DOLE OSEC Agency Manual12052018 PDF

Republic of the Philippines
DEPARTMENT OF LABOR AND EMPLOYMENT

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TABLE OF CONTENTS
DOLE PROFILE 1
SECTION I OVERVIEW 4
Purpose…………………………………………………………………………..……….…… 4
Structure………………………………………………………….……………………………. 4
FOI Champion/s ………………………………………….……………….…………..……… 5
FOI Decision Maker/s ……………………..…………………………………………..…….. 5
FOI Receiving Officer/s ………………………………………………………………..……. 5
Central Appeals and Review Committee ……………………………………………….…. 6
FOI Focal Office……………………………………………………………………………… 7
Coverage……………………………………………………………………………………… 7
SECTION II DEFINITION OF TERMS……………………………………………………………….…… 7
SECTION III PROMOTION OF OPENNESS IN GOVERNMENT…………………….……………...… 10
SECTION IV PROTECTION OF PRIVACY………………………………………….…………..……..… 11
SECTION V STANDARD PROCEDURE ……………………………………………………….…..….. 12
Process Flowchart……………………………………………………………………….…… 12
Receipt of Request of Information………………………………………………….……… 13
Initial Evaluation……………………………………….…………………………….…….… 14
Transmittal of Request to the FDM for Processing.…………….………………….…… 15
Processing the Request……………………………….…………………………………..… 16
Request for an Extension of Processing Time……………………………………….…… 16
Approval/ Denial of Request …………………………………………………………..…… 16
Transmittal of Approved/Denied Request to the Requesting Party ………………..….. 17
Detailed FOI Request Procedures with PCT……………………………………………… 18
SECTION VI REMEDIES IN CASE OF DENIAL.............................................................................. 21
Process Flowchart for Appealed Request……………..…………………………………. 22
SECTION VII EXCEPTIONS............................................................................................................. 23
SECTION VIII REQUEST TRACKING SYSTEM................................................................................ 24
SECTION IX FEES…………………………………………………………………………………………. 24
SECTION X ADMINISTRATIVE LIABILITY.................................................................................... 24
Non-compliance with FOI……………………..…………………………………….……… 24
Procedure…………………………………………………………….………………….…… 24
Provisions for More Stringent Laws, Rules and Regulations …………...……………… 24
SECTION XI EFFECTIVITY………………………………………………………………………………… 25
ANNEXES
A Detailed List of Exceptions …………………………………………………………………. 26
B FOI Request Form…………………………………………………………………………… 38
C FOI Response Form…………………………………………………………………………. 40
D FOI Route Slip……………………………………………………………………………….. 46
E FOI Resolution……………………………………………………………………………….. 47
F FOI Monitoring Report………………………………………………………………………. 48
G FOI Reports required by the PCOO……………………………………………………….. 50
H Directory of Head of Office/ FOI Champion and FOI Receiving Officers……………… 53
I Executive Order No. 2, Series of 2016……………………………………………………. 65
J FOI Frequently Asked Questions ………………………………………………………….. 70
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DOLE PROFILE
A. CREATION OF THE DEPARTMENT
The DOLE started as a small bureau in 1908 under the then Department of Commerce and
Police. It had, for its principal functions, the registration of laborers, the compilation and analysis
of statistics pertaining labor market situation, the organization of employment agencies, and the
settlement of disputes.
On December 8,1933, the Bureau of Labor was constituted as a Department by virtue of
Republic Act 4121. Since then, it has continuously evolved its thrusts and strategies to respond
to emerging socio-political and economic challenges while keeping as primary concern the
protection and promotion of the welfare of local and overseas Filipino workers (OFWs).
Today, the DOLE is the national government agency mandated to formulate policies,
implement programs and projects as well as serve as the policy-coordinating arm of the
Executive Branch in the field of labor and employment.
It serves over 43 million workers comprising the countries labor force, covering those in the
formal and informal economies. On top of this, the DOLE clients also include workers’
organizations, employers and/or employers’ groups, non-government organizations (NGOs), and
other government agencies, the academe, other stakeholders, international organizations (e.g.
ILO, IOM, UNDP, UNICEF), and the international community including the host countries of our
OFWs.
To carry out its mandate, the DOLE has Regional Offices, 83 Field Offices with 4 Satelite
Offices, 36 Overseas Posts, 6 Bureaus, 7 Staff Services and 10 Agencies attached to it for
administrative supervision or for policy and program coordination.
B. VISION AND MISSION
Vision
Every Filipino worker attains full, decent and productive employment.
Mission
To promote gainful employment opportunities, development human resources, protect

workers and promote their welfare, and maintain industrial peace.
C. POLICY
Department of Labor and Employment, the national government agency mandated to

promote gainful employment opportunities and optimize development and utilization of the
country’s manpower resources, advance worker’s welfare by providing for just and humane
working conditions and terms of employment and maintain industrial peace by promoting
harmonious, equitable and stable employment relations that assure equal protection for the rights
of all concerned parties, is committed to:
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1. Champion the cause of the workers and employers, including their legitimate
organizations, towards achieving decent and productive employment for all Filipinos;
2. Exceed client’s satisfaction by providing them with high quality service with
professionalism, integrity, sense of responsibility and organizational discipline on
timely delivery;
3. Engage its people in maximizing opportunities and enhancing good practices at all
levels including relationship management between stakeholders and other interested
parties; and
4. Comply with applicable legal and other requirements.
D. OBJECTIVES
The Department guarantees to fulfill its mandated functions in order to achieve the following
objectives:
1. To enhance employability of workers and competitiveness of Micro, Small and

Medium Enterprises (MSMEs) by providing more responsive and accessible human
resource development programs and employment facilitation services for an efficient
matching between skills supply and job vacancies, as well as promoting productivity in
enterprises to support creation of jobs;
2. To ensure protection of workers’ rights and maintain industrial peace by enforcing
compliance to labor standards, expeditious and fair resolution of labor disputes,
enhancing labor-management cooperation and promoting labor education and
tripartism in policy and decision making in order to preserve jobs and enhance the
quality of employment in the country.
3. To strengthen social protection particularly for vulnerable workers and Overseas
Filipino Workers (OFWs) by providing greater access, ensuring benefits and other
welfare services, and providing opportunities to transition into a more productive and
sustainable employment.
4. To continuously enhance the transform DOLE into an efficient, responsive, purposeful
and accountable institution by streamlining processes and making frontline services
more responsive to the people’s needs.
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DOLE ORGANIZATIONAL STRUCTURE
Acronyms:
Attached Agencies Bureaus Services
ECC - Employees Compensation BLE – Bureau of Local AS – Administrative Service
Commission Employment FMS – Financial and
ILS – Institute for Labor Studies BLR – Bureau of Labor Management Service
NCMB – National Conciliation Relations HRDS – Human Resource
Mediation Board BWC – Bureau of Working Development Service
NLRC – National Labor Relations Conditions IAS – Internal Audit Service
Commission BWSC – Bureau of Workers IPS – Information Publication
NMP – National Maritime with Special Concerns Service
Polytechnic ILAB – International Labor LS – Legal Service
POEA – Philippine Overseas Affairs Bureau PS – Planning Service
Employment Administration  POLO – Philippine
PRC – Professional Regulations Overseas Labor Office DLLO – Department Legislative
Commission Liaison Office
NWPC – National Wages
Productivity Commission
OSHC – Occupational Safety and
Health Center
OWWA – Overseas Workers
Welfare Administration (including
ROs - Regional Offices

* Undersecretary for Human Capital Development, Overseas Employment Administration and Policy Support
Cluster to represent the DOLE Secretary in the TESDA Board
(Administrative Order No. 56-C Series of 2018 “DOLE’s Re-Clustering, September 27,2018)
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SECTION I. OVERVIEW
1. Purpose:
The purpose of this Department of Labor and Employment Freedom of Information Agency
Manual (DOLE-OSEC FOI Agency Manual) is to provide the process to guide and assist the
DOLE OSEC in dealing with requests of information received under the Executive Order
(E.O.) No. 2, Series of 2016 on Freedom of Information (FOI).
2. Structure:
This Manual shall set out the rules and procedures to be followed by the DOLE-OSEC when
a request for access to information is received. The Department Secretary is responsible for
all actions carried out under this Manual and may delegate this responsibility to the Head of
Offices. The Head of Offices may delegate a specific officer to act as the FOI Decision
Maker (FDM) and FOI Receiving Officer (FRO).
Department of Labor and Employment

Office of the Secretary
ORGANIZATIONAL STRUCTURE
OPERATIONS OF FREEDOM OF INFORMATION PROGRAM
Secretary (Overall FOI Champion) FOI Focal Office
FOI Champion Central Appeals

and Review
Committee
FOI Decision Maker
FOI Receiving Officer
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FOI Champion/s: The Secretary is the overall FOI Champion for DOLE Central and Regional
Offices including the Philippine Overseas Labor Office (POLOs) while the heads of offices are the
FOI Champions with the following primary functions:
a. oversee the overall implementation of FOI program in their respective offices;

b. ensure that all requested information are fully provided by the office within the
prescribed period;
c. review and ensure that inventory of exceptions is periodically updated and reflects any
change in existing law and jurisprudence;
d. has the final approval to grant or deny the requested information as decided or
recommended by the FDM; and
e. designate the FRO and FDM and their alternates.1
FOI Decision Maker/s (FDMs): The FDM is designated by the head of office, with a rank of not
lower than a Division Chief or its equivalent who shall:
a. conduct evaluation, processing of requests for information, and accorded the authority
to recommend to the Head of Office the grant or denial of the request; and
b. provide quarterly update on the inventory of information, data and records that may be
accessed by the public thru the eFOI Portal or office website.
FOI Receiving Officer/s (FROs): The FRO is duly designated by the head of office who shall:
a. receive and record all requests for information and forward the same to the FDM or
referred to the concerned office/ agency that has the custody of the requested
records; 2
b. monitor all FOI requests and appeals;
c. provide assistance to the requesting party and FDMs;
d. compile the required inventory of information, data and records;
e. maintain a Registry of all FOI requests received and acted upon;
f. prepare and submit the FOI Weekly Monitoring Report and FOI Monthly Monitoring
Report to the FOI Champion; and
g. prepare the quarterly report of compliance and accomplishments to the FDM for
approval by the Head of Office and submit the same to the FOI Focal Office.3
1 An office order shall be issued by DOLE offices annually at the start of the year to update the set of officers
or whenever necessary.
2 The transaction ends once the request was referred to the concerned office/ agency.
3 FOI Focal Office refers to Internal Audit Service (IAS)
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Central Appeals and Review Committee (CARC): The Committee shall be composed of one
(1) Assistant Secretary and two (2) officials with a rank not lower than the Head of Office or its
equivalent responsible in the review of FOI decisions on appeal and provide
recommendations/expert advice to the Overall FOI Champion or his authorized designated officer
for the approval or denial of appeal.
The CARC shall be composed of the following:

a. Assistant Secretary for Workers Protection, Policy Support, Human Resource and
Internal Auditing Services, as Chairman.
b. Director of the Legal Service
c. Director of the Information and Publication Service
The CARC Chairman shall designate an office who shall act as Secretariat.
The Secretariat shall take an initial action on the appeal by gathering additional information,
conduct of interviews with the concerned offices holding the information/records and coordinate
with the other members of the CARC on the status of the appeal. He shall prepare the FOI
Resolution4 to be routed to the members of the CARC for their comments and final action using
the prescribed route slip5 indicating the date, time and signature of receipt of the CARC. The
Secretariat shall transmit the final FOI decision (approved/ denied) to the requesting party and to
ensure that a file copy of the Resolution is forwarded to the concerned DOLE office.
FOI Focal Office:
The Internal Audit Service shall serve as the interim Focal Office for DOLE FOI Program
and shall perform the following functions:
a. Oversee the overall implementation of FOI program in DOLE offices;

b. Provide assistance to the FROs, FDMs and FOI Champions, when necessary;
c. Prepare and submit semestral Performance Report to the Secretary and DOLE
Planning Service;
d. Prepare and submit quarterly FOI Reports (Agency Information Inventory, Registry
Sheet, Summary of Processed Request) to the Presidential Communications
Operations Office (PCOO); and
e. Communicate to the PCOO on various concerns relative to the implementation of the
FOI program.
4 See Annex E for template

