Emergency Preparedness and Response Procedure (Pomtec Labu) 2

SIME DARBY PLANTATION SDN. BHD.
Page No. 1 of 1
POMTEC LABU Edition No. 1
EMERGENCY PREPAREDNESS AND RESPONSE PROCEDURE Issue No 1
FRONTISPIECE Issue Date 26/08/2008
CONTROLLED COPY No.
SIME DARBY PLANTATION SDN.

BHD.
POMTEC LABU
EMERGENCY
PREPAREDNESS AND
RESPONSE PROCEDURE
Edition No.1
Page No. 1 of 1
DISTRIBUTION LIST Issue Date 26/08/2008
CONTROLLED COPY No.
Controlled copies of this Emergency Preparedness and Response Procedure are distributed to the
following:
Copy No Recipient
1 Manager, POMTEC LABU,
(Master Copy) Manager’s Office.
Assistant (Maintenance), Engineer’s
2
Room.
Assistant (Process), Engineer’s
3
Room.
Mill Supervisor,
4
Supervisor’s Office.
Effluent Treatment Plant Supervisor,
5
ETP.
Laboratory Supervisor,
6
Laboratory.
Store-keeper,
7
Workshop Office.
Technical Supervisor,
8
Workshop Office.
Charge-man,
9
Workshop Office.
Page No. 1 of 1
APPROVAL PAGE Issue Date 26/08/2008
CONTROLLED COPY No.
THIS BOOKLET IS A CONFIDENTIAL DOCUMENT
FOR PRIVATE CIRCULATION ONLY. THE CONTENTS
OF THIS BOOKLET MUST NOT BE DISCLOSED TO
ANY THIRD PARTY WITHOUT AUTHORISATION IN
WRITING BY THE COMPANY.
APPROVED ON:
26 / 08 / 2008
BY
_________________________
(MAHATHAIR DAUD)
MANAGER
POMTEC LABU
Page No. 1 of 1
MANUAL CONTENT Issue Date 26/08/2008
CONTROLLED COPY No.
Section Content
- Frontispiece
- Approval Page
- Distribution List
- Manual Content
1 Introduction
2 Emergency Response Team Composition
3 Emergency Situation Evacuation
Appendix 3.1 Emergency Response Evacuation – Steps to be Followed During Mill Operation
4 Crude Palm Oil Spillage or Overflow
Appendix 4.1 Method for Clean up of Spillage from MillDrain
Appendix 4.2 Method for Clean up of Spillage from Effluent Pit
Appendix 4.3 Method for Clean up of Spillage from Estate Drain & River (Water Course)
5 Unplanned Release of Untreated Palm Oil Mill Effluent
Appendix 5.1 Monitoring Checklist for ETP
6 Fire Fighting
7 Amendment Records

Page No. 1 of 1
SECTION 1 Issue Date 26/08/2008
INTRODUCTION CONTROLLED COPY No.
1.0 Introduction
These procedures are to enable POMTEC LABU to be prepared for the various
emergency situations, including environmental emergency, that have been identified at
the Mill.
The procedure provide preventive action, including monitoring procedures (where

applicable), and corrective action for the identified emergency incident.
The procedures form the basis for emergency response training of the Emergency
Response Team Members and the Mill Personnel.

Page No. 1 of 1
EMERGENCY RESPONSE TEAM COMPOSITION CONTROLLED COPY No.
EMERGENCY RESPONSE TEAM COMPOSITION
EMERGENCY COMMANDER
Manager
/ SITE ENVIRONMENTAL EMERGENCY COMMANDER
OPERATIONS CONTROLLER (ER / FF) TEAM CO-ORDINATOR
Assistant (Maintenance)
(1)
OPERATIONS CONTROLLER (SR / FE) Team CO-ORDINATOR
(2) [ENVIRONMENTAL EMERGENCY RESPONSE TEAM CO- Assistant(Process)
ORDINATOR]
TEAM A TEAM B TEAM C TEAM D
(ER Team) (ER Team) (SR Team) (SR Team)
LEADER Shift Supervisor Shift Supervisor Day Gang Lab Supervisor
Supervisor
MEMBERS Mandore Mandore Charge-hand Charge-hand
Shift Worker Shift Worker Shift Worker Shift Worker
Shift Worker Shift Worker Charge-man
Shift Worker Shift Worker Electrician
Shift Worker Shift Worker Electrician
Technical Supervisor
Mechanic
Mechanic
ER – EMERGENCY RESPONSE; FF – FIRE FIGHTING: Team A & B
FE – FIRE EVACUATION; SR – SEARCH AND RESCUE: Team C & D
Note:
1. Emergency Response Team Members Names are to be displayed at :
 Office
 Mill
 Workshop
 Master Copy to be available in the Emergency Preparedness and Response
Procedure File.
2. Technical Supervisor and Charge-man shall be the Team Leader, for the ER and SR team
respectively, in the event that Shift Supervisor or Sr. Charge-hand is not available.

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EMERGENCY SITUATION EVACUATION CONTROLLED COPY No.
3.0 Emergency Situation Evacuation
3.1 Objective
To provide the Mill with procedure for evacuation of all personnel to a safe assembly point
during an emergency situation.
3.2 Evacuation when Mill not in Operation – Working Period of Day.
1. Emergency Alarm is activated.

2. Mill gates are shut and entry of vehicles and visitors into the Mill area is prohibited.
3. All personnel to stop any work they are doing immediately.
4. Mill personnel inform non-mill personnel (visitors, transporters, suppliers, etc.) of
need to gather at Emergency Assembly Area (EAA). If needed Mill personnel to
request Non-mill personnel to follow them to the EAA.
5. Tools that employees were using to be placed on the platform / floor away from the
walk path.
6. All to walk briskly, (no running) to the EAA using the shortest path from their present
location.
7. On reaching EAA, each employee is to participate in the head count that shall be
conducted by the staff-in-charge of the respective section / department.
8. Employees are to inform their respective Supervisor should they not see any person
that they know to have been in the Mill at the EAA, this includes non-mill persons that
they know to be in the mill at the time evacuation began.
9. All not involved in combating the emergency situation to remain calm at the EAA until
the emergency situation is declared to be over by the Emergency Commander. They
are only to carry out tasks as requested by management during the emergency
period.
3.3 Evacuation when Mill in Operation – Working Period of Day.
The Emergency Response Evacuation – Steps to be followed during Mill Operation as

listed in Appendix 3.1 is to be followed by each of the mill personnel when there is an
emergency situation during Mill Operation.
3.4 Evacuation of Personnel at ETP
The personnel at ETP may not be involved with most of the Oil Mill, and Workshop
emergencies. They shall follow the evacuation procedure as per Appendix 3.1 steps
No.40 and No.41 should there be a need for evacuation during an emergency at ETP.

