Job Declaration and Job Specification

LINCOLN INTERNATIONAL COLLEGE

Department of Management
Name of Course Instructor: Mr. Roshan Basnet

Course Code: BBA 1213 Course Name: Human Resource Management

Program Name: BBA Semester: 2nd Batch: 2019

Assignment I/II/III: I Assignment Type (Individual/Group): Individual
Assignment Title:

Max. Marks: Date of Allotment: 2019/05/08 Date of Submission: 2019/06/14

 
(Write the individual/ group members details below):
Name of the Student: Aayush Sharma ID number: 181904
Contact Number: 9823255471 Email Id: sharmaaayush214@gmail.com
Signature: _________________________________
 
Evaluation: _____________________________ Obtained out of:
___________________
Evaluator’s Comment:

_____________________________________________________________
_______________________________________
_____________________________________________________________
_______________________________________
 
…………………………………...
Evaluator’s Signature

1
 Job Declaration and Job Specification

ASSIGNMENT APPROVAL SHEET FORMAT

Date: 10/07/2019

This is to certify that the Assignment entitled “HR System Components” prepared by
Aayush Sharma as a part of the BBA Course has been examined and found standard as
per course guidelines and orientation. As the assignment has been prepared on prescribed
format approved by the lecturer Mr. Roshan Kr. Basnet. We are pleased to inform that it
is officially accepted. And hereby, it is forwarded for records of the concerned
department of the university.

………………………... ………………………...

Mr. Roshan Kr. Basnet Mr. Avinash Adhikari

Lecturer Co-ordinator

2
 Job Declaration and Job Specification

ACKNOWLEDGEMENT

This assignment has been prepared for the partial fulfillment of requirements of BBA 2nd
Semester, assignment I. I express my heartily respect and profound thanks to respected
lecturer Mr. Roshan Basnet for this enlightening and merticulous guidance for the
consummation and evaluation of this project.

This paper about ‘Job analysis’ has given us a lot of information about Human Resource
Management practice. I sincerely hope that my first venue in this is field is appreciated.

This project would not have been possible without the whole hearted encouragement,
support and cooperation of our team members, classmates, and family. I am indebted and
thankful to all the individuals who have guided and advised, inspired and support

3
 Job Declaration and Job Specification

TABLE OF CONTENT

S.N Particulars Page Number

1 Job analysis 5-7
2 Recruitment 8-9
2.1 Vacancy Ad 8
2.2 Suitable Source 9
3 Application Form 10- 12
4 References 13

4
 Job Declaration and Job Specification

Job description:

Job description is an informative documentation of the scope, duties, tasks,

responsibilities and working conditions related to the job listing in the organization
through the process of job analysis. Job Description also details the skills and
qualifications that an individual applying for the job needs to possess. It basically gives
all the details which might be good for both the company and the applicant so that both
parties are on the same page regarding the job posting. Basically, job analysis is
bifurcated into two components namely job description and job specification. Job
description is the most important thing which a candidate gets about a job listing. Job
description gives all the relevant and necessary details about a job.

The details which can help one decide whether the job is relevant or not. Qualifications,
roles, responsibilities etc are included in the job description document which paints a
clear picture of what is expected from the particular role. XYZ is electronic company
which produces like washing machine, Television, Fridge etc. and the company needs to
hire 4 assistant marketing managers to help the Marketing Manager and the company has
decided to make vacancy announcement for the job. Below here is the job description for
the position of assistant marketing manager of XYZ Company Limited.

Job Title: Assistant Marketing Manager Job Code: 30103

Department: Marketing Job Level: Mid-level
Report To: Marketing Manager Reported by: Manager
Job location: Jorpati, Kathmandu Employment Time: Full time
No. of Requirements: 4 Salary: Negotiable
Date of Announcement: June 26, 2019 Deadline: July 20, 2019

Summary:

This is a middle level job titled assistant marketing manager. The personnel is expected
to support the marketing manager by performing a plethora to task assigned to him/her.
And also helping in advertising of products, negotiating with companies and haggling

5
 Job Declaration and Job Specification

with services and product prices and create marketing strategies that will help in
increasing revenue.

Duties and Responsibilities:

 Assist Marketing Manager in planning and supervising marketing operations to

achieve revenue target.
 Coordinate with Brand Manager in developing marketing plan and budget.
 Analyze sales data and determine sales forecast.
 Conduct marketing campaigns and trade shows to promote brand awareness
among consumers.
 Assist in designing and developing marketing collaterals and promotional
materials.
 Maintain customer relationship programs and track customer satisfaction. 
 Collaborate with Advertising Manager to initiate new consumer promotion
campaigns and to develop consumer engagement plans.

