within the Consulting Services project unit,
which is part of the US1 business unit. The implementation team defines invoice methods that
calculate invoice amounts and create invoices for contracts. Each invoice method uses a
predefined invoice method classification, which is the source used to calculate invoice amounts.
This implementation environment contains several invoice method classifications that were
previously created. These are:
• Amount Based
• Percent Complete
• Percent Spent
• Rate Based
In this practice, you create an invoice method for each predefined invoice method classification.
The invoice methods you create in this practice are for contracts that bill external parties. These
are not enabled for intercompany billing.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Billing Base.
2. Click the Manage Invoice Methods task.
3. On the Manage Invoice Methods page, click the Create icon.
4. Create an invoice method by completing the fields as shown in this table.
Field Value
Name Amount Based Invoice XX
Status Active
Invoice Method Classification Amount Based
5. Click Save and Close to return to the Manage Invoice Methods page.
6. Click the Create icon.
Note: The Percent Complete invoice method classification is a seeded billing extension,
which can't be modified.
8. Click Save and Close to return to the Manage Invoice Methods page.
9. Click the Create icon.
10. Create an invoice method by completing the fields as shown in this table.
Field Value
Name Percent Spent Invoice XX
Status Active
Invoice Method Classification Percent Spent
Note: The Percent Spent invoice method classification is a seeded billing extension, which
can't be modified.
11. Click Save and Close to return to the Manage Revenue Methods page.
12. Click the Create icon.
13. Create a revenue method by completing the fields as shown in this table.
Field Value
Name Rate Based Invoice XX
Status Active
Invoice Method Classification Rate Based
14. The Rate Definition region is automatically added to the revenue method when you select
the Rate Based invoice method classification.
Select the schedule types for the invoice method as shown in this table.
Field Value
Labor Schedule Type Bill rate
Nonlabor Schedule Type Bill rate
15. Click Save and Close.
Overview
Vision Corporation uses three invoice formats, including labor, nonlabor and event invoice
formats. All invoice formats are grouped by contract line.
In this practice, you create labor, nonlabor, and event invoice formats.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Billing Base.
2. In the Project Billing Base section, select All Tasks in the Show drop-down list.
3. Click the Manage Invoice Formats task.
4. On the Manage Invoice Formats page, click the Add Row icon in the Invoice Format
Header section.
5. Create a labor invoice format by completing the fields as shown in this table.
Field Value
Name XX Job
Format Type Labor
From Date 01/01/01
Grouping Option Contract Line, Job
6. In the XX Job: Invoice Format Details region, click the Add Row icon.
7. Enter the invoice format details as shown in this table.
Field Value
Start Position 1
End Position 30
Field Name Job Name
8. Click Save.
9. In the XX Job: Invoice Format Details region, click the Add Row icon.
17. In the XX Job by Project and Task: Invoice Format Details region, click the Add Row
icon.
18. Enter the invoice format details as shown in this table.
Field Value
Start Position 1
End Position 25
Field Name Contract Line Task Name
31. In the XX Exp Type by Project Task: Invoice Format Details region, click the Add
Row icon.
32. Enter the invoice format details as shown in this table.
Field Value
Start Position 1
End Position 30
Field Name Contract Line Task Name
48. In the XX Event: Invoice Format Details region, click the Add Row icon.
49. Enter the invoice format details as shown in this table.
Field Value
Start Position 1
End Position 60
Field Name Contract Line Project Name
Overview
In this section, you demonstrate an Intercompany Project flow where organizations share their
project resources with other organizations. The resources from UK Business Unit (Provider)
render services to US Business Unit (Receiver). In this demonstration you:
• Add a provider resource.
• Create a project and intercompany contract in the Receiver business unit.
• Create an intercompany contract in the provider business unit.
• Enter costs, generate revenue, and bill the Receiver business unit.
• Import invoices, generate revenue, and bill the customer.
Overview
In this demonstration, you add a provider resource in the receiver business unit’s bill rate
schedule.
Assumptions
Sign in to Oracle Fusion Applications using Amy.Marlin.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offer > Setup >
Project Foundation.
2. In the Project Foundation section, select All Tasks in the Show drop-down list.
3. Click the Manage Rate Schedules task.
4. On the Manage Rate Schedules page, click Query By Example.
5. Enter US% and press Enter.
6. In the search results, select the US Person Bill Rates row.
7. Click Add Row in the US Person Bill Rates: Person Rates section.
8. Enter information about the resource by completing the fields as shown in this table.
Column Value
Person Name Hopkins, Honey
Rate 120.00
From Date Enter a date. For example, 01/01/16.
To Date Enter a date. For example, 01/01/18
Overview
In this demonstration, you first create a project in the receiver business unit. You then create an
Intercompany contract in the receiver business unit.
Assumptions
Sign in to Oracle Fusion Applications using Amy.Marlin.