Page No. 1 of 14
APPENDIX 3.1 Issue Date 26/08/2008
EMERGENCY RESPONSE EVACUATION – STEPS TO BE
CONTROLLED COPY No.
FOLLOWED DURING MILL OPERATION
During Mill operation the steps that each employee should follow for evacuation upon hearing the
emergency siren are listed below.
Emergency Response Evacuation – Steps to be followed during Mill Operation

STATION PERSONNEL INITIAL RESPONSE ON HEARING FINAL RESPONSE TO BE
SIREN TAKEN
1 Reception Security Guard Stop all vehicles entry to Mill, Close Gather at Emergency
(AP) Mill Gates Assembly Area (EAA)
Visitors / Outsiders within Mill Inform Emergency Respond
Compound Record to be gathered Team (ERT) Leader on
number of visitors / outsiders
within Mill, give visitors record
book to ERT leader for
attendance check to be done.
2 Reception Weighbridge Stop weighing immediately Gather at the EAA
Operator
Shut down the computer and the Check that all non-mill
weighbridge personals and colleagues you
know to be present in the Mill
Switch off the UPS have gathered at the EAA, any
Switch off the main power supply for one not accounted for is to be
reported immediately to the
the weighbridge office.
ERT Leader.
Inform colleagues and non-mill
personals to follow you to the EAA
3 Reception Day Stop all work immediately Gather at the EAA
Supervisor
Ensure that weighing of vehicles has Check that all non-mill
been stopped. personals are at the EAA, if
not inform the Operations
Controller in-charge of Search
and Rescue immediately
Gather the attendance list for the Check that all subordinates
day marked present in the
Attendance List are present at
the EAA, if not inform the
Operations Controller in-
charge of Search and Rescue
immediately
Inform subordinates and non-mill Support the Operations
personals to go to the EAA Controller- in-charge of the
Search and Rescue Team and
Fire Evacuation Team (FET)

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SIREN TAKEN
4 Reception Day and FFB Stop work immediately Gather at the EAA
Assessment Inform subordinates and non-mill Check that all non-mill
Mandore personals to go to the EAA personals and subordinates
you know to be present in the
Mill have gathered at the EAA,
any one not accounted for is to
be reported immediately to the
ERT Leader.
Provide support to the ERT
Leader
5 Reception Assessor / Stop work immediately Gather at the EAA
General
Worker
Lay down tools on to the floor / Check that all non-mill
platform away from walk path personals and colleagues you
have gathered at the EAA, any
one not accounted for is to be
ERT Leader.
Inform colleagues and non-mill
personals to follow you to the EAA
6 Reception Transporter Stop work immediately Gather at the EAA
Driver Isolate Transporter by switching off
its main power supply
7 Reception General Stop work immediately Gather at the EAA
Worker
Lay down tools on to the floor / Check that all non-mill
platform away from walk path personals and colleagues you
Inform colleagues and non-mill have gathered at the EAA, any
personals to follow you to the EAA one not accounted for is to be
ERT Leader.
8 Reception Vehicle Driver Drive your vehicle slowly to beside Gather at the EAA
EAA, take care as colleges will also Check that all non-mill
be walking towards EAA personals and colleagues you
Switch off engine know to be present in the Mill
ERT Leader.

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SIREN TAKEN
9 Fruit Cage Handlers Stop work immediately Gather at the EAA
Handling Ensure the capstan rope has been Check that colleagues you
disengages from unit and is on the know to be present in the Mill
floor have gathered at the EAA, any
Tools in use to be placed on the one not accounted for is to be
floor out of the walk path reported immediately to the
ERT Leader.
Switch off the capstans' power
supply
10 Fruit Tipper Switch off the tipper's main power Gather at the EAA
Handling Operator supply
Check that colleagues you
ERT Leader.
11 Sterilizer Shift Mandore Stop work immediately Gather at the EAA
Inform subordinates and non-mill Check that all non-mill
personals to go to the EAA personals and subordinates
you know to be present in the
Mill have gathered at the EAA,
any one not accounted for is to
be reported immediately to the
ERT Leader.
Provide support to the ERT
Leader
12 Sterilizer Operator Stop work immediately Gather at the EAA
Stop all operating sterilizers - press Check that colleagues you
the stop button on the sterilizer know to be present in the Mill
control box at the Sterilizer Cabin have gathered at the EAA, any
Shut down sterilizer program by one not accounted for is to be
depressing the stop switch beside reported immediately to the
the Sterilizer Control Room door. ERT Leader.
13 Sterilizer Door Handler Stop work immediately Gather at the EAA
Tools in use to be placed on the
floor out of the walk path
14 Threshing USB Attendant Stop work immediately Gather at the EAA
Place your tools on the platform
away from the walk path.
Switch of the power supply of the
empty bunch conveyors and the
EFB pump

Page No. 4 of 14
EMERGENCY RESPONSE EVACUATION – STEPS TO BE CONTROLLED COPY No.

SIREN TAKEN
15 Threshing EFB Attendant Stop work immediately Gather at the EAA
Tools in use to be placed on the Ensure that the non-mill

platform out of the walk path personals have also gathered
Carefully come down the stairs. at the EAA, if not report
Inform non-mill personals to follow immediately to the ERT
you to the EAA Leader
16 Pressing Press Stop the thresher feeder Gather at the EAA
Operator Retract the operating presses cones Ensure all your colleagues
and stop the presses. have also gathered at the
Shut off the dilution water supply EAA, if not inform the ERT
Leader
Shut the main steam supply valve to
the operating Digestors
Stop the thresher
Stop the fruit conveyors and
elevators
Stop the DCO pump in operation
Stop the Digestors in operation
Switch off the main isolator at the
press switchboard.
Inform colleagues to follow you to
the EAA
17 Clarification Oil Room Shut off the out-let valve for the pure Gather at the EAA
Operator oil tanks on line.
Switch off the purifiers and the Inform Emergency Respond
vacuum dryers power supply. Team (ERT) Leader if you had
Shut off the water supply to purifiers observed any oil over-flows /
and vacuum dryers spillages.
Ensure no oil over-flows / spillages
occurred
18 Clarification Sludge Room Open the hot water in-let valves and Gather at the EAA
Operator close the sludge in-let valve for the
operating centrifuges
Switch off the operating centrifuges
power supply
Ensure that all pumps have been
switched off.
Close the hot water in-let valves and
the RSO pipeline's valve of the
centrifuges that were in operation

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SIREN TAKEN
19 Kernel Kernel Plant Stop the nut vibrators Gather at the EAA
Recovery Operator Stop the kernel vibrators Ensure all your colleagues
have also gathered at the
Shut off the water supply to the EAA, if not inform the ERT
Claybath in operation Leader.
Stop all operating machinery using
the stop button at the switchboards
the EAA
20 Kernel General Stop work immediately Gather at the EAA
Recovery Worker Lay down tools on to the floor /
platform away from walk path
21 Product Despatch Stop despatches immediately Gather at the EAA
Storage and Attendant Shut off the out-let valve for the oil Ensure that the non-mill
Despatch storage from which despatching was personals have also gathered
been done. at the EAA, if not report
Stop all operating machinery using immediately to the ERT
the stop button at the switchboard. Leader
Inform non-mill personnel to follow
you to the EAA
22 Laboratory Samplers Stop work immediately Gather at the EAA
the EAA
23 Laboratory Laboratory Stop work immediately Gather at the EAA
Charge-hands Ensure all electrical appliances are Ensure colleagues and sub-
switched off ordinates have also gathered
Inform colleagues and sub-ordinates at the EAA, if not report
to follow you to the EAA immediately to the ERT
Leader
24 Laboratory Laboratory Stop work immediately, and gather Gather at the EAA
Supervisor the Attendance List for the Day
Inform colleagues and sub-ordinates Check that all subordinates
to go to the EAA marked present in the
Attendance List are present at
the EAA, if not inform the
immediately
Ensure that the chemical store is Support the Operations
locked Controller- in-charge of the
Search and Rescue Team and
Fire Evacuation Team (FET)
Ensure all electrical appliances are
switched off

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SIREN TAKEN
25 Mill Office Manager Stop work immediately Gather at EAA and Assumes
the Emergency Commander's
Position
Inform subordinates to go to the Advice subordinates and all
EAA present at the EAA to remain
calm and follow instructions
given by ERT Leaders.
Gather necessary information
on the nature for Emergency
Siren Blowing and verify that
an Emergency Situation has
occurred.
Arrange for the set up of the
Emergency Response Center
(ERC) - its location, and the
necessary equipments
dependent on the nature of the
emergency - all further action
instruction shall be carried out
from the ERC
Gather information and other
relevant information from the
ERT Operations Controllers,
ERT Leaders and other
relevant personnel regarding
the Emergency.
Plan the necessary course of
action required based on
information gathered with the
help of the Operations
Controllers, ERT Leaders and
other relevant personnel
Instruct the ERT and
Operations Controller on the
Action to be taken
While action is being
implemented gather necessary
information and provide the
necessary resources to
successfully end the
emergency situation
After completion of the action
have a debriefing session with
the ERT.
Assessment of the plan on
whether the objectives have
been met.