5 See Annex D for template
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3. Coverage
This Manual shall cover all requests for information directed to DOLE Central Office (Bureaus,
Services), its Regional Offices (ROs) and Philippine Overseas Labor Offices (POLOs). 6
SECTION II. DEFINITION OF TERMS
1. Appeals and Review Committee. The Appeals and Review Committee is composed of three (3)
officers with a rank not lower than Division Chief or its equivalent, designated by the Secretary of
DOLE to review and analyze FOI decisions for internal review or on appeal.
2. Consultation. When any of the DOLE offices (Bureaus, Services, Regional Offices, and
Philippine Overseas Labor Offices) places a record that contains information of interest pertaining
to another office (i.e. attached agency), it shall seek the office validation and affirmation to
disclose the said record before it is released to the requesting party or to the public.
3. data.gov.ph. The open data website that serves as the government’s comprehensive portal for
all public government data that is searchable, understandable, and accessible.
4. DOLE-OSEC / Office. Refers to DOLE Office of the Secretary/ Office covering office/s in the
Central office (Bureaus and Services), Regional Offices, and Philippine Overseas Labor Offices.
5. DOLE Website. (www.dole.gov.ph) The official website of the DOLE.
6. eFOI.gov.ph. The portal that serves as the government’s comprehensive website for all
information on the FOI. Among many other features, eFOI.gov.ph provides a central resource for
the public to understand the FOI, to locate records that are already available online, and to learn
how to make a request for information that is not yet publicly available. The eFOI.gov.ph also
promotes agency accountability for the administration of the FOI by graphically displaying the
detailed statistics contained in the Annual FOI Reports, so that comparison of agency FOI
implementation can be made over time.
7. Exceptions. Information identified not to be disclosed and/or released under the FOI, the non-
disclosure of said information is in accordance with the Constitution, laws or jurisprudence.
8. Freedom of Information (FOI). The Executive Branch recognizes the right of the people to
information on matters of public concern, and adopts and implements a policy of full public
6 All DOLE Attached Agencies have their own separate FOI Manual.
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disclosure of all its transactions involving public interest, subject to the procedures and
limitations provided in Executive Order No. 2 Series of 2016. This right is indispensable to the
exercise of the right of the people and their organizations to effective and reasonable
participation at all levels of social, political and economic decision-making.
9. FOI Contact. The name, address and phone number of FOI Champion, and the designated
FOI Receiving Officer/s in the DOLE offices covered under this manual (See Annex G).
10. FOI Decision Maker. DOLE Office personnel designated by the Head of Office, with a rank
of not lower than a Division Chief or its equivalent, who shall conduct evaluation and
processing of request for information, and accorded the authority to recommend to the Head
of Office the grant or denial of the request.
11. FOI Request. A duly signed written request submitted to any DOLE Office, personally or by
e-mail asking for information related to the function, policies and programs of the
Department.
12. FOI Receiving Officer. DOLE Office personnel duly designated by the Head of Office who
shall receive, record and monitor all requests for information, provide assistance to the
requesting party and/or public on FOI matters, among others.
13. Frequently Requested Information. Information that has become or likely to become the
subject of FOI requests.
14. Full Denial. The act of the FOI Champion to deny the release of any record in response to
the FOI request for reason that the information requested is among the listed exceptions.
15. Full Grant. The act of the FOI Champion to allow the full disclosure of information based on
the details specified in the FOI request.
16. Information. Any records, documents, papers, reports, letters, contracts, minutes and
transcripts of official meetings, maps, books, photographs, data, research materials, films,
sound and video recording, magnetic or other tapes, electronic data, computer stored data,
any other like or similar data or materials recorded, stored or archived in whatever format,
whether offline or online, which are made, received, or kept in or under the control and
custody of the Department pursuant to law, executive order, and rules and regulations or in
connection with the performance of its official business.
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17. Information for Disclosure. Information that promotes the awareness and understanding of
policies, programs, activities, rules and regulations affecting the public, government, community
and the economy. It also includes information on the general operations, thrusts, and programs
of the Department. In line with the concept of proactive disclosure and open data, such types of
information can be posted in government websites, such as data.gov.ph without need for written
requests from the public.
18. Multi-Track Processing. A system that divides incoming FOI requests according to its
complexity, so that simple requests requiring relatively minimal review are placed in one
processing track and the more complex requests are placed in one or more tracks. Requests
that are to be expedited are placed in a separate track. Requests in each track are to be
processed on a first in/first out basis.
19. Official Record/s. An information produced or received by a DOLE officer or employee in an

official capacity, function or duty.
20. Open Data. An available public data, structured in a way that enable users to freely use, copy
and/or download the information, subject to the protocols/requirements of the office’ website.
21. Partial Grant/Partial Denial. The act of disclosing a portion of the records in response to a FOI
request. It also refers to the denial of the DOLE office/s of a portion of the request, with
reference to the exemptions enumerated in Section VII.
22. Pending Request or Pending Appeal. An FOI request or administrative appeal of which the
office has not yet taken final action on it. It includes all request/appeal that is still open or not
acted upon at a given time, including request that is well within the statutory response time.
23. Perfected Request. A FOI request which describes the records sought, and duly accomplished
by the requesting party in accordance with the requirements of the DOLE offices.
24. Personal Information. Any information, whether recorded in a material form or not, from which
the identity and personal circumstances of an individual is apparent or can be reasonably and
directly ascertained by the office holding the information, or when put together with other
information would directly and certainly identify an individual.
25. Proactive Disclosure. Information made publicly available without waiting for a specific FOI
request. The Department’s initiative to post in the website information concerning its
mandates/functions, major policies and programs, among others.
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26. Processed Request or Processed Appeal. A requests or appeals where the DOLE offices/
committee has completed its work and sent a final response to the requesting party.
27. Public Records. A record required by law, executive order, rules and regulations to be
entered, kept, and made by an officer of the Department in the course of the performance of
its function, filed and may be made available to the public upon request.
28. Received Request or Received Appeal. A FOI request or administrative appeal received by
the DOLE offices for processing.
29. Referral. The receiving DOLE office forwards the FOI request to an appropriate agency for
further determination of primary interest and processing of the request.
30. Sensitive Personal Information. As defined in the Data Privacy Act of 2012, shall refer to
personal information:
a. About an individual race, ethnic origin, marital status, age, color, and religious
philosophical or political affiliations;
b. About an individual health, education, genetic or sexual life of a person, or to any
proceedings for any offense committed or alleged to have committed by such person,
the disposal of such proceedings or the sentence of any court in such proceedings;
c. Issued by government agencies peculiar to an individual which includes, but not
limited to, social security numbers, previous or current health records, licenses or its
denials, suspension or revocation, and tax returns; and
d. Specifically established by an executive order or an act of Congress to be kept
classified.
31. Simple Request. FOI request requiring minimal processing and review, placed in one
processing track, and anticipated to have faster response/delivery time, depending on the
volume and/or simplicity of the records requested.
32. Complex Request. FOI request that requires multi-track processing, requires more time to
retrieve and/or generate the information, depending on the volume and/or complexity of the
records requested.
SECTION III. PROMOTION OF OPENNESS IN GOVERNMENT
1. Duty to Publish Information. DOLE Offices shall regularly publish, print and disseminate
at no cost to the public and in an accessible form, in conjunction with Republic Act 9485, or
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the Anti-Red Tape Act of 2007, through their official website, provide timely, true, accurate
and updated information including, but not limited to:
a. A description of its mandate, structure, powers, functions, duties and decision-making

processes;
b. A description of its frontline services, the procedure and documentary requirements,
and the process cycle time;
c. The names and contact details of its key officials;
d. Major programs/projects, performance targets and accomplishments, budget
allotments and expenditures;
e. Department orders, labor advisories, and decisions;
f. Data/statistics it generates and researches completed;
g. Bidding processes and requirements;
h. Feedback mechanism by which the public may participate in influencing policy
formulation; and
i. Hotline call/text number/s
2. Accessibility of Language and Form. The DOLE offices shall endeavor to translate key
information into major Filipino languages and present them in popular form and means.
3. Keeping of Records. The DOLE offices shall maintain in appropriate format, accurate and
reasonably complete documentation or records of policies, transactions, decisions, resolutions,
procedures, communications and documents received or filed, and data generated and collected.
SECTION IV. PROTECTION OF PRIVACY
While providing for access to information, the DOLE offices shall afford full protection to a
person’s right to privacy, as follows:
a. Ensure that personal information, particularly sensitive personal information, in its custody
or under its control is disclosed only as permitted by existing laws;
b. Protect personal information in its custody or under its control by making reasonable
document security protocol against unauthorized access, leaks or premature disclosure;
and
c. The FRO, FDM, or any employee or official who has access, whether authorized or
unauthorized, to personal information, the DOLE offices shall not disclose that information
except authorized by existing laws.
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SECTION V. STANDARD PROCEDURE
PROCESS FLOWCHART
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1. Receipt of Request for Information (FRO)
The FOI Receiving Officer (FRO) shall receive the request for information from the requesting
party and check compliance of the following requirements:
a. The request must be in writing;

b. The request shall state the name and contact information of the requesting party,
accompanied with a valid proof of identification or authorization; and
c. The request shall clearly describe the information requested, covered period, and
the purpose by which the information shall be used.
Request filed through e-mail, the requesting party shall attach a scanned copy of the completely
filled up FOI Request Form7 and copy of government issued identification (ID) with photo and
signature.
In case the requesting party is unable to make a written request, because of illiteracy or due to
being a person with disability, he can make an oral request to the FRO. In such case, the FRO
shall assist him in accomplishing the FOI Request Form.
Filed FOI written request shall be stamped received, indicating the date and time of receipt, the
name, position/designation, and signature of the FRO. The FRO shall provide the requesting
party a copy of the duly filed FOI request. In case the FOI request was filed thru e-mail, the
FRO shall acknowledge receipt of the same by e- mail, indicating his name and
position/designation supplied. The filled up request form shall be printed, details of the request
shall be inputted in the Record Tracking System and for traceability purposes, a Reference
Number shall be assigned for each request by adopting the following coding system:
#DOLE- (Abb. of the of Office)–( Year Requested) – (Month Requested)-

(Day Requested) – (Series Number)8, e.g. #DOLE-IAS-2018-09-01-001
The DOLE receiving office must respond to the request promptly and ensure to comply within
the fifteen (15) working day following the date of receipt of the request. A working day is any
day other than a Saturday, Sunday or a day which is declared a public holiday in the
Philippines. In computing for the period, Art. 13 of the New Civil Code shall be observed.
The date of receipt of the request will either be the day on which the request is physically or
electronically delivered to the office of FRO, or directly into the official e-mail inbox of the
concerned DOLE Office.
7 See Annex B for template

8 Series of the FOI Reference Number shall starts at 001 at the start of the year
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However, if the FDM has asked the requesting party for an additional details or clarification
on the information being requested, the counting of the 15 days will stop and shall
commence again the day after the receipt of the clarification from the requesting party. If no
clarification is received from the requesting party after sixty (60) calendar days, the request
shall be closed.
2. Initial Evaluation (FRO)
After receipt of the request for information, the FRO shall evaluate the contents of the
request as follows:
a. Request relating to more than one office under the DOLE: If a request for
information is received which requires different DOLE offices/divisions/units to
provide the information, the FRO shall forward such request to concerned
offices/divisions/units and ensure timely completion/delivery of the information
requested, in a well coordinated manner.
The 15 -days standard process cycle time applies starting the day after the
request was forwarded to the concerned offices. FDMs shall only provide the
specific information that relates to their respective offices.
b. Requested information is not in the custody of concerned DOLE Office

where the request for FOI was filed: If the requested information is not in the
custody of the DOLE Office, after discussion with the FDMs, the FRO shall
undertake the following steps:
1. If the records requested is within the authority or custody of other DOLE

