Engineering Manual Part 4 PDF

4.
0
Site Plan Engineering
Chapter 4.0 At A Glance…
4.0 Site Plan Engineering..........................................................................................................9
4.1 Introduction .....................................................................................................................9
4.2 Applicable Legislation & Guidelines ............................................................................9
4.3 Process ............................................................................................................................10
4.4 Fees ..................................................................................................................................18
4.5 Site Plan Engineering Design.......................................................................................18
4.6 Construction..................................................................................................................25
Development Engineering Manual 2013 Site Plan Engineering 4.0
2.2
4.0 Site Plan Engineering

4.1 Introduction
Site plan approval is required prior to development of properties within a designated site plan control. All land
within the City of Waterloo has been designated as an area of site plan control under By-law 09-131. Typical
works requiring site plan approval are residential units including triplexes, townhouses, and apartments; industrial
and commercial development including parking lots; sites for the location of three or more trailers or mobile
homes; and, additions or alterations to structures that increase the size or usability of a property.
The following information has been compiled to outline the administrative, design, construction and maintenance
requirements necessary to obtain engineering acceptance for grading, servicing including stormwater management,
and landscaping works related to development of a typical site. A complete description of the site plan process and
requirements is included in the Urban Design Manual, Section 4.
Each individual site will present unique design challenges related to the site configuration and location, as well as the
size and type of development proposed. The City reserves the right to require additional information as necessary
to promote conformity with applicable design standards and best management practices in order to protect the
best interests of the corporation and the general public.
4.2 Applicable Legislation & Guidelines

The City’s site plan control By-law 09-131 has been created under the authority of the Planning Act, Section 41.
Accordingly, no site development may be completed within the City unless plans for the proposed works have been
submitted to and approved by staff of the Integrated Planning and Public Works Department.
In addition to applicable provincial statutes related to development, various by-laws and guidelines govern the site
plan process in Waterloo, such as:
• By-law 09-131 Site Plan Control

• By-law 08-073 Development Pre-application Consultation
• By-law 2010-66 Site Alteration
• By-law 2013-014 Demolition Control
• By-law 2009-111 Work Permit
• By-law 08-123 Water Supply
• By-law 09-059 Sewage and Stormwater
• By-law 2010-073 Noise
• By-law 05-150 Signs
• By-law 99-10 Street Tree
• By-law 2011-024 Parkland Dedication By-law
• Region of Waterloo By-law 90-1 Sewer Use
• Region of Waterloo By-law 07-029 Work Permit, if applicable
• Region of Waterloo By-law 08-026 Woodland Conservation
• Northdale Land Use and Community Improvement Plan Study
• City of Waterloo Urban Design Manual
• Region of Waterloo Design Guidelines and Supplemental Specifications for Municipal Services
• This Development Manual
Some relevant by-laws are included in Appendix F, however, it is the developer’s responsibility to ensure that the
most recent version of the by-law is used. In addition to the documents listed above, the proposed development
may be subject to additional statutes, by-laws, resolutions, specifications or site specific guidelines as applicable.
These additional requirements may be noted during the pre-consultation or Site Plan Review Committee meetings;
however, it remains the developer’s responsibility to ensure compliance with all relevant legislation.
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4.3 Process
The site plan approval process is structured as follows:
• Pre-consultation
• Site Plan Application including functional engineering submission, landscape plan and detail sheet, and fee
payment
• Site Plan Review Committee Meeting
• Conditional Site Plan Approval
• Execution of the Site Plan Agreement including all fees and securities
• Complete Engineering Submission for technical review and acceptance
• Post Securities
• Engineering Acceptance prior to issuance of Building Permit
• Building Permit Review
• Building Permit Issuance
• Inspection and Certification for performance security release
The following table illustrates specific information on developer requirements, engineering responsibilities and
outcomes of the engineering submission process.
Phase 1 - Engineering Review For Site Plan Acceptance

Steps Action Developer City Staff Outcome
Requirements Responsibilities
Step 1 Attend Pre- No Engineering Discuss potential Better understanding of
consultation Meeting Submittals required. restrictions to proposed development,
for site plan. development and potential new
studies that may be opportunities, options,
required. restrictions, and site
plan review process.
Determination of Major
or Minor Site Plan
Classification.
Step 2 Prepare Site Plan Submit Functional Review Functional Allows for City Staff to
Application; including Engineering Engineering Package to be prepared for Site
Functional Engineering Design with Site Plan provide comments to Plan Review Committee
Package. Refer to Submission to Site Plan the Developer at the (SPRC) Meeting.
Section 4.3.3 for Coordinator. SPRC meeting.
submission Coordinate with
requirements. applicable City staff.
Step 3 Attend Site Plan Discuss concerns with Recommended approval
Review Committee functional design. of site plan if acceptable
Meeting (SPRC). Confirm requirement to Engineering. All
for additional studies, comments provided to
as required. the developer must be
addressed in the
Complete Engineering
Design Package.
TYPICAL REVIEW TIME: Minor application: 2 weeks Major application: 3 weeks
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Phase 2 – Engineering Acceptance For Building Permit Issuance

Action Developer City Staff Outcome
Requirements Responsibilities
Step 4 Prepare Complete Submit directly to Detailed review of City of Waterloo
Engineering Engineering Services Complete Engineering Engineering Services
Design Package Division. Compilation Design Package Acceptance of
Refer to Section 4.3.6 of external clearances including Complete Engineering
required. (i.e., Region, communication with Design Package in
GRCA, hydro, MOE, consultant. Review Support of Building
MTO, etc.) submissions provided as Permit.
part of additional
requirements. See
Section below.
Step 5 Payment of Applicable Coordinate with Coordinate with City of Waterloo
Engineering Fees and Engineering Services Planning Division (re: Engineering Services
Letter of Credits. Division. SPA registration), Division’s sign-off for
Address all other Finance Department and issuance of Building
engineering Building Standards Permit (BP).
requirements. Division.
TYPICAL PROCESS TIME: Minor application: 4 months Major application: 8 months
A conceptual outline of the process is included on the following page.
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Conceptual Site Plan Engineering Approval Process
1. Planning Approvals
9. Construction
2. Execute Site Plan Agreement
10. Start of Maintenance

3. Detailed Engineering
Submission
Yes11. Security Reduction
4. Fees / Securities
12. Maintenance
Yes
5. Final Engineering Acceptance
13. End of Maintenance
6. Building Permit Submission

No
14. Security Release
Yes
7. Building Standards Review &
Approval
15. Final Site Plan Approval
8. Building Permit No
16. Release from Agreement
Yes
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4.3.1 Pre-Consultation Meeting

A pre-consultation meeting with Integrated Planning and Public Works staff is required prior to submission of a site
plan application under the pre-application consultation By-law 08-073 (see appendix F). This meeting allows the
applicant to:
• discuss the conceptual development proposal

• designate development as major or minor site plan application
• review possible requirements of additional agencies or other levels of government
• identify any special design considerations
• confirm requirements for a complete site plan application submission
Required information including plans and applicable reports as discussed at this meeting can then be prepared by the
design team for submission with the site plan application.
4.3.2 Site Plan Application

Following the pre-consultation meeting, a formal site plan application must be submitted to Integrated Planning and
Public Works that is complete and includes all required documentation, plans and reports. Complete site plan
applications will be reviewed at the next available Site Plan Review Committee Meeting after the application has
been received. Applications that are incomplete or otherwise deficient will be deferred until the discrepancies have
been addressed. Generally, a complete site plan application includes the following information:
• Site plan application form (see Appendix D)