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CONTROLLED COPY No.
SIREN TAKEN
25 Mill Office Manager If the plan was not satisfactory
Co then decide on next course of
nt. action.
Implement new action and
repeat debriefing and
assessment of plan till
objectives have been met.
On successful completion of
the emergency plan arrange
for the termination of the
Emergency and advice for
normal operations.
26 Mill Office Assistant Stop work immediately Gather at EAA and assumes
(Maintenance) the Operations Controller
Position - in-charge of the ERT
and the Fire Fighting Team
(FFT)
Inform subordinates to go to the Arrange for your support Staff
EAA and the ERT / FFT to gather at
the ERC
Provides support and technical
advice to the Emergency
Controller.
Mobilise support vehicles,
clean up equipments, and
storage vessels, and other
equipments as required
To record time of all events
and action taken.
27 Mill Office Assistant Stop work immediately Gather at EAA and Assumes
(Process) the Operations Controller
Position - in-charge of the
Search and Rescue Team
(SRT) and Fire Evacuation
Team (FET)
Inform subordinates to go to the Arrange for your support Staff
EAA and the SRT / FET to gather at
the ERC
Provides support and technical
advice to the Emergency
Controller.
Mobilise support resources
needed as and when required
for the evacuation, search and
rescue of personals during the
emergency

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SIREN TAKEN
27 Mill Office Assistant Keep tracks on missing
Co (Process) persons on-site and those
nt. involved in search and rescue.
Arrange for First Aid / Medical
Attention as required for
personals injured during the
course of the emergency.
28 Mill Office Office Staff / Stop work immediately Gather at the EAA
Operator Ensure all electrical appliances are Ensure colleagues, sub-
switched off ordinates and all non-mill
personals have also gathered
Inform colleagues, sub-ordinates at the EAA, if not inform the
and any non-mill personals to follow Operations Controller in-
you to the EAA charge of Search and Rescue
immediately
29 Mill Office Process Stop work immediately Gather at the EAA
Supervisor / Inform subordinates to go to the QA Supervisor to support the
QA Supervisor EAA Operations Controller- in-
charge of the SRT and FET
Process Supervisor to support
the Operations Controller in-
charge of the ERT and the
FFT
30 Mill Shift Verifies that an emergency has Gather at the EAA
Supervisor occurred and where it has occurred,
if no emergency situation has
occurred to arrange for the
immediate stoppage of the
emergency siren continuing to be
sounded. Personnel to be then
advised to return to normal work.
When Emergency situation verified Check that all subordinates
to advice all employees to gather at marked present in the
the EAA after they have done their Attendance List are present at
respective ERP requirements. the EAA, if not inform the
immediately
Should it be after 1900 hours it is Assume the Position of ERT
imperative that you have your torch- Leader and gather necessary
light with you (It should be in good information on missing
working condition at all times) persons and other relevant
information.

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CONTROLLED COPY No.
SIREN TAKEN
30 Mill Shift Gather the Attendance list for the Support the Operations
Co Supervisor day and keep it with you while Controller in-charge of the
nt. carrying out the rest of the ERT and the Fire Fighting
procedure below. Team (FFT)
Arrange for one employee to inform
the Manager and Assistants that an
Emergency situation has occurred.
Provide necessary information on
type of emergency and any other
relevant information that you have at
the time.
Confirm all employees have come to
ground level and are on their way to
the EAA
Confirm that all machinery have
been shut down as per the ERP
Instruct the Boiler Attendant to shut
down the Boiler.
When it has been confirmed that the
Boiler shut down has been
completed instruct the Engine Driver
to Shut down the Turbine.
Should the situation arise instruct
the Engine Driver to switch to TNB
supply, while the Boiler furnace is
being drawn out.
Ensure all personnel from the Boiler
Station are on their way to the EAA
Instruct the Engine Driver to switch
off all power supply or leave the
power supply on. This is dependent
on the nature of the emergency and
the time of day the emergency has
occurred, for e.g.. Electrical fire-
switch of all power supply
irrespective of time of day, oil
spillage with no possibility of contact
with electrical fixtures leave the
power supply on.
Ensure the Engine Driver is on his
way to the EAA

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SIREN TAKEN
31 Mill Process Confirm with Shift Supervisor that an Gather at the EAA
Charge-hand Emergency situation has occurred.
Should it be after 1900 hours it is The Senior Process Charge-
imperative that you have your torch- hand assumes the position of
light with you (It should be in good SRT Leader and gather
working condition at all times) necessary information on
Provide support to Shift Supervisor missing persons and other
by checking that employees are relevant information.
correctly following the ERP Ensure that all subordinates
Complete all instructions that the you know to be present are at
Shift Supervisor gives before the EAA, if not report to the
gathering at the EAA ERT Leader
Inform subordinates to go to the
EAA as soon as they have
completed their ERP requirements.
32 Boiler Fireman / Go to the ground floor and await Gather at the EAA
Stoker instructions from the Boiler
Attendant on duty.
After carrying out the instructions of
the Boiler Attendant on duty proceed
to the EAA upon receiving
instructions to do so
33 Boiler Boiler Await instructions from the Shift Gather at the EAA
Attendant on Supervisor to shut down the boiler
duty (s) in operation, meanwhile instruct
the Firemen and stokers so as to
maintain the boiler pressure.
Should it be after 1900 hours it is Ensure all Firemen / Stokers
imperative that you have your torch- have gathered at the EAA, if
light with you (It should be in good not inform the ERT Leader
working condition at all times)
Upon receiving instruction to shut
down the Boiler, stop all machinery
at the boiler station and close the
main stop valve for the operating
boilers
Give instructions to the firemen/
stoker to draw out the furnace and
douse the fire with water
immediately
Ensure that the super-heater's drain
valve is open slightly.
Check to ensure that all fire drawn
out from the furnace have been put
out
Instruct the firemen/stoker to gather
at the EAA

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SIREN TAKEN
34 Power Engine Driver Await instructions from the Shift Gather at the EAA
Station Supervisor to shut down the Turbine
until then do not stop the unit.
Should it be after 1900 hours it is Should you have noted
imperative that you have your torch- abnormally high power supply
light with you (It should be in good reading at the Main
working condition at all times) switchboard after the turbine
Ensure the Emergency Siren is was stopped and the TNB
blowing continuously until the supply reconnected then
turbine is shut down inform the ERT Leader of this.
Look at the ampere meter / Kilowatt
meter of the operating turbine to
ensure that the load is reducing.
Open the turbine's exhaust valve to
the atmosphere, and shut the steam
supply to the Back pressure vessel.
Upon receiving instruction to shut
down the turbine, isolate the
turbine's power supply from the main
switchboard by disengaging the
turbine's alternator's main isolator at
the turbine switchboard.
Should it be after 1900hours switch
on your torch-light before you switch
off the turbine's power supply at its
switchboard as it would be dark
when the power supply is
disengaged.
Switch on the TNB power supply
only if requested to do so by the
Shift Supervisor, if not do not
engage the changeover switch for
this
Trip off the turbine using its
emergency trip lever.
Should you have engaged the TNB
power supply, as requested by Shift
Supervisor, then proceed with steps
below, if not proceed to the EAA.
Close the main in-let steam valve of
the turbine.
Open the condensate drain valves of
the main steam pipeline, and the
Back Pressure Vessel
Confirm there is minimal load on the
main switchboard, only lighting load
of about 200 amperes should be
seen, if not take note of the load so
as to inform the ERT Leader later.
Switch off the TNB power supply if
requested by Shift Supervisor, if not
leave the supply in the on position,
and proceed to the EAA

