Simunye Indoor Sport Centre Close Out

PROJECT: CONSTRUCTION OF SIMUNYE INDOOR SPORT AND COMMUNITY CENTRE (INDOOR EXERCISE)
T24/2015
TABLE OF CONTENTS
1 INTRODUCTION AND TERMS OF REFERENCE....................................................2

1.1 BACKGROUND............................................................................................................................2
1.2 TERM OF REFERENCE.............................................................................................................2
1.3 LOCALITY.....................................................................................................................................2
1.4 PURPOSE OF REPORT.............................................................................................................2
2 ROLE PLAYERS..........................................................................................................3
3 SCOPE OF WORK.......................................................................................................4
3.1 GEOTECHNICAL INVESTIGATION..........................................................................................4
3.2 CIVIL WORKS..............................................................................................................................4
3.3 STRUCTURAL WORKS..............................................................................................................4
3.4 MECHANICAL WORKS..............................................................................................................4
4 DESIGN PRINCIPLES..................................................................................................5
4.1 GEOTECHNICAL INVESTIGATION..........................................................................................5
4.2 CIVIL WORKS..............................................................................................................................5
4.3 STRUCTURAL WORKS..............................................................................................................5
5 PROJECT INFORMATION..........................................................................................6
5.1 CONTRACT INFORMATION (CONTRACTOR)............................................................6
5.2 PROJECT PURPOSE.......................................................................................................6
6 PROJECT RELATIONS AND CHALLENGES...........................................................7

6.1 PROJECT RELATION......................................................................................................7
6.2 PROJECT CHALLENGES/DIFFICULTIES....................................................................8
7 LESSON LEARNED...................................................................................................10
8 PROJECT RESULTS.................................................................................................10
8.1 PROCET GOALS AND OBJECTIVES.........................................................................10
8.2 PROJECT SCHEDULE...................................................................................................10
9 SUGGESTIONS FOR IMPROVEMENT....................................................................11
10 ACCEPTANCE............................................................................................................11
ANNEXURES
ANNEXURE 1 : FINAL BILL OF QUANTITIES
ANNEXURE 2 :AWARD LETTER, SITE MINUTES, EXTENSION OF TIME,SITE

INSTRUCTIONS.SITE PHOTOS
ANNEXURE 3 : COMPLETION CERTIFICATE
ANNEXURE 4 : INSURANCE
ANNEXURE 5 :CONSTRUCTION PROGRAM
ANNEXURE 6 :GEOTECH REPORT

Rand West City
Local Municipality Page 1 of 14
(Close Out Report)
PROJECT: CONSTRUCTION OF SIMUNYE INDOOR SPORT AND COMMUNITY CENTRE (INDOOR EXERCISE) T24/2015
1 INTRODUCTION AND TERMS OF REFERENCE
1.1 BACKGROUND
The purpose of this report is to summarize all the project activities that were taken during the
implementation stages of Simunye Indoor Sport and Community Centre (Indoor Exercise),
Simunye forms part of Rand West City Local Municipality, Gauteng Province.
Simunye Indoor Sport and Community Centre (Indoor Exercise) is an existing gymnasium which
comprises of exercise facilities. The project objective to extend the facility as far as the client
scope of works is concerned.
1.2 TERM OF REFERENCE
Morad Consulting Engineers were appointed by Rand West City Local Municipality on the 5 May
2015 to execute full professional services for the construction of Simunye Indoor Sport and
Community Center(Indoor Exercise) and the services offered by Morad consulting included
planning and design of Architectural, Structural and Civil related works.
1.3 LOCALITY
Simunye is situated in the versenity of Rand West City Local Municipality. It is situated about
50km from west of Johannesburg and is serviced by a number of major roads, including the N12
from Johannesburg to Cape Town and the R28 (the main road which goes thought Randfontein
and).
1.4 PURPOSE OF REPORT
The purpose of a project close out section is to detail formal acceptance and an orderly process
for ending the project and handing it off to the Client.
2 ROLE PLAYERS
Client: Rand West City Local Municipality

