SAMPLE PROJECT CLOSE-OUT

Doc. No. xx-xx-xx-xx

REPORT

CLIENT NAME

Agreement No: XXX/XX/XX/XX/XX

SAMPLE PROJECT CLOSE-OUT REPORT

Doc. No.: xx-xx-xx-xxxx
Document Class: 3

CONTRACTOR NAME

Reviewed Approved
Rev. Date Description Originator
By By

1 12-Dec-17 Issued for Information (IFI)

Mujahid Mujahid
Name
Akhtar Akhtar

1 CONSTRUCTION WORKS FOR XYZ PROJECT (Prepared by: Mujahid Akhtar)

 SAMPLE PROJECT CLOSE-OUT
Doc. No. xx-xx-xx-xx
REPORT

TABLE OF CONTENT
1. Project Introduction ................................................................................................................................... 3
2. Purpose & Scope of the Report ................................................................................................................... 3
3. Abbreviations............................................................................................................................................. 4
5. Project Information & Result ...................................................................................................................... 5
6. Project Highlights and Achievements .......................................................................................................... 5
7. Project Scope and Overall Review ............................................................................................................... 6
8. Project Team and Organization ................................................................................................................... 6
9. Project Partners & Stakeholders ................................................................................................................. 7
10. Project Successes and Challenges ............................................................................................................ 7
11. Project Management Processes .............................................................................................................. 7
12. Major Workshops & Value Engineering (if applicable).............................................................................. 9
13. Project Performance Analysis.................................................................................................................. 9
14. Project Schedule Analysis ..................................................................................................................... 10
15. Project Delay Analysis........................................................................................................................... 10
16. Project Subcontractors ......................................................................................................................... 11
17. Project Vendors & Suppliers.................................................................................................................. 11
18. Major Construction Commodities.......................................................................................................... 11
19. Project HSE Performance ...................................................................................................................... 12
20. Project Quality Control & Assurance Performance ................................................................................. 12
21. Project Variations and Scope Changes ................................................................................................... 12
22. Project KPI’s Performance ..................................................................................................................... 12
23. Project Risks and Mitigations ................................................................................................................ 13
24. Project Lesson Learnt ............................................................................................................................ 13
25. Quality of Final Deliverables & Client Feedback ..................................................................................... 13
26. Suggestions for Improvement ............................................................................................................... 13
27. Project Commercial Closeout ................................................................................................................ 14
28. Project Photographs and Videos ........................................................................................................... 14
29. Project Archives.................................................................................................................................... 14
30. Approvals (if required) .......................................................................................................................... 15

2 CONSTRUCTION WORKS FOR XYZ PROJECT (Prepared by: Mujahid Akhtar)

 SAMPLE PROJECT CLOSE-OUT
Doc. No. xx-xx-xx-xx
REPORT

1. Project Introduction
Provide below the Project Introduction, usually given in Agreement.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

2. Purpose & Scope of the Report

The purpose of Project Closeout Report is to formally close the project with respect to PROJECT and AGREEMENT
requirements. This report covers shall cover how the project will be closed-out technically, commercially and from all
aspects. (The final project dossier is separate deliverable) It also includes all project data, documents and completion
requirements that are used for the project close-out including but not limited to following;
• Project final documentation and data handover to client
• Confirm all project equipment, materials handover to client
• Confirm all project supplier data delivered to client
• Close out all project materials purchase orders and all subcontracts
• Close out contracts e.g. third parties, consultancy etc.
• Obtain construction completion certificate from client
• Obtain commissioning completion certificate from client
• Conduct lessons learnt and share with all stakeholders
• Archiving project documentation and data electronically and in hard copy
• Confirm demobilization of project personnel as per project staffing plan
• Obtain client performance feedback
• Complete project commercial close-out incl. insurances
• Obtain final completion certificate from client
• Confirm all bonds and bank guarantees are closed out
• Close-out project in company finance system and set project status as “closed”

Further define the scope of report below as per your Agreement and client needs.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

3 CONSTRUCTION WORKS FOR XYZ PROJECT (Prepared by: Mujahid Akhtar)

 SAMPLE PROJECT CLOSE-OUT
Doc. No. xx-xx-xx-xx
REPORT

3. Abbreviations
Include abbreviations w.r.t. this procedure below

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

CCR Construction Control Register

CDR Construction Document Register

EPC Engineering, Procurement and Construction

IFC Issued for Construction

MR Material Requisition

PO Purchase Order

RFQ Request for Quotation

CMSR Construction Management Services Register

XYZ Enter text here.