Offices, i.e. Regional Offices, Philippine Overseas Labor Offices, Attached
Agencies, Bureaus and Services, other than the office where the FOI
request was filed, the request shall be immediately referred to the
appropriate DOLE offices/agency through the most expeditious manner,
inform the requesting party the status of his request. In such case, the 15-
days process cycle time of the receiving office/agency commences the day
after the receipt of the forwarded request.
2. If the records requested is not within the authority or custody of the DOLE
Offices, or it refers to an office not within the coverage of E.O. No. 2 series
of 2016, the requesting party shall be advised accordingly and provided
with the contact details of that office, if known.
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c. Requested information is already posted and available on-line: If the information

being requested is already posted and publicly available in the DOLE website –
www.dole.gov.ph, or DOLE Offices’ official website, or data.gov.ph or foi.gov.ph or
other websites, the FRO shall inform the requesting party of the availability of the
information in public use platforms, and provide the website link where the information
is posted/available.
d. Requested information is substantially similar or identical to the previous

request: If the requested information is substantially similar or identical to a previous
request by the same party, the request shall be denied. The FRO upon
recommendation of the FDM shall issue a reply to the requesting party and state the
reason/s for the denial of his request.
3. Transmittal of Request to the FDM for Processing (FRO to FDM):
After the initial evaluation and if the request is recommended for processing, the FRO shall
forward the request to the FDM for processing indicating the date, time and name of the
FDM using the prescribed route slip.9 All requests shall be transmitted to FDM within one
(1) day and record the same in the record and tracking system maintained by the Office (i.e.
record book or computer based record and tracking system). 10
The FRO shall regularly monitor compliance by FDM of the 10-days process cycle time and
inform the Head of Office or the designated Officer of the status of the request in case the
process cycle time (PCT) is already beyond the 10-day period.
Moreover, if the initial evaluation of the request resulted to any of the following
circumstances, upon clearance from the FDM and approval by the approval of the FOI
Champion, the FRO may already advise the requesting party that the FOI request is denied
and an official response letter shall be issued:
a. the information/document requested is not available or not within the authority of

the Office to issue such information; or
b. the information requested is listed as one of the exceptions; or
c. the information/document requested is substantially similar or identical to a request
previously made.
9 See Annex D for template

10 See Annex F for Template
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4. Processing the Request (FDM):
Upon receipt of the FOI request from the FRO, The FDM shall determine, clarify the
information requested (if necessary), and provide/retrieve/generate the specific information
in response to the request. Upon completion of the information, he shall endorse the
documents to the FRO within 10 days11 from receipt of the request. The FRO shall record
the date and time of receipt of the processed FOI request received from the FDM.
In case the FDM needs clarification on the information being requested, he shall, through
the FRO, seek further details from the requesting party. During the period of clarification,
the counting of the 15 days will stop and shall commence again the day after it receives the
clarification from the party. The FRO shall document all the transactions on clarification.
5. Request for an Extension of Processing Time (FDM and FRO):
FDM:
If the information requested requires extensive search from the office’ records and storage
facilities, examination of voluminous records, or the presence/occurrence of fortuitous
events or other analogous cases within the period by which the request is being processed,
the FDM shall advise the FRO to inform the requesting party for an extension in the process
cycle time, a definite date is stated within when the request is expected to be completely
acted upon.
FRO:
The FRO shall inform the requesting party of the extension in the process cycle time and
cite the reasons and/or circumstances for the request for extension. In no case, shall the
extension exceed twenty (20) working days, on top of the mandated fifteen (15) working
days to act on the request, unless exceptional circumstances warrant a longer period.
7. Approval/Denial of Request (FOI Champion):
Approval:
Upon receipt of the information/documents from the FDM, the FRO shall check
completeness of the documents/information provided with reference to the FOI request.
Check further, if the data/ information to be released does not fall in any of the listed
11 FDM should always be aware of this PCT.

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exclusions in Section VII of this manual and prepare the response letter12 informing the
requesting party that his FOI request was already processed, ready for release, and
directed him to pay the applicable fees, if any.
If the documents were in order, endorse the same to the FOI Champion or his designated
officer for approval.
Denial:
In case of denial of the request wholly or partially, the FRO shall, within the prescribed
period, notify the requesting party of the denial in writing using the same prescribed
response template.13 The notice shall clearly set forth the ground or grounds for denial and
the circumstances on which the denial is based. Failure to notify the requesting party of the
action taken on the request within the period herein provided shall be deemed a denial of
the request to information.
All denials on FOI requests shall pass through the FOI Champion or his designated Officer.
8. Transmittal of Approved/Denied Request to the Requesting Party (FRO):
The FRO shall transmit the approved/denied FOI request to the requesting party within 15
working days upon receipt of the same and file copy of the following:
a. FOI Request Form;

b. copy of given requested information/ data; and
c. other supporting documents (e.g. Route Slip, Request for
Clarification and/ or Extension, if any)
12 See Annex C for template.

13 See Annex C for template.
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FOI Request Procedures with Process Cycle Time
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Notes:
1. The flowchart sets the timeline/targets for such step/ action by within the 15 working
day response period, for completion of key steps in the process of handling an FOI
request.
2. Each FOI request is different, so not all requests require same processing time, thus
simple request can be completed within 15 days or earlier. However, the
Decision Makers must have sufficient time to clear/ respond to all FOI request
before the expiry date.
3. For FOI request received, the FRO shall immediately act, review, and assess the
information needed to ensure that all requests received are acted upon the prescribed
process cycle time (PCT).
SECTION VI. REMEDIES IN CASE OF DENIAL
In case of denial, the requesting party may file a written appeal to the DOLE Central Appeals
and Review Committee within fifteen (15) calendar days from the date of receipt of the notice of
denial or from the lapse of the period to respond to the request.
The appeal shall be decided by the Overall FOI Champion or his authorized designated officer
concerned upon the recommendation of the Central Appeals and Review Committee within thirty
(30) working days from the filing of said written appeal. The party requesting for the appeal shall be
informed of the decision within 10 working days from promulgation, through the FRO. Failure to
decide within the 30-day period shall be deemed a denial of the appeal.
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FOI Request Procedures for Appeal with Process Cycle Time
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SECTION VII. EXCEPTIONS
The DOLE-OSEC recognizes the right of the people to information on matters of public
concern. Access to official records, documents and information pertaining to official acts,
transactions, or decisions, as well as government generated data/information and researches
used as basis for policy development shall be afforded the public, subject to such limitations as
may be provided under Executive Order No. 2 Series of 2016.14
1. Information covered by Executive privilege;

2. Information classified as confidential or privileged relating to national security, defense
or international relations;
3. Information concerning law enforcement and protection of public and personal safety;
4. Information classified as confidential for the protection of the privacy of persons and
certain individuals such as minors, victims or crimes, or the accused;
5. Information, documents or records known by reason of official capacity and are
deemed as confidential, including those submitted or disclosed by entities to
government agencies, tribunals, boards, or officers, in relation to the performance of
their functions, or to inquiries or investigation conducted by them in the exercise of
their administrative, regulatory or quasi-judicial powers;
6. Prejudicial premature disclosure and drafts;
7. Records of proceedings or information from proceedings which, pursuant to law or
relevant rules and regulations, are treated as confidential or privileged;
8. Matters classified as confidential under banking and finance laws, and their
amendatory laws; and
9. Other exceptions to the right to information under laws, jurisprudence, rules and
regulations.
Note: The list of exceptions are provided in the DOLE website under the Agency Information
Inventory classified as follows:
1. Internal – Information / data that cannot be disclosed to the public;
2. Limited – Only limited information / data can be disclosed to the public; and
3. Public - Information / data that can be disclosed to the public.
The Agency Information Inventory shall be updated quarterly and/or as necessary.
14 See Annex A for details.

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SECTION VIII. REQUEST TRACKING SYSTEM
The DOLE offices shall establish a system to trace the status of all requests for
information received or released by it, which may be paper-based, on-line or both.15
SECTION IX. FEES
1. No Request Fee. As a general rule, no fees shall be charged for accepting requests for
access to information.
2. Reasonable Cost of Reproduction and Copying of the Information: The FRO shall
immediately notify the requesting party of any reproduction and copying fee to provide the
information. Such fee shall be the actual amount spent by the concerned DOLE Office in
providing the information to the requesting party. For this purpose, an official receipts shall
be issued upon payment of applicable fees. The schedule of fees shall be posted by the
concerned DOLE Offices.16
3. Exemption from Fees: The DOLE offices may exempt any requesting party from payment
of fees, in case of pauper or indigent clients upon presentation of certificate of indecency
from the barangay.
SECTION X. ADMINISTRATIVE LIABILITY
1. Non-compliance with FOI.
Failure to comply with the provisions of this Manual shall be a ground for the following
administrative penalties:
a. 1st Offense - Reprimand;

b. 2nd Offense - Suspension of one (1) to thirty (30) days; and
c. 3rd Offense - Dismissal from the service.
2. Procedure
The Revised Rules on Administrative Cases in the Civil Service shall be applicable in the
disposition of cases under this Manual.
3. Provisions for More Stringent Laws, Rules and Regulations.
Nothing in this Manual shall be construed to derogate from any law, any rules, or
regulation prescribed by any body or agency, which provides for more stringent penalties.
15 See Annex E for FOI Monitoring Report Form

16 For this purpose, a separate guidelines for the payment of fees shall be issued by the Department.
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SECTION XI. EFFECTIVITY
This Order shall take effect immediately. DONE, in the City of Manila, this ___ day of
October in the year of our Lord two thousand and eighteen.
SILVESTRE H. BELLO III

Secretary
Department of Labor and Employment
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ANNEX A
DETAILED LIST OF EXCEPTIONS
For the implementation of the exceptions to the right of access to information, the
following provide the salient details and legal bases that define the extent and application of the
exceptions.17
1. Information covered by Executive privilege:
a. Presidential conversations, correspondences, and discussions in closed-door

Cabinet meetings;18 and
b. Matters covered by deliberative process privilege, namely:
i. advisory opinions, recommendations and deliberations comprising part of a

process by which governmental decisions and policies are formulated; intra-
agency or inter-agency recommendations or communications during the
stage when common assertions are still in the process of being formulated
or are in the exploratory stage; or information pertaining to the decision-
making of executive officials;19 and
ii. information, record or document comprising drafts of decisions, orders,
rulings, policy decisions, memoranda, etc.;20
17 As enumerated in the Memorandum from the Office of the Executive Secretary entitled, “Inventory of Exceptions to
Executive Order No. 2 (s. 2016)”, dated 24 November 2016, signed by Executive Secretary Salvador C. Medialdea.
3 This exception may only be invoked by the President and his close advisors. The extent of the privilege is defined by
applicable jurisprudence: Senate v. Ermita, G.R. No. 169777, 20 April 2006, 488 SCRA 1; Neri v. Senate Committee on
Accountability of Public Officers and Investigations, G.R. No. 180643, 4 September 2008, 564 SCRA 152; Akbayan v.
Aquino, G.R. No. 170516, 16 July 2008, 558 SCRA 468; and Chavez v. PCGG, G.R. No. 130716, 9 December 1998, 299
SCRA 744.
19 Akbayan v. Aquino, supra; Chavez v. NHA, G.R. No. 164527, 15 August 2007; and Chavez v. PCGG, supra. The
privilege of invoking this exception ends when the executive agency adopts a definite proposition (Department of Foreign
Affairs v. BCA International Corp., G.R. No. 210858, 20 July 2016).
20 Section 3(d) Rule IV, Rules Implementing the Code of Conduct and Ethical Standards for Public Officials and
Employees (Rules on CCESPOE). Drafts of decisions, orders, rulings, policy decisions, memoranda, and the like, such as
resolutions prepared by the investigating prosecutor prior to approval for promulgation and release to parties [Revised
Manual for Prosecutors of the Department of Justice (DOJ)] are also covered under this category of exceptions.
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2. Privileged information relating to national security, defense or international

relations:
a. Information, record, or document that must be kept secret in the interest of

national defense or security;21
b. Diplomatic negotiations and other information required to be kept secret in the
conduct of foreign affairs;22 and
c. Patent applications, the publication of which would prejudice national security
and interests;23
3. Information concerning law enforcement and protection of public and personal

safety:
a. Investigation records compiled for law enforcement purposes or information

which if written would be contained in such records, but only to the extent that
the production of such records or information would –
i. interfere with enforcement proceedings;

ii. deprive a person of a right to a fair trial or an impartial adjudication;
iii. disclose the identity of a confidential source and in the case of a record
compiled by a criminal law enforcement authority in the course of a
criminal investigation, or by an agency conducting a lawful national
security intelligence investigation, confidential information furnished only
by the confidential source; or
iv. unjustifiably disclose investigative techniques and procedures; 24
b. Informer’s privilege or the privilege of the Government not to disclose the identity
of a person or persons who furnish information of violations of law to officers
charged with the enforcement of law;25
21 Almonte v. Vasquez, G.R. No. 95367, 23 May 1995, 244 SCRA 286; Chavez v. PCGG, supra; Legaspi v. Civil
Service Commission, L-72119, 29 May 1987, 150 SCRA 530; Chavez v. NHA, supra; Neri v. Senate, supra; Chavez v. Public
Estates Authority, G.R. No. 133250, 9 July 2002, 384 SCRA 152; and Section 3(a), Rule IV, Rules on CCESPOE. This
exception generally includes matters classified under Memorandum Circular (MC) No. 78, as amended by MC No. 196 as
“Top Secret,” “Secret,” “Confidential,” and “Restricted.”
22 Akbayan v. Aquino, supra; Section 3(a) Rule IV, Rules on CCESPOE. This privilege may be invoked by the
Department of Foreign Affairs and other government bodies involved in diplomatic negotiations.
23 The applicability of this exception is determined by the Director General of the Intellectual Property Office and
subject to the approval of the Secretary of the Department of Trade and Industry. Section 44.3 of the Intellectual Property
Code (RA No. 8293, as amended by RA No. 10372).
24 Section 3(f), Rule IV, Rules on CCESPOE; Chavez v. PCGG, supra. May be invoked by law enforcement agencies.
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c. When disclosure of information would put the life and safety of an individual in
imminent danger;26
d. Any information given by informants leading to the recovery of carnapped