Mrs. S. Bell
Project Management Unit
(011) 278 3013
sarita.bell@randwestcity.gov.za
Program Manager: Morad Consulting Engineers

Mr. MC Radebe (Pr.Eng)
(011) 954 3835
collinr@morad.co.za
Contractor Kgatha Trading

Charles Mothopela
(011) 074 6167
Charles@spminc.co.za
3 SCOPE OF WORK
The following are the professional services which were rendered by Morad Consulting.
3.1 GEOTECHNICAL INVESTIGATION
The purpose of the investigation was to determine the nature of the material and class of
dolomite in the area. This was an important aspect of the investigation as it would assist the
Structural Engineer to decide on the type of footing required and also the type of pipes to be
used for civil works.
3.2 CIVIL WORKS
The civil works included detailed designs of:
 Platforms “earthworks”
3.3 STRUCTURAL WORKS
The structural works included detailed designs of:
 Raft Foundation
 Concrete and Steel Roofs
 Concrete beams and slabs
 Concrete and steel columns
3.4 MECHANICAL WORKS
The mechanical works included:
 Fire layout design
 Internal reticulation
 Gas layout design
 Air-conditioning
The project was implemented by the guidelines by ECSA in stages which are as follows:-
 Inception
 Concept viability
 Design development
 Tender and Procurement
 Construction
 Close out
4 DESIGN PRINCIPLES
4.1 GEOTECHNICAL INVESTIGATION
A detailed site investigation was done during the period of October/ December 2015. A copy of
the report has been made available and attached on the close-out report.
The investigation results showed that the soil material on site was a G7 and according to
THR14 the material cannot be used for platform layers. It was also found that the site has high
potential expansive soils and no signs of shallow water tables. Final conclusion shows that the
dolomite class for the site is class 4. The site can be used for the proposed development, and a
foundation design of 5m sinkhole was designed for.
For a detailed geotechnical report please refer to report no: VGI3259S
4.2 CIVIL WORKS
4.2.1 Platforms and earth works

As per geotechnical investigation the soil on site was G6 material, no material was to be spoiled
on site. The platforms were design in order to accommodate the architectural design and
positioning of the development structures. In designing the platforms we also had to meet the
minimum required drainage slopes as per red book.
In preparing the site material, the site had to be ripped by 300mm after the existing buildings
were demolished and the platform layers had to be compacted in layers of 150mm to a
minimum of 93%ModAshtoo. In order to reach the required platform levels G6 material was
imported from a local source and was also laid in layers of 150mm and compacted as
mentioned above.
4.3 STRUCTURAL WORKS
4.3.1 Foundations
The foundation choice for this site was not merely determined by the load bearing due to walls
and weight of the bricks. The most important factor was the settlement of the soil and whether
the foundation will be able to handle this settlement. Two foundation types were considered,
namely reinforced strip foundation and reinforced raft foundation.
Due to the soil conditions which were dolomite, strip foundation was found to be the risky
option, as when settlement occurs the rate will not be the same and structural cracks would
occur even causing building to collapse. So we had to consider a foundation that would allow
the building to move simultaneously during cases of settlement. Raft foundation is a reinforced
concrete slab that would allow the required movement. We used a 600mm deep edge beams
and 150 surface bed thickness; this was based on the dolomite class on the site.
For detailed design refer to raft foundation drawings.
4.3.2 Roofs
The steel roofs were designed and constructed to match the existing structure which consisted
of 254x105x45kg/m Steel Rafters and a series of 90x90x6 kg/m lipped channels for purlins and
structural connections.
The concrete roof is an only contains 25% coverage of the entire building and is a block and
lintol 170mm thick slab.
For detailed roof designs refer to supplied roof drawings.