• Site plan drawing including site statistics data chart
• Building Elevations Plans
• Existing Conditions Plan
• Landscape Plan and Details
• Tree Preservation Plan/Vegetation Management Plan
• Fire Access Plan
• Functional engineering submission including plans, calculations, and documentation
• Relevant preliminary engineering reports
• The application fee
A checklist outlining all requirements of a complete site plan application has been included in Appendix E.
Applicants are required to consult with Waterloo North Hydro (WNH) to determine electrical requirements for
the proposed development prior to meeting with the Site Plan Review Committee. Similarly, servicing requirements
for Union Gas, telecommunications, Bell Telephone, and Rogers Cable should also be confirmed prior to the
meeting.
Payment of the applicable engineering review fees and securities are a requirement of the Site Plan Agreement. For
complete details of Fee and Security requirements for Site Plan Development see section 4.4 and Section 4.3.7,
respectively. Additional information is included in the Urban Design Guidelines.
4.3.3 Functional Engineering Design Submission

A functional engineering design is a conceptual design presenting the framework of the project and the overall
concepts and layout of the proposed development. The purpose of the functional design is to identify servicing
feasibility, preliminary grading and any project constraints or technical issues including potential impacts to adjacent
properties including the municipal right-of-way. The functional design must provide sufficient information to confirm
that the proposed development is feasible. Preliminary engineering review of the functional design may indicate
inadequate servicing capacity; other critical issues that may require an alternative approach to site development; or,
that may impact the viability of the project.
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The initial review of the proposed design at an early stage addresses possible concerns prior to completion of the
detailed design, thereby reducing revision and review time. Conditional site plan approval may be granted on the
basis of the functional design provided with the site plan application. In such cases, developers may be authorized to
proceed with the detailed design concurrently with any planning approvals or additional clearances that may be
required.
Functional engineering design drawings are to be included with the Site Plan Application submission. Staff from the
Development Engineering Section sit on the Site Plan Review Committee (SPRC) and review the functional design
to comment on any potential issues and constraints to be addressed during detailed design. Satisfactory review and
acceptance of the functional engineering design is a key requirement of conditional site plan approval, which then
allows the applicant to proceed to the detailed design phase.
A functional engineering design submission requires a grading and servicing plan. At a minimum, it must also include
the following information:
• Existing topographic contours, including adjacent lands to confirm external drainage patterns
• Existing conditions including all existing vegetation, utilities, and infrastructure in the municipal right-of-way
• All proposed buildings and site furniture including landscaping
• Preliminary grading
• Preliminary service connections and infrastructure including infiltration gallery, cistern etc.
• A sanitary sewer design sheet in accordance with MOE Design Guidelines (indicating preliminary design
flow calculations for the sanitary network to confirm sufficient capacity of the receiving system to support
development)
For certain developments in Uptown Waterloo, a “Special Application Form for Sanitary Sewer Connection in the
Uptown Core Study Area” may also be a requirement of the functional engineering submission. A copy of the
application form is included in Appendix D and a map of the Core Area is included in Appendix G.
All drawings included in the functional engineering design submission must be fully coordinated with all other
drawings in the Site Plan Application submission. Design submissions containing uncoordinated drawings and
information will be returned to the applicant before further review work proceeds.
4.3.4 Site Plan Review Committee Meeting

When a complete application has been received by Planning Approvals, the applicant will attend the next meeting of
the Site Plan Review Committee (SPRC). The SPRC is comprised of City staff who will provide design and technical
review comments to the applicant. The SPRC includes the Site Plan Chair, Site Plan Coordinator, Engineering
Services, Landscaping and Building Standards representatives. Representatives from utilities and other public
agencies including the Region of Waterloo, the GRCA, and Waterloo North Hydro may also be invited to the
meeting, as required.
The SPRC will review the application and either defer the application for resubmission or provide recommendation
for approval to the Commissioner of Integrated Planning and Public Works, allowing the application to proceed. A
deferral by the SPRC will require a complete resubmission of the site plan application, and further review by the
SPRC as well as an additional fee for resubmission.
The committee has regularly scheduled meetings bi-weekly as outlined on the Site Plan Schedule, a copy of which is
available from Integrated Planning and Public Works. Meeting minutes will typically be distributed within the same
week as the meeting.
4.3.5 Conditional Site Plan Approval

A successful review of the Site Plan Application by the SPRC will result in the recommendation for approval to the
Commissioner of Integrated Planning and Public Works. Approval of the site plan application acknowledges that the
proposed development is feasible and results in a recommendation by the committee that the applicant may
proceed with the complete detailed engineering design package. City staff may require modifications and satisfaction
of all applicable conditions prior to final site plan approval.
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4.3.6 Complete Engineering Design Package

Upon recommendation for approval by the SPRC, the detailed design phase may commence to finalize all aspects
and details for the complete engineering design of the site (i.e. servicing, grading, SWM and landscaping). The
complete engineering design must include drawings, details, specifications, modelling and calculations, to obtain final
engineering acceptance.
The complete engineering design package must be submitted directly to the Engineering representative from the
SPRC in the Engineering Services Division of the Integrated Planning and Public Works Department. Submissions
may be delivered to Integrated Planning and Public Works at City Hall or mailed to the following address:
The City of Waterloo

100 Regina Street South
PO Box 337 STN Waterloo
Waterloo, ON N2J 4A8
Attn: SPRC Engineering Services Contact <Name>
The package must be accompanied with a cover letter providing the name, address and telephone number of the
engineering consultant and the developer. Incomplete submissions will be returned to the developer resulting in a
delay of the review. Please ensure all required information is included and all printing is clear and legible.
The following items are typical requirements of the complete engineering design package:
• Existing Conditions and Removals Plan
• Grading Plan
• Servicing Plan (including Water Metering and Distribution Plan)
• Stormwater Management Plan and Report
• Sanitary Sewer Loading Design Sheet
• Storm Sewer Design Sheets
• Water Pressure and Fire Flow Analysis
• Erosion and Sediment Control Plan
• Photometrics Plan
• Conceptual Workspace Management Plan
• Geotechnical Report
• Phase II ESA Reports (if Record of Site Condition is required)
• Identification of existing and/or required easements
• An estimated cost of construction for all undergrounds and surface works including landscaping and site
furniture
• Other studies required for a complete engineering review at the discretion of the Site Plan engineering
representative or plans examiner (Salt Management Plan, Traffic Impact Study)
All hard copies of submitted drawings shall be folded to 8.5” x 11” in size, and electronic copies of all drawings
should be submitted in PDF. A checklist of the typical items required for a complete engineering submission is
included in Appendix E. Refer to section 7.0 Design for specific engineering design criteria and guidelines.
All engineering drawings must be fully coordinated with the landscape and vegetation management plans as well as
the approved and final site plans on file with the City. Additionally, the plans must address all comments and
conditions provided by the SPRC and they must be signed, sealed and dated by a Professional Engineer. The
engineer responsible for the design shall provide a declaration on each of the engineering plans advising that the
proposed engineering plans are in conformance with each plan submitted in support of the Site Plan. The
declaration must list the names and dates/revision numbers of all plans reviewed through the development of the
engineering plans.
Any changes to the approved plans as a result of detailed design must be reviewed and approved by City staff, and;
the plans must be updated prior to any construction activity.
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Additional reports and/or studies that will be required as part of the complete engineering design package
submission will be identified by City staff during the pre-consultation meeting or at the SPRC meeting.
Acceptance of the complete engineering design package is required prior to building permit issuance. When staff
members from the Engineering Services Division have completed a final review of the submission; and all comments
have been addressed; a letter providing acceptance of the design will be issued.
Acceptance of the complete engineering design package by the Development Engineering Section does not
authorize commencement of site construction activities. Construction activities can only begin when a building
permit has been issued by the City’s Building Standards Division unless otherwise authorized under a site alteration
permit or written authorization from the Director of Engineering Services.
4.3.7 Securities
Prior to issuance of a building permit, performance securities must be posted with the City to cover the completion
of specific site development works such as erosion control, underground servicing including stormwater
management, surface works, and landscape items. For tracking purposes, securities are to be provided directly to
Engineering Services staff. In accordance with the Site Plan Agreement, these funds are held by the City to ensure
compliance with the approved plans and specifications.
Securities shall be posted in the form of an irrevocable, automatically renewable letter of credit that is suitable to
the City Chief Financial Officer and is issued by an approved financial institution. An example letter is included in
Appendix C. The total required security will be calculated based on 50% of the approved cost estimate for
construction, in an amount not less than $10,000 and not exceeding a maximum of $200,000. The developer is
responsible for payment of all fees and premiums required to maintain the security until it has been authorized for
release by the City. A bank draft or certified cheque in the amount of the required letter of credit will be accepted
in lieu of a letter of credit, but such deposits are not subject to any interest payments by the City.
If any work on site is noted to be deficient and is not rectified within 30 days of written notice, the City will draw
funds from the letter of credit as required to complete all outstanding works and to pay all related costs and
expenses. Funds may be used to complete any required site work, or if the project is discontinued, funds may be
used to restore the site to the predevelopment condition and complete all removals of items not found on
Greenfield lands.
Should the value of the posted security not be sufficient to complete the remaining outstanding works, the City may
require the total to be increased. Failure to comply with a request for increase may result in termination of the Site
Plan Agreement, revocation of the Site Plan Approval, and cancellation of the associated Building Permits.
As significant development works are completed, the City may reduce the outstanding value of the posted Letter of
Credit accordingly. At least 15% of the original value of the works and not less than $25,000 will be retained to
guarantee materials and workmanship for a maintenance period of at least one (1) year.
Securities will be released when the relevant site works have been certified as complete by the Design Engineer,
Architect and /or Landscape Architect as appropriate, the as-recorded drawings have been forwarded to the City,
and the works have been inspected and confirmed to be acceptable by City staff.
Complete details of the security process are included in the Site Plan Agreement, a sample copy of which is
attached as Appendix K.
4.3.8 Final Site Plan Approval

