FORMAL LETTER : LETTER OF REQUEST

Your class would like to make a trip after the end-of-year examination. You are the
class monitor. You get a message from your teacher, who is away from school, asking
you to discuss with the students where they would like to go. You have been given the
following information on the two trips.

Write a formal letter to your teacher stating the choice made by your class and give
reasons for the choice.

Trip to the City Trip to the Seaside

DATE: 15 - 17 December DATE: 2 - 4 December

DURATION: 3 days and 2 nights DURATION: 3 days and 2 nights

ACCOMMODATION: Hotel ACCOMMODATION: Camp

COST PER PERSON: RM 120.00 COST PER PERSON: RM80.00

Places of interest: Activities:

• Shopping complexes • Boat rides
• Parks and gardens • Games on the beaches
• Zoos • Jungle trekking
• Museums • Campfires
• Art Gallery • Swimming
• Give one suggestion • Give one suggestion

Benefit : State one benefit Benefit : State one benefit

When writing the formal letter you should remember to:

• use appropriate format (address, purpose, closing)
• make a choice of one trip
• Develop all the points given
• give your own ideas when needed.
• State one benefit of the visit
TASK 1

CHECKLIST
1 Format 1. Sender’s Name & add
2. Receiver’s /recipient’s Name/position & add
3. Salutaion , Subject & signatory
2 No. of paragraphs 1. Introduction & Purpose
2. Content
3. Conclusion
Total
3 No. of content points 1. Given
2. To add
Total

TASK 2
CP CONTENT POINT (CP) MARK PARAGRAPH NO. (P)
1 Trip to the city Trip to the beach 1 Make a choice

2 Date Date 1
3 Duration Duration 1
4 Accommodation Accommodation 1
5 Cost Per Person Cost Per Person 1
Places of Interest Activities
6 • Shopping complexes • Boat rides 1
7 • Parks and gardens • Games on the beaches 1
8 • Zoos • Jungle trekking 1
9 • Museums • Campfires 1
10 • Art Gallery • Swimming 1
11 • Own idea • Own idea 1
12 Benefit (own idea) Benefit (own idea) 1

TOTAL MARKS FOR CONTENT 12

TOTAL NUMBER OF PARAGRAPHS FOR CONTENT

TASK 3
CP CONTENT POINT (CP) VERB
1 Choice
(Trip to the city or State your choice trip
Trip to the beach)
2 Date X
3 Duration X
4 Accommodation X
5 Cost Per Person X
Places of Interest Activities
6 • Shopping complexes • Boat rides X
7 • Parks and gardens • Games on the beaches X
8 • Zoos • Jungle trekking X
9 • Museums • Campfires X
10 • Art Gallery • Swimming X / Swim
11 • Own idea • Own idea
12 Benefit (own idea) Benefit (own idea)

• When there is no verb provided, you MUST add the verb when constructing
the sentences.
TASK 4

CP C SENTENCE USING CONTENT POINT

1 Choice After having discussed with the students from _______ regarding the trip, we have
decided to choose _______________.

2 Date All of us considered that the date proposed that is from ____________ is
__________ because _____________.

3 Duration The _________________ trip allow us to _____________.

4 Accommodation The students feel that the idea of staying in the ___________ is great because
__________________.

5 Cost Per Person The cost for the trip, which is about ________________, is
_______________________ for every student.

Places of There are many ______________ that we could visit during this trip.
Interest
Activities Moreover, we think that the _________proposed will be very enjoyable.

6 Shopping One of the most awaited moments is ____________________________.

complexes Students could ______________________________.

Boat rides One of the most adventurous that we planned is _______________________.

Students could ______________________________.

7 Parks and Next, we will __________________________________________. We hope

gardens that we can ____________________________.

Games by the In addition, we have planned ___________________________________. We

beach hope that we can ____________________________.

8 Zoo After taking our lunch, we plan to go ________________________________.

We would like to see _________________________ .

Camp Fire At night we would like to have _____________________________. We could

_______________________________.

9 Museums The next day, the students would like to _________________________. They
want to ________________________.

Jungle trekking After breakfast, we have planned to _______________________________.

During this activity, we ______________________________.

10 Art Gallery On the last day, we will _________________________________. There are

many __________________________________ that we could see here.

Swimming Before going back, we will _________________________________. We hope

that we can _____________________________.

11 Own Idea Finally, we ___________________________________.

12 One Benefit There are _________ benefits ______________________. One of them is

_____________________________.
TASK 5

INTRODUCTION

_Sender’s Name_____
_Address___________
___________________
_________________________________________________________________________

Receiver’s / Recepient’s Name /Position

____________________
____________________
____________________ DATE______

Dear Sir/Madam,

Decisions on trip _________________

As the representative of _________________________________________

CONCLUSION

Therefore, I hope you would ________________________________.

Thank you.

Yours faithfully,

___________________

TASK 6

Write the letter using the correct format based on Task 1 – Task 5.