vehicles and apprehension of the persons charged with carnapping; 27 and
e. All proceedings involving application for admission into the Witness Protection
Program and the action taken thereon;28
4. Information deemed confidential for the protection of the privacy of persons and
certain individuals such as minors, victims of crimes, or the accused. These
include:
a. Information of a personal nature where disclosure would constitute a clearly

unwarranted invasion of personal privacy,29 personal information or records,30
including sensitive personal information, birth records, 31 school records,32 or
medical or health records;33
Sensitive personal information as defined under the Data Privacy Act of 2012
refers to personal information:34
25 Akbayan v. Aquino, supra; and Section 51, Human Security Act of 2007 (RA No. 9372). May be invoked by law
enforcement agencies.
26 Section 3(b), Rule IV, Rules on CCESPOE.
27 Section 19, New Anti Carnapping Act of 2016 (RA No. 10883). May be invoked by law enforcement agencies.
28 Section 7, Witness Protection, Security and Benefit Act (RA No. 6981).
29 Section 3(e), Rule IV, Rules on CCESPOE.
30 Sections 8 and 15, Data Privacy Act of 2012 (RA No. 10173); Personal information refers to any information
whether recorded in a material form or not, from which the identity of an individual is apparent or can be reasonably and
directly ascertained by the entity holding the information, or when put together with other information would directly and
certainly identify an individual [Section 3(g), Data Privacy Act of 2012]; Article 26, Civil Code. May be invoked by National
Privacy Commission and government personal information controllers.
31 Article 7, The Child and Youth Welfare Code [Presidential Decree (PD) No. 603].
32 Section 9(4), Education Act of 1982 [Batas Pambansa (BP) Blg. 232].
33 Medical and health records are considered as sensitive personal information pursuant to Section 3(l)(2), Data
Privacy Act of 2012; See also Department of Health-Department of Science and Technology (DOST)-Philippine Health
Insurance Corporation Joint Administrative Order No. 2016-0002 (Privacy Guidelines for the Implementation of the Philippine
Health Information Exchange).
34 Section 3(l), Data Privacy Act of 2012.
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(1) about an individual’s race, ethnic origin, marital status, age, color, and
religious, philosophical or political affiliations;
(2) about an individual’s health, education, genetic or sexual life of a

person, or to any proceeding for any offense committed or alleged to
have been committed by such person, the disposal of such proceedings,
or the sentence of any court in such proceedings;
(3) issued by government agencies peculiar to an individual which includes,
but not limited to, social security numbers, previous or current health
records, licenses or its denials, suspension or revocation, and tax
returns; and
(4) specifically established by an executive order or an act of Congress to
be kept classified.
However, personal information may be disclosed to the extent that the requested
information is shown to be a matter of public concern or interest, shall not meddle with or
disturb the private life or family relations of the individual35 and is not prohibited by any law
or regulation. Any disclosure of personal information shall be in accordance with the
principles of transparency, legitimate purpose and proportionality. 36
Disclosure of personal information about any individual who is or was an officer

or employee of a government institution shall be allowed, provided that such information
relates to the position or functions of the individual, including: (1) the fact that the individual
is or was an officer or employee of the government institution; (2) the title, business address
and office telephone number of the individual; (3) the classification, salary range and
responsibilities of the position held by the individual; and (4) the name of the individual on a
document prepared by the individual in the course of employment with the government;37
b. Source of any news report or information appearing in newspapers, magazines

or periodicals of general circulation obtained in confidence;38 and
35 Article 26(2), Civil Code.

36 Section 11, Data Privacy Act of 2012.
37 Section 4, Data Privacy Act of 2012.
38 An Act to Exempt the Publisher, Editor or Reporter of any Publication from Revealing the Source of Published News
or Information Obtained in Confidence (RA No. 53), as amended by RA No. 1477. May be invoked by government
newspapers.
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c. Records of proceedings and processes deemed confidential by law for the

privacy and/or protection of certain individuals, such as children, victims of crime,
witnesses to a crime or rehabilitated drug offenders, including those pertaining to
the following:
(1) records of child and family cases;39
(2) children in conflict with the law from initial contact until final disposition of
the case;40
(3) a child who is a victim of any offense under the Anti-Child Pornography
Act of 2009, including the name and personal circumstances of the child,
the child’s immediate family, or any other information tending to
establish the child’s identity;41
(4) a child witness, who is a victim of a crime, an accused of a crime, or a

witness to a crime, including the name, address, telephone number,
school, or other identifying information of a child or an immediate family
of the child;42
(5) cases involving violence against women and their children, including the
name, address, telephone number, school, business, address,
employer, or other identifying information of a victim or an immediate
family member;43
(6) trafficked persons, including their names and personal circumstances, or

any other information tending to establish the identity of the trafficked
person;44
(7) names of victims of child abuse, exploitation or discrimination; 45
39 Section 12, Family Courts Act of 1997 (RA Act No. 8369).
40 Section 43, Juvenile Justice and Welfare Act of 2006 (RA No. 9344).
41 Section 13, Anti-Child Pornography Act of 2009 (RA No. 9775).
42 Section 31, A.M. No. 00-4-07-SC, Re: Proposed Rule on Examination of a Child Witness.
43 Section 44, Anti-Violence Against Women and their Children Act of 2004 (RA No. 9262); and People v. Cabalquinto,
G.R. No. 167693, 19 September 2006.
44 Section 7, Anti-Trafficking in Persons Act of 2003 (RA No. 9208), as amended by RA No. 10364.
45 Section 29, Special Protection of Children Against Abuse, Exploitation and Discrimination Act (RA No. 7610).
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(8) disclosure which would result in undue and sensationalized publicity of

any case involving a child in conflict with the law, child abuse, or
violation of anti-trafficking of persons;46
(9) records, documents and communications of proceedings involving

domestic and inter-country adoptions, including the identity of the child,
natural parents and adoptive parents;47
(10) names of students who committed acts of bullying or retaliation;48
(11) first time minor (drug) offenders under suspended sentence who comply
with applicable rules and regulations of the Dangerous Drugs Board and
who are subsequently discharged; judicial and medical records of drug
dependents under the voluntary submission program; and records of a
drug dependent who was rehabilitated and discharged from treatment
and rehabilitation centers under the compulsory submission program, or
who was charged for violation of Section 15 (use of dangerous drugs) of
the Comprehensive Dangerous Drugs Act of 2002, as amended; and 49
(12) identity, status and medical records of individuals with Human

Immunodeficiency Virus (HIV), as well as results of HIV/Acquired
Immune Deficiency Syndrome (AIDS) testing;50
5. Information, documents or records known by reason of official capacity and are

deemed as confidential, including those submitted or disclosed by entities to
government agencies, tribunals, boards, or officers, in relation to the
performance of their functions, or to inquiries or investigation conducted by
them in the exercise of their administrative, regulatory or quasi-judicial powers,
such as but not limited to the following:
a. Trade secrets, intellectual property, business, commercial, financial and other

proprietary information;51
46 Section 14, Juvenile Justice and Welfare Act of 2006; Section 7, Anti-Trafficking in Persons Act of 2003, as
amended; and Section 29, Special Protection of Children Against Abuse, Exploitation and Discrimination Act.
47 Section 15, Domestic Adoption Act of 1998 (RA No. 8552) and Section 43, IRR of RA No. 8552; Sections 6 and
16(b), Inter-Country Adoption Act of 1995 (RA No. 8043) and Sections 53, 54 and 55 of IRR of RA No. 8043.
48 Section 3(h), Anti-Bullying Act (RA No. 10627).
49 Sections 60, 64 and 67, Comprehensive Dangerous Drugs Act of 2002 (RA No. 9165).
50 Sections 2(b), 18, 30, and 32, Philippine AIDS Prevention and Control Act of 1998 (RA No. 8504).
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b. Data furnished to statistical inquiries, surveys and censuses of the Philippine

Statistics Authority (PSA);52
c. Records and reports submitted to the Social Security System by the employer or
member;53
d. Information gathered from HIV/AIDS contact tracing and all other related health
intelligence activities;54
e. Confidential information submitted to the Philippine Competition Commission

prohibited from disclosure by law, including the identity of the person who
provided the information under condition of anonymity;55
f. Applications and supporting documents filed pursuant to the Omnibus

Investments Code of 1987;56
g. Documents submitted through the Government Electronic Procurement

System;57
h. Information obtained from accessing any electronic key, electronic data

message, or electronic document, book, register, correspondence, information or
51 Sections 45, 106.1, and 150.2, The Intellectual Property Code (RA No. 8293, as amended by RA No. 10372);
Section 66.2, Securities Regulation Code (RA No. 8799); DOST Administrative Order No. 004-16; Section 142, The
Corporation Code (BP Blg. 68); Section 34, Philippine Competition Act (RA No. 10667); Sections 23 and 27 (c), The New
Central Bank Act (RA No. 7653); Anti-Money Laundering Act (RA No. 9160); Section 18, Strategic Trade Management Act
(RA No. 10697); Sections 10 and 14, Safeguard Measures Act (RA No. 8800); Section 12, Toxic Substances and Hazardous
and Nuclear Wastes Control Act of 1990 (RA No. 6969); Article 290, Revised Penal Code; Section 10.10, Rule 10, 2012
Revised IRR of Build-Operate-Transfer Law (RA No. 6957); and Revised Philippine Ports Authority Manual of Corporate
Governance.
52 Section 26, Philippine Statistical Act of 2013 (RA No. 10625); and Section 4, Commonwealth Act No. 591. May be
invoked only by the PSA.

53 Section 24(c), Social Security Act of 1997 (RA No. 1161, as amended by RA No. 8282).
54 Section 29, Philippine AIDS Prevention and Control Act of 1998 (RA No. 8504).
55 Section 34, Philippine Competition Act (PCA), RA No. 10667 and Section 13, Rule 4 of the IRR of PCA. This
exception can be invoked by the Philippine Competition Commission subject to well-defined limitations under the PCA.
56 Section 81, EO No. 226 (s. 1987), as amended.
57 Section 9, Government Procurement Reform Act (RA No. 9184).
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other material pursuant to any powers conferred under the Electronic Commerce
Act of 2000;58
i. Any confidential information supplied by the contractors in mineral agreements,

and financial or technical assistance agreements pursuant to the Philippine
Mining Act of 1995 and its Implementing Rules and Regulations (IRR), during the
term of the project to which it relates;59
j. Information received by the Department of Tourism (DOT) in relation to the

accreditation of accommodation establishments (such as hotels and resorts) and
travel and tour agencies;60
k. The fact that a covered transaction report to the Anti-Money Laundering Council
(AMLC) has been made, the contents thereof, or any information in relation
thereto;61
l. Information submitted to the Tariff Commission which is by nature confidential or

submitted on a confidential basis;62
m. Certain information and reports submitted to the Insurance Commissioner

pursuant to the Insurance Code;63
n. Information on registered cultural properties owned by private individuals;64
o. Data submitted by a higher education institution to the Commission on Higher

Education (CHED);65 and
58 Section 32, Electronic Commerce Act of 2000 (RA No. 8792).

59 Section 94(f), Philippine Mining Act of 1995 (RA No. 7942).
60 Section 1, Rule IX, DOT MC No. 2010-02 (Rules and Regulations to Govern, the Accreditation of Accommodation
Establishments – Hotels, Resorts and Apartment Hotels); and Section 23, DOT MC No. 2015-06 (Revised Rules and
Regulations to Govern the Accreditation of Travel and Tour Agencies).
61 Section 9(c), Anti-Money Laundering Act of 2001, as amended. May be invoked by AMLC, government banks and
its officers and employees.

