Group Exercise Project P

The Situation: Your organization has just assigned you to a newly formed task team which is taking over a confid
been assigned responsibility and authority to design a plan for managing the project, and then - after top manag

None of you has been told anything about the project so far, other than it is expected to grow to sizable proporti
The challenge: Despite the lack of information regarding the project, your team must now design a preliminary
arranged in random order. Your task is to arrange these activities according to the sequence you would follow in
by top management before you are authorized to begin work on the project.

STEP 1 Since you have a few minutes before your team meets for the first time, go over the list of Management
according to the sequence you think should be followed in managing the project. Start with “1,” the activity you
the column labeled “Step 1.” Once teamwork begins, don’t change your individual sequence.
STEP 2 Now as a team, agree to a new sequence of activities on a consensus basis. Your objective is to work tow
support. Record the Team Sequence in the column labeled “Step 2.”

Management Activities Step 1 Individual Sequence

A Find qualified people to fill positions. 10
Measure progress toward, and /or deviation
B from, the project's goals. 18

Identify and analyze the various job tasks

C necessary to implement the project. 3
Develops strategies (priorities, sequence,
D timing of major steps). 7
Develop possible alternative courses of
E action. 19
Deliver appropriate consequences for
F individual performance. 17
Assign
G Responsibility/accountability/authority. 12
H Set project objectives (desired results) 2
Train and develop personnel for new
I responsibilities/authority. 13
Gather and analyze the facts of the current
J project situation. 1

K Establish qualifications for new positions. 9

Take corrective action on the project
L (recycle project plans). 20
M Coordinate day-to-day activities 15
Determine the allocation of resources
N (including budget, facilities, etc.). 6

Measure individual performance against

O performance objectives and standards. 16
 Identify the negative consequences of each
P course of action. 5

Develop individual performance objectives

which are mutually agreeable to the
Q individual and his /her manager. 14

Define scope of relationships,

responsibilities, and authority of new
R positions. 11
S Decide on a basic course of action. 4
Determine when and how overall progress
T will be measured. 8
 Group Exercise Project Planning

team which is taking over a confidential project presently being handled by Research and Development. Your entire team h
oject, and then - after top management has reviewed and accepted your plans - carry out the project.

pected to grow to sizable proportions, requiring additional people.

m must now design a preliminary plan for managing it. On the next page is a list of 20 Management Activities (A through T)
the sequence you would follow in planning, organizing, implementing, and controlling the project. This sequence will be rev

, go over the list of Management Activities on the next page. Without discussing these activities with other members, order
ct. Start with “1,” the activity you feel should come first. Continue until you reach “20,” the last activity. Record your answer
ual sequence.
sis. Your objective is to work toward a team solution that all members of your group can “live with” and would be willing to

Step 2 Team Sequence Step 3 Suggested Sequence Step 4 Diff. between Steps 1&3
10 12 2

18 17 1

6 8 5

5 6 1

20 3 16

17 20 3

11 15 3
2 2 0

12 13 0

1 1 0

9 10 1

19 19 1
13 16 1

7 11 5

16 18 2
 4 4 1

14 14 0

7 9 2
3 5 1

15 7 1
46
Total Score Individual
evelopment. Your entire team has
he project.

gement Activities (A through T)

roject. This sequence will be reviewed

ities with other members, order them

last activity. Record your answers in

ive with” and would be willing to

Step 5 Diff. between 2 &3

2

17

4
0

0
3

2
 0

2
2

8
53
Team