Performance Standards:

  Must be able to conduct training as well as produce training materials,

presentations and handouts. 

 Must also be willing to help in taking on the duties of the manager when the
marketing manager is not around.
 Help in the compilation of their products by making a database for it and assist
the upper management by directing the employees to apply and follow the new
and up-to-date marketing strategies they have come up with. 

6
 Job Declaration and Job Specification

 Help their managers in delivering marketing strategies prepared by the marketing

managers to the director

Working Condition:

An assistant marketing manager needs to be at the office 8 hours a day during weekdays.
He/she works the typical business hours, but may need to extend his working hours to the
weekend if there is a project working on. He may be required to attend meeting and
seminars held outside the office. 

Job Specification:

 Assistant Marketing Manager with 1 year of experience.

 Should have confidence, organizational skills, adaptability and creativity.
 Excellent communication skills and fluency in English.
 Not exceeding 30 years until the deadline.
 Competent in writing reports, company brochures and similar documents.

7
 Job Declaration and Job Specification

Recruitment

The process of finding and hiring the best-qualified candidate (from within or outside of
an organization) for a job opening, in a timely and cost effective manner. The recruitment
process includes analyzing the requirements of a job, attracting employees to that job,
screening and selecting applicants, hiring, and integrating the new employee to the
organization.

HIRING ASSISTANT
XYZ
MARKETING
MANAGERS

ASSISTANT MARKETING MANAGERS (4)

Job Description:
• Assist Marketing Manager in planning and supervising marketing operations to achieve revenue
target.
• Coordinate with Brand Manager in developing marketing plan and budget.
• Analyze sales data and determine sales forecast.
• Conduct marketing campaigns and trade shows to promote brand awareness among consumers.

• Assist in designing and developing marketing collaterals and promotional materials.

Qualification and Experience:
 Assistant Marketing Manager with 1 year of experience.
Other Skills:
• Should have confidence, organizational skills, adaptability and creativity.
• Excellent communication skills and fluency in English.
For detailed information visit our website www.xyz.co.np interested candidates can send their CV with
cover letter at this website.

8
 Job Declaration and Job Specification

There are several sources of recruitment. The sources include internal (within the
organization) and external (outside the organization). The internal sources further include
the methods like; job rotations, HR database, transfers, promotions, succession planning
etc and external include; internet, press advertisements, employment agencies and so on.

The above mentioned job is a middle level management job. Though internal recruitment
has its own advantages, the better choice might be to hire externally. Among the various
sources of external recruitment ‘press advertisement’ might be the ideal one. An ad in
national newspaper reaches to thousands who fulfill the specifications and have
willingness to apply. Still today, newspapers and magazines are popular choice among
the people to seek opportunities. The advantages of choosing this source can be listed as:

 Good audience reaches as many people check newspaper daily.

 Application of people fulfilling job description ensures qualitative human
resources.
 The recruitment from outside is fair with no nepotism and favoritism.

9
 Job Declaration and Job Specification

Application form
The job or employment application is the official form that employers ask all applicants
for a position to fill out. The job application is a legally defensible listing of your job
applicant's employment history, educational background, degrees, qualifications,
references, and more.

XYZ Company Limited

Application Form

Personal Details:
Name of Applicant:

Address: Date of birth:

E-mail ID: Contact no:

Please attach a copy of citizenship or passport.

Recruitment Information:
Position Applied: Job Code No.

Nature of Job: Full time ( ) Part time ( ) Expected Salary:

Education: ( in descending order)

Name of Institution Level Major Grade/ Year of
Subject Percentage Completion

10
 Job Declaration and Job Specification

Employment Experience:
Name and address of Position Employed From-To
Organization (years)

Other Skills and Trainings: ( any specific skill relevant with the job)

11
 Job Declaration and Job Specification

Reference:

Reference I( Employment or Education)

Name:

Company/Institution:

Contact no. E-mail:

Reference 2 ( personal but not relative)

Name:

How known:

Contact no. E-mail:

Disclaimer:
I clarify that all my answers are true and complete to best of my knowledge.
I understand that false or misleading information may result in application and job (if
received) being terminated.

……………….. …………………..
Signature Date

12
 Job Declaration and Job Specification

References:
 http://www.businessdictionary.com/definition/recruitment.html
 https://www.greatsampleresume.com/job-descriptions/assistant-marketing-manager-
job-description/
 https://www.greatsampleresume.com/job-responsibilities/assistant-marketing-
manager-responsibilities/

13