SS&C GlobeOp Fund Accounting

Best Administrator Best Administrator Valuation Services 59 Best-in-Class Best North American Best Outsourcing No. 26 in the
Middle Office Services Managed Accounts Provider of the Awards Administrator Provider Top 100
Year
Objective

At the end of this training session participants will be able to relate

their existing knowledge with practical realities of fund
accounting in Global Capital Markets.

2
From the basics…

What is a fund ?
A sum of money saved or made available for a particular purpose

What is a Mutual fund ?

A fund operated by an investment company which raises money from shareholders

and invests in a group of assets, in accordance with a stated set of objective.

What is a Hedge fund ?

A hedge fund is an alternative investment vehicle available only to sophisticated

investors, such as institutions and individuals with significant assets.

3
From the basics…

What is a Net Asset Value (NAV) ?

NAV is the value of an entity’s assets minus the value of its liabilities

Who is a Fund accountant ?

The one who values the fund and produces the final NAV of the entity.

4
Fund accountants role

Recording

Analyzing

Reporting

5
Scope of Fund Accounting

Trade/cash reconciliation & resolution of discrepancies

Analyze & deliver estimated daily pnl

NAV reporting

Financial statements preparation

Continuous process improvement

6
Structure of Hedge Funds

Standalone Fund

INVESTORS

STAND ALONE
FUND

7
Structure of Hedge Funds

Master-Feeder Structure

8
Structure of Hedge Funds

Fund of Fund Structure

9
Fund Accounting – Core Activities

10
Daily Pnl Process

Over-the-
Trade
Static Data counter Trade
Upload
Booking

Trade Capture
Listed Products Security Valuations OTC
Reconciliation Pricing control Reconciliation

Pricing
Accounting Engine

Client Reporting

11
Pnl Calculations – Common Terminologies

 Realized price : The difference between the Cost price and the Selling price of the
Security for the squared off positions.

 Unrealized price : reflects mark to market gain / loss incurred & is calculated by
comparing prices of current day’s closing price with that of prior day’s closing price.

 Realized FX : The difference between the FX rate on the trade date and the date
on which the Security has been squared off.

 Unrealized FX : reflects mark to market gain / loss incurred & is calculated by

comparing rates of current day’s closing currency exchange rates with that of prior
day’s close.

 Realized income : reflects interest received in the case of Bonds or dividend

received in the case of Equity.

 Unrealized income : reflects the accrued interest or dividend on the security.

12
Corporate Actions

 A corporate action is an event initiated by a public company that affects the

securities (equity or debt) issued by the company.

 Types of Corporate actions:

 Cash/Stock dividend
 Stock-split
 Return of capital
 Acquisition
 Merger
 Right Issue
 Spin-off
 Buyback

13
Month-end NAV Process

14
Capital Activity

Subscription

Investor Feeder Fund

Redemption

Master Fund

 Capital activity refer to any money movement to/from the investors into
the investing funds

 Redemption from master to feeder for expenses also refers to redemption

for the master fund

15
Non-trading/Trading accruals

Mercantile/accrual method:
Expenses and income are recognized based on the period they pertain to.

This gives rise to two concepts:

Accrued expenses: Expense is recognized for the period but not paid for
Prepaid expenses: Expenses incurred for a future period

Cash method:
Incomes and expenses are taken into account on actual receipt or payment.

Non-trading accruals
 Amortizations/receivables on asset side of TB; payables on liability side of TB

Trading accruals
 Current month accruals are supported by PB/Counterparty statements

16
Perform/Review Reconciliation

 Perform/Review reconciliation of each NAV component

 All cash & positions balances in the portfolio must be supported by PB

statements

 Difference, if any are properly explained & supported

17
Pricing/Valuations

 All securities priced as per fund governing documents

 Pricing hierarchy and tolerances per product are followed

 Escalation of any material valuation differences

 All material price/market value breaches are properly explained/supported

18
NAV Package

Purpose: To ensure that the NAV of the fund is accurate through the
reconciliation of client portfolio to the PB or 3rd party sources