Final site plan approval is obtained when all conditions of the registered Site Plan Agreement have been satisfied.
4.3.9 Site Plan Agreement

The Site Plan Agreement is a legal, binding document pertaining to a specific property that outlines the applicable
conditions of development for the proposed project on those lands. The agreement will be registered on title to
the lands and it must be signed by the property developer and the Commissioner. Users of this manual are
encouraged to review this agreement which is contained in Appendix K.
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The agreement specifies the type of development proposed by referencing the approved plans and drawings and
reiterates that the development must comply with all applicable statutes, regulations, and standards. These include
but are not limited to the Ontario Building Code. If changes are made to applicable legislation prior to application
for a building permit, the updated regulations or standards will govern the development.
The agreement also details any road widenings, reserves, parkland dedication, landscape blocks/walkways and
necessary easements that may be required to complete the approved development.
No changes to the agreement, the plans or the proposed works, may be made without the written consent of the
Commissioner.
4.3.10 Building Permits

A building permit for proposed buildings or structures will only be issued upon full execution of the site plan
agreement and registration of the agreement as a first claim on title to the property. The site plan agreement is
considered to be “other applicable law” as outlined in the Building Code requirements for issuance of a permit.
In addition to execution of the agreement, staff of the Planning Approvals, Engineering Services, and Building
Standards Divisions of Integrated Planning and Public Works must also provide sign off on a design prior to a
building permit being issued. Items required for the applicable sign-offs are as follows:
Planning Approvals
• Submit and receive acceptance of all urban design, site plan, building elevations with approved Exterior
design finishes, sustainable design finishes
• Submit payment of all required administrative fees and charges
• Pay all outstanding property taxes with respect to the Lands
• Payment of the parkland cash in lieu payment where applicable
• Complete all required highway widenings and easement dedications
• Receive approval of the final site plan application by the Commissioner
Engineering Services
• Submit electronic copy of the approved cost estimate for site works
• Payment of the Engineering Review Fee
• Provide required performance securities as either a Letter of Credit or Cash Payment
• Submit and receive acceptance of all design drawings, studies, and reports with complete documentation as
required for final site plan approval
• Provide proof of any clearances as required from the Region of Waterloo, the GRCA, the MOE, Hydro
One, Union Gas, Waterloo North Hydro, Canada Post and any other government body or agency having
jurisdiction over the Development
• Submit a Workspace Management plan complete with contact information
• Provide a letter of compliance for erosion and sediment controls, prepared by the design Engineer
• Provide an assessment of existing services
• Include the Uptown Core Special Sewer Application, where applicable
• Confirmation of required Work Permits from Transportation Services
• Provide a Commitment to General Review Form in accordance with OBC guidelines that is signed by the
professionals responsible for the Design
Building Standards
• Submit and receive acceptance of all building elevations with approved exterior design finishes, Sustainable
design finishes, and applicable building drawings
• If required by the Chief Building official, provide confirmation of adequate fire protection services including
hydrants, and access to the development including all fire routes constructed to base gravel extended
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4.3.11 Maintenance Period and Release of Securities

A maintenance period of one (1) year is applicable to all private servicing, surface, and landscape works. Upon
completion of the specific items, the City shall be notified and an inspection completed. If all items are completed
according to the applicable approvals, City staff will issue a letter confirming start of maintenance. All works must
be maintained in good condition, free of defects for one year from the date of acceptance. Upon receipt of
certification from the Design Engineer, Architect and/or Landscape Architect, City staff will complete a final
inspection to confirm that all works are in order. Upon receipt of all as-recorded drawings in hard copy and in
electronic format including PDF and ACAD 83 zone 17, final release of the remaining securities may be authorized.
The City reserves the right to require an extended maintenance period of up to two years in circumstances where
extensive site works are proposed and where such works could affect City-owned lands or easements.
4.4 Fees
Site plan development requires payment of several different fees at various stages of the process. Applicable fees are
collected by Planning Approvals staff. A complete, updated list of applicable fees and charges associated with
development is included in the annual update of the City Fee Guide in accordance with the Fees and Charges By-
law, as approved by Waterloo City Council. Possible fees that may be required for a project include, but are not
limited to:
4.4.1 Site Plan Fees

• Preliminary Submission
• Pre-consultation
• Incomplete Application
• Major Site Plan
• Standard Site Plan
• Site Plan Addendum
• Site Plan Resubmission
• Telecommunications Tower
• Site Plan Agreement Registration
4.4.2 Engineering Fees

The engineering review fee for site development is currently 5% of the capital cost of the required site works
including site servicing, surface works, landscaping, and site furniture. The engineering fee is collected by Engineering
Services staff. The fee is non-refundable and the total cost will be calculated in the estimate included as Schedule ‘E’
of the site plan agreement. At the discretion of the Commissioner, a minimum set review fee may be applied if
warranted by the size of the development. Details of fee requirements are outlined in the City Fee Guide and on
the City’s website www.waterloo.ca
4.4.3 Building Permit Fees

Standard fees also apply for building permits, plans examination, and inspections by Building Standards staff. Details
of fee requirements are outlined in the City Fee Guide and are available from building standards.
4.4.4 Parkland Dedication

In addition to the fees noted above, the developer is also responsible to provide parkland dedication or cash in lieu
to the City in accordance with the Parkland Dedication By-law No. 2011-024.
4.5 Site Plan Engineering Design

4.5.1 Engineering Design Requirements
Design Guidelines and Specifications

The following sections outline various engineering standards, administrative requirements, and information on
engineering design for site development. This manual is not intended to be a complete reference for detailed design.
Professional design staff must be familiar with applicable standards, specifications, guidelines, legislation, best
practices and municipal policies relating to the proposed works. The Engineer providing design services for the site
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servicing works is responsible for understanding and incorporating all relevant requirements based on current
legislation and guidelines as applicable to the planning, design, and construction of all services in Ontario. Section 6.0
of this manual provides some unique design information applicable to site plan and subdivision design in Waterloo,
but it is not an exhaustive reference.
The following list references key documents that pertain to engineering and landscape designs for site development:
• MOE Design Guidelines for Drinking Water Systems