T24/2015
5 PROJECT INFORMATION
5.1 CONTRACT INFORMATION (CONTRACTOR)
Contractor Kgatha Trading
Date Of Letter Of Appointment 10 September 2010
Date Of Site Hand Over 03 December 2015
Contract Period Six (6) Months
Completion Date 30 June 2016
Added Contract Period Five (5) months
Revised Completion Date 29 November 2015
Contract Amount (Incl.Vat) R 5,242,540.12
Contingencies Included In The Contract Amount R 524,254.01

(Incl.Vat)
Contract Document Governing The Contract JBCC Series 2000 Principal Building
Agreement (Edition 5.0)
5.2 PROJECT PURPOSE
The purpose of the SIMUNYE MULTI PURPOSE SPORT AND RECREATION

COMMUNITY CENTRE (INDOOR EXERCISE FACILITY) was to construct a gym with
the following engineering infrastructure;
 Covered walkway – 42.9 m2

 Light weights area – 36.9 m2
 Cross fit training area – 228.3 m2
 Meeting room – 20.6 m2
 Exercise studio – 95.2 m2
 Dance studio – 95.2 m2
 1 office – 8.3 m2
 Electrical works
T24/2015
6 PROJECT RELATIONS AND CHALLENGES
PROJECT RELATION
Client Relations
The professional team and the client were consistently kept abreast of all
developments on site. Information was often requested before Steering site
meetings.
Relations between both the clients and professional team remained healthy
throughout this very difficult project despite the various setbacks.
The client’s involvement in the Project was accepted as a positive contribution to

reach certain decisions. Communication was via e-mail and telephonically on a daily
basis.
Team relations
The Principle Agent.
Morad consulting was appointed to perform the role of principle agent [PA].
The PA executed their role as appointed and carried out their duties with due care and
diligence. The PA administered the contract from inception to completion, duly making
recommendations on variation orders, extension of time claims, approving payment
certificates and issuing the relevant completion certificates as required by the contract.
The Contractor
Kgatha Trading were appointed as the contractor on the project. The contractor was
lacking in terms of procuring materials which were on the critical path which led to the
delay of the project completion.
The Consulting Civil/ Structural Engineer
Morad consulting were the appointed Engineers on this project.
Morad carried out their duties of civil and structural engineer with due care and
diligence. Morad delivered beyond the scope of services of their appointment,
assisting the contractor with design queries and resolving issues directly with the
contractor. Drawings and specifications were delivered timorously and under pressure
so as to meet the information required deadlines.
T24/2015
The Geotechnical Engineer
Morad consulting was appointed for geotechnical studies but due availability of the
geotechnical report which was carried out by VGI, the required geotechnical
information was adopted from that report.
See Annexure 6 for geotechnical report.
Other Role Players
The Community Liaising Officer
Safety Officer
6.1 PROJECT CHALLENGES/DIFFICULTIES
RISKS IDENTIFIED IN EXECUTING THE PROJECT
Non-compliances
Designs
On appointment, the contractor had already commenced with the constructions

without approved construction drawings by the building council however the client and
approved the works for constructions. The concept drawings were sufficient for proper
implementation.
Finding:
The contractor had delayed the project by four months as he could not supply and
install the steel roof timeously which was the major item on the project. The steel roof
has held back works such as painting, flooring, tilling, air-conditioning and electrical
works.
Feasibility Studies
The project entailed the extension of the existing facility which needed to match
altogether and all the feasibility studies were carried out during the first phase of the
project. Morad obtained all the information available from the previous consultant
through the municipality.
Environmental Impact Assessment.
The EIA was not applicable to our scope of work as it is an existing facility and had
been carried out in the first phase of the project.
Topographical survey
These studies are foundational to any project and should have been conducted prior
to commencement.
T24/2015
QUALITY ASSURANCE
The contractor had supplied the site instruction book and was regularly utilised by
Morad to give site instructions.
The contractor had also provided all the necessary test results pertaining to a specific
task such as the compaction test results to verify the stability of the ground, concrete
cube test results to verify the strength of concrete.
Shop drawings for the steel roof were submitted by the contractor in order for Morad to
evaluate prefabricated elements and connections prior to commencement.
Site inspections were held during the construction of the project by Morad to ensure
that the contractor is compliant in aspect of the project.
A resident engineer was present on the project and regularly signed the site diary to
record daily activities.
DELAYS EXPERIENCED
One major delay on the project was that the contractor failed to procure the steel roof
timeously and it had delayed the project with 3 months and other items which were
held back by this item.
7. PROJECT EXPENDITURE
7.1 Professional Fees Expenditure
Invoice Amount (excl. VAT (14 %)