 Positions: Prove existence and completeness of all assets & liabilities

 Valuations: Fair Value, independent backup, tolerance checks

 Accounting Entries: Accounting for trade and non-trade accruals

19
Investor Allocations

Purpose: To ensure that the NAV of a fund is allocated to the

investors in accordance with the governing documents

• Generates P&L on Master

the investments
Fund

• Management & Feeder

Performance fees charged
here Fund

• P&L finally
allocated to
investor
Investor

20
What is allocation ?

Allocation is distribution of profit and loss to investors in Investment Ratio.

Fund Name ABC Fund

Investor Mr. X
Investment Amount 10,000,000
Investor Mr. Y
Investment Amount 40,000,000
When Invested 1/1/20XX
PnL earned by Fund Month 1 2,500,000 Profit and Loss
Share of Mr. X in PnL 500,000 Distribution of Profit and Loss
Share of Mr. Y in PnL 2,000,000 Distribution of Profit and Loss
NAV of fund 52,500,000
Investment Ratio 1:4 Also called as Starting Gross Ratio

21
Allocation terminology

 Management fees : An investment advisory fee charged by the investment

manager on the basis of fund's Assets. It could typically range from 1% to 4%
per annum, 2% being standard. Management fees could be in Arrears or in
Advance

 High water mark : Increase in Net Asset Value of a fund over its benchmark
on which incentive fee is calculated

 Incentive fees : Fee paid to investment managers based on fund’s

performance, typically ranging from 10% to 30% per annum, 20% being
standard.

22
Allocation Methods

 Onshore funds
 Partnership accounting

 Offshore funds
 Series accounting
 Equalization accounting

23
Partnership Accounting

 Under partnership accounting investors are treated as partner of the fund.

 Generally no share are issued to Partner
 If an investor invests five different times into the fund, each investment
would be viewed separately in relation to the HWM or one cumulative HWM.

31-Mar 30-Apr
Capital
Account
Investor A Code HWM Gross Net Gross Net
January Subscription 1 1,000,000 1,001,000 1,000,800 1,000,500 1,000,400
February Subscription 2 500,000 500,500 500,400 499,900 499,900
March Subscription 3 2,000,000 2,002,000 2,001,600 2,003,000 2,002,400
Total 3,500,000 3,503,500 3,502,800 3,503,400 3,502,700

31-Mar 30-Apr
Capital
Account
Investor A Code HWM Gross Net Gross Net
Total 1 3,500,000 3,503,500 3,502,800 3,503,400 3,502,720

24
Series Accounting

 A new Series of Shares is issued for each new subscription period

 Price per share at issue can be fixed - i.e. 100 / 1000

 Ensures performance fees are calculated based on timing of subscription into the
fund

 Each series has unique HWM for calculation of fees and unique NAV

 Optional roll/consolidation of series at end of performance fee calculation period

25
Series Accounting

Jan 20XX Feb 20XX

Subscription Amount 20,000,000 30,000,000
Issue price of Share 100 100
Will be placed in which series Jan 20XX Series Feb 20XX Series
High Water mark per share 100 100
All investors coming in month of Jan All investors coming in month of Feb
will be placed in Jan 20XX series and will be placed in Feb 20XX series and
this series will have same Gross NAV this series will have same Gross NAV
and HWM per share and HWM per share

End of Jan (on assumption fund made
profit)
NAV per share for Jan series 110
HWM per share for Jan series 100
End of Feb (on assumption fund
made loss)
NAV per share for Jan series 108
HWM per share for Jan series 100
NAV per share for Feb series 98
HWM per share for Jan series 100

26
Equalization Accounting

 Class Structure only – no series created based on timing into fund

 Each new subscription period the investors come in at the closing GNAV of class
they are subscribing into