• MOE Design Guidelines for Sewage Works
• MOE Stormwater Management Planning and Design Manual
• Ontario Provincial Standard Specifications
• Region of Waterloo Design Guidelines and Supplemental Specifications for Municipal Services (DGSSMS)
• Ontario Building Code
• Region of Waterloo By-laws
• City of Waterloo By-laws
• City of Waterloo Policies
• Northdale Land Use and Community Improvement Plan Study
• Urban Design & Built Form Guidelines (June 2012)
• Urban Design Manual
Designs that are not consistent with the above requirements may not be accepted by the City at the discretion of
the Director.
Review and Acceptance of Engineering Design

Upon receipt of a complete engineering design package, Engineering Services representatives will complete a
technical review of the design information to ensure conformance with applicable regulations, standards and best
management practices. First submission comments will be provided to the Engineer to outline required changes or
additions to the design drawings. Upon completion of all the specified revisions, a second submission can be made.
Additional comments and subsequent revisions may be required until all concerns have been addressed to the
satisfaction of City staff. Submissions deemed to be inadequate or deficient with respect to applicable standards will
be returned to the applicant.
When all comments have been addressed, the consultant must provide 3 copies of each drawing and report which
will be stamped “Accepted”. These “Accepted” plans are the only drawings to be used for construction.
Requirements for Design Professionals

All engineering designs submitted in support of a development application must be prepared or overseen by a
Professional Engineer. The Engineer must be licensed by the Professional Engineers Ontario as required by the
Professional Engineers Act and must be working under a Certificate of Authorization allowing him/her to provide
engineering services to the public. The firm should also be a member in good standing of the Consulting Engineers
of Ontario. The engineer must be qualified and competent to design the proposed works, and must also be
acceptable to the Director of Engineering and Construction.
The Engineer shall provide designs related to grading, erosion control, site and external servicing; photometric,
noise, and vibration reports; service connections and stormwater management. Building elements require
preparation and certification by Architects or Structural Engineers as required by law. A licensed Professional
Engineer shall also endorse any required geotechnical investigations, dewatering plans, retaining walls, noise walls
and other required background information, studies or elements of the design as required by applicable regulations.
Design and sign off by a Certified Landscape Architect will be required for all tree saving, vegetation, and landscape
plans and designs. Vegetation management information may be prepared by a certified Arborist or Forester. Plans,
drawings and reports shall be signed, sealed, and dated by the professional responsible for the design.
It is also the responsibility of the engineer to provide confirmation that the plans and drawings comprising the
detailed engineering design are coordinated with the approved and final site plans. Confirmation may be in the form
of a sealed letter included with the submission. If the design is not consistent with the approved drawings, the
engineer will be responsible for any revisions or additional approvals required.
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Commitment to General Review

Prior to acceptance, engineering design submissions must include a Commitment to General Review by Architects
and Engineers in accordance with the Ontario Building Code. A copy of the applicable form is included in Appendix
D. The Commitment to General Review indicates that professional staff have been retained to review construction
of the development and ensure compliance with the plans and other documents associated with the design. Review
of each aspect of the development must be certified by the professional responsible for the applicable design(s).
4.5.2 General Servicing Requirements

Site Servicing Requirements
Each individual site must be provided with one sanitary and one storm sewer connection to the appropriate
municipal infrastructure in accordance with the City’s 1992 Servicing Policy. A single water connection to the water
distribution system for each property shall also be provided, except in special cases of master planned development
where additional connections may be approved by the Director of Water Services, if deemed to be beneficial.
Site services must not be extended, expanded or connected to other lands without prior written approval of the
City and unless the work is included in the Approved Site Plan.
Sanitary Sewer Capacity

Conditional approval of the functional design and signing of the Site Plan Agreement notwithstanding, the City of
Waterloo does not guarantee that sufficient servicing capacity is available in existing infrastructure to provide
adequate servicing capacity for a proposed development. A Sanitary Sewer Design based on MOE Design Guidelines
must be completed by the Engineer using the proposed development flows to confirm that sufficient capacity is
available in the municipal system. Field verification of the location and invert elevations of the proposed connection
point is a required part of the engineering design.
Sewer Design on Private Lands

New sewers in the municipal right-of-way are designed in accordance with MOE Guidelines and using Ontario
Provincial Standard Specifications for construction while services on private property are designed and constructed
in accordance with the Ontario Building Code. The OBC requires MOE design guidelines to be utilized for “private
sewers” as defined in the code.
The City of Waterloo requires that all sewers on private lands shall be designed and constructed in accordance
with MOE and OPS requirements thereby satisfying the objectives and functional statements of the OBC with
respect to alternative solutions and providing consistent requirements for design and construction professionals. As
such, all services from the property line to 1.0 m outside the building envelope, more specifically both “private
sewers” and “building sewers” as defined in the OBC, shall be designed using MOE Guidelines.
Drainage works within 1.0 m of the building envelope are “Building Drains” and are to be designed and constructed
in accordance with the requirements of the OBC as per section 7, Plumbing. Building and private sewers as noted
above will be inspected by Engineering Services Division staff, and Building Drains will be reviewed by Municipal
Building Officials to confirm compliance with the applicable guidelines noted above.
Fire Flow Analysis

A fire flow analysis shall be completed for all new development to ensure sufficient capacity is provided for fire
flows with adequate residual pressure and acceptable head loss gradients during peak hour under proposed
conditions. The Region of Waterloo is responsible for water supply to the City of Waterloo. The applicant must
contact the Region to obtain pressure zone information for watermains within the City of Waterloo.
Stormwater Management
Land development has a direct impact to the quality and quantity of stormwater runoff. Stormwater design for
development within the City of Waterloo must incorporate both quality and quantity control of stormwater runoff
to mitigate the impacts of development in order to protect the downstream watershed ecosystems and minimize
localized flooding. Therefore, all developments within the City of Waterloo are subject to appropriate stormwater
management (SWM) practices in accordance with City of Waterloo design criteria and provincial stormwater
management guidelines.
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An effective SWM design must address the following issues:
• Water Quality
• Water Quantity (i.e. post to pre development water balance)
• Stream stability/ management
• Groundwater (Protection/Recharge-Discharge Conditions)
• Erosion and sediment control
SWM guidance documents include, but are not limited to the following:
• MOE Stormwater Management Planning and Design Manual 2003 as amended

• Ontario Water Resource Act to discharge stormwater to surface water source
• City of Waterloo SWM Guidelines
• LID Design Manual
• MNR documents
• City of Waterloo Uptown SWM criteria
• Laurel Creek Watershed Study
• Municipal Drainage Act
• Stormwater Management in Uptown Waterloo Report P&PW/EG 4201
Utilities
The actual location of all existing utilities and underground services (such as gas, hydro, and telecommunications
within the municipal right-of-way and any adjacent easements) must be identified as part of an existing conditions
review. Physical exposure of utilities may be required to confirm actual locations. The site design must include
permanent underground utility and telecommunications services that will support the intended use of the property.
Utility layout and design must be completed in accordance with the applicable standards for design, separation,
location, installation and buffering. The engineer must co-ordinate the design with all utility companies.
All necessary easements for utility installation must be granted to the applicable service providers by the developer.
Easements may be required for hydro, gas, telephone, cable, fibre optics as well as postal service and transit
requirements.
4.5.3 Engineering Design Drawings
Existing Conditions and Removals Plan

The Existing Conditions and Removals Plan must show existing site conditions including property boundaries,
structures, site services, adjacent and internal roadways, vegetation, and site furniture. It will also depict items that
must be removed to facilitate the new development. All service and utility disconnects and relocations shall be
included on the existing conditions and removals plan.
Erosion and Sediment Control Plan

The Erosion and Sediment Control Plan must be designed to prevent erosion and minimize sediment migration
from the construction site. Topographic information must be shown to indicate overland flow directions. Fencing
requirements, berms, swales, and other measures to redirect surface flows will be indicated along with stockpile
and construction entrance locations and details. Notes regarding control measure maintenance and inspection
requirements should be included.
Vegetation Management Plan

The Vegetation Management Plan shall be prepared by a certified Landscape Architect, Arborist or Forester. This
plan shall identify all trees and vegetation to be maintained as well as any required removals. For additional details
regarding plan requirements, see section 5.0 Site Development Landscaping Requirements.
Grading Plan and Stormwater Management Plan