Date Total Invoice
No. VAT)
1 16-10-2015 R 528 225.33 R 73 957.54 R 596 155.10
2 26-02-2016 R 138 905.40 R 19 446.76 R 158 352.15
3 28-06-2016 R 74 738.18 R 10 462.93 R 85 198.11
4 21-09-2016 R 50 039.60 R 7 005.54 R 57 045.14
5 07-11-2016 R 158 191.60 R 22 146.82 R 180 338.48
6 09-12-2016 R 122 526.60 R 17 153.73 R 139 680.32
7 26-01-2017 R 26 603.60 R 3 724.36 R 30 326.96
8 29-03-2017 R 132 914.75 R 18 608.06 R 151 522.81
9 26-06-17 R 240 400.08 R 33 665.01 R 274 056.09
TOTAL R 1 672 675.16
7.2 Construction Expenditure

T24/2015
Certificate No Amount (excl VAT (14%) Total Certificate

VAT)
1 R 108 000.00 R 15 120.00 R 123 120.00

2 R 180 134.00 R 26 618.76 R 216 752.76
3 R 309 816.18 R 43 374.26 R 353 190.44
4 R 266 931.65 R 37 730.43 R 304 302.08
5 R 312 467.03 R 43 748.18 R 356 235.21
6 R 443 899.19 R 62 145.89 R 506 045.08
7 R 282 965.49 R 39 615.17 R 322 580.66
8 R 95 892.80 R 13 424.99 R 109 317.79
9 R 365 992.0 R 51 238.88 R 417 230.88
10 R 168 344.00 R 23 568.16 R 191 912.16
11 R 89 152.00 R 12 481.28 R 101 633.28
12 R 245 976.38 R 34 436.69 R 280 +413.07
13 R 361 417.60 R 50 598.46 R 407 895.91
14 R 245 976.38 R 34 436.69 R 280 413.07
15 R170 520.00 R 23 872.80 R 194 392.80
TOTAL R 4 169 555.35
T24/2015
7 LESSON LEARNED
 Proper planning from all parties, client, professional team and the contractor
 The importance of communication following the right channels of communication.
8 PROJECT RESULTS
8.1 PROCET GOALS AND OBJECTIVES
Successful completion of the project

Service delivery to the communities and surrounding neighbourhoods
8.2 PROJECT SCHEDULE
DESCRIPTION DATE ATTANDENCE
Site hand over 03 December 2016 Morad Consulting, Rand West City Local
meeting Municipality, Kgatha Trading
Site meeting 26 February 2016 Morad Consulting, Rand West City Local
Municipality, Kgatha Trading
Site meeting 11 March 2016 Morad Consulting, Rand West City Local
Site meeting 25 March 2016 Morad Consulting, Rand West City Local
Site meeting 20 May 2016 Morad Consulting, Rand West City Local
Site meeting 19 July 2016 Morad Consulting, Rand West City Local
Site meeting 15 September 2016 Morad Consulting, Rand West City Local
Site meeting 18 October 2016 Morad Consulting, Rand West City Local
Site meeting 8 November 2016 Morad Consulting, Rand West City Local
Site meeting 29 November 2016 Morad Consulting, Rand West City Local
Site meeting 24 January 2017 Morad Consulting, Rand West City Local
T24/2015
9 SUGGESTIONS FOR IMPROVEMENT
 All Investigation to be done prior to construction.
 Necessity of keeping all records in all parties.
 All parties to have consistency in their company’s representatives.
 The contractor to hire competent foramen.
 he client to have all construction drawings prior to construction.
10 ACCEPTANCE
This Close Out Report prepared by Morad Consulting is based on the content of the
appointment.
T24/2015
TITLE : TENDER NO: T24/2015 CONSTRUCTION OF SIMUNYE INDOOR