62 Section 10, Safeguard Measures Act.
63 Section 297 in relation with Section 295 and Section 356, The Insurance Code (as amended by RA No. 10607).
64 Section 14, National Cultural Heritage Act of 2009 (RA No. 10066).
65 CHED Memorandum Order No. 015-13, 28 May 2013.
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p. Any secret, valuable or proprietary information of a confidential character known

to a public officer, or secrets of private individuals;66
6. Information of which a premature disclosure would:
a. in the case of a department, office or agency which agency regulates currencies,

securities, commodities, or financial institutions, be likely to lead to significant
financial speculation in currencies, securities, or commodities, or significantly
endanger the stability of any financial institution; or
b. be likely or significantly frustrate implementation of a proposed official action,

except such department, office or agency has already disclosed to the public the
content or nature of its proposed action, or where the department, office or
agency is required by law to make such disclosure on its own initiative prior to
taking final official action on such proposal.67
7. Records of proceedings or information from proceedings which, pursuant to

law or relevant rules and regulations, are treated as confidential or privileged,
including but not limited to the following:
a. Mediation and domestic or international arbitration proceedings, including

records, evidence and the arbitral awards, pursuant to the Alternative Dispute
Resolution Act of 2004;68
b. Matters involved in an Investor-State mediation;69
c. Information and statements made at conciliation proceedings under the Labor

Code;70
d. Arbitration proceedings before the Construction Industry Arbitration Commission

(CIAC);71
66 Articles 229 and 230, Revised Penal Code; Section 3(k), Anti-Graft and Corrupt Practices Act (RA No. 3019);
Section 7(c), Code of Conduct and Ethical Standards for Public Officials and Employees (RA No. 6713); Section 7, Exchange
of Information on Tax Matters Act of 2009 (RA No. 10021); and Section 6.2, Securities Regulation Code (RA No. 8799).
67 Section 3(g), Rule IV, Rules on CCESPOE.
68 Sections 9, 23 and 33, Alternative Dispute Resolution (ADR) Act of 2004 (RA No. 9285); and DOJ Circular No. 98
(s. 2009) or the IRR of the ADR Act.
69 Article 10, International Bar Association Rules for Investor-State Mediation.
70 Article 237, Labor Code.
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e. Results of examinations made by the Securities and Exchange Commission

(SEC) on the operations, books and records of any corporation, and all
interrogatories propounded by it and the answers thereto;72
f. Information related to investigations which are deemed confidential under the

Securities Regulations Code;73
g. All proceedings prior to the issuance of a cease and desist order against pre-
need companies by the Insurance Commission; 74
h. Information related to the assignment of the cases to the reviewing prosecutors

or the undersecretaries in cases involving violations of the Comprehensive
Dangerous Drugs Act of 2002;75
i. Investigation report and the supervision history of a probationer; 76
j. Those matters classified as confidential under the Human Security Act of 2007;77
k. Preliminary investigation proceedings before the committee on decorum and

investigation of government agencies;78 and
l. Those information deemed confidential or privileged pursuant to pertinent rules
and regulations issued by the Supreme Court, such as information on
disbarment proceedings, DNA profiles and results, or those ordered by courts to
be kept confidential;79
71 Section 7.1, Rule 7, CIAC Revised Rules of Procedure Governing Construction Arbitration.
72Section 142, Corporation Code. May be invoked by the SEC and any other official authorized by law to make such
examination.
73 Sections 13.4, 15.4, 29.2 (b), and 64.2 of the Securities Regulation Code.
74Section 53(b)(1) of the Pre-Need Code of the Philippines. The confidentiality of the proceedings is lifted after the
issuance of the cease and desist order.
75 DOJ Department Circular No. 006-16 (No. 6), 10 February 2016.
76 Section 17, Probation Law of 1976 [PD No. 968 (s.1976)].
77 Sections 9, 13, 14, 29, 33 and 34, Human Security Act of 2007 (RA No. 9372).
78 Section 14, Civil Service Commission Resolution No. 01-0940.
79Section 18, Rule 139-B and Section 24, Rule 130 of the Rules of Court; and Section 11 of the Rule on DNA
Evidence, A.M. No. 06-11-5-SC.
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8. Matters considered confidential under banking and finance laws and their
amendatory laws, such as:
a. RA No. 1405 (Law on Secrecy of Bank Deposits);
b. RA No. 6426 (Foreign Currency Deposit Act of the Philippines) and relevant
regulations;
c. RA No. 8791 (The General Banking Law of 2000);
d. RA No. 9160 (Anti-Money Laundering Act of 2001); and
e. RA No. 9510 (Credit Information System Act);
9. Other exceptions to the right to information under laws, jurisprudence, rules

and regulations, such as:
a. Those deemed confidential pursuant to treaties, executive agreements, other

international agreements, or international proceedings, such as:
(1) When the disclosure would prejudice legitimate commercial interest or

competitive position of investor-states pursuant to investment
agreements;80
(2) Those deemed confidential or protected information pursuant to United

Nations Commission on International Trade Law Rules on Transparency
in Treaty-based Investor-State Arbitration and Arbitration Rules
(UNCITRAL Transparency Rules);81 and
(3) Refugee proceedings and documents under the 1951 Convention Relating
to the Status of Refugees, as implemented by DOJ Circular No. 58 (s.
2012);
80 Examples: Article 20 (2), ASEAN Comprehensive Investment Agreement; Article 15 (2) Agreement on Investment
under the Framework Agreement on the Comprehensive Economic Cooperation between the ASEAN and the Republic of
India; and Article 15 (2) of the Agreement on Investment under the Framework Agreement on the Comprehensive Economic
Cooperation among the Government of the Member Countries of the ASEAN and the Republic of Korea.
81 Article 7, UNCITRAL Transparency Rules.
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b. Testimony from a government official, unless pursuant to a court or legal order; 82
c. When the purpose for the request of Statement of Assets, Liabilities and Net
Worth is any of the following:
(1) any purpose contrary to morals or public policy; or
(2) any commercial purpose other than by news and communications media
for dissemination to the general public;83
d. Lists, abstracts, summaries of information requested when such lists, abstracts
or summaries are not part of the duties of the government office requested;84
e. Those information and proceedings deemed confidential under rules and

regulations issued by relevant government agencies or as decided by the
courts;85
f. Requested information pertains to comments and disclosures on pending cases

in judicial proceedings;86 and
g. Attorney-client privilege existing between government lawyers and their client. 87
82 Senate v. Neri, supra; Senate v. Ermita, supra.

83 Section 8(D), Code of Conduct and Ethical Standards for Public Officials and Employees.
84 Belgica v. Ochoa, G.R. No. 208566, 19 November 2013; and Valmonte v. Belmonte Jr., G.R. No. 74930, 13
February 1989, 252 Phil. 264.
85 Examples: 2012 Guidelines and Procedures in the Investigation and Monitoring of Human Rights Violations and
Abuses and the Provision of CHR Assistance; Government Service Insurance System’s Rules of Procedure of the Committee
on Claims; National Labor Relations Commission Resolution No. 01-02, Amending Certain Provisions of the New Rules of
Procedure of the National Labor Relations Commission, 08 March 2002; Department of Agrarian Reform MC No. 07-11, 19
July 2011; Department of Social Welfare and Development MC No. 021-12, 16 October 2012; and Section 42, Investment
Company Act (RA No. 2629); When the information requested is not a matter of public concern or interest as decided in
Hilado v. Judge Amor A. Reyes, G.R. No. 163155, 21 July 2006.
86 Romero v. Guerzon, G.R. No. 211816, 18 March 2015.
87 Canon 21 of the Code of Professional Responsibility.
37 | P a g e
ANNEX B
REQUEST FORM –page1
38 | P a g e
REQUEST FORM –page 2
39 | P a g e
ANNEX C
Annex “C-1”
FOI RESPONSE FORM - DOCUMENT ENCLOSED
DATE (indicating the date the FOI Request signed by the Head of Office)
Dear __________,
Greetings!
Thank you for your request dated <insert data> under Executive Order No. 2 (s. 2016) on
Freedom of Information in the Executive Branch.
Your request
You asked for <quote request exactly, unless it is too long/complicated>.
Response to your request
Your FOI request is approved. I enclose a copy of [some/most/all]* of the information you
requested [in the format you asked for]
Thank you.
Respectfully,
_______________________
Note: This shall be used when requiring attached documents.
40 | P a g e
ANNEX “C-2”
FOI RESPONSE FORM - ANSWER
Dear __________,
Greetings!
Your request
Your FOI request is approved. The answer to your request is <insert answer>
Thank you.
Respectfully,
_______________________
Note: No attachments needed.
41 | P a g e
ANNEX “C-3”
FOI RESPONSE FORM - DOCUMENT AVAILABLE ONLINE
Dear __________,
Greetings!
Your request
[Some/Most/All] of the information you have requested is already available online from <add
details of where that specific information can be obtained e.g. data.gov.ph, foi.gov.ph or other
government websites>.
Your right to request a review
If you are unhappy with this response to your FOI request, you may make an appeal by writing to
<insert name of Official> at <insert email and address>. Your appeal should explain why you are
dissatisfied with this response, and should be made within 15 calendar days from the date when
you received this letter. We will complete the review and tell you the result within 30 workings
days from the date when we receive your appeal.
Thank you.
Respectfully,
_______________________
42 | P a g e
ANNEX “C-4”
FOI RESPONSE FORM - DOCUMENT NOT AVAILABLE
Dear __________,
Greetings!
Your request
While our aim is to provide information whenever possible, in this instance this Office does not
have [some of]* the information you have requested. However, you may wish to contact <insert
name of other authority/organization> at<insert contact details. Who may be able to help you.
The reasons why we do not have the information are explained in the Annex to this letter.
Thank you.
Respectfully,
_______________________
43 | P a g e
ANNEX “C-5”
FOI RESPONSE FORM – UNDER EXCEPTIONS
Dear __________,
Greetings!
Your request
While our aim is to provide information whenever possible, in this instance we are unable to
provide [some of]* the information you have requested because an exception(s) under section(s)
<insert specific section number(s) of the List of Exceptions applies to that information>. The
reasons why that exemption(s) applies are explained in the Annex to this letter.
Thank you.
Respectfully,
_______________________
44 | P a g e
ANNEX “C-6”
FOI RESPONSE FORM – IDENTICAL REQUEST
Dear __________,
Greetings!
Your request
While our aim is to provide information whenever possible, in this instance we are unable to
provide the information you have requested because it is substantially similar or identical to a
previous request that you made on <insert date of previous request>, which we responded to on
<insert date of response>.
Thank you.
Respectfully,
_______________________
45 | P a g e
ANNEX D
46 | P a g e
ANNEX E
FOI MONITORING REPORT FORM
ANNEX “E-1”
47 | P a g e
ANNEX F
ANNEX “F-1”
Notes:
1. The Weekly Status Report for FOI Request Received shall be submitted to the Head of Office at the end of the
week to update the Status of Processed Request.
2. The Date Request Finished is the date when the requesting party received the FOI request.
3. Leave the Date Request Finished if the request is still on-going/open.
4. The Date lapsed refers to the total number of days from the date FOI request was received until the date
request finished.
5. The Status/ Remarks refers to the status of processed request whether denied/ approved and state the
grounds for denial.
6. The Total Number of On-going Requests refers to the on-going/open requests and shall carry over for the
following week.
48 | P a g e
ANNEX “F-2”
Notes:
1. The Monthly Summary Report for FOI Request Received shall be submitted to the Head of Office at the end of
the month to update the Status of Processed Request for the month.
2. The Total Number of Finished Request refers to the sum of Successful and Denied FOI Requests.
3. The Date lapsed refers to the total number of days from the date FOI request was received until the date
request finished.
4. The Average Processing Time refers to the Total Number of Days Lapsed over theTotal Number of Finished
Requests.
5. The Total Number of On-going Requests refers to the on-going/open requests and shall be the beginning
balance for the following month.
49 | P a g e
ANNEX G
FOI REPORTS REQUIRED BY THE PRESIDENTIAL

COMMUNICATIONS OPERATIONS OFFICE (PCOO)
ANNEX “G-1”
Summary of Processed Requests
50 | P a g e
ANNEX “G-2”
Registry Sheet
51 | P a g e
ANNEX “G-3”
Agency Information Inventory
52 | P a g e
ANNEX H
DOLE FOI DIRECTORY
OFFICE OF THE SECRETARY

7th Floor, DOLE Building, Intramuros, Manila
Overall FOI Champion

SILVESTRE H. BELLO III
Secretary
DL: 527-5523
F: 336-8182
TL: 527-3000 loc. 701, 703-707
DOLE Heads of Offices/FOI Champions and FOI Receiving Officers
DESIGNATED
HEAD OF OFFICE / FOI
OFFICE CONTACT INFORMATION
FOI CHAMPION RECEIVING
OFFICER
OSEC SERVICES
MA. SOCORRO S. 7th Floor, DOLE Bldg., Intramuros,

