Configuration for GL/profit center budget upload

This functionality is used to prepare future forecast. Below is a simple configuration to achieve this
functionality. You can generate a reusable excel template and upload the budgets every time you
need to and prepare for forecast.

a)     Install summary table

b)     Define plan versions

c)     Assign plan version to fiscal year and activate

d)     Activate line items for planning

e)     Define distribution keys

f)      Define planning layout

g)     Define planner profile

h)     Assign planning layout to planner profile

i)       Define document types for planning

j)       Assign number ranges for plan documents

a) Install summary table:

In this activity, you install your summary tables for planning. This enters the summary tables in the
Customizing tables of planning and makes them available for use with planning.

Path: SPRO-Financial Accounting (New)- General Ledger Accounting (New)-Planning-Technical help-

Install summary table
You can either do a consistency check and execute or simply execute to install the summary table.
Installing this table will activate the planning for summary tables and you can then do GL planning
Please note: if you do not install this table GL planning is not possible. This is a mandatory step

b) Define planning version:

In this activity, you will define or maintain a standard planning version delivered by SAP to be
available for each ledger.

c) Assign planning version to fiscal year and activate.

you can specify fiscal-year-dependent parameters for the plan versions of your ledgers. In so
doing, you assign the desired fiscal year and posting period to your plan versions and activate
them. You can also lock a plan version.

Please note: if your plan version is blocked, you cannot change planned values for this version
d) Activate line items for planning

Determine in the planning if summaries, as well as plan line items, are to be written. Also,
determine the following:

 Which ledger, version, company code, and fiscal year plan line items are to be written.
 If the beginning balance of the plan summary records is to be calculated in the form of
line items.
 Enter the desired document type.

Choose your options as per business requirements in the screen above

 
e) Define planning layout

You can choose to copy standard SAP layout and change it as per requirement or create a new
layout using report painter from scratch. The summary table installed earlier is the basis of
planning layout. In planning layout, you will decide which characteristics and key figures you
want to use. Layout of screen.
Choose create planning layout

Choose the summary table we installed earlier.

Click on create.

Here you get a new layout with 1 lead column and 1 column. You can create additional period
columns and assign characters.

Define general data selection. This selection will be the base of your excel template which will be
generated at the time of creating file name description exactly how we did for cost center budgets.
Define characters for 1st lead column.
Create period columns.

Give your posting period, system automatically picks up the month name for that period.

f) Define planner profile

Planner profile controls planning process. In a planner profile, you define for each table,
which plan tasks can be used with which pre-setting. You can set up as many plan tasks as you
need for each table. With the profile item, which determines the order of the plan tasks for a
table, you are able to assign the same plan task more than once to a planner profile using
different settings each time.
Copy SAPFAGL to ZSAPFAGL
Make sure you have totals table available to plan as shown in below screenshot.

g) Assign planning layout to planner profile

Assign the planning layout created in report painter to planner profile.

Choose default parameters for planning layout. To create excel template for planning.
Update fields and click on overview: save the file description and copy the excel template
generated in a new excel sheet to reuse in future for uploading the budgets.

h) Define document types for planning

Define document type PO for planning.

i) Assign number ranges for plan documents

Without number ranges, no planning can be executed.

 

I have used report painter to create reusable excel format to upload budgets. This option saves
cost and time for business. One can upload budgets using this same layout and same excel
format for multiple items.

Feedback/suggestions are most welcome.