DEPARTMENT: HOSTEL MANAGEMENT DOCUMENT DATE OF

NO: ISSUE
TITLE: HOSTEL MANAGEMENT PREPARED BY: SIVANESHEN REV
PROCEDURE JEEVAKRISHNAN
IMPLEMETED APPROVED BY: PAGE
BY:
DATE: DATE

Aims & Objectives:

1. To create the homely atmosphere for the students with parental guidance and care with
discipline.
2. To create ambience and environment conducive to the overall growth of students in
different
aspects of development -- Academic, Socio-Cultural and Health fitness.
3. To take the preventive steps so that no grievences are developed and safety of students is
ensured.
4. To resolve the complaints and grievences in the most possible speediest and smooth way to
ensure the trust of hostel occupants.
5. To initiate communicaion channels between students and staff and to integrate them in
the functioning of system.

ORGANIZATION CHART OF HOTEL MANAGEMENT

CEO
CEO

STUDENT
STUDENT
AFFAIR
AFFAIR

HOSTEL
HOSTEL STUDENTS
STUDENTS
MANAGEMENT
MANAGEMENT WELFARE
WELFARE

HOSTEL
HOSTEL HOUSE
HOUSE fOOD
fOOD
SPORTS
SPORTS DISIPLINE
DISIPLINE FACILITIES
FACILITIES INVENTORY
INVENTORY SECURUTY
SECURUTY EMERGENCY
EMERGENCY
ACTIVITIES
ACTIVITIES KEEPING
KEEPING DEPARTMENT
DEPARTMENT

DISCIPLINARY
DISCIPLINARY
AND
AND MAINTENANCE
MAINTENANCE STUDENT
STUDENT STORE IN
STORE IN KAFETRIA
KAFETRIA
COUNSELLING
COUNSELLING GUARD
GUARD CCTV
CCTV FIRE SAFETY
FIRE SAFETY FIERT AID
FIERT AID ON
ON CALL
CALL TEAM
TEAM
DISCIPLINARY
DISCIPLINARY TEAM
TEAM LEADERS
LEADERS CHARGE
CHARGE TEAM
TEAM
COMMITTEE
COMMITTEE

DORM LEADER
DORM LEADER
DEPARTMENT: HOSTEL MANAGEMENT DOCUMENT DATE OF
NO: ISSUE
TITLE: HOSTEL MANAGEMENT PREPARED BY: SIVANESHEN REV
PROCEDURE JEEVAKRISHNAN
IMPLEMETED APPROVED BY: PAGE
BY:
DATE: DATE

1.Responsibility

1.1 Student affairs

1.1.1The primary function of Student Affairs Office is to be of assistance to students in any
way possible. It leads, directs, and overall functions of student counseling, hostel residence,
student societies and discipline.

1.2 Hostel Management

1.2.1 A hostel management is responsible for managing and leading a hostel students that
provides services to a hostel.Ensures that all students have a comfortable and safe stay in the
hostel.Check and verify Makes sure that everything works properly, especially those that
need electricity and water like the rooms and dorms,assembly hall and the hostel area.

1.3 Hostel Facilities

1.3.1Maintain the hostel facilities in proper working order
Respond to students and staff feedback regarding broken or malfunctioning items
Arrange and implement a preventative maintenance schedule
Conduct routine site inspections to identify and resolve problems with the facilities.

1.4 House Keeping & Cleanness

1.4.1Ensure quality standards for cleanliness
1.4.2Conduct spot evaluations
1.4.3Make beds, clean and organize bathrooms, dormitories, and common areas
1.4.4Wash laundry and dishes
1.4.5Ensure that regulations for safety and sanitation are being met
1.4.6Organize and implement a rotating schedule for deep cleaning each area of the hostel
1.4.7Submit a list of maintenance issues that are found while cleaning

1.5 inventory & store keeping

1.5.1Maintaining and updating records.
1.5.2Counting materials, equipment in stock.

1.6 Security