Word > Saving and printing

Save a file

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When you save a file, you can save it to a folder on your hard disk drive, a network location, CD, DVD, the

desktop, flash drive, or in another file format. While you must identify the target location in the Save in list,

the saving process is the same regardless of what location you choose.

IMPORTANT   Even if you have AutoRecover enabled, you should save the file frequently while you are

working on it to avoid losing data because of an unexpected power failure or other problem.
What do you want to do?

Save a file

Save a copy of a file (Save As command)

Save a file to another format (Save As command)

Save a file for use in an earlier version of Office

Save AutoRecover information automatically

Save a file

By default, the Microsoft Office programs save a file in a default working folder. If you want, you can specify

a different location.

1. Click the File tab, and then click Save, or press CTRL+S.

TIP   Click the Save icon on the Quick Access Toolbar.

2. You must enter a name for the file if you are saving it for the first time.

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Save a copy of a file (Save As command)

1. Click the File tab.

2. Click Save As.

 Keyboard shortcut  To open the Save As dialog box, press ALT, F, A.

3. In the File name box, enter a new name for the file.

4. Click Save.

TIP   To save the copy in a different folder, click a different drive in the Save in list or a different folder in

the folder list. To save the copy in a new folder, click Create New Folder .

You can also use the Save As command to rename a file or change the location of where you save the file.

Save As dialog box in Windows Vista

1. To choose a folder or type the path to a folder, use the Address bar.

2. To quickly see locations you use often, use the Navigation pane.

3. To see more file types, click the arrow.

Save As dialog box in Windows XP

1. To choose a folder, use the Save in list.

2. To quickly see locations you use often, use the My Places bar.

3. To see more file types, click the arrow.

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Save a file to another format (Save As command)

1. Click the File tab.

2. Click Save As.

Keyboard shortcut  To open the Save As dialog box, press ALT, F, A.

3. In the File name box, enter a new name for the file.

4. In the Save as type list, click the file format that you want to save the file in. For example, click

Rich Text Format (.rtf), Web Page (.htm or .html), or Comma Delimited (.csv).

For more information about how to save files in PDF (.pdf) or XPS (.xps) formats, see Save as PDF

or XPS.

5. Click Save.

 NOTE    To save to a CD or another location, click the File tab, click Save As, and then click Other

Formats. In the Folders list, select a location or the media on which you want to save.

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Save a file for use in an earlier version of Office

If you are using Office 2010, you can save files in an earlier version of Microsoft Office by selecting the

version in the Save as type list in the Save As dialog box. For example, you can save your Word 2010

document (.docx) as a 97-2003 document (.doc).

 NOTES 

Office 2010 continues the use of the XML-based file formats, such as .docx, .xlsx, and .pptx,

introduced in the 2007 Office release. Therefore, files created in Microsoft Word 2010, Microsoft

Excel 2010, and Microsoft PowerPoint 2010 can be opened in the 2007 Office release programs
 without special add-ins or loss of functionality. For more information, see Open XML Formats and file

name extensions.

For more information about compatibility between files from different releases, see Use the

Compatibility Checker.

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Save AutoRecover information automatically

AutoRecover does not replace regularly saving your files. If you choose not to save the recovery file after

you open it, the file is deleted, and your unsaved changes are lost. If you save the recovery file, it replaces

the original file, unless you specify a new file name. The more frequently files are saved, the more

information is recovered if there is a power failure or other problems while a file is open.

For more information about how to recover or return to earlier versions of the file, see Recover unsaved

versions in Office 2010.

1. Click the File tab.

2. Under Help, click Options, and then click Save.

3. Select the Save AutoRecover information every check box.

4. In the minutes box, type or select a number to determine how often you want to save files.

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