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SIREN TAKEN
35 Water Plant Attendant Stop all operating pumps at water Gather at the EAA
plant by depressing the stop button
at the switch board
Switch off the main isolator of the
water plant's switchboard
Stop all operating pumps at effluent
pit by depressing the stop button at
the switch board
Switch off the main isolator of the
effluent pumps Main switchboard
36 Workshop Office Staff / Stop work immediately Gather at the EAA
Operator
Ensure all electrical appliances are Ensure colleagues, sub-
switched off ordinates and all non-mill
Inform colleagues, sub-ordinates at the EAA, if not report
and any non-mill personnel to follow immediately to the ERT
you to the EAA Leader
37 Workshop Store Boy / Stop work immediately Gather at the EAA
Peon Inform colleagues and any non-mill Ensure colleagues and all non-
personals to follow you to the EAA mill personals have also
gathered at the EAA, if not
report immediately to the ERT
Leader
38 Workshop Operators / Stop work immediately Gather at the EAA
Mechanics / Place your tools on the platform / Ensure colleagues and sub-
Apprentices / floor away from the walk path. ordinates have also gathered
General Close the oxygen and acetylene at the EAA, if not report
Workers cylinder valves, if you were using the immediately to the ERT
unit. Leader
Switch off the power supply to the
welding set, if you were using the
unit.
Inform colleagues and subordinates
to follow you to the EAA

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SIREN TAKEN
39 Workshop Foreman / Stop work immediately Gather at the EAA
Charge-man
Get the Attendance list for the day. Ensure that the non-mill
at the EAA, if not inform the
immediately
Inform colleagues, subordinates and Check that all those who have
non-mill personals to follow you to been marked present in the
the EAA attendance list have gathered
at the EAA, if not inform the
immediately
Foreman to assume the
Position of ERT Leader and
gather necessary information,
in the absence of the Shift-
Supervisor
Foreman to support the
charge of the ERT and the Fire
Fighting Team (FFT)
Charge-man to assume the
Position of SRT Leader and
gather necessary information
on missing persons and other
relevant information, in the
absence of the Shift-
Supervisor
Charge -man to support the
Operations Controller- in-
charge of the Search and
Rescue Team and Fire
Evacuation Team (FET)

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SIREN TAKEN
40 Effluent ETP Operators Stop all operating machinery Gather at the EAA at ETP
Treatment
Plant (ETP)
Shut off valves that have been Follow instructions of the ETP
opened to drain liquor / solids from Supervisor.
the Anaerobic/Aerobic Tank
Inform non-mill personals to leave
the ETP compound.
Check to ensure all non-mill
personals, colleagues have left the
ETP compound
41 Effluent ETP Stop work immediately and instruct Gather at the EAA at ETP
Treatment Supervisor subordinates to stop machinery and
Plant (ETP) shut off valves that have been
opened to drain liquor / solids from
Anaerobic/Aerobic Tank.
Gather Attendance list Check that all those who have
been marked present in the
attendance list have gathered
at the EAA at ETP.
Instruct and ensure all non-mill Inform the Emergency
personals leave the ETP Commander on nature of
emergency and steps already
taken to contain it. Give all
necessary information on the
emergency situation, including
assistance needed, and
persons/s missing if any.
When all non-mill personals have Assist the Operations
left the ETP arrange to close the Controller-in-charge of the
main gate before proceeding to the ERT and the FFT.
EAA at the ETP
42 ERT / FFT Non-Staff ERT Stop work immediately Gather at the EAA
and SRT / / FFT and SRT Should you have tools in your hand Ensure all the team members
FET / FET place these on the platform / floor are present, if not inform the
Members away from the walk path and ERT Leader / SRT Leader.
proceed to the EAA From the EAA go to the ERC
and await instructions from
you team leader.

Page No. 1 of 5
CRUDE PALM OIL SPILLAGE OR OVERFLOW CONTROLLED COPY No.
4.0 Emergency Preparedness and Response Procedure for Crude Palm Oil (CPO)
Spillage or Overflow.
Situation : CPO spillage or overflow
Location : 1. CPO storage tank

2. Clarification station tanks (Clarifier, Sludge, Pure Oil and RSO, etc.)
3. Diluted Crude Oil (DCO) tank
4.1 Objective
To provide the Mill in preparedness situation on CPO spillage or overflow incident.
4.2 Preventive Action
4.2.1 Monitoring of the CPO Storage Tanks Surrounding Drains and Area in the Day and
Night.
4.2.1.1 Objective
To give quick response to Emergency Response Team (ERT) on occurrence of crude

palm oil spillage or overflow during the day or night.
4.2.1.2 Work Instruction
Table 1 below lists the monitoring task and personnel responsible for monitoring.
Table 1 Monitoring and Personnel Responsible for Monitoring

Sundays and
No. Task Who Working Day Public
Holidays
1 Check CPO Storage Tanks Despatch 0730 Hrs to
surrounding Drains and area to Attendant 1530 Hrs
detect for any sign of Crude Security (Ap) 1530 Hrs to 0730 Hrs to
Palm Oil (Hourly). 0730 Hrs 0730 Hrs
2 Inform person in-charge as per Despatch 0730 Hrs to
Section 12, Subsection 12.6.1, if Attendant 1530 Hrs
sign of CPO spillage or overflow Security (Ap) 1530 Hrs to 0730 Hrs to
is detected. 0730 Hrs 0730 Hrs
3 Record observations in “Buku Security (Ap) 1530 Hrs to 0730 Hrs to
Laporan Bertugas Malam 0730 Hrs 0730 Hrs
POMTEC LABU”
4 Handover above report (3), to Security (Ap) 0830 Hrs
office, daily for verification and
approval by Manager / Assistant

Page No. 2 of 5
4.2.2 Procedure for Crude Palm Oil Control Pumping.
4.2.2.1 Objective
A) To facilitate the Mill Management with the status of day to day CPO storage tank
monitoring (temperature, stock, quality, leakages and spillages).
B) To facilitate Mill Supervisors, Laboratory Supervisor and Office Clerk in monitoring of

CPO storage tank / tanks used.
C) To ensure dispatch pumps and valves and recycle oil line valves are shut and locked
at the end of dispatch for the day.
Tasks that need to be followed by the respective personnel are as in Table 2 below.
Table 2 Crude Palm Oil Control Pumping – Task and Personnel Responsible
No. Task Who Responsible
1 Tank dipping at 0730 Hrs Laboratory
Supervisor /
Laboratory Analyst
2 Record the tank dipping figures (height and temperature) in Laboratory
the Laboratory Log (SUM.LL) and Dipping Book in the Supervisor /
Office. Laboratory Analyst
3 Record the status of storage tanks in the Laboratory Log Laboratory
(SUM.LL). Supervisor /
Laboratory Analyst
4 Calculate the CPO tank stock and the CPO production and Mill Clerk /
record the data in the Production Log (SUM.PL) Laboratory
Supervisor
5 Notify Commodities (Marketing) Department on stock levels Mill Clerk / Office
for further action. Operator
6 Record the storage tank in usage on the Supervisors’ Office Mill Supervisor
Notice Board. (Shift) / Charge-
hand
7 Record the time CPO going to which storage tank in SUM Mill Supervisor
OP.10. (Shift) / Charge-
hand
8 Check and ensure that Storage tanks despatch valves, and Laboratory
recycle oil line valves have been shut and locked at the end Supervisor /
of despatch for the day. Laboratory Analyst
9 Check the records daily and act upon if any abnormalities Assistant
observed.
10 Verify the respective records. Manager /
Assistant

Page No. 3 of 5
4.2.3 Procedure to Ensure Diluted Crude Oil (DCO) and Recovered Sludge Oil (RSO)
Pumps are switched off at the End of the Second Shift.
4.2.3.1 Objective
To ensure that the DCO and RSO Pumps are switched off at the end of the second shift.