The engineer that prepares the grading plan shall take the following design requirements into consideration:
• No adverse impact to adjacent properties is permitted
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• Impacts on existing vegetation should be minimized

• Existing drainage patterns must be considered and respected in the design of infill development
• All existing ground elevations at the property boundary to be maintained
• Surface ponding to be minimal
• Infiltration of roof top stormwater where soil conditions are suitable
• Arrangements to ensure that the above items are constructed as accepted by the City
The grading plan shall indicate topographic information to confirm the direction of surface flow and provide
drainage details to limit off-site flows to the predevelopment condition. The proposed SWM facility must be
constructed and maintained for the life of the development. This drawing shall also indicate if dewatering is required
and provide the associated details, as noted in section 4.5.4.2.
The grading, stormwater management and landscape designs are interconnected. It is therefore required that the
site grading and the stormwater management designs are completed by the same engineering firm in coordination
with the landscape architect.
Site Servicing Plan

The Servicing Plan will indicate all municipal servicing including existing conditions, removals, the installation of all
new services on site and connections within the municipal right-of-way. The Site Servicing Plan shall illustrate all
proposed internal storm, sanitary, and water services on site and from the street sewer or main to the property
line, as well as the complete stormwater design including, infrastructure and control measures.
Existing site conditions must be field-verified to confirm the location of services available to the property (including
pipe invert elevations, MH, valves and other infrastructure) prior to undertaking the engineering design for the
project. The City does not guarantee the accuracy of the information presented on any drawings that are obtained
from the City or other parties for design purposes. Engineering submissions that do not include consideration of
actual site conditions will not be processed.
The developer shall ensure that locates are completed prior to construction. Proof of locates from Hydro One,
Waterloo North Hydro, Union Gas, Cable, Bell, other telecommunications companies if applicable, City of
Waterloo and Regional Traffic shall be produced for the City staff upon request. The developer should also satisfy
themselves that all other services are not in conflict with the proposed design.
The developer shall assume full responsibility for having assured that the building grades and internal storm and
sanitary drainage systems are such to allow gravity connection to the municipal sewers.
If an existing storm sewer network is proposed to be included as part of the servicing design, a CCTV inspection of
the existing system in an acceptable format consistent with City of Waterloo Water specifications (see appendix J)
including, but not limited to, the pipe, structures, orifice controls and oil/grit separators shall be completed to verify
the existing system is functioning as per existing design and in good working condition.
4.5.4 Reports
Geotechnical Investigation
A geotechnical investigation report must be submitted as part of the development design and included in the
Complete Engineering Submission. The geotechnical investigation shall include at a minimum, a detailed summary of
the investigation procedures, subsurface soil conditions, groundwater conditions encountered at the subject site,
and borehole logs. The report shall include comments and recommendations for, but not limited to, excavations
and shoring, foundation design, underground parking garage design, elevator pits, site servicing including complete
road design, soil characteristics in support of infiltration measures, and groundwater elevations.
The geotechnical report shall also include test results and opinion by an MOE Qualified Professional on the
potential use and/or disposal of any unsuitable or contaminated materials in accordance with Ontario Regulations
153 and 347 of the Environmental Protection Act, as amended.
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The geotechnical engineering report provided to the City shall include a reliance clause allowing the City to rely on
the contents of the report to make development approval decisions.
Construction Dewatering
If groundwater dewatering is required to facilitate construction, the Engineer must provide a proposed method of
dewatering to the Engineering Services Division. The dewatering plan shall be based on a hydrogeological
investigation of the site completed to the satisfaction of the Director and shall include, but is not limited to the
following:
• Methods to ensure compliance with Section 34 of the Ontario Water Resource Act (OWRA) RSO 1990
‘Permit to Take Water’ (PTTW)
• A copy of the PTTW permit shall be submitted to the Engineering Services Division as part of the
engineering submission
• MOE PTTW approval is required for dewatering volumes of >50,000L/day
• Water quality criteria must meet Regional Sewer Use By-law 90-1 (see appendix F)
• Documentation of consultation with the Region’s Water Services Department
• A Dewatering Discharge Plan illustrating locations of well points/ sumps and amount of water permitted to
take
• Storm sewer capacity confirmation
• Contingency plan
Record of Site Condition (RSC)

Legislative and regulatory requirements with respect to revitalization of industrial land or contaminated lands,
generally known as Brownfield sites, have been put in place to establish clear rules for site assessment and cleanup.
Ontario Regulation (O.Reg.) 153/04 requires that only qualified professionals undertake the assessment and
remedial work, and that a RSC is filed in a pubic registry as stipulated by Part XV.1 of the Environmental Protection
Act (EPA).
Section 168.3.1 of the EPA requires the filing of a RSC in the registry prior to a change in property use from a
commercial or industrial use to a residential or parkland use or other change in use specified by regulation. O. Reg.
153/04 includes further details of the type of property use changes affected by this mandatory filing provision.
The property developer shall provide the City’s Engineering Services Division with proof that the RSC has been
filed in the registry. If a risk assessment is conducted as part of the RSC, the ‘Certificate of Property Use’ including
the conditions on the proposed use of the property shall also be submitted to the Engineering Services Division, as
part of the development application.
Salt Management
The City and Region require application of “potable groundwater” standards in all areas of Waterloo. Designers are
expected to apply best practices of winter salt management to minimize ice conditions on the site. A Salt
Management Plan may be required by the Regional Municipality of Waterloo. Winter maintenance procedures such
as the quantity and type of snow/ice melting materials used, the storage and handling of these materials, and the
storage of snow cleared from common facilities such as the parking areas. Salt management procedures shall adhere
to the Region of Waterloo ‘Smart About Salt’ program requirements.
4.5.5 Other Submission Requirements
Watermain Commissioning Plan

A watermain commissioning plan must be prepared and provided to City Staff for review prior to construction to
ensure that all testing and sampling requirements for new watermain installation are satisfied. The plan provides an
outline of the acceptable procedures required for installation and testing of all new mains and services as required
by the Safe Drinking Water Act and in accordance with the requirements of the Drinking Water Works Permit. An
example of a general watermain commission plan is included in the DGSSMS, section E.
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Conceptual Workspace Management Plan

The intent of the workspace management plan is to address concerns related to the impact of the development on
adjacent lands, sidewalks and streets. This drawing outlines details of construction including property limits;
proposed construction activity; equipment, material, and vehicle storage; construction and emergency access
requirements; site trailer location and additional details relevant to the construction procedure. The workspace
management plan is prepared by the Engineer and reviewed with the Contractor prior to commencement of
construction activity. A copy of the plan must be maintained on site for review by City Staff.
Construction Traffic Plan

The complete engineering submission includes preparation of a Construction Traffic plan which provides details on
the management of construction traffic using municipal highways including equipment, trucks, cranes and other
construction equipment as well as personal vehicle access to the site for contractors and builders. The plan must
indicate approved access routes for construction traffic with the intention of directing traffic away from residential
streets. Emergency routes and access must also be shown as well as parking locations for construction vehicles.
The traffic plan may form part of the highway work permit, if required.
4.5.6 Additional Background Information
Uptown Waterloo Stormwater Management Criteria

The City of Waterloo and GRCA require stormwater management (SWM) criteria for all new development or
redevelopment sites in the Uptown Waterloo area, particularly in sub-watersheds 319 and 320 as outlined in the
Laurel Creek Watershed Study. The runoff volumes during a major storm event from the proposed developments
within these sub-watersheds must be released as quickly as possible, without delay, to allow peak flows in the
Uptown area to be released from the watershed prior to combining with peak flows from upstream tributaries
entering the Uptown area. The direct release of the runoff is intended to reduce flooding within the Uptown area.
Although there is no quantity control SWM required for a major storm event, the policy does not exempt the 5
year event. The SWM design should include an on-site system to store and convey the 5 year event and discharge
to the City’s underground conveyance system. Therefore, any new or redevelopment should include on site SWM
controls so that it uses the existing underground system without surcharging. In the event the City’s conveyance
system surcharges the 5 year event during existing conditions, additional control measures may be required to
reduce even below pre development levels, so that the post development runoff release would be adequately
reduced to suit the current capacity of the receiving sewer system.
Development within the Uptown area must be completed with all required quality control measures as per the City
of Waterloo SWM guidelines. Every effort should be made to promote infiltration and other best management
practices wherever it is practical.
Waterloo Core Area Infrastructure Assessment