XYZ Enter text here.

XYZ Enter text here.

XYZ Enter text here.

XYZ Enter text here.

4. Reference Documents

Document Title Document No.

Planning and Control Requirements (Client) xx-xx-xx-xxxx

Agreement – Annexure etc. xx-xx-xx-xxxx

Mentioned any other reference documents xx-xx-xx-xxxx

Enter text here. xx-xx-xx-xxxx

Enter text here. xx-xx-xx-xxxx

Enter text here. xx-xx-xx-xxxx

Enter text here. xx-xx-xx-xxxx

4 CONSTRUCTION WORKS FOR XYZ PROJECT (Prepared by: Mujahid Akhtar)

 SAMPLE PROJECT CLOSE-OUT
Doc. No. xx-xx-xx-xx
REPORT

5. Project Information & Result

5.1 Project Information

Enter high-level general project information. Expand this section to include more information if needed for the project.

Project Name Enter name for the project

Project Description Enter description of project

Project Manager Enter project manager’s name

Project Sponsor Enter project sponsor’s name

Project Consultant Enter project consultant’s name

General Comments Enter any additional general comments

5.2 Basic Project Results

Baseline Actual Variance % Variance

Start Date
Finish Date
Man-Hours
Budget/Cost

6. Project Highlights and Achievements

Provide Project major highlights and major milestones achievement with tables and graphs incl. S-Curves for overall Project and
each Phase of Project.

• Major Project Highlights

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Major Project Achievements

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Project Major Milestones for each phase of project e.g. Engineering, Procurement and Construction

Baseline Date Actual Date Variance (Days)

Milestone-1

Milestone-2

Milestone-3

Milestone-4

5 CONSTRUCTION WORKS FOR XYZ PROJECT (Prepared by: Mujahid Akhtar)

 SAMPLE PROJECT CLOSE-OUT
Doc. No. xx-xx-xx-xx
REPORT

7. Project Scope and Overall Review

Analyze the scope of the project. What was the initial scope as described in the Agreement? How did the scope of the project
change over the duration of the project? How were changes to project scope handled? Were they documented and approved
through a formal process? What was the rationale for changing the project scope? Describe the initial and the final project
scope below. Explain the changes made and document why these changes were approved.

• Provide brief history of the Project

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Location of the Project (provide map)

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Describe major scope (with quantities if applicable)

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Describe other objectives of the project (as per your Project) e.g. Design Basis, Overview of Facilities

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

8. Project Team and Organization

Analyze the people involved in the project. How was the core team formed? Did it stay together for the duration of
the project? What challenges did the team face when working together? What can be done on future projects to
increase the amount of teamwork? What did the project team learn about estimating, forecasting and budgeting
that will help them on future projects? Were the right team members included in the project? Were the team roles
and responsibilities clear?
Following is the high-level dummy Project Organization High Level Chart, replace it with your detailed Organization chart.

6 CONSTRUCTION WORKS FOR XYZ PROJECT (Prepared by: Mujahid Akhtar)

 SAMPLE PROJECT CLOSE-OUT
Doc. No. xx-xx-xx-xx
REPORT

9. Project Partners & Stakeholders

Analyze the partners and the stakeholders of this project. Who were this project’s partners and how was the
partnership managed? Was the interest of all project partners satisfactorily met? What can be done on future
projects to increase the likelihood of its success? To what extent did the stakeholders positively or negatively
impact the project? Upon completion, did the project output meet stakeholder requirements, without additional
work? If additional work was required, why was it necessary?
Include Organization of each Stakeholder and their role in the project as per your Project.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

10. Project Successes and Challenges

Describe the successes and challenges faced on the project. What were the major project successes and what were the major
project challenges? What could have been done to increase the successes and decrease the number of challenges/difficulties
on the project? Can this learning be passed to other projects? If so, what would they be?
• Provide Project Success Factors

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Provide Project Challenges and Problems

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Provide Solution you Provided for Above Challenges & Problems