 Upon subscriptions equalisation credits or a contingent liability is established

based on the class performance since last crystallization period

 At close of performance calculation period - i.e. fund closes above starting HWM
 Initial investors – performance fee is paid to IM
 Investors subscribed above HWM – equalisation credits payable to investors
are converted to shares in investors account
 Investors subscribed below HWM – fees due on basis of investor HWM and fund
starting HWM are processed as a mandatory redemption of shares to cover the
liability

27
Equalization Accounting

Above Class HWM Below Class HWM

Subscription Amount 20,000,000 30,000,000
Issue price of Share here it 110 98
will be Gross NAV of class
Class HWM 100 100
Scenario Here there will be Equalization Credit Here there will be Contingent
of 10 per Share redemption of 2 per Share
Equalization is paid to the investor by Contingent redemptions are paid to
cash/additional shares the Investment manager as
Performance fees by redeeming
shares

28
Series Vs. Equalization Accounting

SERIES EQUALIZATION
New Series created on each dealing date. New share classes not created for each subscription

Shares issued at 100 or existing NAV (as per PPM) Shares issued at prior period Gross NAV

Performance Fee is based on each investor’s HWM Performance Fee is based on Class HWM

Multiple NAV’s to be published on NAV dates Each class will have the only one NAV per share

Investors in the same class can have different NAV’s, if Investors in the same share class will have the same
subscribed at different points in time NAV per share irrespective of point of entry

Series roll-over to be performed periodically to HWM’s to be reset at end of crystallization period

consolidate profit making series

Operationally difficult to manage multiple series Number of share classes will be limited

29
Introduction and Scope of Financial Statements

What is the Financial Statements (FS)?

 Qualitative & Quantitative information of the fund
 Indicates financial health/performance of the fund
 Compiled on a Quarterly, Half-yearly and Annual basis

 Why clients need to prepare FS?

 Statutory/Legal requirements to prepare FS
 Auditors independent view

 Various reporting standards used in preparation of FS:

 United States Generally Accepted Accounting Principles (US GAAP)
 International Financial Reporting Standards (IFRS)
 UK GAAP, Irish GAAP etc.

30
Various Schedules of FS

 Statement of Financial Position / Asset and Liabilities

 A statement of assets, liabilities and equity on a particular date

 Statement of Comprehensive Income / Operations

 Summary of revenues and expenses over a period of time

 Statement of Changes in Net Assets

 Changes in net assets/capital of a fund – from beginning of the FS period till the end

 Changes (Increase/decrease) on account of PNL from operations

 Changes on account for capital activities (Subscription/Redemption)

 Statement of Cash Flows

 It is a statement that shows the changes in the cash balance, sources and utilizations of
cash in the operating, investing and financing activities

31
Key Differences Between IFRS and US GAAP
Financial Statements
IFRS
 Principal based Standards
 Comparatives mandatory
 Statement of cash flow mandatory
 Schedule of investments is optional
 No financial highlights required
US GAAP
 Industry specific standards
 Comparatives not mandatory
 Statement of cash flow not
mandatory subject to some
liquidity requirements
 Schedule of investments is
mandatory
 Financial highlights mandatory
32
Other Deliverables

Audit
Ad hoc Regulatory
Support Client Reporting
Reporting

33
Important Notice

Notice: This document is provided for informational purposes only, and the contents hereof are subject to change without notice or
update. This presentation is not an offer or a contract. No contractual obligations, representations or warranties are formed either
directly or indirectly by SS&C GlobeOp in providing this information, nor is it intended for this information to take the place of your and
your organization’s own independent due diligence and investigation. SS&C GlobeOp has a variety of available services; in the event that
SS&C GlobeOp is or has been chosen to provide certain services, those services shall be specifically described in and subject exclusively
to a services agreement between SS&C GlobeOp and your organization. The pricing, service and technical information contained herein
is proprietary to SS&C GlobeOp and is SS&C GlobeOp's confidential information. Any use or distribution of this information other than
internally within your organization on a need-to-know basis is strictly prohibited.

34