Tasks
Create Project
1. Navigate to: Projects > Projects Financial Management.
2. On the My Projects page, click Create Project, and then click From Template.
3. In the Search: Project Templates region, enter US North Billable No Burden in the
Template Name field, and then click Search.
4. Select US North Billable No Burden in the search result and click Create from Template.
5. Enter the details for the new project as shown in the following table. Ensure that the
mandatory fields, which are marked with an asterisk (*), have values in them.
Column Value
Project Name Enter a unique project name. Note down the project name
for reference.
For example, PPMXX Financials Upgrade Project.
Project Number Enter a unique project number. For example,
PPMXX10001.
Project Manager Marlin, Amy
Project Start Date Enter a date or use the current date. For example,
05/17/16.
Project Finish Date Enter a date that is 1 year or ahead of the start date. For
example, 05/17/17.
Overview
In this demonstration you create an intercompany contract in the provider business unit.
Assumptions
Sign in to Oracle Fusion Applications using Honey.Hopkins.
Tasks
1. Navigate to the Contracts work area.
Navigate to: Contract Management > Contracts.
2. Click Create Contract from the Tasks pane on the left.
3. Enter information about the contract by completing the following fields in the Create
Contract window.
Column Value
Business Unit UK Business Unit
Legal Entity UK Legal Entity (Updates by default)
Type Sell: Project Lines, Intercompany
Number Enter a unique number. For example,
CT10003.
Primary Party Intercompany
Start Date Enter a date. For example 05/17/16.
End Date Enter a date that is 1 year or ahead of the
start date. For example, 05/17/17.
Currency GBP – Pound Sterling
12. In the Invoice Summarization Options region, enter information as shown in the following
table.
Column Value
Labor Format Intercompany Labor
Event Format Intercompany Event
Nonlabor Format Intercompany Non Labor
Overview
In this demonstration, you log in as the project manager of the Provider Business Unit. Then,
you demonstrate how to enter costs, generate revenue, and bill the Receiver business unit.
Assumptions
Sign in to Oracle Fusion Applications using Honey.Hopkins.
Tasks
1. Open the Costs work area.
Navigate to: Projects > Costs.
2. Click Manage Unprocessed Costs under Capture in the Tasks panel tab.
3. Click the Create icon to enter a new transaction on the Search Results table.
4. Enter information in the Create Transaction window as shown in the following table.
Column Value
Expenditure Batch Enter a batch name. For example, AM_L01.
Business Unit UK Business Unit
Source External Time Entry System
Document Timecard
Document Entry Straight Time
5. Click OK.
6. Complete the following details for the transaction.
Column Value
Project Number Search for the receiver project number for the
you created in Step 6 of Demonstration 10-
6 and select it. In this example,
PPMXX10001.
Task Number 1.0
Expenditure Item Date Use the current date.
Expenditure Type Professional
Expenditure Organization Consulting South UK
Billable Yes
20. Click Next and then click Submit. The time card is sent to the manager for approval. Note
the name of the manager who will approve the time card.
Overview
In this demonstration, you log in as project manager from the receiver business Unit. You then
import invoices, generate revenue, and bill the customer.
Assumptions
Sign in to Oracle Fusion Applications using Amy.Marlin.
Tasks
1. Open the Invoices work area.
Navigate to: Payables > Invoices.
2. In the Tasks panel tab and select Import Invoices.
3. Select US Primary Ledger in the Ledger field and Projects intercompany invoices in
Source, then click Submit. Click OK in the Confirmation window.
4. Click the Navigator menu and select Invoices in the Payables menu.
5. In the Tasks panel tab, select Manage Invoices to check whether the invoice is imported.
6. Enter the invoice number you noted down earlier in the Invoice Number field and click
Search. In this example, the invoice number is CT10003.1.
7. Select the line item, click Actions, and select Edit.
8. Enter the following distribution combination: 101.10.59110.000.000.000 in the Distribution
Combination field.
9. Click Invoice Actions and select then click Validate.
10. Click Save and Close.
11. Click Done.
12. From the Tasks panel tab, select Create Accounting.
13. Complete the following information in the Submit Request page.
Column Value
Subledger Application Payables
Ledger US Primary Ledger
End Date Enter a date. You can use the default date.
Process Events All
Report Style Summary
Transfer to General Ledger Yes
Post in General Ledger Yes
Include User Transaction Identifiers No
Overview
In these practices, you will:
• Set up summarization options for a project unit.
• Set up performance reporting options for a project unit.
• Set up analytic reporting options for a project unit.
• Create a Key Performance Indicator.
174 Practices for Lesson 11: Define Project Performance Reporting Configuration
Demonstration 11-1: Setting Up Summarization Options
Overview
In this demonstration, you will set up summarization options for a project unit.