The Waterloo Core Area Infrastructure Assessment Report (July 2011) prepared by Stantec Consulting Limited for
the City of Waterloo, was completed to assess the infrastructure capacity within the core area of Waterloo.
Water, sanitary, stormwater, and transportation servicing were assessed to assist in improving the capacity
conditions, estimate potential future capacity constraints and assist in the evaluation of development applications
and capital planning. All property developers’ submitting a development proposal within the core area of Waterloo
should refer to the report to verify potential servicing constraints.
Laurel Creek Watershed Study

The 1992 Laurel Creek Watershed Study was completed as a collaborative effort between the City of Waterloo,
the Grand River Conservation Authority and various other stakeholders. It was the first subwatershed study of its
kind in Ontario that set out goals for balancing the impacts of development on the natural environment. It resulted
in a comprehensive land classification system and specific practices to mitigate the impacts on water resources
within the City of Waterloo and areas within the Laurel Creek System that drain to the Grand River. For
stormwater management, the study provides specific practices that must be addressed in engineering design for
water quantity and quality management, such as:
• Insuring that flood risk does not increase in existing areas with flood potential (e.g. Uptown Waterloo)
• Protecting against increases in streambank erosion
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• Protecting existing fisheries habitat from degradation through loss of baseflows or impacts on water quality
• Preventing negative aesthetic impacts on water resources
A copy of the study is available via www.waterloo.ca. Engineering submissions provided to the City of Waterloo in
support of site plan and subdivision developments must consider and address the requirements of the Laurel Creek
Watershed Study.
Sidewalk Policy
Council approved policy PWS2005-35.1 for the installation/replacement of concrete sidewalks on local streets and
cul-de-sacs in the City of Waterloo. Sidewalks are required within all subdivisions on both sides of all local roads,
except roads internal to business parks/industrial areas where a sidewalk shall only be required on one side of the
road in a location determined by the Director of Engineering Services. When the road is a designated transit route,
sidewalks are required on both sides. For more information with respect to the City’s Sidewalk Policy, refer to
www.waterloo.ca.
Full sidewalk replacement or installation and boulevard restoration is required along all local streets fronting new
development at the developer’s expense.
4.5.7 Approval from Outside Agencies
MOE Environmental Compliance

An Environmental Compliance Approval (ECA) by the MOE is required as per part II.1 of the Environmental
Protection Act and Section 53 of the Ontario Water Resources Act. Section 53 indicates that subject to section
47.3 of the Environmental Protection Act, no person shall use, operate, establish, alter, extend or replace new or
existing sewage works except under and in accordance with an ECA. Additionally, Form 1 – Record of Watermains
Authorized as a Future Alteration, under the City’s Municipal Drinking Water Works Permit and License is
applicable as an additional municipal approval.
Grand River Conservation Authority

For all proposed works to be completed within an area regulated by the GRCA, a fill permit application to the
conservation authority is required. A map of the regulated areas is included in Appendix G.
Additional Clearances
It may be necessary to obtain clearances from a number of other organizations that have authority over all or part
of the project. It is the developer’s responsibility to arrange for engineering submissions to any other authority that
may have jurisdiction and ensure all conditions have been satisfied. A letter of approval/ clearance from the
authority agency shall be provided to the Engineering Services Division prior to acceptance of the Complete
Engineering design.
4.5.8 Registered Subdivison Blocks

Blocks delineated within a subdivision typically require Site Plan Approval once the property has been sub-divided
and proposed to be developed. A complete engineering submission will be required for review and acceptance as
per section 4.0 of this manual, however, an Existing Conditions and Removals Plan will not be required if the plan of
subdivision, with an approved lot grading plan, has been registered.
The Engineer must provide a declaration on the subject site’s proposed grading plan indicating that they have
reviewed the grading and tree saving plans of the registered subdivision and they confirm that the proposed
development conforms to registered subdivision design. The use of retaining walls not reflected on the registered
subdivision grading plan shall be discussed with and agreed upon by the Engineering Services Division prior to
construction.
4.6 Construction
Construction of site works including grading, excavation and filling, tree removal, servicing or building construction
may not proceed until all applicable City and agency clearances have been obtained. Preliminary works may be
completed under a separate site alteration or demolition permit, if applicable.
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4.6.1 Preliminary Site Preparation
Erosion and Sedimentation Control

Prior to final engineering acceptance (required in advance of the issuance of a building permit), the Engineering
Services Division must be notified when erosion and sedimentation (E&S) controls have been installed. Such
notification will be provided in a written certification by the Engineer to confirm that the E&S measures were
installed in accordance with the accepted drawings. On receipt of confirmation from the Engineer, an inspection of
the required controls must be completed by City staff, prior to the issuance of a building permit.
Throughout construction, all E&S controls indicated on the accepted plans must be maintained as designed to
prevent soil and water migration from the site. The control measures must be inspected periodically and after all
significant rainfalls. Any breach or deterioration of the control measures must be repaired immediately. Sediment
tracked off site by construction vehicles must be removed from the right-of-way on a daily basis and upon request
by the City. If the developer fails to comply with such a request, City crews will undertake the corrective work and
bill the developer directly.
Tree Protection Fencing

All trees to be saved as indicated on the vegetation management or other landscape drawings must be protected by
fencing. Tree protection fencing shall be comprised of paige wire fence with wooden posts and t bars as per City of
Waterloo drawing included in Appendix L. Silt fence shall be included as required.
Construction Fencing
Construction and maintenance of a clear, unobstructed pedestrian walkway for public use including barrier free
routes must be provided throughout construction of the proposed development. Solid hoarding and overhead
protection surrounding the construction area must also be completed as required and related clearances for the
work from the Ministry of Labour must be provided. A signboard including names and contact information for the
project developer, consultant, and contractor including 24-hour emergency contact numbers shall be provided at
the main entrance of the development.
4.6.2 Inspection and Certification
Qualified Contractor
The installation of services and site works must be completed by a qualified contractor. The contractor will be
identified to the City in writing and accepted by City staff prior to building permit issuance. The contractor must
not commence servicing until all approvals have been granted and a building permit is issued.
Certification of Engineering Works

In accordance with the requirements of the City’s Registered Site Plan Agreement and the Commitment to General
Review by Architect and Engineers under the OBC, the Engineer must periodically inspect the project and certify
that all works have been constructed in accordance with the accepted plans, specifications and reports. Certification
letters issued by the engineer confirming that the works are in order will be required prior to start of maintenance
period, final acceptance, and reduction of the associated securities. Other qualified professionals, such as Landscape
Architects, may be required to provide certification for various components of the design. All certification letters
shall be signed and sealed by the professional responsible.
City staff may request written records from the Engineer in order to verify conformance with the requirements for
inspection and certification for all stages of site work. If, in the opinion of the Director, the records provided do
not demonstrate that sufficient inspection was completed by the Engineer to certify the works in question, the City
may require that the works are reconstructed in the presence of a City Inspector. The full value of the security
posted for works not witnessed and inspected by the Engineer may be forfeited by the developer unless the
necessary corrective action is undertaken to the satisfaction of the Director.
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Certification of Landscape Elements

Upon completion of site landscape installation, the Landscape Architect consultant is required to provide
certification to the City confirming the site landscaping has been installed in accordance with the approved site plan
landscape plan. This certification must be sealed by the Landscape Architect. Upon receipt of the certification, City
staff will complete a preliminary site inspection to confirm that the site landscaping has been completed in
compliance with the approved plan.
Construction Inspection by City Staff

