6504 RFP Documents PDF

SayNo to Couuption Letre,of Invitation
GOYERNMENTOF PAKISTAN
NATIONAL HIGI{WAY AUTIIORITY
27-MauveArea.G-9/1.
PostDoxNo. 1205'
ISLAMABAD
LETTER OF INVITATION (LOD
lo,
All prospectiveconsultants
Gentlemen!
We extendrvarmwelcometo you and invite yor.rfor participatingin this project.We

hope that you will live up to your reputationand provide us accurateinforrnationso that fhe
evaluationis carriedout 'Just and transparent".Pleaseunderstandthat the contentsof this RFP,
whereapplicable,shall be deemedpart of lhe oontractagreement. An exampleto this affectcan be
the contentsof your work plan and methodologyrvhichyou shall be submittingin your technical
proposal.Sincethat is the basisof the selection,therefore,it shall becornepaft of tl'le contract
agreemenl subjectto approval/revisionsof the sameby M{A duringthe negotiations.Similarly,all
other servicesand lhe content contributingto servicesshall be deemedpart of the oontract
agreementunlessit is specifiedfor any particularitem r4r-frontin your technicalproposalwhich
I obviouslywill make your proposala conditionalproposalwhereby,authorizingNHA to maJ'or

may not considerto evaluateyour proposal.Pleaseunderstand that if no suchmentionappearsup-
front (i.e. on front pageofteohnicalproposal)then it shallbe deemedthat thc consultantis in 100%
t agreemenr to the above.You arealsoadvisedto kindly readthe RFPthoroughlyasit candrastically

affect the price structurefor variousserviceswhich may not be appearingdirectly iu flte tenns of
reference.In the end,ilt'eappreciateyour pafricipationand hopethat you rvill feeda good proposal
t to merit consideration by NFIA.
I CeneralManager (P&CA)
Telephone:+92-5l-9032727
I Fax:+92-51-9260419
E-mail: smpca.nha@email.cont.
Website:wrvw.nha.qov.ok
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Servicesfor lnveotoryan(lConditionSurveyofBridges andCulvertson EntircNFIA Network
ConsrLltancy
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SayNo to Conuption Attachmellts
ATTACHMENTS
Instructionsto Consultants
Data Sheet
SummaryEvaluationSheet
Personnel
EvaluationSheet
TechnicalProposalForms
FinancialProposalForms
Appendix A (Termsof Reference)
AppendixB (List of SupportingDocuments)
AppendixC (Person-Months
andActivity Schedule)
AppendixD (Client'sRequirements
from the Consultants)
AppendixE (Persorurel,
Equipment,Facilitiesandotherservicesto be providedby the
Client).
AppendixF (Copyof ModelAgreement)
ConsultancyServicesfor Inventory andConditionSurveyofBridges arldCulvertson Entire NHA Network

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I S,IyNo to CoruptioD lnstructionsto Consultants
INSTRUCTIONS TO CONSULTANTS
I 1 INTRODUCTION
t l.l You areherebyinvitedto submita technicalanda financialproposalfor consultingservioes

requiredfor the assignmentnamedin the attachedData Sheet(refemedto as "Data Sheet"
hereafter)annexed with this letter. Your proposal could form the basis for future
I negotiationsand ultimatelya Contractbetweenyour firm and the Client namedin the Data
Sheet.
I 1.2 A brief descriptionofthe assignmentand its objectivesaregiven in the Data Sheet.Details

are providedin the attachedRFP for designservicesprovidedin the Documentsand will
beconrepartof agreementsubsequently.
t 1.3 with the phasingspecifiedin the Data

The assignnentshall be implementedin accordance
Sheet.
I 1.4 The Client has beenentrustedthe duty to implementthe Projectas ExecutingAgency by

Governmentof Pakistan(GoP)andfundsfor the projectshallbe arrangedby the Client.
I I -J To obtain first-handinformationon the assignmentand on the local conditions,you are

encouragedto pay a visit to the Client before submittinga proposaland attend a pre-
I officials on the dateand time specifiedin the Sheet.

Please
shallmeetthe natned
proposalconferenceifspecified in the DataSheet.Your representative
Data ensurethat theseoilicials
are advisedof the visit in advanceto allow adeqtiatetime for them to make appropriate
You must fully inform yourself of local conditionsand take thcm into
I arrangements.
accountin preparingyour proposal.
t,6 The Client shallprovidethe inputsspecifiedin (he DataSheet.assistthe Consultants in

I obtaininglicensesand permitsneededto carry out the services,and makeavailablerelevant
projectCataandrcports.
I 1.7 Pleasenotethat:
i. The cost ofpreparingthe proposaland of negotiatingthe Contract,includinga visit

I ii.
asa directcostofthe Assignment,and
to the Client,aie not reimbursable
The Client is not boundto acceptany ofthe proposalssubmitted.
t aregivon in the DataSheet.