OSEC Records TAGRA Manila
Ester B. Cabusi
Executive Assistant 527-3000 loc. 706/707
IV dole_osecrecords@yahoo.com
2nd Floor, DOLE Bldg., Intramuros,

LILY PEARL L.
Manila
Administrative GUERRERO Joan N.
527-3000 loc. 202
Service OIC- Director Bonabon
Od.as01.2016@gmail.com
4th Floor, DOLE Bldg., Intramuros,

Manila
WARREN M.
Financial and 527-3000 loc. 411 / 412 Princess R.
MICLAT
Management Service fmsod.dole@yahoo.com Sevilla
Director IV
fms_od@dole.gov.ph

BRENALYN A. PEJI
Human Resource Manila Edelwina A.
OIC- Director
Development Service 5273580 / 527-3000 loc. 501 Peregrino
dolehrds.od@gmail.com
53 | P a g e
DESIGNATED
OFFICER
4th Floor, DOLE Bldg., Intramuros, Zyra Glerica E.
Manila Perlora
NENITA O. GARCIA
Internal Audit Service 527-3000 loc. 455
Director IV
ias_dole@yahoo.com

Manila
Information and RAUL M. FRANCIA Madelyn D.
527-3000 loc. 624 / 625
Publication Service Director IV Dometita
laborcommunications@gmail.com
dole_lco@yahoo.com
ATTY. Phillip A. Cristine
Manila
Legal Service Paredes Antonette D.
527-3564 loc. 610
Director IV Parong
dole.ls.od@gmail.com
ADELINE T. DE Manila
Imelda E.
Planning Service CASTRO 527-3000 loc. 617
Babat
Director IV ps@dole.gov.ph
dole.planning.service@gmail.com
BUREAUS
6th Floor, First Intramuros BF
Condominium Corporation, Solana St.,
corner Andres Soriano Ave. (Aduana
DOMINIQUE R.
Bureau of Local St.), Intramuros, Manila Myka Rose
TUTAY, CESO III
Employment 528-0087 Trono
Director IV
Fax:527-2421
od_ble@yahoo.com
http://ble.gov.ph
6th Floor,BF Condominium Bldg., A.
Soriano Ave., cor. Solana
ATTY. BENJO
Sts.,Intramuros, Manila
Bureau of Labor SANTOS M. Vivian P.
527-2551 / 527-2535
Relations BENAVIDEZ Orencillo
527-2459
Director IV
od_blr@yahoo.com.ph
http://blr.gov.ph
3rd Floor, DOLE Bldg., Intramuros,
Manila
DR. MA. TERESITA
Bureau of Working 527-3000 loc. 306/308 Jann Kristine
S. CUCUECO
Conditions bwcsecretary@gmail.com G. Barboza
Director IV
http://bwc.gov.ph
54 | P a g e
DESIGNATED
OFFICER
9/F G.E. Antonino Bldg. J. Bocobo St.
cor T.M Kalaw Ave. Ermita, Manila
Atty. Ma. Karina
Bureau of Workers 404-3336; 527-5856
Perida-Trayvilla Cecilia D.
with Special 527-2857; 527-3116;
Regional Director Santiago
Concerns 527-2558; 528-0119
mail@bwsc.dole.gov.ph
http://bwsc.gov.ph
2nd Floor, DOLE Bldg., Intramuros,
Manila
Internal Labor Affairs ALICE Q. VISPERAS Dino Cielito D.
527-3000 loc. 102 / 103
Bureau Officer-in-Charge Julve
dole.ilab@ymail.com
http://ilab.dole.gov.ph
REGIONAL OFFICES
Ma. Clarissa B.
DOLE-NCR Building, 967 Maligaya St., Bayot,
Atty. Ana C.
Malate, Manila
Dione,CPA
National Capital (02) 400-6242 Alma D.
Regional Director
Region ncr@dole.gov.ph Abejero
dolencrord2015@gmail.com
http://ncr.dole.gov.ph/ Lorraine M.
Cea
Cabinet Hill, Baguio City

Cordillera Exequiel Ronie A.
(074) 443-5339 Patrick T.
Administrative Guzman
dolecar88@yahoo.com Rillorta
Region Regional Director
http://car.dole.gov.ph/
Nathaniel V. Parammata Bldg. B, Biday, City of San

Lacambra Fernando, La Union
Regional Office No. 1 Regional Director (072) 607-9981 Arly S. Valdez
dole_ro1@yahoo.com
http://ro1.dole.gov.ph/
Atty. Sarah Buena S. Turingan Building, Campos St., Caritan
Mirasol Centro, Tuguegarao City, Cagayan
Pedro B.
Regional Office No. 2 Regional Director (078) 844-2728
Lagundi
ro2@dole.gov.ph
Ma. Zenaida Eusebia SMLC cor. Matalino and Mahusay Sts. Lolita M. Pingol
A. Campita Diosdado Macapagal Government
Regional Office No. 3
Regional Director Center, Barangay Maimpis, City of San Mary Josephine
Fernando, Pampanga L. Castro
55 | P a g e
DESIGNATED
OFFICER
(045) 861-4383
(045) 455-1614
dolero3@gmail.com
3rd and 4th Floors Andenson Building II,
Henry John S.
Parian, Calamba City, Laguna
Jalbuena
(049) 545-7357 /
Regional Office No. Regional Director Josefina D.
(049) 545-7360
4-A Pugate
dole4imsd@yahoo.com
doler04a@gmail.com
http://calabarzon.dole.gov.ph
3rd Floor, Confil Building, Roxas Drive
Joel M. Gonzales corner Sampaguita St., Lumangbayan
OIC - Director Calapan City, Oriental Mindoro
Regional Office No. Bienvenido S.
(043) 288-2080/2078
4-B Aguayo
(043) 288-2129
doleregion4b@yahoo.com
http://mimaropa.dole.gov.ph
Doña Aurora St., Old Albay, Legaspi
Atty. Alvin M. City
Villamor (052) 480-5830/480-5831/480-
Regional Office No. 5 Amy Corbe
Regional Director 3058/481-0768
ro5dole@yahoo.com
http://ro5.dole.gov.ph
Swan Rose Building, Commission Civil
St., Jaro, Iloilo City
(033) 320-8026
Cyril L. Ticao
DOLE I-txt: 0917-327-6515
Regional Office No. 6 Regional Director Elsie A. Oñaza
doleregion6@yahoo.com
doleregion6@gmail.com
3rd and 4th Flr. DOLE-RO7 Building

Atty. Johnson G. General Maxilom Avenue Corner
Cañete Gorordo Avenue Cebu City
Regional Office No. 7 Regional Director (032) 266-2792/ Merle Lao
(032) 266-9722
dole_centralvisayas@yahoo.com
56 | P a g e
DESIGNATED
OFFICER
DOLE Compound,Trece Martires St.,
Yahya A. Centi
Tacloban City
Regional Director
(053) 832-0697 Virgilio A.
(053) 325-6293 Doroja, Jr.
doletacloban@yahoo.com
Ofelia B. Domingo Cortez Building, Dr. Evangelista St. Sta.
Regional Director Catalina, Zamboanga City
(062) 926-4934 / Paricia J.
(062) 955-0151 Sappal
dole9record@yahoo.com
Monte Carlo Building, RER Phase I,
Atty. Joffrey M.
Kauswagan National Highway, Cagayan Floripes
Suyao
Regional Office No. De Oro City T.Ferris
Regional Director
10 (08822) 727682 / (088) 858-1658
dole10_imsd@yahoo.com
Raymundo G. 4th Floor ,AMQ Building, Dacudao Ave.,
Agravante Agdao, Davao City
Regional Office No. Evelyn B.
Regional Director (082) 227-4289
11 Sularte
dole11regionaloffice@gmail.com
102 Acepal Building, Mabini Extension,
Sisino B. Cano,
Koronadal City
CESO IV
Regional Office No. (083) 520-0125 / (083) 225-2190 Christopher D.
Regional Director
12 dole12.ro@gmail.com Gamboa
Nimfa Tiu Building III, J. P. Rosales

Chona M.
Avenue, Butuan City
Mantilla,CESO III
Regional Office No. (085) 342-9503 / 342-9606 Annie C.
Regional Director
13 (CARAGA) Ordcaraga13@gmail.com Tangpos
dolecaraga13@gmail.com
http://caraga.dole.gov.ph
PHILIPPINE OVERSEAS LABOR OFFICES: ASIA AND THE PACIFIC
Labor Attaché A16th Floor, Mass Mutual Tower, 33
Lockhart Road, Wan Chai, Hong Kong
Medetrina V.
Hongkong Jalilo dela Torre 28660870
Chaneco
Email: polo.hongkong@yahoo.com
Pearloftheorient54@yahoo.com
57 | P a g e
DESIGNATED
OFFICER
Philippine Consulate General

Labor Attaché Unit 1407, 14th Floor AIA Tower Lee Ann A.
Macau Ramon Lamberto C. 251-A 301, Avenida Commercial de
Quejano
Pastrana Macau
Macau SAR
Telefax: (853) 2871-5039
Labor Attaché II Philippine Embassy
Marie Rose C. 1-15-5 Roppongi Minato-Ku, Tokyo,
Escalada Japan
Christian B.
Tokyo tel: (813) 6441-0428 / 0478
Harada
Labor Attaché I
Liwayway Y. Ilo fax: (813) 6441-3436
Labor Attaché Saul

Philippine Embassy
T. de Vries
20 Nassim Road, Singapore 258395 Joseph M.
Singapore
tel: (65) 6737-3977 loc. 107,134 / 9023- Areno
5608 (OWWA) / 8186-3549
Philippine Embassy
Labor Attaché II No. 1 Changkat Kia Peng, 50450 Kuala
Elizabeth Marie R. Lumpur, Malaysia
Estrada (603) 2148-4233 loc 122 / (603) 2181- Rosemarie G.
Kuala Lumpur
7299 / (603) 9202-3756 / (016) 3971- Luntao
756
(hotline)polo_kualalumpur@yahoo.com
Philippine Embassy
Labor Attaché I
Simpang 336, Diplomatic Enclave,
Melissa C.
JalanKebangsaan
Mendizabal Tito Baldago,
Brunei Darussalam Bandar Seri Begawan, Brunei
Jr.
Darussalam BA1210
tel: 729-1316 / 2237052
Taipei MECO Labor Center

Labor Attaché II 10F, 309 Song Jiang Road, Zhong Shan
Cesar L. Chavez, Jr. District
Imelda
Taipei City 10483, Taiwan
Bugayong
Tel: 02-2658-9210 / 02-2658-9211
fax: 02-2658-9123
hotline no: 886-932-218-057
58 | P a g e
DESIGNATED
OFFICER
Labor Attaché II MECO Labor Center
Rustico SM Dela 9F-2, No. 80, Grand 50 Tower, Min Tzu
Fuente First Road
San Min District, Kaohsiung City, Ronald N.
Kaohsiung
Taiwan Raymundo
tel: (8867) 398-2475 / 398-7078
fax: (8867) 398-0541
polokaoshiung@gmail.com
MECO Labor Center
Cathay Insurance Chung Gang Building
4/F, Suite 2A, No. 239 Min Quan Road
Labor Attaché II Fidel
West District
A. Macauyag
Taichung City 40341, Taiwan Maridel L.
Taichung
tel: (88642) 302-9089 / 302-9093 Macaraig
(OWWA)
fax: (88642) 302-9091 / 302-9095
(OWWA)
polotaichung@yahoo.com
Philippine Embassy
No. 5-1 Itaewon-dong, Yongsan-gu,
Labor Attaché II Ma.
Seoul
Korea Celeste M.
tel: (+822) 3785-3634 / 35 Rolland M.
Valderama
fax: (+822) 3785-3624 Dela Cruz
hotline no: (8210) 4573 6290
Email: polokor@gmail.com
Philippine Embassy
No. 1 Moonah Place, Yarralumla, ACT
Labor Attaché II
2600, Australia
Cynthia Q. Lamban Maria Emelita
Australia tel: (612) 6273-8882
M. Jose
fax: (612) 6273-3984
poloaustralia@philembassy.org.au
PHILIPPINE OVERSEAS LABOR OFFICES: MIDDLE EAST

