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Sample Test

Chapter_03_Maintaining_a_Database

1. If a SECURITY WARNING appears when you open a database, tap or click
the ____ option button.

  a. Customize b. Enable Content

  c. Security d. Unlock

 
 ANSWER:    b

POINTS:    1

REFERENCES:    AC 140

2. To create a split form, select the table in the Navigation Pane, tap or click
CREATE on the ribbon, tap or click the ____ button on the CREATE tab to
display a menu, and then tap or click Split Form on the menu.

  a. All Forms b. More Forms

  c. Tabular Forms d. Forms View

ANSWER:    b

POINTS:    1

REFERENCES:    AC 141

3. To move from Layout view to Form view, tap or click the ____ button on the
Access status bar.
   a. Open Form b. Edit View

  c. Data View d. Form View

ANSWER:    d

POINTS:    1

REFERENCES:    AC 142

4. To move to the first record using the form shown in the accompanying
figure, tap or click the ____ button on the Navigation bar.

  a. Beginning record b. Start record

  c. First record d. Goto record

ANSWER:    c

POINTS:    1
 REFERENCES:    AC 142

5. To add a record using the form shown in the accompanying figure, tap or
click the ____ button on the Navigation bar.

  a. Last record b. New (blank) record

  c. Insert record d. Blank record

ANSWER:    b

POINTS:    1

REFERENCES:    AC 142

6. To search for a specific record tap or click the ____ button on the HOME tab
to display the Find and Replace dialog box shown in the accompanying figure.

  a. Search b. Filter

  c. Search and Edit d. Find

  

ANSWER:    d

POINTS:    1

REFERENCES:    AC 144

7. As an alternate to using the Find button, you can press ____ to search for a
specific record and display the Search and Replace dialog box shown in the
accompanying figure.

  a. CTRL+S b. CTRL+F

  c. CTRL+R d. CTRL+L

ANSWER:    b

POINTS:    1

REFERENCES:    AC 144

 
 8. To delete record PLI22 shown in the accompanying figure, tap or click the
record selector in the datasheet for the record on which the client number is
PLI22 and then press ____.

  a. CTRL+D b. DELETE

  c. CTRL+DELETE d. CTRL+Y

ANSWER:    b

POINTS:    1

REFERENCES:    AC 146

9. To use Filter By Selection to find all customers located in Greer, tap or
click the City field for any record where the city is Greer and then tap or click
the ____ button on the HOME tab.

  a. Selection b. Filter By Selection

  c. Find d. Replace

ANSWER:    a
 POINTS:    1

REFERENCES:    AC 147

10. When a filter is in effect, you can redisplay all records by tapping or

clicking the ____ button on the HOME tab.

  a. Remove Filter b. Filter

  c. All d. Toggle Filter

ANSWER:    d

POINTS:    1

REFERENCES:    AC 148

11. To clear a filter, tap or click the ____ button on the HOME tab and then tap
or click Clear All Filters.

  a. Filter b. Remove
   c. Advanced d. Select

ANSWER:    c

POINTS:    1

REFERENCES:    AC 148

12. To use a common filter to find only those customers whose city begins
with G, tap or click the arrow to the right of the field name and point to the
____ command to display the custom text filters.

  a. Text Filters b. Character Filters

  c. Common Filters d. Common Character Filters

ANSWER:    a

POINTS:    1

REFERENCES:    AC 149

 
 13. To use Filter By Form to filter records, tap or click the ____ button on the
HOME tab and then click Filter By Form.

  a. Advanced b. Filter

  c. Selection d. Find

ANSWER:    a

POINTS:    1

REFERENCES:    AC 150

14. When you use Filter By Form to restrict records that appear, you create
the filter and then tap or click the ____ button to apply the filter.

  a. Apply Filter b. Filter

  c. Toggle Filter d. Select

ANSWER:    c

POINTS:    1
 REFERENCES:    AC 151

15. To filter records using complex criteria, tap or click the ____ button on the
HOME tab and then tap or click Advanced Filter/Sort on the menu that
appears.