Assumptions
Sign in to Oracle Fusion Applications using PPM00.Instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Performance Reporting.
2. In the Project Performance Reporting section, select All Tasks in the Show drop-down list.
3. Click the Manage Project Unit Options: Performance Reporting Options task.
4. Use the Manage Project Units page to create or edit a project unit.
5. Click the CONSERV link in the Search Results section.
6. Click the Reporting Setup train stop link.
7. Use the Manage Project Units: Reporting Setup page to set up summarization,
performance reporting, and analytic reporting options for projects in this project unit.
8. Use the Summarization Options tab to specify the summarization data sources,
commitments to include in summarization, currency types, calendar types, and the planning
amount allocation basis for summarization of projects in this project unit.
9. Use the Data Sources region to include cost, commitment, and budgets and forecasts in
summarization.
10. Use the Include in Summarization options to include or exclude cost, commitments, and
budgets and forecasts in summarization.
11. Use the Commitments region to include purchase requisitions, purchase orders, supplier
invoices, and other commitments in summarization.
12. Use the Currency Types region to select one or more currency types to summarize and
display financial information on project performance reports.
13. Project currency is selected for the Consulting Services project unit. If summarized data
already exists, you can’t change to other currency types unless you purge existing data.
14. Select to summarize data by Transaction currency if required.
Click the Transaction currency option.
15. A message is displayed that states that enabling this option generates large volumes of
data, Use it only if absolutely necessary.
Click No to dismiss the message.
16. Use the Calendar Types region to select one or both calendar types to summarize and
display data on the project performance reports.
17. Use the Project accounting calendar option to use the accounting calendar for data
summarization.
Practices for Lesson 11: Define Project Performance Reporting Configuration 175
18. Use the Accounting calendar option to use the accounting calendar for data
summarization.
19. Use the Planning Amount Allocation region to set the basis method of allocating planning
amounts while summarizing project data.
Select a planning amount allocation basis if you selected the budgets ad forecast data
source for summarization.
20. Click the Save and Close button. You have successfully set up summarization options.
21. Click Done.
176 Practices for Lesson 11: Define Project Performance Reporting Configuration
Demonstration 11-2: Setting Up Performance Reporting Options
Overview
In this demonstration, you will set up performance reporting options for a project unit.
Assumptions
Sign in to Oracle Fusion Applications using PPM00.Instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Performance Reporting.
2. In the Project Performance Reporting section, select All Tasks in the Show drop-down list.
3. Click the Manage Project Unit Options: Performance Reporting Options task.
4. Use the Manage Project Units page to create or edit a project unit.
5. Click the CONSERV link.
6. Click the Reporting Setup train stop link.
7. Use the Manage Project Units: Reporting Setup page to set up summarization,
performance reporting, and analytic reporting options for projects in this project unit.
8. Click the Performance Reporting Options tab.
9. Use the Performance Reporting Options tab to set up the default display on project
performance reports and manage key performance indicator (KPI) generation options
10. Use the Reporting Options region to set the default currency and calendar types, effort
unit of measure, project accounting period, accounting period, and amount scale on project
performance reports.
11. Select the Currency Type you want by default on the Project Management Dashboard.
12. Select the Calendar Type you want by default on the Project Management Dashboard.
13. Select the Effort Unit of Measure you want to use for performance reporting.
14. Select the default reporting period for Project Accounting and Accounting.
15. Use the Key Performance Indicators region to select if KPIs will be used for reporting.
16. Decide if your project unit will use KPIs to track project performance. Select the Track key
performance indicators option to specify that projects in the project unit will use KPIs.
17. Select the Generate key performance indicators after summarizing project data if you
want to run the generate KPI values process immediately after summarization is run.
18. Select the Summarize project data before generating key performance indicators if
you want summarization to be run before the generate KPI values process is run.
19. Click Save and Close.
20. You have successfully set up the reporting options for a project unit.
21. Click Done.
Practices for Lesson 11: Define Project Performance Reporting Configuration 177
Demonstration 11-3: Setting Up Analytic Reporting Options
Overview
In this demonstration, you will set up summarization options for a project unit.
Assumptions
Sign in to Oracle Fusion Applications using PPM00.Instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Performance Reporting.
2. In the Project Performance Reporting section, select All Tasks in the Show drop-down list.
3. Click the Manage Project Unit Options: Performance Reporting Options task.
4. Use the Manage Project Units page to create or edit a project unit.
5. Click the CONSERV link.
6. Click the Reporting Setup train stop link.
7. Click the Analytic Reporting Options tab.
8. Use the Analytic Reporting Options tab to track missing time cards that may affect project
performance measures for revenue, billing, and project margins. You can also specify the
number of days that are included in your exception reports.
9. Use the Track Missing Time option in the Missing Time section to track time transactions
that were expected but are missing for projects in the Consulting Services project unit.
