Chapter 1: Using a Computer to Scan & Fax

In many ways, computers and the Internet have reduced the amount of paper that we use.
But they have also made it easier for us to work with paper in a variety of ways.

With Microsoft Windows XP, you can use your computer to:

 Print
 Scan

 Fax documents

1.1. How to scan

Steps:

 Connect the scanner to your computer, and turn it on.

 Insert scanning software CD into CD-ROM.

 Follow the instructions on the screen.

Note: You can also scan documents with the Scanner and Camera Wizard included

with Windows XP.

To scan using the Windows XP Scanner and Camera Wizard

1. Insert the document you want to scan into your scanner.

2. Click Start, click All Programs, click Accessories, and then click Scanner
and Camera Wizard.

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3. The Scanner and Camera Wizard appears. Click Next.

4. In the Choose Scanning Preferences page, click the Picture type option that

best matches the paper you are scanning, and then click Next.

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5. In the Picture Name and Destination page, type a name for your image,
select JPG as the file format, and select the folder where you would like the
scanned image to be saved. Click Next.

6. Windows XP scans your document. On the Other Options page, click

Nothing. Then, click Next.

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7. On the Completing the Scanner and Camera Wizard page, you can view your
scanned document by clicking the link shown. If you are not satisfied with the results,
click Back to return to the Choose Scanning Preferences page, adjust your settings, and
try your scan again. Repeat until you are satisfied. Click Finish to close the wizard and
open the folder containing your scanned document.

Once you have scanned a document, you can send it in e-mail or fax it to others. That's
much faster and less expensive than sending the paper through the mail. Scanned
documents won’t fade or age, so they can last forever.

1.2. How to fax

You can send and receive faxes using your computer's fax/modem. If the document you
want to fax is on paper,

 scan it first, and then

 send the scanned image.

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 Note: When you receive a fax, your computer saves it as an image file which you can

save or print.

To prepare your computer to send and receive faxes,

 First connect computer's modem to phone line using a standard phone cable.

 Then Prepare the computer.

To prepare the Computer:

 Install the fax component.

 Configure the fax service.

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After the computer is prepared, you can:

 Send a fax.
 Automatically receive a fax.

 Manually receive a fax.

1.2.1 Install the fax component

The fax component adds software and enables the computer's fax/modem.

To install the fax component

1. Log on as your account (a computer administrator).

2. Click Start, and then click Control Panel.

3. In Control Panel, click Add or Remove Programs.

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4.Click Add/Remove Windows Components to start the Windows Components Wizard.

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 5. In the Components list, select the Fax Services check box, and then click
next. (If the Fax Services check box is already selected, click Cancel).

6. Setup installs the fax component. (If you are prompted, insert the Microsoft

Windows XP CD), and then click OK.

6. Click Finish, and then click Close.

To configure the fax service in Windows XP

1. Click Start, click All Programs, click Accessories, click Communications,

click Fax, and then click Fax Console.

2. The Fax Configuration Wizard starts. Click Next.

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2. On the Sender Information page, type the information that you want to
appear on your fax cover page.(You do not have to complete every box). Then, click
Next.

3. The Fax Configuration Wizard displays the Select Device for Sending or
Receiving Faxes page.
 If you want to be able to receive incoming faxes, select the Enable Receive
check box.

 If the phone line you connected to your computer is for faxes only, click
automatically answer after.

 If you want to manually answer incoming faxes, click Manual answer. Then,
click Next.

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5. On the Transmitting Subscriber Identification (TSID) page, type the
information that you want to use in the TSID box. (This consists of a fax number and either a
business name or your name). Click Next.

7. On the Called Subscriber Identification (CSID) page, type your information

in the CSID box. (The CSID that you type displays on the fax machine from where the fax
originates). This number helps you confirm that you are sending the fax to the
correct recipient.(Note: The CSID is typically the same as the TSID). Click Next.

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 8. On the Routing Options page, choose whether to automatically print a fax.
(Note: If you do not automatically print incoming faxes, they will be available in the Fax
Console).
 Select the Print it on check box if you want each of the faxes that you
receive to be automatically printed. Then, click Next.

8. On the Completing the Fax Configuration Wizard page, click Finish.

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 9. The Fax Configuration Wizard closes, and a Windows Security Alert opens.

If prompted, click Unblock.

Note: Your computer is now ready to send and, optionally, receive faxes.

You can use the Fax Console to browse incoming or outgoing faxes, or to manually

receive a fax.

1.2.2 Send a fax

To send a fax

1. Open the document, Web page, or e-mail message you want to fax.

2. On the File menu, click Print.

3. On the Print dialog box, under Select Printer, click Fax. Then, click Print.

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4. On the Welcome to the Send Fax Wizard page, click Next.

4. On the Recipient Information page, type the recipient name in the To box.

 Type the recipient fax number in the Fax number box.

 If you want to send the fax to more than one recipient, type the recipient
information in the appropriate boxes, and then click Add.

 The recipient appears in the list, and the boxes are cleared so that you can
enter additional recipient information. When you have finished adding
recipients, click Next.

6. On the Preparing the Cover Page page, select the Select a cover page template
with the following information check box. Click the template that you want in the
Cover page template list. Complete the Subject line box and, optionally, the Note box.
Then, click Next.

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7. On the Schedule page, click Next.

8. On the Completing the Send Fax Wizard page, click Finish.

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Your computer automatically connects with the remote fax machine and sends the fax
with a cover sheet. If your original is on paper, scan it first, and then fax the scanned
image.

1.2.3 Automatically receive a fax

If you configured the fax service to automatically receive faxes, your fax/modem will
answer the fax line and store the incoming fax image in the Fax Console.

To view faxes you have received

1. Click Start, click All Programs, click Accessories, click Communications,

click Fax, and then click Fax Console.

2. In the Fax Console, click Inbox. Received faxes are displayed in the right pane

1.2.4 Manually receive a fax

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If you configured the fax service to receive faxes manually, your fax/modem will wait for
you to start the receiving process. The received fax image is then stored in the Fax
Console.

To manually receive a fax

1. Click Start, click All Programs, click Accessories, click Communications,

click Fax, and then click Fax Console.

2. Click File, and then click Receive a fax now.

The Fax Monitor appears and waits for the incoming fax. When the phone rings, the Fax
Monitor will automatically answer, connect with the remote fax machine, and receive the
fax. After you have received the fax, you can leave the Fax Monitor open to
automatically receive more faxes, or you can close it to manually receive faxes.

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