  a. Filter b. Find

  c. Selection d. Advanced

ANSWER:    d

POINTS:    1

REFERENCES:    AC 151

16. When you use Advanced Filter/Sort to filter records using complex criteria,
create the filter and then tap or click the ____ button on the HOME tab to view
the results.

  a. Filter b. Selection
   c. Advanced d. Toggle Filter

ANSWER:    d

POINTS:    1

REFERENCES:    AC 152

17. To delete a field from a table, open the table in ____ view, tap or click the
row selector for the field to be deleted, and then press the DELETE key.

  a. Change b. Edit

  c. Design d. Datasheet

ANSWER:    c

POINTS:    1

REFERENCES:    AC 153
 

18. A ___ field allows the user to select from a list of values.

  a. list b. lookup

  c. combo d. value

ANSWER:    b

POINTS:    1

REFERENCES:    AC 154

19. To create a multivalued field, create a ____ field being sure to check the
Allow Multiple Values check box.

  a. list b. value

  c. combo d. lookup

 
 ANSWER:    d

POINTS:    1

REFERENCES:    AC 156

20. To change the list of choices in a single or multivalued lookup field, open
the table in Design view, select the field to be modified, and tap or click the
____ tab in the Field Properties pane.

  a. Modify b. Change

  c. Edit d. Lookup

ANSWER:    d

POINTS:    1

REFERENCES:    AC 157

21. A(n) ____ field is a field that can be computed from other fields.
   a. aggregate b. combined

  c. total d. calculated

ANSWER:    d

POINTS:    1

REFERENCES:    AC 158

22. To create an update query, create a new query and then tap or click the
____ button on the DESIGN tab.

  a. Query Type b. Action

  c. Update d. Data Definition

ANSWER:    c

POINTS:    1

REFERENCES:    AC 160
 

23. To use the shortcut menu to create an update query, press and hold or
right-click any open area in the upper pane, point to ____ on the shortcut menu,
and then tap or click Update Query on the submenu that appears.

  a. Action b. Query Type

  c. Action Query d. Run Query

ANSWER:    b

POINTS:    1

REFERENCES:    AC 161

24. To update records using an update query, enter the field to be updated in
the design grid, enter any necessary criterion, and then tap or click the ____
button to update the records.

  a. Run b. View

  c. Execute d. Update
  

ANSWER:    a

POINTS:    1

REFERENCES:    AC 161

25. A(n) ____ query adds a group of records from one table to the end of
another table.

  a. insert b. append

  c. add d. supplement

ANSWER:    b

POINTS:    1

REFERENCES:    AC 162

 
 26. A(n) ____ query adds records from an existing table to a new table, that is,
a table that has not yet been created.

  a. insert-table b. new-table

  c. add-table d. make-table

ANSWER:    d

POINTS:    1

REFERENCES:    AC 162

27. To specify that a field is to be required, change the value for the _____
property from No to Yes.

  a. Required b. No Blanks

  c. Necessary d. Completed

ANSWER:    a

POINTS:    1
 REFERENCES:    AC 163

28. To create a validation rule for the State field to restrict entries to TN or
TX, enter ____ in the Validation Rule property box.

  a. T* b. T%

  c. T> d. T?

ANSWER:    d

POINTS:    1

REFERENCES:    AC 163

29. To specify that entries in the Returns field must be between $0.00 and
$30,000.00, enter ____ in the Validation Rule property box.

  a. >=0, <=30,000 b. >=$0, <=$30,000

   c. >=0 and <=30000 d. >=$0 and <=$30,000

ANSWER:    c

POINTS:    1

REFERENCES:    AC 164

30. To indicate that the only allowable values for the Customer Type field are
HS, COM, and UNI, enter ____ in the Validation Rule property box.

  a. =HS or =COM or =UNI b. HS, COM, UNI

  c. must be HS, COM, or UNI d. =HS, =COM, =UNI

ANSWER:    a

POINTS:    1

REFERENCES:    AC 165

 
 31. If the Customer Number field in a record always should display the three
characters in the customer number in uppercase, then the correct format for
this field is ____.

