SAP FI _ Configuration 6

Edit Chart of Accounts List

Assign Company Code to Chart of Accounts
Define Account Group
Define Retained Earnings Account
Create / Edit G/L Account Centrally
Create Cost Element Groups
Create Cost Centre
Permit Negative Posting
Define Cost Center Groups
Define Standard Hierarchy for Profit Centre
Define Profit Center
Define Profit Center Groups

Edit Chart of Accounts List

In the chart of accounts list you enter the charts of accounts that you want to use in your organization (at
client level).

Check field “HAQ” & click details

Assign Company Code to Chart of Accounts
For each company code, you need to specify which chart of accounts is to be used. Several company codes
can use the same chart of accounts.
Define Account Group
When creating a G/L account, you must specify an account group.
The account group determines:
• the interval in which the account number must be
• which fields are required and optional entries when creating and changing master records
• which fields are suppressed when creating and changing master data.
It enables you to control the layout of screens.
You use account groups to combine accounts according to the above criteria (for example, a P&L account
group, asset account group and material account group).
Chat of account “HAQ” assigned to various G/L acct Gps
Select Acct Gp “ZAST” and click “Field Status”
Check each group but don’t disturb it
Go to next Gp

Next
Define Retained Earnings Account
You assign a retained earnings account to each P&L account by specifying a P&L statement account type in
the chart of accounts area of each P&L account.
At the end of a fiscal year, the system carries forward the balance of the P&L account to the retained earnings
account. You can define one or more P&L statement account types per chart of accounts and assign them to
retained earnings accounts.
Select appropriate G/L account

Go to “posting key” and click

Create / Edit G/L Account Centrally
In this activity, you can edit the master record of a G/L account centrally in both the chart of accounts and
company code specific areas.
You can also create primary and secondary cost elements, which are G/L accounts with the following account
types:
• Primary Costs or Revenue
• Secondary Costs
You can process G/L account master records as follows:
• Edit
• Change
• Create
• Create with reference
• Block
• Delete, that is, set the deletion indicator
Click G/L account at left top corner “Create Account”
Create Cost Element Groups
You can combine similar cost elements into cost element groups. Similar cost element groups can be
combined to form other cost element groups so as to build a cost element hierarchy.
You can use cost element groups:
• In the information system
The row structure of your report is determined by the cost element structure. You can create totals for
each node in the report.
• When processing of several cost elements in one transaction, such as
o Cost center planning
If, for example, you wish to display and plan personnel costs in one work transaction, select
the group "Personnel costs".
o Distribution
o Assessment
• Report totalling takes place via cost element group nodes. To achieve a clear illustration, each node
on a level must have the same number of subordinate levels.
Permit Negative Posting
In this activity you specify whether reverse documents can be comprised of negative postings for each
company code.
Define Cost Center Groups
You can combine similar cost centers to form cost center groups. You may then combine similar groups into
further groups to create a cost center hierarchy.
Note on Cost Center Groups
You can use cost center groups:
• In the information system to create reports for selected cost centers
• To process multiple cost centers in a single transaction:
o Cost center planning
o Distribution
o Assessment
Create /insert cost center
Change cost centre
Define Standard Hierarchy for Profit Centre
If you do not use the Enterprise Organization function, create the standard hierarchy for profit centers in this
IMG activity and make any necessary changes.
The standard hierarchy is a tree structure for organizing all the profit centers belonging to a controlling area. In
the standard hierarchy, there are two types of node as structure elements:
• Profit centers can be assigned directly to an end node.
• Summarization nodes do not themselves contain profit centers. Instead, they summarize other nodes
(end nodes or summarization nodes).
The system divides the nodes into these types automatically. If you have already assigned profit centers to a
node, you can no longer attach any subnodes to it. Similarly, profit centers cannot be assigned to a node that
already contains subnodes
Place cursor on profit centre 6000 & display profit centre
Define Profit Center
With this function you create profit center and change profit center master data.
Prerequisites
• Set the desired controlling area beforehand.
• The standard hierarchy for the controlling area must have been created either directly of via the
enterprise organization.
Create Profit Centre “700”

Activate & Save it

Define Profit Center Groups
In addition to the standard hierarchy of the controlling area, you can also create alternative hierarchies, which
are called "profit center groups". These can be used in planning, in allocations or in the information system.
Unlike the standard hierarchy, the profit center groups do not have to contain all the profit centers in the
controlling area. They let you select and regroup several profit centers in a meaningful way.
Insert Profit Centre

Entre Profit Centres which were already created in “Define Profit Centre”
& save it