CHEMICAL MANAGEMENT DEPARTMENT

TAKING SAMPLES OF HSD TANKS AND

LORRIES
Document Code: HEI-IMS-CHEM-SOP02 Page: 1 of 7

TAKING SAMPLES OF HSD TANKS AND LORRIES

(Clause 8.5, 9.1 of ISO 9001:2015,9.1 of ISO 14001:2015)

Lead OPS Plant Plant

Chemist Manager Manager Manager
Issued for HEI HEI QATPL HEI
00 Jan 2019
Implementation Muhammad Mehdi
Ashar Muhammad
Akhtar Hassan
Ishfaq Khan Janhanzeb
Bhatti

Rev Issue Date Description Prepared by Checked by Checked by Approved by

 CHEMICAL MANAGEMENT DEPARTMENT

TAKING SAMPLES OF HSD TANKS AND

LORRIES
Document Code: HEI-IMS-CHEM-SOP02 Page: 2 of 7

1.0 DOCUMENT HISTORY

2.0 PURPOSE

3.0 SCOPE

4.0 RESPONSIBILITIES

5.0 PROCEDURE

5.0 RELATED DOCUMENTS

 CHEMICAL MANAGEMENT DEPARTMENT

TAKING SAMPLES OF HSD TANKS AND

LORRIES
Document Code: HEI-IMS-CHEM-SOP02 Page: 3 of 7

DOCUMENT HISTORY
REV. # DATE PAGE # SECTION DCR# NATURE OF AMENDMENT

* All changes made in the document are notified in the Document History. For details of
amendments, please refer to relevant DCR (Doc. Change Request).

1. PURPOSE
 CHEMICAL MANAGEMENT DEPARTMENT

TAKING SAMPLES OF HSD TANKS AND

LORRIES
Document Code: HEI-IMS-CHEM-SOP02 Page: 4 of 7

The purpose of this document is to:

1.1 Provide a system and instructions, and to assign responsibilities for

collecting, receiving and managing samples of liquid petroleum and
petroleum products from the sample point into the primary container for
analysis in the Fuel Laboratories.

1.2 Define methodology to take samples of Liquid Fuels These methods are
applicable to sampling of HSD Tanks and Lorries.

1.3 The purpose of sampling is to select a portion from bulk, to study its
characteristics and to apply the results obtained to the whole lot.

2. SCOPE

This instruction covers the collecting, receiving and managing of HSD samples for fuel
analysis in fuel Laboratories. This procedure is primarily applicable to Chemical and
Maintenance Sections of Quaid e Azam thermal power plant, Bhikki.

This procedure outlines tests to ensure the quality of the following media:

 Tanks of HSD
 Lorries of HSD.

3. RESPONSIBILITIES

3.1. Plant Manager

Plant Manager ensures that sampling is carried out by the Chemical and
Maintenance Sections according to OEM procedure.

3.2. Lead Chemist

Organizing all sampling & analysis required to ensure compliance with OEM
standards.
Maintaining records of sampling analysis, calibrations, measurements, tests and
surveys undertaken.
Ensuring that sampling is carried out correctly and according to procedure
3.3. Assistant Chemist
Responsible for taking samples correctly and according to procedure.
Assistant lab chemist/Helper will perform the activities.
3.4. Department heads

Maintenance Department Heads will manage to collect Sample of HSD and send
to Testing Laboratories for analysis as per requirements.
4. PROCEDURE
 CHEMICAL MANAGEMENT DEPARTMENT

TAKING SAMPLES OF HSD TANKS AND

LORRIES
Document Code: HEI-IMS-CHEM-SOP02 Page: 5 of 7

4.1. General Rules:

The following general rules are applicable to all sampling methods:

i) The sample must represent the conditions existing at the point taken.

ii) The sample must be in sufficient quantity, and must be taken frequently
enough to permit an accuracy of testing requisite for the desired objective, as
conditioned by the method of analysis to be employed.

iii) The sample must be collected, packed and labeled prior to analysis in a
manner that safeguard against change in the particular constituent or properties
to be examined.

4.2. Equipment:

i) Tank Tap Sampling: Sampling lines should be a minimum of 1.25 cm (1⁄2 in.)
in diameter. Tank is to be equipped with at least three sampling taps placed
equidistant throughout the tank height.

ii) Valves and fittings: Valves and fittings should be made from material similar to
those used in the sampling lines.

iii) Weighted Beaker: The sampling beaker shall be constructed of a spark-

reducing metal and weighted so as to sink readily in the liquid to be sampled.

iv) Sample Container: Sample container should be made of material that will not
contaminate the sample, and before use shall be cleaned thoroughly. plastic
bottles made of suitable material may be used for the handling and storage of
HSD.

4.3. HSD sample from Tanks:

i) Before collecting the sample, Inspect the sample container and purge the
sample lines of stagnant HSD . Flush the sample tap and piping until they have
been
completely purged.

ii) Determine the liquid level in the tank.

iii) Before taking the sample, rinse the sample container at least three times by
filling it to one fourth of its capacity with HSD, shaking, then emptying.

iv) Collect the sample. If a delivery tube is used, ensure the end of the delivery
tube is maintained below the liquid level during the withdrawal of the sample to
minimize splashing and potential loss of light ends.
 CHEMICAL MANAGEMENT DEPARTMENT

TAKING SAMPLES OF HSD TANKS AND

LORRIES
Document Code: HEI-IMS-CHEM-SOP02 Page: 6 of 7

v) If the sample was collected in a graduated cylinder, deposit the sample in the
sample container.

vi) Ensure that the sample is capped tightly and clearly labeled.

4.4. Spot sampling procedure for Lorries:

i) Inspect the sampling device (typically a bottle or beaker) for cleanliness and
use only clean, dry equipment. Determine the liquid level in the tank.

ii) Prepare the sampling device, for example place the container in a sample
cage, or attach the weighted line to the bottle. Insert the stopper in the sample
device.

iii) Lower the sampling assembly to the required location. Then pull out the
stopper with a sharp jerk of the sample line.

iv) Allow sufficient time for the sampling device to fill completely.

v) Withdraw the sampling device. Verify the sampling device is completely full. If
it is not full, empty the sampling device and repeat the sampling procedure.

vi) If sample will remain in the primary sample container, remove it from the cage,
discard approximately 20 % of the sample, wipe the outside, cap tightly, and
clearly label.

4.5. Labeling:

After the collection of samples in the container, label it properly. For this purpose,
a gummed label or a linen tag should securely affixed to the container. Following
information is necessary to be provided:

i) Sample number

ii) Date and time of sampling

iii) product Grade/Name

iv) Type of sample/ Batch number/Lorry number.

4.6. Analysis and Time Interval:

In general, allow as short a time as possible to elapse between the collection of a

sample and its analysis. The actual time which may be allowed to intervene between the
collection and analysis of a sample varies with the type of examination to be conducted,
the character of the sample, and the time interval allowable for applying corrective
treatment.
 CHEMICAL MANAGEMENT DEPARTMENT

TAKING SAMPLES OF HSD TANKS AND

LORRIES
Document Code: HEI-IMS-CHEM-SOP02 Page: 7 of 7

4.7. Shipping:

The stoppers closing the sample containers should be fixed in place by wire, tape
or cord to prevent leakage in transit. Always leave 1% of the volumetric capacity
of the container empty for expansion of liquid.

The sample shipping container should have a separate compartment for each
sample container. Each container should be lined around with suitable packing
material.

5. RELATED DOCUMENTS

ASTM D-4057.