  a. < b. &

  c. % d. >

ANSWER:    d

POINTS:    1

REFERENCES:    AC 165

32. To save validation rules, default values, and formats, tap or click the Save
button on the ____ to save the changes.

  a. HOME tab b. status bar

  c. Quick Access Toolbar d. DESIGN tab

ANSWER:    c
 POINTS:    1

REFERENCES:    AC 166

33. To include totals and other statistics at the bottom of a datasheet, tap or
click the ____ button on the HOME tab to include the Total row in the
datasheet.

  a. Statistics b. Add Total

  c. Insert Total d. Totals

ANSWER:    d

POINTS:    1

REFERENCES:    AC 175

34. To remove a total row that appears in a datasheet, tap or click the ____
button on the HOME tab.

  a. Toggle b. Remove
   c. Statistics d. Totals

ANSWER:    d

POINTS:    1

REFERENCES:    AC 176

35. To change a query so that each item in a multivalued field occurs on a

different row, use the ____ property.

  a. Field b. Value

  c. Unique d. Distinct

ANSWER:    b

POINTS:    1

REFERENCES:    AC 180

 
 36. To find duplicate records in a table, use the _____ Query Wizard.

  a. Duplicate Records b. Same Records

  c. Duplicate Primary Key d. Find Duplicates

ANSWER:    d

POINTS:    1

REFERENCES:    AC 187

37. To find records in one table that have no matching records in another
table, use the _____ Query Wizard.

  a. No Matches b. No Records

  c. Find Unmatched d. Find Records

ANSWER:    c

POINTS:    1
 REFERENCES:    AC 187

38. To order the records in the Customer table by city in alphabetical order,
use the ____ button.

  a. Order Ascending b. Sort

  c. Sort Ascending d. Ascending

ANSWER:    d

POINTS:    1

REFERENCES:    AC 187

39. To order the records in the Customer table in reverse alphabetical order
by City, click the ____ button.

  a. Order Descending b. Descending

  c. Sort Descending d. Sort

  

ANSWER:    b

POINTS:    1

REFERENCES:    AC 187

40. To exit Access, click the ____ button on the right side of the Access title
bar.

  a. Quit b. Exit

  c. Close d. Done

ANSWER:    c

POINTS:    1

REFERENCES:    AC 189

Modified Multiple Choice

 

41. Maintaining a database can include ____.

  a. filtering records b. changing the appearance of a datasheet

  c. adding new records d. changing the data for existing records

ANSWER:    a, b, c, d

POINTS:    1

REFERENCES:    AC 138

42. You can add a record to a table by ____.

  a. tapping or clicking the New (blank) record button on the Navigation bar

  b. pressing CTRL+PLUS SIGN (+)

  c. tapping or clicking the New button

  d. pressing the INSERT key

  

ANSWER:    a, b, c

POINTS:    1

REFERENCES:    AC 143

43. The wildcard symbols for use with filters are ____.

  a. asterisk (*) b. dollar sign ($)

  c. question mark (?) d. caret symbol (^)

ANSWER:    a, c

POINTS:    1

REFERENCES:    AC 152

44. Validation rules can indicate a ____.

   a. required field b. default value

  c. lookup field d. range of values

ANSWER:    a, b, d

POINTS:    1

REFERENCES:    AC 162

45. Computations available for the Total row in a column that contains

currency include ____.

  a. Sum b. Square Root

  c. Average d. Count

ANSWER:    a, c, d

POINTS:    1

REFERENCES:    AC 175
 

46. Restructuring the database includes adding new fields to a table,

changing the characteristics of existing fields, and removing existing fields.

  a. True

  b. False

ANSWER:    True

POINTS:    1

REFERENCES:    AC 138

47. Validation rules ensure validity of the data in the database, while entity
integrity ensures the validity of the relationships.

  a. True

  b. False
  

ANSWER:    False

POINTS:    1

REFERENCES:    AC 138

48. When you use a split form, you only can add records using the simple
form.

  a. True

  b. False

ANSWER:    False

POINTS:    1

REFERENCES:    AC 141

49. The button on the Access status bar that displays a form in Form view is
 Form View.

  a. True

  b. False

ANSWER:    True

POINTS:    1

REFERENCES:    AC 142

50. To add a new record using Form view, tap or click the New (blank) record
button on the Navigation bar.

  a. True

  b. False

ANSWER:    True

POINTS:    1
 REFERENCES:    AC 143

51. Looking for the customer whose number is PLI22 is an example of

searching.