The task and personnel responsible to ensure that DCO and RSO pumps are switched off
at the end of Second Shift are as listed in Table 3 below.
Table 3 Task and Personnel Responsible to ensure that DCO and RSO pumps
are switched off at the end of Second Shift
Who
No. Task
Responsible
1 Shut the water supply to the crude oil gutter after the Press Station
presses have been stopped at the end of second shift Operator
processing.
2 Lower the DCO tank level (till pump stops running due to Press Station
auto-float switch switching off power supply to pump). Operator
3 Shut off the main power supply for the DCO pumps Press Station
Operator
4 Shut off the steam in-let supply valve to DCO tank Press Station
Operator
5 Stop the centrifuges and close all valves from the Clarification
centrifuge to the RSO tank at the end of second shift Station Operator
processing.
6 Lower the RSO tank level (till pump stops running due to Clarification
auto-float switch switching off power supply to pump). Station Operator
7 Confirm there is no in-put to the RSO tank by visually Clarification
checking the tank. Station Operator
8 Shut off the main power supply switches for both the Clarification
RSO pumps. Station Operator
9 Inform the Press Operator to proceed to empty the Clarification
overhead process water tank as all centrifuges have Station Operator
been stopped.
10 Shut off all inlet water valves to the overhead process Press Station
water tank upon being informed by Clarification Station Operator
Operator that all centrifuges have been stopped.
11 Drain the overhead process water tank empty, and leave Press Station
the drain valve in the open position. Operator
12 To check and confirm that the main power supply for the Mill Supervisor
DCO and RSO pumps are switched off before leaving the (Shift) / Charge-
Mill. hand
13 Check and confirm that there are no inputs to the RSO Mill Supervisor
tank before leaving the Mill. (Shift) / Charge-
hand
14 Check and confirm that the DCO tank level is low (Refer Mill Supervisor
2 above), and the steam inlet valve to DCO tank is shut (Shift) / Charge-
fully before leaving the Mill. hand

Page No. 4 of 5
4.3 Corrective Action
4.3.1 Minor Spillage or Overflow
4.3.1.1 Definition
Spilled or overflowed CPO has been contained within the mill compound / fencing and
has not entered the estate drains is defined as a minor spillage or overflow.
4.3.1.2 Notification
The person who first observes a minor spill or overflow should notify the senior
management present in the mill. If the senior management is not present on site, then the
immediate supervisor should be informed.
If the emergency occurs during non-processing hours, then the Security Guard (AP)
should notify the Manager or the Assistant. The notification may be made verbally or by
telephone.
Notification to external Authorities shall be done by Mill Management according to

procedure in ENVIRONMENTAL MANAGEMENT PROCEDURE MANUAL, Section 12,
Sub-section 12.6.4.
4.3.1.3 Control of Situation
1. Stop pumps that are feeding CPO to the vessel concerned.

2. Use fibre-shell mixture to make a bund and enclose the spillage on the floor.
3. Block all drains that can convey the spilled CPO to the storm drains and or drains that
lead to the estate drains.
4.3.1.4 Cleanup of the Spill
1. Recycle all CPO that has spilled into the drains (Refer Appendix 4.1 – Method for
Clean up of Spillage from Mill Drain).
2. Recycle all CPO that has spilled into the effluent pit (Refer Appendix 4.2 – Method for
Clean up of Spillage from Effluent Pit).
3. Any balance CPO in the drain is cleared by spraying water.
4. Ensure the water and CPO mixture is directed into the Effluent Pit.
5. Ensure there are no traces on CPO in the drain.
4.3.2 Major Spills or Overflows
4.3.2.1 Definition
Spilled or overflowed CPO has entered the estate drains and / or the river near by is
defined as a major spillage or overflow.

Page No. 5 of 5
The person who first observes a major spill or overflow should notify the senior
telephone.

Sub-section 12.6.4.
1. Stop pumps that are feeding CPO to the vessel concerned.

2. Stop Mill operation.
3. Use earth to make a bund and enclose the spillage. Earth and earth bags to be made
available at the site of spillage. Use the Manitou / Case Loader as needed.
4. Block all drains that can convey the spilled CPO to the storm drains and or drains that
lead to the estate drains.
5. Block all estate drains affected to prevent spill from further entering the river near by.
6. Use oil boom (floating boom), obtainable from Dusun Durian Oil Mill, to contain any
CPO that has reached the river.
4.3.2.4 Cleanup of the Spill
1. Recycle all CPO that has spilled into the drains (Refer Appendix 4.1 – Method for
Clean up of Spillage from Mill Drain).
2. Recycle all CPO that has spilled into the effluent pit (Refer Appendix 4.2 – Method for
Clean up of Spillage from Effluent Pit).
3. Recycle all CPO that has spilled into the estate drains (Refer Appendix 4.3 – Method
for Clean up of Spillage from Estate Drain & River (Water Course).
4. Any traces of CPO on the surface of the water are removed using paper to “blot up”
the oil. The paper with CPO is collected and the CPO squeezed out before the paper
is burnt in the boiler.
5. Any balance CPO in the mill drain is cleared by spraying water.
6. Ensure the water and CPO mixture is directed into the Effluent Pit.
7. Ensure there are no traces on CPO in the drains or around the CPO Storage tank
area.

Page No. 1 of 1
METHOD FOR CLEAN UP OF SPILLAGE FROM MILLDRAIN CONTROLLED COPY No.
METHOD FOR CLEAN UP OF SPILLAGES IN MILL DRAIN
Equipment for Cleanup
No. Equipment Where Available

1. Pail / Container Emergency Response Room, POMTEC
LABU
2. Drum with caps Store, POMTEC LABU
3. Scoop Emergency Response Room, POMTEC
LABU
Reminder
Key to the Emergency Response Room, POMTEC
LABU Available at / with
1 Manager’s Room, POMTEC LABU
2 Assistant’s Room, POMTEC LABU
3 Supervisor’s Room, POMTEC LABU
4 Security (AP) Post, POMTEC LABU
Key to Store, POMTEC LABU Available at / with
1 Assistant, POMTEC LABU
2 Store Clerk, POMTEC LABU
Method of Cleanup
Step No. What is to be done

1 Use the scoop to collect the CPO from the drain into the pail / container.
2 When the pail / container is almost full recycle the oil to process via the Recovered
Sludge Oil Tank or the Purifiers Washings Tank.
3 Repeat above two steps till all the CPO in the drain is removed.
4 If the distance between the collection point and the recycling tanks be far, transfer the
collected oil from the pail / container into drums. Ensure no spillage occurs during this
transfer. Cap the full drums before transfer.
5 Oil collected in the drums is to be recycled via the Recovered Sludge Oil Tank or the
Purifiers Washings Tank.
Precautionary Steps to take during the Cleanup Process
No. Precautionary Step

1 Ensure there is no spillage on to floor or drain when the CPO is being recycled.
2 Do not over-fill the pail / container such that it can cause a spillage during transfer of the
collected CPO for recycling.
3 Use a funnel should there be a need to transfer CPO from the pail / container into drums
4 When transferring drums ensure the caps are secured properly so as not to cause
spillage during transfer.
5 Use Manitou or Case Loader to transfer the drums to as close as possible to point of
recycle.
6 When lifting drums to recycle the CPO into the Recovered Sludge Oil Tank or the Purifiers
Washings Tank use approved and safe lifting equipments.
7 When in doubt consult the Supervisory Staff or Engineers first before you do anything.
Ensure personal and colleague safety is paramount in all work done.