10. Use the Include current week option to track missing time for the current expenditure
week.
11. Use the Number of Prior Weeks field to track missing time for the specified number of
prior weeks based on the expenditure cycle start day.
12. Use the Add Row button in the Missing Time Sources section to define the source
applications that you import time transactions from.
Click the Add Row button.
13. Select a source application for time transactions that you want to track.
Click the Source list.
14. Click the External Time Entry System list item.
15. Click the Document list.
16. Click the Timecard list item.
17. Add as many missing time sources as required.
Click the Add Row button.
18. Click the Source list.
19. Click the Oracle Fusion Projects list item.
20. Click the Document list.
21. Click the Capitalized Interest Expenditure list item.
178 Practices for Lesson 11: Define Project Performance Reporting Configuration
22. Use the Current Exception Reporting region to enter the number of days prior to the
current date that the application checks for unprocessed transactions and exceptions for
projects in this project unit.
23. Click the Save and Close button.
24. You have successfully set up analytic reporting options for a project unit.
25. Click Done.
Practices for Lesson 11: Define Project Performance Reporting Configuration 179
Practice 11-4: Creating a Key Performance Indicator
Overview
In this practice you create a KPI and add it to projects in the Consulting Services project unit.
You can then use KPIs and make available the standard measures that you want to use for
projects in the organization.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student. Replace XX with the
number provided by your instructor.
• Create a key performance indicator (KPI).
Tasks
180 Practices for Lesson 11: Define Project Performance Reporting Configuration
17. Click the Accounting list item.
18. Click in the From Date field.
19. Enter the desired information in the From Date field. Enter 01/01/01.
20. Use the To Date field to enable the KPI to be available for a certain time period. You can
specify a To Date when you no longer want to use the KPI after a certain date.
21. Use the Trending region to specify the trend for this KPI and the tolerance percentage.
22. Click the Trend Indicator list.
23. An increase in the ITD budget margin percentage is a positive trend in the project.
Click the Track KPI increase as positive impact list item.
24. Use the Tolerance Percentage field.
25. Enter the desired information into the Tolerance Percentage field. Enter 5.
26. Use the Threshold Levels region to specify threshold levels for displaying a trend indicator
for a KPI.
27. Click the Single threshold level value option.
28. Use the Decimal Display field to enter your preferred decimal value. For this activity, leave
it as the default value of 1.
29. Click in the Threshold field.
30. Enter the desired information into the Threshold field. Enter 25.
31. Use the Status Indicator list to select an appropriate KPI value.
Based on the tolerance percentage and threshold specified, if the ITD budget margin (%) is
equal to or exceeds 25%, the status is on track. If the current budget margin percentage is
28% and the previous was 26%, the trend indicator shown is a positive trend with an
upward arrow.
For this activity, select On Track in the Status Indicator column for the Greater than or
equal to threshold.
32. A KPI value less than the threshold could mean the project trend is deteriorating and is at
risk.
33. Select At risk in the Status Indicator column for Less than threshold.
34. Click the At risk list item.
35. Click the Save and Close button.
36. Note that the KPI you created is now available for use.
37. Click the Done button.
Practices for Lesson 11: Define Project Performance Reporting Configuration 181
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182 Practices for Lesson 11: Define Project Performance Reporting Configuration
Practices for Lesson 12:
Define Project Templates
Practices for Lesson 12: Overview
Overview
In this practice, you will:
• Create project templates.
• Set up project options.
• Set up financial options.
• Set up reporting options.
• Duplicate a project template.
Overview
In this practice, you will create a project template.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Project Foundation.
2. Click the Manage Project Templates task.
3. In the Manage Project Templates page, click Create Template.
Template Information
Use the Create Project Template page to provide basic project template information including
business unit, project unit, organization, project type, and project space for document
management. You can create a template by just entering the template information. Enter other
setup details as and when required.
8. Click Save.
Setup Options
Use the Setup Options section to select various options that templates capture, including basic
project information, financial options, and reporting options. You use the setup options while
creating a project from this project template.
Note: You can use Create Override to build and manage burden schedules.
c. Click Save and Close.
28. Click Done.
8. Click Continue.
9. Click Save to complete duplicating the project template.
10. Click Save and Close.
Overview
In this demonstration, you will:
• Review task configurations and how they’re accessed, and how business rules are
added and edited.
Overview
In this demonstration, you will:
• Review the task configurations and how they’re accessed.
• Review how business rules are added and edited.
Assumptions
• Sign in to Oracle Fusion Applications using PPM00.Instructor.
Tasks
1. Navigate to: Setup and Maintenance > Project Financial Management Offering > Setup
> Application Extensions.
2. In the Application Extensions section, select All Tasks in the Show drop-down list.
3. Click the Manage Task Configurations for Project Financial Management task.
4. In the Tasks to be configured pane, it show the predefined tasks in the server domain,
which is generally mapped to a product family.