Philippine Overseas Labor Office
Labor Attaché II No. 10 Abu Al-Zaki Al Maali Street,
Nasser S Mustafa Sulaimaniyah District Margaret Ann
Riyadh P.O. Box 94366, Riyadh 11693,
G. Tamayo
Kingdom of Saudi Arabia
Tel: 0554675812 / 0502757713
Email: poloriyadh2010@yahoo.com
59 | P a g e
DESIGNATED
OFFICER
Labor Attaché II
No. 10 Abu Al Maali Al-Zaki Street,
Angel L. Borja, Jr. Manolo R.
Unaizah Sulaimaniyah District
P.O. Box 94366, Riyadh 11693, Barotilla
Kingdom of Saudi Arabia
Telefax: (9661) 480-6593
4th Street Prince Hamoud, Aqrabiya, Marissa
Labor Attaché II
Alkhobar, Kingdom of Saudi Arabia Villanueva
Angel L. Borja, Jr.
Alkhobar Tel: (96613) 894-1846 / 894-2890/
(96653) 4495729 (hotline)
fax: (96613) 899-
5714polo_alkhobar@yahoo.com
OIC, Labor Attaché Building No. 4663, Fajer Street, Al
Nasser S. Mustafa Rehab District 6 Rica Maria
Jeddah
P.O. Box 16254, Jeddah 21464 Bernardez
tel: (9665) 698-19720
Email: polo.jeddah321@gmail.com
Philippine Embassy
Labor Attaché II
W-48, Street No. 8, Sector 2-23 Plot 51,
Atty. Ophelia N.
Al Qubaisat, Ma. Fe Teoxon
Abu Dhabi Almenario
Abu Dhabi, UAE P.O Box 3215
+971564584622
poloabudhabi@yahoo.com
Villa No. 2 Street No. 26, Beirut Street,
Al Qusais 3,
Labor Attaché II
P.O. Box 4960 Dubai UAE Hamdan B.
Dubai Felicitas Q. Bay
tel: (9714) 220-7011 Sayedy
hotline no: 050-652-6626
Email: polodubai@ymail.com /
dolepolodubai@gmail.com
Philippine Embassy
Labor Attaché II
Villa 939 Road 3220, Blk 332, Mahooz
Vicente M. Cabe
Area, PO Box 22681 Arlene
Bahrain
Kingdom of Bahrain Marasigan
tel: (973)177-40951
polo_bahrain@dole.gov.ph
OIC, Assistant Labor Philippine Embassy Jennifer E.
Kuwait
Attaché Ma. Teresa Block 1, Street 101, Villa 816A and Mandac
60 | P a g e
DESIGNATED
OFFICER
B. Olgado 816B
Al Sadiq, State of Kuwait
(965) 2202-2162/63/ +965 6560 0789 /
+965 9955-8527
Email: polokuwait2017@gmail.com
Philippine Embassy
Labor Attaché II 2nd Floor W Building, Mar Geries Street Emmalyn L.
Lebanon Violeta D. Illescas Hadath, Baabda, Lebanon 1003
Baylon
Tel: (961) 71778241 / (961) 03931476
Email: pololebanon@yahoo.com
Philippine Embassy
Syria 56 Hamze IBM Abdul Mutaleb Street,

West Mezzeh, Damascus, Syria
Philippine Embassy
Gargarish Road, Km. 7, Hay Andalous, OIC, Welfare
Libya Adam A. Musa Tripoli, Libya P.O.Box 12508 Officer Habib
Tel No: 00218-917216159 Malik
Email: owwatripoli@yahoo.com
Labor Attaché II
Ponciano M. Ligutom Philippine Embassy
House No. 1045, Way No. 305 Al
Oman Kharijiyah Street, Ivy B. Castro
Al Shatti Qurum, Muscat
+968-2460-5171 / +968-7159-2328
Philippine Embassy
Labor Attaché II 20th Floor Al Jazeera Tower, P.O. Box
David Des T. Dicang 24900 Alexandra Feliz
Qatar Conference Center St. West Bay Doha,
S. Lipio
State of Qatar+974 4486-8001; 4488-
3858
dohape.laborattache@gmail.com
Labor Attaché I Philippine Embassy
Rachel P. 18 Bnei Dan Street, Tel-Aviv, Israel Iris C. Asis
Israel
Zozobrado-Nagayo 03-6010517;03-6010521
Email: polo-s_2012@yahoo.com
61 | P a g e
DESIGNATED
OFFICER

Labor Attaché II No.113 Almanar Bldg., Khalil Yassin Al Eva E. Gabon
Jordan Talhoni St., Der Ghabar Amman, Jordan
Jainal T. Rasul, Jr.
Tel. : +962782113837 / +962787616785
Email: labattjordan@yahoo.com
PHILIPPINE OVERSEAS LABOR OFFICES: AMERICAS & TRUST TERRITORIES
Labor Attaché II
Philippine Embassy
Angela Librado-
1600 Massachusetts Ave., N.W.
Washington D.C. Trinidad Eliza Lucido
Washington, D.C. 20036
tel: (1202) 467-9426
fax: (1202) 887-5830

Labor Attaché II 160Eglinton Avenue East, Suite 200,
Celeste Marie T. Toronto Ann Apasra S.
Toronto
Ramos Ontario M4P3B5 Canada Abas
tel: (1416) 975-8252
fax: (1416) 975-8277
Labor Attaché II
Margarita Eugenia F. Philippine Consulate General
Victorino Philippine Overseas Labor Office
Suite 611, World Trade Center Office
Labor Attaché I Complex Violeta J.
Vancouver
Violeta 999 Canada Place, Vancouver, BC, Buenaventura
Buenaventura Canada V6C3E1
Tel: (1604) 641-1234
Fax: (1604) 641-1279
PHILIPPINE OVERSEAS LABOR OFFICES: EUROPE

Philippine Embassy
Labor Attaché II
Via Delle Medaglie D’Oro, 112-114,
Rome Haney Lynn Siclot
00136 Rome, Italy Laarni Cordova
tel: (3906) 397-46101 / 397-51751
(OWWA) / 397-21505 (SSS)
fax: (3906) 397-46101/397-40872
62 | P a g e
DESIGNATED
OFFICER
Labor Attaché II Philippine Consulate General Antonette

Maria Corina P. Via Stelvio 71, 20159 Milan, Italy Rosario S.
Milan
Buñag +39 (02) 6684647
Polomilan1@gmail.com Ocon
Labor Attaché II Philippine Mission to the United Nations

Delmer R. Cruz 47 Avenue Blanc 1202 Geneva, Jerome G.
Geneva Switzerland
Gacula
+4178-6975303 / +4178-6416942
Email: polo_switzerland@dole.gov.ph
Labor Attaché II
Calle Alcala 149, 2B
Joan Lourdes D. Avenger T.
28009, Madrid, Spain
Madrid Lavilla
+34663878946 / +34915776755 Marinas
polo2013.spain@gmail.com
spain@owwa.gov.ph
Philippine Embassy
Labor Attaché II 10 Fthiotidos Street, Ambelokipi, Vicky S.
Greece Melchor B. Dizon Athens, Greece 115 23
Villacencio
telefax: (30210) 698-3335
Email: pologreece@yahoo.com

OIC, Labor Attaché II Flat 13 4thFlorr, 26 Grivas Digenis
Melchor B. Dizon Avenue Everos
Cyprus
1066 Nicosia , Cyprus Evangelista
tel: (35722) 106995
fax: (35722) 106996
Philippine Embassy
6 Suffolk Street, London, SW1Y 4HG
Labor Attaché II
tel: (44207) 451-1832 / 451-1833 / 839- Sharie Anne A.
Reydeluz D.
London 8039
Conferido De Guzman
fax:(44207) 839-7345
polo_london13@yahoo.co.uk
63 | P a g e
ANNEX I
MALACAÑAN PALACE
MANILA
BY THE PRESIDENT OF THE PHILIPPINES
EXECUTIVE ORDER NO. 02
Signed on July 23, 2016
OPERATIONALIZING IN THE EXECUTIVE BRANCH THE PEOPLE’S CONSTITUTIONAL RIGHT

TO INFORMATION AND THE STATE POLICIES TO FULL PUBLIC DISCLOSURE AND
TRANSPARENCY IN THE PUBLIC SERVICE AND PROVIDING GUIDELINES THEREFOR
WHEREAS, pursuant to Article 28, Article II of the 1987 Constitution, the State adopts and implements
a policy of full public disclosure of all its transactions involving public interest, subject to reasonable
conditions prescribed by law;
WHEREAS, Section 7, Article III of the Constitution guarantees the right of the people to information on
matters of public concern;
WHEREAS, the incorporation of this right in the Constitution is a recognition of the fundamental role of
free and open exchange of information in a democracy, meant to enhance transparency and
accountability in government official acts, transactions, or decisions;
WHEREAS, the Executive Branch recognizes the urgent need to operationalize these Constitutional
provisions;
WHEREAS, the President, under Section 17, Article VII of the Constitution, has control over all
executive departments, bureaus and offices, and the duty to ensure that the laws be faithfully
executed;
WHEREAS, the Data Privacy Act of 2012 (R.A. 10173), including its implementing Rules and
Regulations, strengthens the fundamental human right of privacy, and of communication while ensuring
the free flow of information to promote innovation and growth;
NOW, THEREFORE, I, RODRIGO ROA DUTERTE, President of the Philippines, by virtue of the
powers vested in me by the Constitution and existing laws, do hereby order:
SECTION 1. Definition. For the purpose of this Executive Order, the following terms shall mean:
(a) “Information” shall mean any records, documents, papers, reports, letters, contracts, minutes and
transcripts of official meetings, maps, books, photographs, data, research materials, films, sound and
video recording, magnetic or other tapes, electronic data, computer stored data, any other like or
similar data or materials recorded, stored or archived in whatever format, whether offline or online,
which are made, received, or kept in or under the control and custody of any government office
pursuant to law, executive order, and rules and regulations or in connection with the performance or
transaction of official business by any government office.
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(b) “Official record/records” shall refer to information produced or received by a public officer or
employee, or by a government office in an official capacity or pursuant to a public function or duty.
(c) “Public record/records” shall include information required by laws, executive orders, rules, or
regulations to be entered, kept and made publicly available by a government office.
SECTION 2. Coverage. This order shall cover all government offices under the Executive Branch,
including but not limited to the national government and all its offices, departments, bureaus, offices,
and instrumentalities, including government-owned or -controlled corporations, and state universities
and colleges. Local government units (LGUs) are encouraged to observe and be guided by this Order.
SECTION 3. Access to information. Every Filipino shall have access to information, official records,
public records and to documents and papers pertaining to official acts, transactions or decisions, as
well as to government research data used as basis for policy development.
SECTION 4. Exception. Access to information shall be denied when the information falls under any of
the exceptions enshrined in the Constitution, existing law or jurisprudence.
The Department of Justice and the Office of the Solicitor General are hereby directed to prepare an
inventory of such exceptions and submit the same to the Office of the President within thirty (30)
calendar days from the date of effectivity of this Order.
The Office of the President shall thereafter, immediately circularize the inventory of exceptions for the
guidance of all government offices and instrumentalities covered by this Order and the general public.
Said inventory of exceptions shall periodically be updated to properly reflect any change in existing law
and jurisprudence and the Department of Justice and the Office of the Solicitor General are directed to
update the inventory of exceptions as the need to do so arises, for circularization as hereinabove
stated.
SECTION 5. Availability of SALN. Subject to the provisions contained in Sections 3 and 4 of this
Order, all public officials are reminded of their obligation to file and make available for scrutiny their
Statements of Assets, Liabilities and Net Worth (SALN) in accordance with existing laws, rules and
regulations, and the spirit and letter of this Order.
SECTION 6. Application and Interpretation. There shall be a legal presumption in favor of access to
information, public records and official records. No request for information shall be denied unless it
clearly falls under any of the exceptions listed in the inventory or updated inventory of exceptions
circularized by the Office of the President provided in the preceding section.
The determination of the applicability of any of the exceptions to the request shall be the responsibility
of the Head of the Office which is in custody or control of the information, public record or official
record, or the responsible central or field officer duly designated by him in writing.
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In making such determination, the Head of the Office or his designated officer shall exercise reasonable
diligence to ensure that no exception shall be used or availed of to deny any request for information or
access to public records, or official records if the denial is intended primarily and purposely to cover up a
crime, wrongdoing, graft or corruption.
SECTION 7. Protection of Privacy. While providing access to information, public records, and official
records, responsible officials shall afford full protection to the right to privacy of the individual as follows:
(a) Each government office per Section 2 hereof shall ensure that personal information in its custody or
under its control is disclosed or released only if it is material or relevant to the subject-matter of the
request and its disclosure is permissible under this order or existing law, rules or regulations;
(b) Each government office must protect personal information in its custody or control by making
reasonable security arrangements against leaks or premature disclosure of personal information which
unduly exposes the individual whose personal information is requested, to vilification, harassment or any
other wrongful acts;
(c) Any employee, official or director of a government office per Section 2 hereof who has access,
authorized or unauthorized, to personal information in the custody of the office, must not disclose that
information except when authorized under this order or pursuant to existing laws, rules or regulation.
SECTION 8. People’s Freedom to Information (FOI) Manual. For the effective implementation of this
Order, every government office is directed to prepare within one hundred twenty (120) calendar days
from the effectivity of this Order, its own People’s FOI Manual, which shall include among others the
following provisions:
(a) The location and contact information of the head, regional, provincial, and field offices, and other
established places where the public can obtain information or submit requests;
(b) The person or office responsible for receiving requests for information;
(c) The procedure for the filing and processing of the request as specified in the succeeding section 9 of
this Order;
(d) The standard forms for the submission of requests and for the proper acknowledgment of requests;
(e)The process for the disposition of requests;
(f) The procedure for the administrative appeal of any denial for access to information; and
(g) The schedule of applicable fees.
SECTION 9. Procedure. The following procedure shall govern the filing and processing of request for
access to information:
(a) Any person who requests access to information shall submit a written request to the government
office concerned. The request shall state the name and contact information of the requesting party,
provide valid proof of his identification or authorization, reasonably describe the information requested,
and the reason for, or purpose of, the request for information: Provided, that no request shall be denied
or refused acceptance unless the reason for the request is contrary to law, existing rules and
regulations or it is one of the exceptions contained in the inventory or updated inventory of exception
as hereinabove provided.
(b) The public official receiving the request shall provide reasonable assistance, free of charge, to
enable, to enable all requesting parties and particularly those with special needs, to comply with the
request requirements under this Section.
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(c) The request shall be stamped by the government office, indicating the date and time of receipt and
the name, rank, title and position of the receiving public officer or employee with the corresponding
signature, and a copy thereof furnished to the requesting party. Each government office shall establish
a system to trace the status of all requests for information received by it.
(d) The government office shall respond to a request fully compliant with requirements of sub-section
(a) hereof as soon as practicable but not exceeding fifteen (15) working days from the receipt thereof.
The response mentioned above refers to the decision of the agency or office concerned to grant or
deny access to the information requested.
(e) The period to respond may be extended whenever the information requested requires extensive
search of the government office’s records facilities, examination of voluminous records, the occurrence
of fortuitous cases or other analogous cases. The government office shall notify the person making the
request of the extension, setting forth the reasons for such extension. In no case shall the extension go
beyond twenty (20) working days unless exceptional circumstances warrant a longer period.
(f) Once a decision is made to grant the request, the person making the request shall be notified of
such decision and directed to pay any applicable fees.
SECTION 10. Fees. Government offices shall not charge any fee for accepting requests for access to
information. They may, however, charge a reasonable fee to reimburse necessary costs, including
actual costs of reproduction and copying of the information required, subject to existing rules and
regulations. In no case shall the applicable fees be so onerous as to defeat the purpose of this Order.
SECTION 11. Identical or Substantially Similar Requests. The government office shall not be
required to act upon an unreasonable subsequent identical or substantially similar request from the
same requesting party whose request from the same requesting party whose request has already been
previously granted or denied by the same government office.
SECTION 12. Notice of Denial. If the government office decides to deny the request, in whole or in
part, it shall as soon as practicable, in any case within fifteen (15) working days from the receipt of the
request, notify the requesting party the denial in writing. The notice shall clearly set forth the ground or
grounds for denial and the circumstances on which the denial is based. Failure to notify the requesting
party of the action taken on the request within the period herein stipulated shall be deemed a denial of
the request for access to information.
SECTION 13. Remedies in Cases of Denial of Request for Access to Information.