Page No. 1 of 2
METHOD FOR CLEAN UP OF SPILLAGE FROM EFFLUENT PIT CONTROLLED COPY No.
METHOD FOR CLEAN UP OF SPILLAGE FROM EFFLUENT PIT

1. Pail / Container Emergency Response Room, POMTEC
LABU
3. Scoop Emergency Response Room, POMTEC
LABU
4. Submersible pump Store, POMTEC LABU
Reminder
Method of Cleanup

1 Determine the thickness of CPO in the Effluent Pit using the scoop as follows: Holding
the scoop as shown in Figure 1 draw the scoop upwards. Should there be only CPO in
the scoop when the contents are poured into the pail then use a Submersible pump
method, if not (there is some sludge at the tail end of pouring out the contents) use the
scoop method to collect the CPO.
2 When the submersible pump is used the oil is pumped directly to the Recovery Oil tank
for recycling.
3 When the scoop method is used the oil is drummed before being recycled via the
Recovered Sludge Oil Tank. Ensure no spillage occurs during the drumming process or
the transfer of drum process. Cap the full drums before transfer.
4 It might be easier to pour the scooped material into a pail / container before it is
transferred into the drum. If this is done ensure that the pail / container is not over filled
so as not to spill CPO during the drumming process.
5 Recycling is continued until all CPO has been recovered from the Effluent Pit.
Scoop up
Scoop
Pour out
and
confirm
Oil layer in Effluent Pit only oil
Pail
Step 1 Step 2
Figure No.1 – Using Scoop to determine thickness of Oil Layer in Effluent Pit

Page No. 2 of 2
METHOD FOR CLEAN UP OF SPILLAGE FROM EFFLUENT PIT CONTROLLED COPY No.

1 Ensure there is no spillage on to ground when the CPO is being recycled.
2 Ensure that there is no leakage from the pumps or hoses used for recycling CPO.
3 Use a funnel to transfer CPO from scoop, pail / container into drums.
recycle.
6 When lifting drums to recycle the CPO into the Recovered Sludge Oil Tank use
approved and safe lifting equipments.

Page No. 1 of 2
METHOD FOR CLEAN UP OF SPILLAGE FROM ESTATE DRAIN
CONTROLLED COPY No.
& RIVER (WATER COURSE)
METHOD FOR CLEAN UP OF SPILLAGE FROM ESTATE DRAIN & RIVER (WATER COURSE)

1. Pail / Container Emergency Response Room, POMTEC LABU
3. Scoop Emergency Response Room, POMTEC LABU
5. Life Jackets Emergency Response Room, and ETP, POMTEC
LABU
6. Sampan (Raft) ETP, POMTEC LABU
7. Oil Boom (Floating Boom) ETP, POMTEC LABU
Reminder
Method of Cleanup

1 Check to ensure the CPO has not entered the river (Water Course). If it has entered the
river (Water Course) do Step 8 immediately after Step 2 below.
2 Close the tide gate, if it is open, to prevent any or more CPO entering the river (Water
Course).
3 Use the scoop to collect the CPO from the drain into the pail / container.
4 Transfer the collected oil from the pail / container into drums. Ensure no spillage occurs
during this transfer. Cap the full drums before transfer.
5 Repeat above two steps till all the CPO in the drain is removed.
6 Transfer the drummed CPO using the Case Loader or Manitou to the Mill.
7 Oil collected in the drums is to be recycled via the Recovered Sludge Oil Tank.
8 Place the oil boom (floating boom) around the section of the river (Water Course) where
there is CPO, to contain the CPO within the floating boom. Use the sampan to encircle
the CPO within the floating boom.
9 CPO enclosed in the floating boom is scooped and drummed as in steps 3 to 7 above.
Care is taken to ensure that the sampan is not over loaded or capsized.
10 Collection and recycling is done until all CPO is recovered from the drain, and / or river
(water course).

Page No. 2 of 2
METHOD FOR CLEAN UP OF SPILLAGE FROM ESTATE DRAIN
CONTROLLED COPY No.
& RIVER (WATER COURSE)

1 Ensure there is no spillage on to floor, mill drain, or ground when the CPO is being
recycled.
2 Do not over-fill the pail / container such that it can cause a spillage during transfer of the
collected CPO for recycling.
3 Use a funnel to transfer CPO from the pail / container into drums
recycle.
6 When lifting drums to recycle the CPO into the Recovered Sludge Oil Tank use
approved and safe lifting equipments.
7 When using the sampan all those in the sampan must use life-jackets, this is mandatory.
8 To ensure the floating boom is not carried away by the tide secure it to an anchorage at
he river bed.

Page No. 1 of 5
UNPLANNED RELEASE OF UNTREATED PALM OIL MILL
CONTROLLED COPY No.
EFFLUENT
5.0 Emergency Preparedness and Response Procedure for Effluent Treatment Plant
(ETP)
Situation : Unplanned release of untreated Palm Oil Mill Effluent (POME).
Location : 1) Ponds
2) Anaerobic/Aerobic Tank
3) Raw Effluent Pipe
5.1 Objective
To provide the Mill in preparedness situation on unplanned release of POME, and to

minimize occurrence such incident.
5.2 Preventive Action
5.2.1 Monitoring of Effluent Treatment Plant pipelines, Ponds and tanks.
5.2.1.1 Objective
To give quick response to emergency response team on occurrence of untreated POME

released.
Task that need to be followed by respective personnel are as per Table 4 below.
Table 4 Task and Personnel Responsible to monitor Effluent Treatment Plant

pipelines, ponds and tanks.
1 Check condition of Effluent Treatment Plant to detect any ETP Supervisor
sign of pond bunds and / or Tanks rupture or overflow /
spillage of untreated POME.
2 Inform senior Mill management present in Mill ( on the ETP Supervisor
Island, during non Processing period).
3 Record observations in the checklist (Reference – ETP Supervisor
Appendix 5.1 – Monitoring Checklist) and Process &
Operation Report.
4 Send relevant reports as per (3) above every three days ETP Supervisor
for verification and approval.
5 Verify and approve reports as per (3) above. Manager / Assistant
5.2.2 Ensure sufficient earth and earth bags to control the flow of release POME
5.2.2.1 Objective
To prepare POMTEC LABU in preparedness to contain any unplanned release of POME

Page No. 2 of 5
CONTROLLED COPY No.
EFFLUENT
Task that need to be followed by respective personnel are as per Table 5 below.
Table 5 Task and Personnel Responsible to ensure sufficient earth and earth
bags to control flow of release POME
1 To ensure sufficient bags have been filled with earth and ETP Supervisor
kept at the store beside the ETP Laboratory
2 Inform AEMR monthly that the filled bags are available. If ETP Supervisor
any bags need to be replaced due to deterioration of the
bag this is to be done.
3 AEMR to verify that the earth filled bags are available at AEMR
the ETP Laboratory area as per (1) above.
4 To maintain a record that the earth bags are available. AEMR
5 To ensure that a heap of earth is available at the ETP for ETP Supervisor
use should the need arise.
6 To inform AEMR should the earth be washed away or be ETP Supervisor
used for other purpose so that the stock can be
replenished at the earliest.
7 Verify and maintain on monthly basis that sufficient earth AEMR
is maintained in a heap at the ETP.
5.3.1 Minor Spillage or Overflow
5.3.1.1 Definition
Spills or overflows, the rupture of tanks or pond bunds or effluent pipeline which has
resulted in POME having been contained within the Mill and / or ETP compound / fencing
and has not entered the estate drains is defined as a minor spillage or overflow.
The person who first observes a minor spill or overflow should notify the senior
telephone.

Sub-section 12.6.4.