  a. True

  b. False

ANSWER:    True

POINTS:    1

REFERENCES:    AC 143

52. You can search for a record in Form view but not in Datasheet view.

  a. True

  b. False

 
 ANSWER:    False

POINTS:    1

REFERENCES:    AC 144

53. To open a form in Form view from the Navigation Pane, press and hold or
right-click the form and tap or click Form View on the shortcut menu.

  a. True

  b. False

ANSWER:    False

POINTS:    1

REFERENCES:    AC 144

54. If the TAB key is used to move from field to field in a record, press F2 to
produce an insertion point in a field.
   a. True

  b. False

ANSWER:    True

POINTS:    1

REFERENCES:    AC 145

55. Four types of filters are available in Access: Filter By Selection, Common

Filters, Filter By Form, and Advanced Filter/Sort.

  a. True

  b. False

ANSWER:    True

POINTS:    1

REFERENCES:    AC 146
 

56. You can use a filter in either Datasheet view or Form view.

  a. True

  b. False

ANSWER:    True

POINTS:    1

REFERENCES:    AC 146

57. You can use the Find button on the HOME tab to search for records in
datasheets, forms, query results, and reports.

  a. True

  b. False

 
 ANSWER:    True

POINTS:    1

REFERENCES:    AC 146

58. The Unfilter button toggles between filtered and unfiltered displays of the
records in a table.

  a. True

  b. False

ANSWER:    False

POINTS:    1

REFERENCES:    AC 148

59. The Remove Filter command on the Advanced menu clears all filters.

  a. True
   b. False

ANSWER:    False

POINTS:    1

REFERENCES:    AC 148

60. Filter By Query allows you to filter based on multiple criteria, for example,
to find only those customers whose returns are $0.00 and whose book rep
number is 42.

  a. True

  b. False

ANSWER:    False

POINTS:    1
 REFERENCES:    AC 150

61. You can use the asterisk (*) wildcard in a filter but not the question mark
(?) wildcard.

  a. True

  b. False

ANSWER:    False

POINTS:    1

REFERENCES:    AC 152

62. You can convert a Number field to a Currency field but you cannot convert
a Currency field to a Number field.

  a. True

  b. False
  

ANSWER:    False

POINTS:    1

REFERENCES:    AC 153

63. A lookup field allows the user to select from a list of values when updating
the contents of a field.

  a. True

  b. False

ANSWER:    True

POINTS:    1

REFERENCES:    AC 154

64. When you create a calculated field, users can update the field.
   a. True

  b. False

ANSWER:    False

POINTS:    1

REFERENCES:    AC 158

65. You cannot preview the data to be updated in an update query before

actually performing the update.

  a. True

  b. False

ANSWER:    False

POINTS:    1

REFERENCES:    AC 160
 

66. Validation rules are rules that a user must follow when entering the data.

  a. True

  b. False

ANSWER:    True

POINTS:    1

REFERENCES:    AC 162

67. You can use a make-table query to create an archive table.

  a. True

  b. False

 
 ANSWER:    True

POINTS:    1

REFERENCES:    AC 162

68. In the Bavant Publishing database, a one-to-many relationship exists

between the Book Rep table and the Customer table.

  a. True

  b. False

ANSWER:    True

POINTS:    1

REFERENCES:    AC 181

69. Normally, Access prohibits the deletion of a record in which the primary

key matches a foreign key in another table.
   a. True

  b. False

ANSWER:    True

POINTS:    1

REFERENCES:    AC 182

70. To sort the data that appears in a datasheet on multiple fields, the major
and minor keys must be next to each other in the datasheet with the major
key on the right.