SPORT AND COMMUNITY CENTRE (INDOOR EXERCISE)
Project Consultant : Morad Consulting
Client : RandWest City Local Municipality
Client Project No : T24/2015
Status of Report : Final
Morad Report No : 1
Date of this Issue : 31 July 2017
For Morad Consulting issuing
Written & M Benhura

Compiled by
Initials & Surname Signature Date
Peer – reviewed
by M. C Radebe (PrEng)
Initials & Surname Signature Date
Client Accepted
and Approval Initials & Surname Signature Date
T24/2015
ANNEXURES

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PROJECT: CONSTRUCTION OF SIMUNYE INDOOR SPORT AND COMMUNITY CENTRE (INDOOR EXERCISE)

1 INTRODUCTION AND TERMS OF REFERENCE....................................................2

6 PROJECT RELATIONS AND CHALLENGES...........................................................7

9 SUGGESTIONS FOR IMPROVEMENT....................................................................11

ANNEXURE 1 : FINAL BILL OF QUANTITIES

ANNEXURE 2 :AWARD LETTER, SITE MINUTES, EXTENSION OF TIME,SITE

ANNEXURE 3 : COMPLETION CERTIFICATE

ANNEXURE 5 :CONSTRUCTION PROGRAM

ANNEXURE 6 :GEOTECH REPORT

1 INTRODUCTION AND TERMS OF REFERENCE

1.2 TERM OF REFERENCE

1.4 PURPOSE OF REPORT

Client: Rand West City Local Municipality

Program Manager: Morad Consulting Engineers

Contractor Kgatha Trading

3.1 GEOTECHNICAL INVESTIGATION

3.2 CIVIL WORKS

The civil works included detailed designs of:

3.3 STRUCTURAL WORKS

The structural works included detailed designs of:

 Concrete and Steel Roofs

 Concrete beams and slabs

 Concrete and steel columns

3.4 MECHANICAL WORKS

The mechanical works included:

 Fire layout design

 Gas layout design

 Tender and Procurement

4.1 GEOTECHNICAL INVESTIGATION

For a detailed geotechnical report please refer to report no: VGI3259S

4.2 CIVIL WORKS

4.2.1 Platforms and earth works

4.3 STRUCTURAL WORKS

For detailed design refer to raft foundation drawings.

For detailed roof designs refer to supplied roof drawings.

5.1 CONTRACT INFORMATION (CONTRACTOR)

Contractor Kgatha Trading

Date Of Letter Of Appointment 10 September 2010

Date Of Site Hand Over 03 December 2015

Contract Period Six (6) Months

Completion Date 30 June 2016

Added Contract Period Five (5) months

Revised Completion Date 29 November 2015

Contract Amount (Incl.Vat) R 5,242,540.12

Contingencies Included In The Contract Amount R 524,254.01

5.2 PROJECT PURPOSE

The purpose of the SIMUNYE MULTI PURPOSE SPORT AND RECREATION

 Covered walkway – 42.9 m2

6 PROJECT RELATIONS AND CHALLENGES

The client’s involvement in the Project was accepted as a positive contribution to

The Principle Agent.

The Consulting Civil/ Structural Engineer

Morad consulting were the appointed Engineers on this project.

The Geotechnical Engineer

See Annexure 6 for geotechnical report.

Other Role Players

The Community Liaising Officer

6.1 PROJECT CHALLENGES/DIFFICULTIES

RISKS IDENTIFIED IN EXECUTING THE PROJECT

On appointment, the contractor had already commenced with the constructions

Environmental Impact Assessment.

7.1 Professional Fees Expenditure

Invoice Amount (excl. VAT (14 %)