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

11. Project Management Processes

Analyze the project management methodology and processes used on this project. Did the methodology work well? What
challenges were faced? What can be done to improve project management practices in your organization? How were issues
and change managed throughout the project? What was learned about risk management that will help future projects and
what risks occurred on the project that were not anticipated? What could have been done to anticipate these risks? To what
extent was the quality managed throughout the project and were quality criteria established early in the planning phase?
Extent of coverage of this section may include following but not limited to following;
• Project Overall Co-ordination and Interface Management Process

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Project Progress Reporting Process

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

7 CONSTRUCTION WORKS FOR XYZ PROJECT (Prepared by: Mujahid Akhtar)

 SAMPLE PROJECT CLOSE-OUT
Doc. No. xx-xx-xx-xx
REPORT

• Project Document Control and Document Control Register

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Performance Measurement Process (Earned Value Management)

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Progress Measurement and Weighting System and Process

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Project Reporting Process

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Project Schedule Risk Analysis Process

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Project Delay Analysis Process

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Project Planning and Scheduling Process

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Project Invoicing and Payment Process

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Project Change Control Process

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Project Risk Management Process

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Project Quality Control & Assurance Process

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Project HSE Process etc.

8 CONSTRUCTION WORKS FOR XYZ PROJECT (Prepared by: Mujahid Akhtar)

 SAMPLE PROJECT CLOSE-OUT
Doc. No. xx-xx-xx-xx
REPORT

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Enter text here. Enter text here.

12. Major Workshops & Value Engineering (if applicable)

Provide details of Major workshops e.g. HAZOP, HAZID, Value Engineering etc. include participants details, workshop chairman
and actions taken with actions close-out status in form of register.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

13. Project Performance Analysis

Here you can mentioned how the Project Performance by using the earned man-hour and cost concept, i.e. man-hours earned
based on physical progress of activities completed divided by the actual man-hours spent for these activities resulting in
performance evaluation. Below is an example only however change according to your project needs and requirements;
Productivity = Earned Man-hours / Spent Man-hours
Schedule Variance = Earned Value minus Planned Value
Cost Variance = Earned Value minus Actual Cost
Schedule Performance Index (SPI) = Earned Man-hours / Planned Man-hours
Cost Performance Index (CPI) = Earned Value/Actual Cost etc.
TCPI = (Budget at Completion (BAC) minus Earned Value (EV)) / Estimate to Complete (ETC)

Provide for each Phase of Project e.g. Engineering, Procurement and Construction.; S-Curves, histograms, tables etc.
• Engineering

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Procurement

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Construction

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Commissioning

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

9 CONSTRUCTION WORKS FOR XYZ PROJECT (Prepared by: Mujahid Akhtar)

 SAMPLE PROJECT CLOSE-OUT
Doc. No. xx-xx-xx-xx
REPORT

14. Project Schedule Analysis

Provide schedule analysis considering baseline, forecast, recovery, and actual schedule and highlight major changes to project
schedule and reason.
Provide for each Phase of Project e.g. Engineering, Procurement and Construction.; S-Curves, histograms, tables etc.
• Engineering

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Procurement

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Construction

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Commissioning

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

15. Project Delay Analysis

Identify all delay events as per variances in schedule, progress for all phases of project incl. Detailed Engineering Procurement
and Construction works. It usually begins project progress records, then analyzing collected data, linking facts, aggregating,
and filtering etc. Results can be represented using different techniques and tables.
The purpose of Project Delay Analysis is to outline the process of quantifying and apportioning the effect of delay on the Work
Program which will result in a detailed - intensive research of the documents to verify schedules, events, sequence of work and
the delay impact.
Usually you outline the parties that are responsible for delay e.g. however, change according to your project needs and
requirements;
• Client
• Contractor
• Subcontractors
• Vendors
• Nature
• Other factors
You can mention the delay analysis technique based on your Agreement requirements and Organization preferences e.g.
• Windows Analysis
• Time Impact Analysis
• Impacted as Planned
• Collapsed as Built
• As Planned vs. As Built
• Any Others

10 CONSTRUCTION WORKS FOR XYZ PROJECT (Prepared by: Mujahid Akhtar)

 SAMPLE PROJECT CLOSE-OUT
Doc. No. xx-xx-xx-xx
REPORT

16. Project Subcontractors

Provide details about subcontracted works, reason for selection of sub-contractor, how subcontractors performed, sub-
contractors list, subcontractor’s performance for all phase of the project.