5. Scroll over the Edit task, Reset, Save, and Commit icons and hover over each to show
their functions.
6. Select a task, such as ProjectStatusNotificationApproval, and click the Edit task icon.
7. Click these tabs to review the information.
• General: View general information about the task as a whole. Usually you don’t need
to use this tab.
• Assignees: View and edit approval policies and routing.
• Data: View information about data that’s available for use in the rules of the task.
Usually you don’t need to use this tab.
• Deadlines: Define deadlines for the task and policies for task expiration and
escalation.
• Notifications: Set up notifications, which are sent to people with respect to the task.
• Access: Determine access to perform specific actions on the task.
• Configuration: Define settings for the task.
8. Click the Assignee tab.
9. Click the Switch to Vertical Layout link to change the orientation from horizontal to
vertical.
10. Click the stage box, the main box in the diagram, to show details in the lower pane.
11. Click the participant box, the box within stage box in the diagram, to show participant
details in the lower pane.
12. In the detail pane, click ProjectStatusApprovalRuleSet in the Busines rule field to show
how you can add rules using the Add Rule icon, or use the Delete Rule icon to delete
rules.
Overview
In these practices, you will demonstrate the activities that constitute a Project Manager's
everyday tasks. You will:
• Create and manage a project and project budget.
• Create a labor expenditure batch manually and via Excel, and create an Accounts
Payable invoice to project.
• Review capital assets.
• Manage contracts.
• Monitor project performance.
• Review project costs.
• Analyze data on the Project Management Dashboard.
198 Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager
Practice 14-1: Create a Project
Overview
In this practice, you learn how to create a project. You will use this project for the remaining
practices in this lesson.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
1. Navigate to the Project Financial Management work area.
2. On the My Projects page, click Create Project and select From Template.
3. Enter US in the Template Name field and click Search.
4. Select the template US Billable with Burden XX and click Create from Template.
5. Create a project by completing the fields as shown in this table.
Field Value
Project Name PPMXX.Student Project
Project Number PPMXX.Student Project
Project Start Date Current date
Organization Consulting North US
Legal Entity US1 Legal Entity (default)
Project Manager The user you are logged in as.
6. Scroll down to the Financial Plans region and ensure that Budgets and Forecasts are
automatically created.
7. Click Save and Continue.
8. In the Manage Financial Project Settings page, click the Parties tab.
9. Click the Add icon in the Team Members region.
10. Complete the following fields as shown in this table.
Field Value
Person PPMXX.Student (Enter a different PPMXX
student ID other than the one you are logged
in as.)
Project Role Project Team Member
Start Date Current date
Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager 199
11. Click Save and Close.
12. Click the Manage Financial Project Plan option in the Tasks category in the Actions panel
tab.
13. Expand the Task 5: Build task.
14. Right-click Task 5, select Manage Tasks, and click Edit Task and Subtask Dates.
15. In the Start date field, enter a date that is two or three weeks later than the current date,
and then click Submit.
16. Click OK in the Warning window.
17. Select and right-click the 5.1 and 5.2 subtasks, select Manage Resource Assignments,
and then click Assign Planning Resources to Selected Tasks.
18. Select Amy Marlin, and then click the Move to Selected Resources button.
19. In the Selected Planning Resources region, enter 24 in the Quantity fields for both
subtasks and click OK.
1. Note: The Planned in Project Currency under Raw Cost is automatically calculated
based on the employee cost rates in the system.
20. Select each subtask, 5.1 and 5.2, one by one, and complete steps 21 to 25 for each
subtask.
21. Right-click the task, select Manage Tasks, and click Edit Task Details.
22. Click the Notes tab.
23. Click the Create Note icon.
24. Enter Resource added to assist with additional work load and click OK, then click OK
again.
25. Click Save.
26. From the Actions menu, select Set Baseline, and click Set Baseline for All Tasks.
27. Select the Automatically Generate Budget check box.
28. Select the Approved Cost and Revenue in Same Plan Version financial plan type.
29. Click Submit, and then click OK in the Warning message.
30. Click OK in the Confirmation message.
31. Click Save and Close.
You successfully created a project and assigned planning resources to tasks in the financial
project plan. You also set the baseline version of the financial project plan.
200 Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager
Practice 14-2: Create a Project Budget
Overview
In this practice, you learn how to create a budget version for a project.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager 201
10. Select the subtasks 2.1, 2.2, and 2.3, right-click and select Assign Planning Resources
to Selected Tasks.
11. In the Available Planning Resources region, select Amy Marlin and click Move to
Selected Resources.
12. In the Selected Planning Resources region, enter 24 planned hours for all three subtasks,
and then click OK.
Note: The Revenue and Raw Cost amounts are automatically updated based on the
centrally managed rate schedules.