Advance notification of proposed construction must be provided to City staff to enable scheduling of on-site
inspections. If the development is not being constructed in accordance with the accepted plans, specifications and
drawings, with good engineering practice, or if work is being completed by a contractor who is not approved, City
staff may require that all or part of the construction cease. The developer is required to comply with all City
directives to cease work, complete additional work, or phase the work as necessary to complete the proper
development of the lands or address the impact of the development on adjacent lands.
City inspections related to landscape works will only be completed between May 1st and October 31st of a calendar
year. It is recommended that plant materials are installed within this same window.
Non-Compliance
If any site works do not comply with the accepted drawings, the City reserves the right to refuse connections to
municipal services and to undertake disconnects as the situation warrants. Permission to re-connect to municipal
services will only be granted at such time as the works are corrected to fully comply with the accepted design.
As-Recorded Drawings
In accordance with the requirements of the City’s Registered Site Plan Agreement and the Commitment to General
Review of Construction under the OBC, the Engineer shall complete site inspections to verify conformance with
the final design accepted by the City. Once all servicing and grading activities have been completed, the engineer will
also conduct a visual inspection to verify that the constructed works adhere to the accepted engineering plans. A
final topographic survey of the property may be required at the discretion of the Engineering Services Division.
An as-recorded drawing is to be prepared by the Engineer and submitted it to the Engineering and Construction
Division for review. The as-recorded submission shall be provided in digital PDF and AutoCAD format using NAD
83 zone 17 co-ordinates as well as in full size plan hard copy format.
4.6.3 Site Access
Site Entry by City Staff

Representatives of the City may enter the lands or buildings at any time, without notice, to complete required
inspections. City staff will confirm that construction of the work is in accordance with the Site Plan agreement, the
Final Site Plan and accepted drawings.
Emergency Entry
If an emergency situation or an impending emergency on site requires immediate attention as a result of
uncompleted works, City representatives will access the site and carry out corrective action. All emergency repair
work will be completed at the developer’s expense.
4.6.4 Maintenance of the Lands during Construction

During construction of the approved works the lands must be maintained in a state that minimizes the impact of the
development on the adjacent properties, sidewalks and roadways including all necessary steps shall be taken to
prevent the migration of dust, soil and construction material onto adjacent lands. Sweeping and scraping to keep
roadways free of excessive dirt and other materials must be completed daily. If the road is not maintained in an
acceptable manner, City forces will complete the required work at the Developer’s expense.
The site must be regularly inspected for discarded materials and waste on site, and all such housekeeping issues
must be addressed in a timely fashion. The Developer is also responsible for all costs associated with migration of
materials, garbage or debris from the site. Any accumulation of garbage that is not removed upon request by the
City may be removed by City forces at the Developer’s expense.
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Erosion and sedimentation controls must be maintained to ensure their continued effectiveness for the duration of
the construction period, until hard surface or vegetative cover has stabilized the site and the controls are no longer
required. Removal and off-site disposal of all E&S control measures shall be completed at the Developer’s expense,
upon receipt of direction by Engineering Services staff. Any impact of the development on neighbouring properties
must be managed by the Developer to the satisfaction of the City. At all times, unencumbered site lines and travel
routes must be maintained around the site.
All tree preservation measures as per the approved vegetation management plan must be maintained at all times
during construction, and removed from the site after construction.
Sidewalks
Safe pedestrian access within the municipal right-of-way must be maintained at all times. Sidewalk must be
constructed in accordance with the final accepted engineering design and all conditions of the Road Occupancy
Permit must be addressed. Appropriate signage must be installed as indicated in the permit to direct pedestrian
traffic.
Garbage Collection
A system for the collection, storage, and disposal of waste and recyclable materials from the site must be designed,
implemented and maintained throughout construction at the Developer’s expense. A storage facility on site must be
enclosed by opaque walls of appropriate dimensions to provide for commercial pickup. No other storage of garbage
or other waste material on the property will be permitted. If no outdoor facility is provided on site, internal
recycling and garbage areas will be required. Additionally, standard garbage containers must be installed at
entrances of all buildings on site.
Snow Removal
The Developer is responsible for on-site snow storage in accordance with the approved site plan. Storage locations
shall be selected to minimize negative impacts on the environment in accordance with the Salt Management Plan.
Excess snow must be removed from the site at the Developer’s expense. The Developer is also responsible for
regular removal of snow accumulation on the lands and all abutting City and Regional sidewalks.
Lands Not Being Developed

All Lands within the development that will be left vacant for a period greater than 90 days shall be graded and
seeded or sodded. Vegetation must be maintained to ensure the health and longevity of the ground cover to such a
degree that will prevent soil erosion and offsite migration of dust, including mowing, watering and weed
management, as required. The lands shall not be used for dumping or storage of construction materials and
equipment. If works to stabilize the soil are not completed in a timely manner, City forces may complete the work
at the Developer’s expense.
Fire Access
Throughout construction, fire access capable of supporting firefighting equipment shall be maintained to the
satisfaction of the Chief Building Official. The access route shall be maintained clear of equipment, materials and
debris. All hydrants shall be accessible and operational during and after construction.
Permanent fire access roads in accordance with the OBC and as shown on the Final Site Plan shall be constructed
and maintained. Fire routes will be designated by signs posted along the route upon completion of the development
in accordance with OBC requirements. . Fire department connections must be clearly identified and remain
unobstructed by construction, parking, landscaping, storage or any other means. It is the Developer’s responsibility
to maintain walkway access from the right-of way to the property as per approved drawings and plans.
Property Identification
Clear unit numbering must be displayed near the main entrance and in additional locations as noted on the building
elevations during construction. Permanent unit numbering on the front exterior of each unit will be required prior
to release of securities. The full street address must be included on property boundary signs after completion of
construction and prior to release of securities.
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4.6.5 Permits
Road Occupancy Permit

By-law No. 09-111 (i.e. Work Permit By-law) sets restrictions on activities permitted within the City’s right-of-way.
The City of Waterloo does not authorize the use of the municipal right-of-way, including boulevard or sidewalk, for
construction purposes, except for the use as access to the development. Applicants seeking permission to perform
work within a municipal right-of-way shall apply to the Transportation Department, Integrated Planning and Public
works, Traffic Corridor Technician, for a permit at least seven (7) days prior to the anticipated commencement of
work, unless otherwise permitted by the Director of Engineering Services.
Region of Waterloo Work Permit

No proponent shall undertake work on a regional road without first having obtained a Work Permit in accordance
with this the Region of Waterloo’s Work Permit By-law No. 07-029. A copy of the work permit shall be submitted
to the City of Waterloo Engineering Services Division with the development application.
Region of Waterloo Access Permit