Page No. 3 of 5
CONTROLLED COPY No.
EFFLUENT
5.3.1.3 Equipment for Cleanup

5. Case Loader / Manitou POMTEC LABU
6. Earth Bags Store beside the ETP Laboratory, POMTEC LABU
7. Earth ETP, POMTEC LABU
Reminder
1. Assess situation, and stop feeding of material to the affected tank / pond. When the
effluent pipeline has ruptured stop the sludge pit pump at the Mill.
2. Make arrangements to contain the flow by building a bund around the spill or overflow
or ruptured pipeline area. Use the earth bags or earth, available at ETP, for this.
Ensure that the POME does not enter the Estate drains and is contained within the
ETP or the Mill.
3. Any pond bund rupture is repaired using the earth available.
4. Tank that has rupture is emptied by draining and pumping the contents of the tank to
the mixing pond or any other pond that is able to contain all the material available in
the tank (Each Tank Capacity is 500Mt). The tank is to be repaired and approved to
be suitable for use before it is reused.
5.3.1.5 Method of Cleanup
1. Collect and recycle the spilled or overflowed POME back to the Mixing pond or any
other pond that has being designated for this.
2. Any POME still on the ground is mopped up with earth and the earth bagged.
3. Earth that is mixed with POME is disposed to field as fertilizer after it has been
allowed to dry.

Page No. 4 of 5
CONTROLLED COPY No.
EFFLUENT
5.3.2 Major Spills or Overflows
5.3.2.1 Definition
Spilled or overflowed, including the rupture of tanks or pond bunds or effluent pipeline
which has resulted in POME having entered the estate drains and / or the river / water
course near by is defined as a major spillage or overflow.
The person who first observes a major spill or overflow or tank rupture should notify the
senior management present in the mill. If the senior management is not present on site,
then the immediate supervisor should be informed.
telephone.

Sub-section 12.6.4.
5.3.2.3 Equipment for Cleanup

5. Life Jackets Emergency Response Room, and ETP, POMTEC
LABU
6. Sampan (Raft) ETP, POMTEC LABU
7. Oil Boom (Floating Boom) ETP, POMTEC LABU
8. Case Loader / Manitou POMTEC LABU
9. Earth Bags Store beside the ETP Laboratory, POMTEC LABU
10. Earth ETP, POMTEC LABU
11. POME Tankers LABU Estate
Reminder
Key to the Emergency Response Room, POMTEC LABU
Available at / with

Page No. 5 of 5
CONTROLLED COPY No.
EFFLUENT

1. Assess situation, and stop feeding of material to the affected tank / pond. When the
effluent pipeline has ruptured stop the sludge pit pump at the Mill.
2. Arrange for and ensure that all tide gates of the affected estate drains be closed
immediately and not opened until all POME in the drains are pumped out / collected.
3. Make arrangements to contain the flow by building a bund around the spill or overflow
area. Use the earth bags or earth, available at ETP, for this. Prevent any more POME
from entering the Estate drains. Ensure minimum seepage through the earth bags
used as bunds occur.
4. The estate drain is blocked using earth to contain the spill from entering the river /
water course.
5. Should POME have reached the river / water course inform the relevant authorities as
per ENVIRONMENTAL MANAGEMENT PROCEDURE MANUAL, Section 12, Sub-
section 12.6.4, immediately and follow instructions as provided by them to clean up
and contain the POME in the river / water course.
6. Any pond bund rupture is repaired using the earth available at ETP.
7. Tank that has rupture is emptied by draining and pumping the contents of the tank to
the mixing pond or any other pond that is able to contain all the material available in
the tank (Each Tank Capacity is 3,100Mt). The tank is to be repaired and approved to
be suitable for use before it is reused.
5.3.2.5 Method of Cleanup
1. Collect and recycle the spilled or overflowed POME back to the Mixing pond or any
other pond that has being designated for this.
2. Use the submersible pump to pump the material contained in the estate drains into
POME tankers for transfer to the Mixing pond or any other pond that has being
designated for this.
3. Any POME still on the ground / drain is mopped up with earth and the earth bagged.
4. Earth that is mixed with POME is disposed to field as fertilizer after it has been
allowed to dry.

Page No. 1 of 4
FIRE FIGHTING CONTROLLED COPY No.
6.0 Emergency Preparedness and Response Procedure in the Event of Fire Outbreak.
Situation : 1. Fire outbreak – Mill not in Operation – working period of day

2. Fire outbreak – Mill in Operation – working period of day
3. Fire outbreak – Non-working period of day and Public Holidays
Location : 1. Oil Mill Area

2. Workshop Area
3. Petrol Kiosk
4. Effluent Treatment Plant
[N.B.: All four areas are collectively called Mill]
6.1 Objective
To have Mill in preparedness situation in the event of fire outbreak.
6.2 Preventive Actions
6.2.1 Inspection of Mill for Fire Safety
6.2.1.1 Objective
Periodic inspection, and to take appropriate corrective / preventive actions to eliminate or

reduce the risks created by identified potential fire hazards.
The tasks and personnel involved with inspection of Mill for Fire Safety are listed in
Table 6 below.
Table 6 Task and Personnel Responsible for Periodic Inspection and To take
Action for identified Fire hazards
1 Monthly once one section / department of the Mill to be QA / ETP Supervisor
inspected for fire safety and potential fire hazards. The
same section shall be re-inspected after all other sections
/departments in the Mill have been inspected.
2 Identified hazards / lapses in fire safety are recorded QA / ETP Supervisor
3 Submit form to Assistant QA / ETP Supervisor
4 The corrective action taken is recorded in the same form Assistant
5 Submit form with corrective action taken and status to Assistant
Manager
6 Close out of the inspection form Manager
6.2.2 Fire Fighting Equipments
6.2.2.1 Objective
Availability of fire fighting equipments at suitable locations and monitoring such

equipments are maintained in good working condition at all times.

Page No. 2 of 4
6.2.2.2 List of Fire fighting Equipments, Location of the Equipments, and Monitoring of the
Equipment.
Table 7 below lists the fire fighting equipments, their locations and persons responsible
for checking and maintenance of the equipments.
Table 7 FIRE FIGHTING EQUIPMENTS, THEIR LOCATIONS AND PERSONS
RESPONSIBLE FOR CHECKING AND MAINTENANCE OF THE EQUIPMENTS
Equipment/Instrument Location Checking and Maintenance By
1 Fire Fighting Pump Emergency Response Room Assistant (Process)
2 Hoses Emergency Response Room Assistant (Process)
3 Nozzle and diffuser Emergency Response Room Assistant (Process)
4 Gloves Emergency Response Room Assistant (Process)
5 Goggles Emergency Response Room Assistant (Process)
6 Fire extinguisher Respective locations as Store Keeper and Staff-in-charge
below (sub-section 6.2.2.3, at location of Extinguisher
Table 9)
Reminder
6.2.2.3 Source of Fire, Location of Extinguishers and Extinguisher Type
TABLE 8 TYPE OF FIRE EXTINGUISHER TO USE FOR VARIOUS SOURCE OF FIRE

SOURCE OF FIRE EXTINGUISHER TYPE
Electrical Carbon Dioxide (Black Cylinder)
Oil, Diesel and Petrol Dry Powder (Blue Cylinder)
Fibre, EFB, Kernel, Shell and MPD Water Spray
TABLE 9 Location, Type and Minimum Quantity of Fire Extinguisher