13. Select the subtasks 2.1, 2.2, and 2.3, right-click and select Adjust.
14. In the Adjust All Selected region, select Raw Cost in the Amount Type list.
15. Enter 10 in the Adjustment Percentage field.
16. Click Save and Close. The Revenue and Raw Costs amounts increase by 10%.
17. Select Create Baseline from the Submit menu. Click OK in the Confirmation window.
18. In the Manage Budget Versions page, highlight the Version 3 budget line, which displays
the status as Working.
19. From the Actions menu, select Review and Finalize Budget. In the Plan Comparison
region, Version 3 is automatically selected as Focal Version.
20. Select the Current Baseline Budget check box.
21. In the Graph Type dropdown list, select Planned amounts by version.
22. Expand the Performance Overview region and review the information for Current Baseline
Version.
23. Click Cancel, click Done, and then click Done again.
You successfully created a project budget version and set it as the baseline version.
202 Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager
Practice 14-3: Manage Project Costs
Overview
In this practice, you learn how to review project costs, create a labor expenditure item manually,
and post an invoice to your project.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Install and Configure ADFDi (Not required for Oracle University machine.)
• Use the ADFDi using the adfdi-excel-addin-installer.exe for the installation.
• Follow the instructions in R9_Installing_ADFdi_Smartview_FR.pdf.
• Configure Excel as per the Configure Excel slide in ADFDI.pdf
Tasks
6. Click OK.
7. On the Create Transaction page, in the General Details region, complete the following fields
as shown in this table:
Field Value
Project Number PPMXX.Student Project (The project you
created)
Task Number 1
Expenditure Item Date Current Date
Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager 203
Expenditure Type Professional XX
Expenditure Organization Consulting East US
Person Name Student, PPMXX
Time Card Details, Quantity 8
Original Transaction Reference PPMXX Batch
8. Click Save.
9. Click Import and Process, click Yes in the Warning window, and then click OK in the
Confirmation window.
10. Click Done.
11. In the Overview page, expand the Process Monitor region and click the Refresh icon.
12. Check whether the status of the Import and Process Cost Transactions process is
Succeeded, then click the Manage Expenditure Items link in the Tasks pane on the left.
13. Enter your project number in the Project Number field and click Search.
14. Click the Transaction Number link to review the transaction.
15. Click the General and Costing tabs to review the expenditure item details.
16. Click the Billing tab.
17. Review the Invoice status, Hold Invoice status, and Billable status of your transaction.
18. Click Done.
204 Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager
5. Click Export to export the labor expenditure item to the application.
6. Check process transactions, click OK, and then click OK again in the Transaction Export
Summary window.
7. In the Costs work area, click Manage Expenditure Items in the Tasks pane on the left.
8. Enter your project number in the Project Number field and click Search.
9. Click the transaction number of the transaction that you created to review the expenditure
item details.
10. Click the Actions menu, select Accounting, Post to Ledger, and click OK.
11. Click the Actions menu and select View Accounting to view the project accounting lines
that were created.
5. In the Lines section, in line number 1, enter 1000 in the Amount field.
6. Click the Distribution tab.
7. Click the Select: Distribution Combination ID icon, next to the Distribution Combination
field.
8. In the Distribution Combination ID field, enter the following distribution combination:
101.10.60520.620.000.000.
9. Click the Project tab.
10. Complete the fields as shown in this table to enter project details.
Field Value
Project Number PPMXX.Student Project
Task Number 1
Expenditure Item Date Current date (Default)
Expenditure Type Supplies
Expenditure Organization Consulting North US
Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager 205
11. Click Save.
12. From the Invoice Actions menu, select Validate.
13. From the Invoice Actions menu, select Post to Ledger. Click OK in the Confirmation
window.
Note: The invoice must be accounted before it can be imported to Project Financial
Management.
14. Open the Project Costs work area.
15. Navigation Path: Navigator > Projects > Costs.
16. Click the Import and Process Cost Transactions link in the Tasks pane on the left.
17. Complete the parameters as shown in the following table.
Field Value
Business Unit US1 Business Unit
Process Mode Importing and processing transactions
Transaction Status Not previously imported
Transaction Source Oracle Fusion Payables
From Project Number PPMXX.Student Project
To Project Number PPMXX.Student Project
Process Through Expenditure Item Date Current date or the date that includes the
invoice date
You successfully created labor expenditure items manually, posted an invoice to the project,
and reviewed details of the transactions.
206 Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager
Practice 14-4: Review Capital Assets
Overview
In this practice, you learn how to review capital assets.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager 207
Practice 14-5: Manage Contracts
Overview
In this practice, you learn to create contracts. You also learn how to generate a contract invoice
and revenue.
Assumptions
• Sign in to Oracle Fusion Applications using PPMXX.Student.
• Replace XX with the number assigned to you by your instructor.