(a) Denial of any request for access to information may be appealed to the person or office next higher
in the authority, following the procedure mentioned in Section 7 (f) of this Order: Provided, that the
written appeal must be filed by the same person making the request within fifteen (15) working days
from the notice of denial or from the lapse of the relevant period to respond to the request.
(b) The appeal be decided by the person or office next higher in authority within thirty (30) working
days from the filing of said written appeal. Failure of such person or office to decide within the afore-
stated period shall be deemed a denial of the appeal.
(c) Upon exhaustion of administrative appeal remedies, the requesting part may file the appropriate
case in the proper courts in accordance with the Rules of Court.
SECTION 14. Keeping of Records. Subject to existing laws, rules, and regulations, government
offices shall create and/or maintain accurate and reasonably complete records of important information
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in appropriate formats, and implement a records management system that facilitates easy
identification, retrieval and communication of information to the public.
SECTION 15. Administrative Liability. Failure to comply with the provisions of this Order may be a
ground for administrative and disciplinary sanctions against any erring public officer or employee as
provided under existing laws or regulations.
SECTION 16. Implementing Details. All government offices in the Executive Branch are directed to
formulate their respective implementing details taking into consideration their mandates and the nature
of information in their custody or control, within one hundred twenty (120) days from the effectivity of
this Order.
SECTION 17. Separability Clause. If any section or part of this Order is held unconstitutional or
invalid, the other sections or provisions not otherwise affected shall remain in full force or effect.
SECTION 18. Repealing Clause. All orders, rules and regulations, issuances or any part thereof
inconsistent with the provisions of this Executive Order are hereby repealed, amended or modified
accordingly: Provided, that the provisions of Memorandum Circular No. 78 (s. 1964), as amended, shall
not be deemed repealed pending further review.
SECTION 19. Effectivity. This Order shall take effect immediately upon publication in a newspaper of
general circulation.
DONE, in the City of Manila, this 23rd day of July in the year of our Lord two thousand and sixteen.
(Sgd.) RODRIGO ROA DUTERTE

President of the Philippines by the President:
(Sgd.) SALVADOR C. MEDIALDEA

Executive Secretary
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ANNEX J
FOI FREQUENTLY ASKED QUESTIONS

Introduction to FOI
1. What is FOI?
Freedom of Information (FOI) is the government’s response to the call for transparency and
full public disclosure of information. FOI is a government mechanism which allows Filipino
citizens to request any information about the government transactions and operations,
provided that it shall not put into jeopardy privacy and matters of national security.
The FOI mechanism for the Executive Branch is enabled via Executive Order No. 2, series
of 2016.
2. What is Executive Order NO. 2, s. 2016?
Executive Order No. 2 is the enabling order for FOI. E.O. 2 operationalizes in the Executive
Branch the People’s Constitutional right to information. E.O. 2 also provides the State
policies to full public disclosure and transparency in the public service.
E.O. 2 was signed by President Rodrigo Roa Duterte on July 23, 2016.
3. Who oversees the implementation of E.O. 2
The Presidential Communications Operations Office (PCOO) oversees the operation of the
FOI program. PCOO serves as the coordinator of all government agencies to ensure that
the FOI program is properly implemented.
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Making a Request
4. Who can make an FOI request?
Any Filipino citizen can make an FOI Request. As a matter of policy, requestors are
required to present proof of identification.
5. What can I ask for under E.O. on FOI?
Information, official records, public records, and, documents and papers pertaining to official
acts, transactions or decisions, as well as to government research data used as basis for
policy development.
6. What agencies can we ask information?
An FOI request under E.O. 2 can be made before all government offices under the
Executive Branch, including government owned or controlled corporations (GOCCs) and
state universities and colleges (SUCs).
FOI request must be sent to the specific agency of interest, to be received by its respective
Receiving Officer.
7. How do I make an FOI request?
a. The requestor is to fill up a request form and submits to the agency’s Receiving Officer.
The Receiving Officer shall validate the request and logs it accordingly on the FOI
tracker.
b. If deemed necessary, the Receiving Officer may clarify the request on the same day it
was filed, such as specifying the information requested, and providing other assistance
needed by the Requestor.
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c. The request is forwarded to the Decision Maker for proper assessment. The Decision
Maker shall check if the agency holds the information requested, if it is already
accessible, or if the request is a repeat of any previous request.
d. The request shall be forwarded to the officials involved to locate the requested
information.
e. Once all relevant information is retrieved, officials will check if any exemptions apply, and
will recommend appropriate response to the request.
f. If necessary, the head of the agency shall provide clearance to the response.
g. The agency shall prepare the information for release, based on the desired format of the
Requestor. It shall be sent to the Requestor, depending on the receipt preference.
8. How much does it cost to make an FOI request?
There are no fees to make a request. But the agency may charge a reasonable fee for
necessary costs, including costs of printing, reproduction and/or photocopying.
9. What will I receive in response to an FOI request?
You will be receiving a response either granting or denying your request.
If the request is granted, the information requested will be attached, using a format that you
specified. Otherwise, the agency will explain why the request was denied.
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10. How long will it take before I get a response?
It is mandated that all replies shall be sent fifteen (15) working days after the receipt of the
request. The agency will be sending a response, informing of an extension of processing
period no longer than twenty (20) working days, should the need arise.
11. What if I never get a response?
If the agency fails to provide a response within the required fifteen (15) working days, the
Requestor may write an appeal letter to the Central Appeals and Review Committee within
fifteen (15) working days from the lapse of required response period. The appeal shall be
decided within thirty (30) working days by the Central Appeals and Review Committee.
If all administrative remedies are exhausted and no resolution is provided, requestors may
file the appropriate case in the proper courts in accordance with the Rules of Court.
12. What will happen if my request is not granted?
If you are not satisfied with the response, the Requestor may write an appeal letter to the
Central Appeals and Review Committee within fifteen (15) working days from the lapse of
required response period. The appeal shall be decided within thirty (30) working days by the
Central Appeals and Review Committee.
If all administrative remedies are exhausted and no resolution is provided, requestors may
file the appropriate case in the proper courts in accordance with the Rules of Court.
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Republic of the Philippines

DEPARTMENT OF LABOR AND EMPLOYMENT

A. CREATION OF THE DEPARTMENT

B. VISION AND MISSION

Every Filipino worker attains full, decent and productive employment.

To promote gainful employment opportunities, development human resources, protect

Department of Labor and Employment, the national government agency mandated to

1. To enhance employability of workers and competitiveness of Micro, Small and

DOLE ORGANIZATIONAL STRUCTURE

ROs - Regional Offices

Department of Labor and Employment

Secretary (Overall FOI Champion) FOI Focal Office

FOI Champion Central Appeals

FOI Decision Maker

FOI Receiving Officer

a. oversee the overall implementation of FOI program in their respective offices;

The CARC shall be composed of the following:

FOI Focal Office:

a. Oversee the overall implementation of FOI program in DOLE offices;

4 See Annex E for template

SECTION II. DEFINITION OF TERMS

5. DOLE Website. (www.dole.gov.ph) The official website of the DOLE.

19. Official Record/s. An information produced or received by a DOLE officer or employee in an

SECTION III. PROMOTION OF OPENNESS IN GOVERNMENT

a. A description of its mandate, structure, powers, functions, duties and decision-making

SECTION IV. PROTECTION OF PRIVACY

SECTION V. STANDARD PROCEDURE

1. Receipt of Request for Information (FRO)

a. The request must be in writing;

#DOLE- (Abb. of the of Office)–( Year Requested) – (Month Requested)-

7 See Annex B for template

2. Initial Evaluation (FRO)

b. Requested information is not in the custody of concerned DOLE Office

1. If the records requested is within the authority or custody of other DOLE

c. Requested information is already posted and available on-line: If the information

d. Requested information is substantially similar or identical to the previous

3. Transmittal of Request to the FDM for Processing (FRO to FDM):

a. the information/document requested is not available or not within the authority of

9 See Annex D for template

4. Processing the Request (FDM):

5. Request for an Extension of Processing Time (FDM and FRO):

7. Approval/Denial of Request (FOI Champion):

11 FDM should always be aware of this PCT.

8. Transmittal of Approved/Denied Request to the Requesting Party (FRO):

a. FOI Request Form;

12 See Annex C for template.

FOI Request Procedures with Process Cycle Time

SECTION VI. REMEDIES IN CASE OF DENIAL

FOI Request Procedures for Appeal with Process Cycle Time

SECTION VII. EXCEPTIONS

1. Information covered by Executive privilege;

The Agency Information Inventory shall be updated quarterly and/or as necessary.

14 See Annex A for details.

SECTION VIII. REQUEST TRACKING SYSTEM

SECTION IX. FEES

SECTION X. ADMINISTRATIVE LIABILITY

1. Non-compliance with FOI.

a. 1st Offense - Reprimand;

3. Provisions for More Stringent Laws, Rules and Regulations.

15 See Annex E for FOI Monitoring Report Form

SECTION XI. EFFECTIVITY

SILVESTRE H. BELLO III

DETAILED LIST OF EXCEPTIONS