Location of Fire Extinguisher Extinguisher Type Minimum Quantity
to be Available at
Location
1 Mill Office Carbon Dioxide 1
2 Supervisor’s Office Dry Powder / Carbon Dioxide 3/2
3 Laboratory Dry Powder 1
4 ETP Laboratory Dry Powder 2
5 Workshop Dry Powder 2
6 Oxy-acetylene, Lubricant & Dry Powder
1
Chemical Store
7 Petrol Kiosk Dry Powder 1
8 Electrical Room Carbon Dioxide 1
9 Engine Room Carbon Dioxide 2
10 Scheduled Waste Store Dry Powder 1
Always use the appropriate fire extinguishing unit for the type of fire source, see table 9
above.
Page No. 3 of 4
6.3.1 Objective
To prepare the Mill in the event of fire outbreak with the procedure to evacuate personnel,
control and extinguish the fire.
6.3.2 Identification and notification of Fire Outbreak
It is the responsibility of all Mill employees to be vigilant and inform the person-in-charge
of shift in the event they observe a fire outbreak in the Mill during working periods of the
day, and to sound the emergency alarm.
During non-working periods of the day and public holidays it is the responsibility of the
Security Guard (AP) to be vigilant for fire outbreaks in the Mill and sound the emergency
alarm, as well as notify the mill management of the fire outbreak. Notification may be
made verbally or by telephone.
6.3.2 Evacuation of Personnel
Follow procedures as in Section 3, Emergency Situation Evacuation.
6.3.3 Control of Situation
1. Evacuation of personnel arranged by activating the alarm, Refer STANDING

INSTRUCTIONS, Appendix 4, Standard Signal for POMTEC LABU Horn.
2. Determine location, degree and source of fire.
3. Activate the ERT to combat / contain the fire. Should the fire be beyond the ERT
capabilities, management to notify BOMBA.
4. The management is to ensure that fire has been put out an it is save for employees to
return to work before giving approval to continue operations.
Page No. 4 of 4
6.3.4 Work Instructions
Task and personnel responsible for controlling situation of fire outbreak is listed in
Table 10 below.
Table 10 TASK AND PERSONNEL RESPONSIBLE FOR CONTROLLING SITUATION

OF FIRE OUTBREAK
1 Detect outbreak of fire
2 Inform person-in-charge and to activate alarm for ALL
evacuation.
3 All to assemble at Emergency Assembly Area. ALL
4 Respective Staff-in-charge of the Section / Department to
perform head count.
- To ensure all their
Respective Section /
subordinates present for the day are at the assembly
Department Staff
area.
- In case of missing, persons to
inform Mill Management, so that
- Search and Rescue (SR) SR Team Co-
Team can be activated. ordinator / SR Team
- Any injured person to be sent Leader
to Hospital for treatment.
5 ER Team to be activated for Fire fighting task ER Team Co-
- determine location of fire outbreak ordinator / ER Team
- determine source of fire Leader
- use appropriate fire fighting equipment to combat fire
- to provide feedback to management on control of fire ER Team Leader
for management to take appropriate action (provide
required material and manpower resources, or call for
Bomba)
6 To notify BOMBA in case fire outbreak is beyond the Manager / Assistant
capabilities of the ERT to control.
7 The management is to ensure that all the fire has been Emergency
put out and the Mill is safe before giving approval to Commander
continue normal operations. (Manager)
Page No. 1 of 1
MONITORING CHECKLIST FOR ETP CONTROLLED COPY No.
POMTEC LABU
AEROBIC POND / ANAEROBIC ANAEROBIC/AEROBIC TANK, RAW EFFLUENT / RECYCLE WATER PIPE LINES - MONITORING CHECK LIST for ETP
MONITORING PARAMETERS CONDITION CORRECTIVE ACTION TAKEN
NO DAY N A
1 Aerobic pond bund integrity and MON
signs of leakages or seepages. WED
SAT
2 Anaerobic Tanks integrity MON

and signs of leakages or seepages. WED
DIGESTOR TANKS 1.2.3.4. SAT
3 [If necessary] to clear dead zones MON

or points having high solid level by
using desludging pump in aerobic pond WED
SAT
4 Raw effluent pipe line inspection MON

for any abnormalities,integrity and. WED
signs of leakages or ruptures SAT
5 Recycle water pipe line inspection MON

for any abnormalities,integrity and WED
signs of leakages or rupture. SAT
** N-NORMAL /SATISFACTORY REMARKS ON COMPOUND UP KEEP :-

** A-ABNORMAL / UNSATISFACTORY
MONDAY SIGNATURE DATE WEDNESDAY SIGNATURE DATE SATURDAY SIGNATURE DATE
Prepared by Prepared by Prepared by
Checked by Checked by Checked by
Verified by Verified by Verified by

Page No. 1 of 1
AMENDMENT RECORDS CONTROLLED COPY No.
Amend. Issue
Section No. Remarks Authorisation
No. Date No
1 All 26/08/2008 1 First Edition. Mahathair Signed
Daud

Emergency Preparedness and Response Procedure (Pomtec Labu) 2

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SIME DARBY PLANTATION SDN. BHD.

SIME DARBY PLANTATION SDN.

THIS BOOKLET IS A CONFIDENTIAL DOCUMENT

FOR PRIVATE CIRCULATION ONLY. THE CONTENTS

OF THIS BOOKLET MUST NOT BE DISCLOSED TO

ANY THIRD PARTY WITHOUT AUTHORISATION IN

WRITING BY THE COMPANY.

SIME DARBY PLANTATION SDN. BHD.

The procedure provide preventive action, including monitoring procedures (where

SIME DARBY PLANTATION SDN. BHD.

SIME DARBY PLANTATION SDN. BHD.

3.2 Evacuation when Mill not in Operation – Working Period of Day.

1. Emergency Alarm is activated.

3.3 Evacuation when Mill in Operation – Working Period of Day.

The Emergency Response Evacuation – Steps to be followed during Mill Operation as

3.4 Evacuation of Personnel at ETP

SIME DARBY PLANTATION SDN. BHD.

Emergency Response Evacuation – Steps to be followed during Mill Operation

SIME DARBY PLANTATION SDN. BHD.

SIME DARBY PLANTATION SDN. BHD.

SIME DARBY PLANTATION SDN. BHD.

Emergency Response Evacuation – Steps to be followed during Mill Operation

Tools in use to be placed on the Ensure that the non-mill

SIME DARBY PLANTATION SDN. BHD.

SIME DARBY PLANTATION SDN. BHD.

SIME DARBY PLANTATION SDN. BHD.

SIME DARBY PLANTATION SDN. BHD.

SIME DARBY PLANTATION SDN. BHD.

SIME DARBY PLANTATION SDN. BHD.

SIME DARBY PLANTATION SDN. BHD.

Emergency Response Evacuation – Steps to be followed during Mill Operation

SIME DARBY PLANTATION SDN. BHD.

SIME DARBY PLANTATION SDN. BHD.

SIME DARBY PLANTATION SDN. BHD.

Emergency Response Evacuation – Steps to be followed during Mill Operation

SIME DARBY PLANTATION SDN. BHD.

Location : 1. CPO storage tank

To provide the Mill in preparedness situation on CPO spillage or overflow incident.

4.2 Preventive Action

To give quick response to Emergency Response Team (ERT) on occurrence of crude

4.2.1.2 Work Instruction

Table 1 Monitoring and Personnel Responsible for Monitoring

SIME DARBY PLANTATION SDN. BHD.

4.2.2 Procedure for Crude Palm Oil Control Pumping.

B) To facilitate Mill Supervisors, Laboratory Supervisor and Office Clerk in monitoring of

4.2.2.2 Work Instruction

SIME DARBY PLANTATION SDN. BHD.

4.2.3.2 Work Instruction

SIME DARBY PLANTATION SDN. BHD.

4.3 Corrective Action

4.3.1 Minor Spillage or Overflow

Notification to external Authorities shall be done by Mill Management according to

4.3.1.3 Control of Situation

1. Stop pumps that are feeding CPO to the vessel concerned.

4.3.1.4 Cleanup of the Spill

3. Any balance CPO in the drain is cleared by spraying water.

5. Ensure there are no traces on CPO in the drain.

4.3.2 Major Spills or Overflows

SIME DARBY PLANTATION SDN. BHD.

Notification to external Authorities shall be done by Mill Management according to

4.3.2.3 Control of Situation

1. Stop pumps that are feeding CPO to the vessel concerned.