Tasks
Create Contract
1. Open the Contracts work area.
Navigation path: Navigator > Contract Management > Contracts.
2. In the Search region in the left pane, enter C10028 in the Contract Number field and click
the Search Contracts icon.
3. Select contract C10028 and click the Duplicate icon.
4. In the Duplicate Contract window, enter the values as shown in the following table.
Field Value
Contract Number PPMXX.Contract
Retain dates Deselect the check box
Start Date Current date
5. Click OK.
6. Click Yes in the warning message window.
7. On the Edit Contract page, enter PPMXX Dixon Financials Upgrade as the name and
description.
8. Click the Lines tab.
9. In the Line 1: Details section, enter 12/31/18 in the End Date field of the Overview tab.
10. Click the Billing tab to view the resources that you can included for a given line. You can
optionally set hard and soft limits at both the contract and the contract lines level.
11. Click the Associated Projects tab.
12. Click the Create icon.
13. Search for and select your project: PPMXX.Student Project.
14. In the Funded Amount field, enter 10,000.
Note: A contract line can be associated with many projects and tasks, while a project and
task can be equally associated with multiple contract lines. Projects may be related to
multiple contracts.
15. Click Save.
208 Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager
16. Click Submit.
17. In the Submit Contract: Review Approvers page, click Submit.
18. Select Save and Close from the Save drop-down menu.
19. To approve the contract, sign in as the contract approver kyle.hutchins.
20. Click the Notification icon and select the contract with your PPMXX name.
Tip: You might have to enable pop-ups in your browser. The Notifications window opens in
a new window when you click the Notification icon.
21. Click Approve.
22. Sign out of the application.
23. Sign in as PPMXX.Student.
24. Open the Contracts work area.
Navigation path: Contract Management > Contracts.
25. On the Overview page, from the Tasks panel and click Manage Contracts.
26. Search for and select your contract row.
27. Click the Preview icon in the lower left corner to review the PDF file displaying contract
information.
28. Close the PDF file.
29. Click Done.
Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager 209
36. Click the Refresh icon till the status changes to Succeeded.
37. Scroll back to the top of the page, enter the appropriate dates in the Search region and click
the Search Icon.
38. Click the Draft Invoices tab to view the draft invoice(s) generated.
39. Select your invoice and click Submit.
40. Click the Submitted Invoices tab, highlight your invoice, and click Approve.
41. Click the Release button.
42. Enter PPMXX_Receivables in the Receivables Invoice Number field and click Submit.
Tip: Note down the Receivables Invoice Number. You will require this number in a later
step.
43. Click the Released Invoices tab.
44. Select your invoice, click the Actions menu and select Transfer Invoice Details to
Receivables.
45. Click OK on the confirmation message.
46. Navigate to the Scheduled Processes page.
47. Navigation path: Navigator > Tools > Scheduled Processes.
Tip: If you can’t see the Tools section when you click the Navigator, click More. You
should now be able to see the Tools section.
48. Click Schedule New Process.
49. On the Schedule New Process window, click the Search: Name drop-down button.
50. Click Search on the list.
51. On the Search and Select: Name window, click the Name drop-down list.
52. Click Search on the list.
53. On the Search and Select: Name window, enter Import AutoInvoice in the Name field.
54. Click Search.
55. Select Import AutoInvoice, and click OK.
56. Complete the fields as shown in the following table in the Parameters region of the Process
Details window.
Field Value
Business Unit US1 Business Unit (Default)
Transaction Source Contract Invoices
Default Date Current date
57. Click Submit, click OK in the Confirmation window, and then click Close in the Process
window.
58. Click the Refresh icon to see if the Import AutoInvoice process succeeded.
59. From the Navigator menu, select Billing under Receivables.
60. From the Tasks panel tab, click the Manage Transactions link.
210 Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager
61. Enter your PPMXX_Receivables (your invoice number) in the Transaction Number field,
and click Search.
62. Click the transaction number in the Search section to review the details of the invoice.
63. From the Actions menu, select Post to Ledger.
64. Click View Accounting in the Warning window.
65. Click Done after you finish reviewing the accounting details.
66. Click Save and Close from the Save drop-down list.
67. Click OK on the information message.
68. To update the Invoice in Projects, from the Navigator, select Invoices under Contract
Management.
69. You will now set the invoice status to Accepted and initiate the Update Project Contract
Performance Data process.
70. On the Overview page, click the Released Invoices tab.
71. Select the row that contains your invoice. Notice that the invoice status is Transferred.
Tip: If you don’t see your invoice, use the search at the top of the page and ensure you
have the right dates.
72. From the Actions menu, and click Update Invoice Details from Receivables.
73. In the Process page, enter US1 Business Unit in the Business Unit field.
74. Click Submit.
75. Click OK.
76. On the Manage Invoices page, enter Accepted in the Invoice Status field, and
PPMXX.Student Project in the Project Name field. Click Search to see if the invoice
status has changed to Accepted.
Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager 211
82. Complete the fields in the Search region as shown in the following table.
Field Value
Business Unit US1 Business Unit
Internal Period (Default value)
Accounting Period Current period for which the revenue is
generated
Contract Number The number of your contract
(PPMXX.Contract)
You successfully created a contract. You also successfully generated an invoice and contract
revenue for the project.
212 Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager
Demonstration 14-6: Monitor Project Performance
Overview
In this demonstration, you analyze the information available on the Project Management
Dashboard and learn how you can take instant action from the infolets.
Assumptions
• Sign in to Oracle Fusion Applications using Amy.Marlin.
Pre-Demo Tasks
Before you use the Project Management Dashboard to monitor the performance of your
projects, you must:
• Run the Update Project Performance data process
• Run the Generate KPI values process
Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager 213
6. Click Search.
7. Select Generate KPI Values, and click OK.
8. Click OK on the Schedule New Process window. The Process Details window opens.
9. In the KPI Period Determination Date field, enter a date that’s in the previous month. You
can click the Select Date icon to choose a date from an on-screen calendar.
10. In the Project Manager field, enter Marlin, Amy.
11. Click Submit.
12. Click OK in the confirmation message.
13. Click Close.
Tasks
1. Navigate to the Project Management Infolets.
2. Navigation path: Home page > Page Control dots for Project Management Infolets.
3. Use the Infolet Repository icon to select the infolets you want to have on display. Drag the
infolets across the screen to rearrange them according to your preference.
4. Click the Expanded View icon to view more detailed information that’s on display in the
infolet.
5. Click the Front View icon to get back to the previous view.
6. From the Actions menu, select Edit Title and Views.
7. On the Edit Title and Views page you can change the infolet name in the Infolet Title field.
a. You can choose to enable or disable the Front View or Expanded View options.
b. You can’t disable both views of the infolet. As an alternative, you can choose to hide it.
My Projects infolet
1. The front view of My Projects infolet displays the number of projects assigned to you.
2. From the Actions menu select Create Project. This creates a project using Project
Execution Management instead of Project Financial Management.
3. You can now create a new project on the Create Project window.
4. After you’re done, return to the Project Management Dashboard.
214 Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager
5. From the Actions menu, select View Project List to navigate to the My Projects page. The
projects you manage are displayed here.
6. Click Done to return to the dashboard.
Health infolet
1. Use the Health infolet to review project health based on the status of key performance
indicators (KPIs). The corresponding icons for the project health statuses On track, At risk,
and Critical help you to take a note of projects needing immediate attention.
2. Expand the infolet. Against each project you can see the Current and Prior health metrics
and the change between the two for a better understanding of KPI movement.
Note: Data is visible in the Prior and Change section when you have updated project
performance data and generated KPI values.
3. From the Actions menu of each project you can start a conversation, view KPI watchlist,
manage project costs, or manage project budget. To view KPI watchlist you can also click
the project name. Select a project.
4. On the KPI Watchlist page hover over the points in the KPI trend graphs to view the
generation dates for the KPI. You can see the current and prior values for the project’s key
performance indicators.
5. From the Actions menu for a KPI, select the View Costs option.
6. On the Manage Project Costs page project managers can track project costs to monitor
the financial health of the project, gaining immediate access to key cost-related information
for the project, including unplanned transactions, committed cost, and actual cost.
7. Apply filters to the search results on this page. You can also take immediate action by
initiating a cost adjustment, setting an actual cost transaction to billable or non-billable, and
make corrective adjustments through actionable analytics.
8. Click Done to return to the dashboard.
Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager 215
Invoices infolet
1. Project managers can use the Invoices infolet to view the total number of project invoices
awaiting approval, and the total amount of those invoices.
2. Expand the infolet.
3. From the Actions menu against a pending invoice you can select Approve or Reject and
thus take action on the invoice without leaving the infolet.
4. Click the project name to navigate to the Manage Project Invoices page.
5. From the Actions menu for an invoice awaiting approval select Preview from the list. You
can now preview the pro forma formatted invoice, including estimated taxes.
6. Close the invoice preview.
7. Click Done to return to the dashboard.
216 Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager
13. Click the Add Resource button to add a resource. On the Add Project Resource window
you can specify resource name and role, and add other details such as resource duration,
effort in hours, and allocation percentage.
14. From the Actions menu for a planned resource select Update. You can set the terms for
the resource on this window. After you update the data of a resource, you can use the
Create Resource Request option from the Actions menu to request approval from the
resource manager for the resource.
15. Click Cancel twice to return to the dashboard.
Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager 217
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218 Practices for Lesson 14: Project Financial Management Lifecycle Case Study - A Day in the Life of a Project Manager