• Engineering

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Procurement

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Construction

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Commissioning

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

17. Project Vendors & Suppliers

Provide details about vendors and suppliers, reason for selection of vendors, how vendors performed, vendors and
suppliers list, vendors’ performance for all phase of the project.

• Procurement

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Construction Consumables

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

• Commissioning Spares

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

18. Major Construction Commodities

Provide major construction commodities with original scope, and actual installed quantities.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

11 CONSTRUCTION WORKS FOR XYZ PROJECT (Prepared by: Mujahid Akhtar)

 SAMPLE PROJECT CLOSE-OUT
Doc. No. xx-xx-xx-xx
REPORT

19. Project HSE Performance

Provide HSE statistics for each phase of the Project incl. subcontractor, vendors and suppliers; include all HSE major incidents,
their investigation outcome, HSE inspections/audits and related as per HSE Plan.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Refer to Attachment No. XX for detailed Project Risk Management Procedure

20. Project Quality Control & Assurance Performance

Provide quality control KPI’s statistics for each phase of the Project incl. subcontractor, vendors and suppliers; include all
QA/QC major repairs, faults, problems and their investigation outcome, QA/QC inspections/audits and related as per QA/QC
Plan.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

21. Project Variations and Scope Changes

Provide details of scope changes include cost, quality, and schedule impact. Provide list of project variations either originated
by Contractor, Client or Sub-Contractors etc. How project change scope was managed and executed? Provide complete
statistics of Variations incl. cost, schedule impact.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

22. Project KPI’s Performance

Provide project final key performance indicators that usually includes overall project performance, e.g. Weld Repair (%), RFI
Rejection Rate (%), Construction Rework, and Concrete Cube Testing etc.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

12 CONSTRUCTION WORKS FOR XYZ PROJECT (Prepared by: Mujahid Akhtar)

 SAMPLE PROJECT CLOSE-OUT
Doc. No. xx-xx-xx-xx
REPORT

23. Project Risks and Mitigations

Describe the major project risks and how those were mitigated during the project.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

24. Project Lesson Learnt

Describe the lessons learned on the project. Provide a summary of key lessons and identify the main themes.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

25. Quality of Final Deliverables & Client Feedback

Analyze the quality of final project deliverables. Did they meet or exceed stakeholder expectations? Was the client happy and
satisfied with results? Was the project sponsor satisfied? Were the needs and interests of project partners met? Did the
project team accomplish its learning and development objectives? Were all project deliverables accepted or was re-work
required? Discuss the answers to these questions below.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

26. Suggestions for Improvement

List and describe any suggestions for improvement for any aspect of the project—from the project management methodology
to processes used in your project.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

13 CONSTRUCTION WORKS FOR XYZ PROJECT (Prepared by: Mujahid Akhtar)

 SAMPLE PROJECT CLOSE-OUT
Doc. No. xx-xx-xx-xx
REPORT

27. Project Commercial Closeout

Describe the details of final invoices, close-out commercial matters incl. insurance, guarantees and warrantees etc. Analyze the
project’s planned vs. actual costs and expenditures. Did the project finish on, over or under budget? What was the planned vs.
actual budget? Analyze key expenditures for the project. Describe and explain any variations close-out.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

28. Project Photographs and Videos

Provide project photographs include field/site, sub-contracted works and vendors manufacturing which shall cover all phase of
project. Also, if video’s available, provide as DVD.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

29. Project Archives

Describe what project archives have been created and where are they located. What documents have been archived? How can
it be used on future projects?
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.
Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here. Enter text here.

14 CONSTRUCTION WORKS FOR XYZ PROJECT (Prepared by: Mujahid Akhtar)

 SAMPLE PROJECT CLOSE-OUT
Doc. No. xx-xx-xx-xx
REPORT

30. Approvals (if required)

The undersigned acknowledge that they have reviewed the Project Closeout Report and agree with the information presented
within this document. Changes to this Project Closeout Report will be coordinated with, and approved by, the undersigned, or
their designated representatives.
List the individuals whose signatures are desired. Examples of such individuals are Owner, Project Manager and any
appropriate stakeholders. Add additional lines for signature as necessary.

Signature: Date:
Print Name:
Title:
Role:

Signature: Date:
Print Name:
Title:
Role:

Signature: Date:
Print Name:
Title:
Role:

15 CONSTRUCTION WORKS FOR XYZ PROJECT (Prepared by: Mujahid Akhtar)