  a. True

  b. False

ANSWER:    False

POINTS:    1
 REFERENCES:    AC 188

71. A multilookup field is a field that contains more than one value.

____________________

ANSWER:    False – multivalued

POINTS:    1

REFERENCES:    AC 156

72. A default value is a value that Access will display on the screen in a

particular field before the user begins adding a record. ____________________

ANSWER:    True

POINTS:    1

REFERENCES:    AC 162-AC 163

73. To display the Total row in a datasheet, tap or click the Sum button on

the ribbon. ____________________
 ANSWER:    False – Totals

POINTS:    1

REFERENCES:    AC 175

74. A secondary key is a field in one table whose values are required to

match the primary key of another table. ____________________

ANSWER:    False – foreign

POINTS:    1

REFERENCES:    AC 181

75. When the Book Rep table is related to the Customer table, it is possible to
view the customers of a given book rep when you are viewing the datasheet
for the Book Rep table. The customers for the book rep will appear below the
book rep in a split form. ____________________

ANSWER:    False – subdatasheet

POINTS:    1

REFERENCES:    AC 185
 

76. Maintenance of a database can involve the need to _________________________

periodically; that is, to change the database structure.

restructure the database

ANSWER:   
restructure

POINTS:    1

REFERENCES:    AC 138

77. A(n) ____________________ is a form that allows you to simultaneously view

both simple form and datasheet views of the data.

ANSWER:    split form

POINTS:    1

REFERENCES:    AC 141

78. When you have created a filter using Advanced Filter/Sort, you can save
the filter settings as a query by using the ____________________ command on the
 Advanced menu.

ANSWER:    Save As Query

POINTS:    1

REFERENCES:    AC 152

79. You can restore filter settings that you previously saved in a query by
using the ____________________ command on the Advanced menu.

ANSWER:    Load From Query

POINTS:    1

REFERENCES:    AC 152

80. If you add a field to a table and later realize the field is in the wrong
location, you can move the field. To move the field, tap or click the
____________________ for the field and then drag the field to the new location.

ANSWER:    row selector

POINTS:    1
 REFERENCES:    AC 154

81. To create a lookup field, select ____________________ from the menu of

available data types.

Lookup Wizard
ANSWER:   
lookup wizard

POINTS:    1

REFERENCES:    AC 155

82. If you plan to move your data to SQL Server at a later date, do not use
____________________ fields.

multivalued
ANSWER:   
multi-valued

POINTS:    1

REFERENCES:    AC 157

83. To create a multivalued field, create a(n) ____________________ field being

 sure to check the Allow Multiple Values check box.

Lookup
ANSWER:   
lookup

POINTS:    1

REFERENCES:    AC 157

84. A(n) ____________________ query adds, deletes, or changes data in a table.

ANSWER:    action

POINTS:    1

REFERENCES:    AC 160

85. When an update query is created, a(n) _________________________ row displays

in the design grid.

Update To
ANSWER:   
update to

POINTS:    1
 REFERENCES:    AC 160

86. To change gridlines in a datasheet, open the table in Datasheet view,

select the entire datasheet, and tap or click the ____________________ button on
the HOME tab.

Gridlines
ANSWER:   
gridlines

POINTS:    1

REFERENCES:    AC 176-AC 177

87. The property that the value in a foreign key must match another table’s
primary key is called _________________________.

ANSWER:    referential integrity

POINTS:    1

REFERENCES:    AC 181

88. A(n) _________________________ is a field in one table whose values are

 required to match a primary key in another table.

ANSWER:    foreign key

POINTS:    1

REFERENCES:    AC 181

89. When specifying referential integrity, one way to handle deletions is to

_________________________; that is, have Access allow the deletion but then
automatically delete any related records in other tables.

ANSWER:    cascade the delete

POINTS:    1

REFERENCES:    AC 182

90. When specifying referential integrity, one way to handle the update of a

primary key is to _________________________; that is, have Access allow the update
but then automatically make the corresponding change in any related records
in other tables.

ANSWER:    cascade the update

 POINTS:    1

REFERENCES:    AC 182

91. To open the Relationships window in the accompanying figure, tap or click
the _________________________ button on the DATABASE TOOLS tab.

ANSWER:    Relationships

POINTS:    1

REFERENCES:    AC 182

92. To add the Book Rep and Customer tables to the Relationships window
shown in the accompanying figure, tap or click the Add button in the
___________________ dialog box.

ANSWER:    Show Table

POINTS:    1

REFERENCES:    AC 183
 

93. The relationship in the accompanying figure was created by tapping or

clicking the ____________________ check box in the Edit Relationships dialog box.