Construction of a new access to a development from a Regional road also requires an access permit to be issued by
the Region. A copy of the work access permit shall be submitted to the City of Waterloo Engineering Services
Division prior to development commencing.
Landscaping Permits
Permits are required prior to the installation of landscape works including street trees, sodding, and paving within
municipal boulevards. City (By-law no. 2009-111) or Region (By-law no. 07-029) work permits must be obtained as
applicable. Additional details are included in section 5.0 of this manual.
Occupancy
Occupancy of any building will not be permitted until all works are completed in accordance with Site Plan
Agreement, the OBC and applicable by-laws. Internal water distribution and sewer collection facilities must be
tested, approved and operating as designed.
If an adverse condition exists that may negatively affect the health and safety of occupants or visitors to a site, the
City may complete such works as necessary to eliminate the condition at the Developer’s expense.
If occupancy is gained prior to satisfactory compliance with applicable requirements, the City may obtain a court
order to prevent occupancy until the terms of the Site Plan agreement have been completely satisfied. Any costs of
such action will be the responsibility of the Developer.
Additional information on Occupancy permits can be obtained from the Building Standards division of Integrated
Planning and Public Works.
4.6.6 Maintenance Requirements
Servicing Works
Servicing works shall be constructed in accordance with the Final Approved Site Plan and all required specifications.
The work shall be completed in a competent manner to the satisfaction of City staff. When servicing has been
completed, it will be placed on a one year maintenance period following written certification of the work by the
Engineer. Performance securities will not be released until the maintenance period has expired and the works have
been certified by the Engineer, landscape architect or architect as applicable.
Surface Works
Surface works shall be constructed and maintained in accordance with all City specifications. Workmanship and
materials of the construction will be maintained free of defects for a minimum period of one year from the date of
certification of substantial completion. Defects are to be corrected promptly and properly by the Developer, or
City staff will complete the required repairs and draw on the posted security for payment. Snow removal in the
right-of-way by City forces during the maintenance period will be completed without limiting the requirements of
the guarantee and maintenance period.
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Release of Securities
Upon completion of the required works, the Engineer, Landscape Architect and any other additional qualified
professionals as required shall provide certification that the works have been installed in accordance with the
accepted design and good engineering practice. Upon receipt of the certification, City staff will complete a site
inspection to assess the condition of the site works, and all deficient or partially completed works must be
corrected prior to acceptance. As-recorded drawings will then be provided to the City in a suitable format, at
which time the remaining securities will be available for reduction or release. Full release of the securities will
occur only after successful completion of the maintenance period.
4.6.7 Required Off-Site Works
Work in Right-of-Way by City of Waterloo Forces

Required works within the municipal right-of-way shall be completed at the Developer’s expense. The Developer is
responsible for the following works, which may be completed by City Forces :
• Removal of any redundant service connections (disconnects), and the installation of all new service
connections in the municipal right-of-way to one metre inside property line
• The installation of new curb and gutter for the closure of all redundant driveways
• Required curb cuts
• The installation of sidewalk on the streets fronting the development
• The installation of new curb and gutter along the street frontage(s)
• Restoration of boulevard, topsoil and sod or other as required by City
• The above noted work must be documented on the Site Servicing Plan for reference
• Road closures must be co-ordinated with Transportation Services and a traffic plan is to be provided
Work in Right-of-Way by Independent Contractor

In the event that City crews are unavailable to complete the servicing work in the ROW, the Developer may
arrange for the connections using a private contractor. When private contractors are proposed, they will:
• Be subject to approval by the City of Waterloo

• Be responsible for all locates, layouts, signage, traffic control and other requirements as determined by the
City
• Provide all necessary documentation concerning their status with the Ministry of Labour and WSIB
(Worker Compensation)
• Obtain a Work Permit from the Transportation Division as per By-law No. 09-111
Developers who use private contractors shall be required to take out and maintain with an insurer licensed to carry
on business in Ontario, a comprehensive policy of public liability and property damage insurance acceptable to the
City’s Chief Financial Officer providing occurrence-based insurance coverage in an amount not less than Five Million
($5,000,000.00) dollars per occurrence, exclusive of interest and costs. Such policy shall name the City as an
additional insured and shall protect the City from all loss, damage, claims or actions arising howsoever out of the
construction, use, existence or maintenance of the works. Such policy shall provide for severability of interests,
cross-liability and that it is primary insurance that will not call in to contribution any other insurance that may be
available to the City.
Construction Lien Act

For any works conducted within the right-of-way or on other municipally owned lands, payment holdbacks to any
contractor must be maintained in accordance with the Construction Lien Act. In accordance with the Site Plan
Agreement, the Developer shall indemnify and save completely harmless the City from and against all claims,
demands, actions, causes of action and costs resulting from any construction being performed. On demand by the
City, the Developer shall take such steps as may be necessary to immediately discharge all liens registered upon the
services.
License Agreement
Developers who propose to use City property for underground geotechnical controls shall apply for permission
from the City through the execution of a Licence Agreement to enter on to City land. The License Agreement
30
2.2
establishes the developer’s responsibilities and obligations related to installation and maintenance of a tie-back
system within the City’s public ROW; including piling and shoring, to facilitate construction of buildings and
structures on the private lands.
The following documentation is required from the Developer for the City to grant approval and enter into a
License Agreement. All reports/documents are to be signed and sealed by the licensed professional responsible for
that specific design component:
• An excavation shoring/ tie back plan with existing ROW services indicated on the plan
• A geotechnical report supporting the proposed design
• Detailed engineering drawings/specifications, showing both existing and proposed municipal services in the
vicinity of the shoring
• A cost estimate for the proposed shoring work to be used to calculate the value of a letter of credit to be
posted with the City’s Engineering Services Division as a security
• Proof of utility clearance from all utility providers located within the ROW along the frontage of the
development
• Copy of contractor’s insurance coverage
• Certification of locations of existing utilities and infrastructure on and in City Streets, based on recent
inspections. (inspection reports to be included)
Other requirements may apply and will be detailed in the License Agreement.
Developers proposing to use adjacent private property for underground geotechnical controls or encroach onto
private property may be required to enter into an agreement with the private land Developers.
Letter of Permission
City engineering acceptance does not authorize encroachment on private properties or adjacent lands. Any work
that may encroach onto adjacent property must be identified in advance. The City of Waterloo Engineering Services
Division will require written proof of consent by the property Developers prior to issuance of the building permit.
Copies of these letters of consent must be submitted to the Engineering Services Division.
4.6.8 Other Considerations

All costs associated with the construction of the development including additional servicing or site development
costs are the sole responsibility of the Developer, including any costs for the management of contaminated soil and
groundwater encountered during excavations on site or in the right-of-way. The City is not responsible for any
development related costs.
31

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4.

4.0 Site Plan Engineering

4.2 Applicable Legislation & Guidelines

• By-law 09-131 Site Plan Control

Phase 1 - Engineering Review For Site Plan Acceptance

Phase 2 – Engineering Acceptance For Building Permit Issuance

TYPICAL PROCESS TIME: Minor application: 4 months Major application: 8 months

A conceptual outline of the process is included on the following page.

Conceptual Site Plan Engineering Approval Process

2. Execute Site Plan Agreement

10. Start of Maintenance

Yes11. Security Reduction

13. End of Maintenance

6. Building Permit Submission

4.3.1 Pre-Consultation Meeting

• discuss the conceptual development proposal

4.3.2 Site Plan Application

• Site plan application form (see Appendix D)

4.3.3 Functional Engineering Design Submission

4.3.4 Site Plan Review Committee Meeting

4.3.5 Conditional Site Plan Approval

4.3.6 Complete Engineering Design Package

The City of Waterloo

4.3.8 Final Site Plan Approval

4.3.9 Site Plan Agreement

4.3.10 Building Permits

4.3.11 Maintenance Period and Release of Securities

4.4.1 Site Plan Fees

4.4.2 Engineering Fees

4.4.3 Building Permit Fees

4.4.4 Parkland Dedication

4.5 Site Plan Engineering Design

Design Guidelines and Specifications

• MOE Design Guidelines for Drinking Water Systems

Review and Acceptance of Engineering Design

Requirements for Design Professionals

Commitment to General Review

4.5.2 General Servicing Requirements

Sanitary Sewer Capacity

Sewer Design on Private Lands

Fire Flow Analysis

An effective SWM design must address the following issues:

• MOE Stormwater Management Planning and Design Manual 2003 as amended

4.5.3 Engineering Design Drawings

Existing Conditions and Removals Plan

Erosion and Sediment Control Plan

Vegetation Management Plan

Grading Plan and Stormwater Management Plan

• No adverse impact to adjacent properties is permitted

• Impacts on existing vegetation should be minimized

Site Servicing Plan

Record of Site Condition (RSC)

4.5.5 Other Submission Requirements

Watermain Commissioning Plan

Conceptual Workspace Management Plan

Construction Traffic Plan

4.5.6 Additional Background Information

Uptown Waterloo Stormwater Management Criteria

Waterloo Core Area Infrastructure Assessment

Laurel Creek Watershed Study

4.5.7 Approval from Outside Agencies

MOE Environmental Compliance

Grand River Conservation Authority