ANSWER:    Enforce Referential Integrity

POINTS:    1

REFERENCES:    AC 183

94. In the type of relationship between the Book Rep and Customer tables
illustrated in the accompanying figure, the infinity symbol indicates that one
book rep is related to _________________________ customers.

ANSWER:    many

POINTS:    1

REFERENCES:    AC 184

95. To print a copy of a relationship, tap or click the _____________________

button shown on the accompanying figure.

ANSWER:    Relationship Report

 POINTS:    1

REFERENCES:    AC 184

96. You can use a make-table query to create an archive table. What is an

archive table?

An archive table is a table that contains data that is no longer used in operations but that might still
ANSWER:   
needed by the organization.

POINTS:    1

REFERENCES:    AC 162

TOPICS:    Critical Thinking

97. When you specify referential integrity, you need to decide how to handle
the update of the primary key. What decisions do you need to make?

You need to decide if you want to prohibit this type of update or whether you want to cascade the up
ANSWER:    Cascading the update means allowing the change, but making the corresponding change in the forei
on all related records.

POINTS:    1
 REFERENCES:    AC 182

TOPICS:    Critical Thinking

98. Seven guidelines are available for you to use when determining database
maintenance tasks. What are these seven guidelines?

Seven database maintenance guidelines are:

1. Determine when it is necessary to add, change, or delete records in a database.
2. Determine whether you should filter records.
3. Determine whether additional fields are necessary or whether existing fields should be deleted.
ANSWER:   
4. Determine whether validation rules, default values, and formats are necessary.
5. Determine whether changes to the format of a datasheet are desirable.
6. Identify related tables in order to implement relationships between the tables.
7. When specifying referential integrity, address deletion and update policies.

POINTS:    1

REFERENCES:    AC 191

TOPICS:    Critical Thinking

Critical Thinking Questions

Case 3-1

Bavant Publishing has decided to add some additional validation rules to the
Customer table shown in Design view in the accompanying figure. They have
asked you to create these validation rules.
 

99. Because many of the customers that Bavant Publishing services are

located in Pennsylvania, management would like to minimize any data entry in
this field. What property do you need to change and what would you enter in
the property box?

ANSWER:    You need to change the Default Value property. You would enter =PA in the property box.

POINTS:    1

REFERENCES:    AC 164

TOPICS:    Critical Thinking

100. Bavant would like to make sure that if an employee enters the letters pa
in the State field that it displays in the database as PA. What property do you
need to change and what would you enter in the property box?

You need to change the Format property and you would enter the format symbol, > in the box to con
ANSWER:   
entries to uppercase.

POINTS:    1

REFERENCES:    AC 165

TOPICS:    Critical Thinking

 
 Critical Thinking Questions
Case 3-2

Bavant has just realized that they need to make some additional changes to
the Customer table shown in Design view in the accompanying figure. They
have asked you to make these changes.

101. Bavant would like to move the Customer Type field in the Customer
table. The field should appear before the Book Rep Number field. What do you
need to do to move the field?

To move the field, click the row selector for the Customer Type field and then drag the field to the loc
ANSWER:   
immediately above the Book Rep Number field.

POINTS:    1

REFERENCES:    AC 154

TOPICS:    Critical Thinking

102. Because Bavant may move the database to SQL Server, they have
decided to delete the Resources Needed field. How do you delete the field?

ANSWER:    Click the row selector for the Resources Needed field and then press the DELETE key.

POINTS:    1
 REFERENCES:    AC 153

TOPICS:    Critical Thinking

Identify the letter of the choice that best matches the phrase or definition.

a. append query

b. delete query

c. make-table query

d. update query

e. validation rules

f. validation text

g. required field

h. default value

i. calculated field

j. <
  

AC 158
AC 162
AC 160
AC 165
AC 160
REFERENCES:   
AC 162
AC 162
AC 160
AC 162-AC 163
AC 160

103. Field that can be computed from other fields.

ANSWER:    i

POINTS:    1

104. The message that will appear if a user violates the validation rule.

ANSWER:    f

POINTS:    1