The namesofthe invitedconsultants
t 1.9 We wish to remindyou that in orderto avoidconflictsof interest:
a) Any finn providinggoods,works, or serviceswith which you arc alfilialed or
I associatedis not eligible to participatein bidding for any goods,rvorks,ot'services

(other than the servicesand any continrutioothereof)resultingfrom or assooiates'
with the projectof which this assignment formsa part;and
T b) Any previousor ongoingparticipationin relationwith the project by your firm, its

professional nndera contractmay resultin rejectionof
staffl its affiliatesor associates
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your proposal.You shouldclarify your situationin that respectwith the Client before
I preparingthe proposal.
1.10 A firm may submit its proposalfor the Assignmenteitheras an independent Consultantor
I as a Member of a JV Consultantsbut participationof a firm occurringin rnorethan one

ploposalfor tle Assignmentis not allowed.In casea firm participatesin more than one
proposal,all such proposalsshall be disqualified and rejected. Floweverthis condition
t 2.
doesnot apply for individualSpecialistSub-consultant(s).
DOCI]MENTS
I 2.1. To preparea proposal,pleaseusethe Documentsspecifiedin the DataSheet.
2.2 Consultantsrequiringa clarificationof the Documentsmustnolify the Client,in wliting. not

I later than twenty-one(21) days before the proposalsnbmissiondate. Any requestfor
clarificationin writing, or by cable,telex or tele-fax shall be sentto the Client's address
specifiedin the Data Sheet.The Client shall respondby cable,telex or 1ele-faxto such
I requestsand copiesofthe response shall be sentto all invitedConsultants.
At any time beforethe submissionof proposals,the Client may, for any reasofl,whetherat
I its own i.nitiativeor in responseto a clarificationrequestedby an invited consultingfirm,

modif the Documentsby amendment. The amendmentshall be sentin writing or by cable,
telex or tele-faxto all invitedconsultingfirms and will be bindingon them.The Client may
I 3.
at its discretionextendthe deadlinesfor the submissionofproposals.
PRNPARATIONOFPROPOSAL
I It will consistoftwo parts- Technicaland Financial :
TechnicalProposal
I 3.1
3.1.1 The TechnioalProposalshould be submittedusing the format specifiedand shall include

duly signodandstampedforn,sappendedwith the RFP.This is a mandatoryrequirernentfor
I evaluationofploposalsandneedsto be filled up carefully'
3.1.2 For TechnicalProposal,the generalapproachand methodologylvhich you proposefor

I carryingout the servicescoveredin the TO& including suchdetailedinformationas you
ofthe Projectfronr provideddetailsand
deemrelevant,togetherwith your appreciation
I (a) A detailedoverallwork programto be providedwith timing of the assignmenlofeach

expertor otherstaff memberassignedto the project.This lvill alsoprovidethe Client
an oppottunityto effectivelymonitorwork progress.
I (b) and projectdurationasper TOR.

Total numberof man-months
t (c) ofeach expertstaff memberr.vithintlte overall

Cleardescriptionofthe responsibilities
work program.
The CurriculumVitae (CV) of all Key Siaff membersand an affidavit that proposed
I (d)
during the projectdurationandtheir present
staffshall he availablefor the assignment
place of duty must also be specified.The Consultantsare advisedto suggestsuoh
namcsthat shallbe availablefor the Assigament.
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ConsultancyServices1brInventolyandConditionSurveyofBridges and Culvertsor Entile NIIA Netwofk
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I (e) The technicalproposalshall includeduly filled in fomrs providedwith this RFP. The
I name,background,and professionalexperienceof each expett staff memberto be
assignedto the project,with particularreferenceto his experienceof work of a nature
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sirnilarto that ofthe proposedassignment.
Current commitmentsand past performanceare the basic criteria of technical
I proposal,You are requiredto providethe detailsof presentcommitments/on-going

jobs asreferredin the Form A-10 oftechnical proposal.Furthel',the basisfor the past
performanceis the reportfrom DesignSectionandConstructionWing ofthe Clienl.
II 3.1.3 In preparingthe technicalproposal,you are expectedto examineall termsand instt'uctions
includedin the Doouments,Failure to provide all requestedinformationshall be at your
olvn risk and rnay resultadverselyin the scoringof your proposal.The ploposalshouldbe
I preparedasper RFPand any suggestionor reviewof staff etc,shouldbe clearlyspeltout in
fom A-4. This will be discussedat the time of negotiationmeetingas andwhen called.
I 3.1.4 During preparationof tbe technicalproposal,you must give particular attentionto the
fbllowing:
I a. The Firm needsto be registeredwith PakistanEngineeringCouncil(PEC).
yotl may
b. lf you considerthat yoLrrfirm doesnot haveall thc expeltisefor the assignment
t obtaina full rangeof experienceby ossociatingwith other firms or entities.You may
also utilize the servicesof expatrieteexpetts but orrly to the extcnt for which the
requisiteexpertiseis not availablein any Pakistanifirm. In caseof Joint Venture,fhe
II proposalshould stateclearly partnerswill be "Jointly and $everally" responsiblefor
partnerrvill be responsiblefor
performanceunderthe Contractand one (Repfesentative)
all deaiingswith the Client on behalfof the Joint Venture'Its "Power of Attorney" on
t this accountis to be enclosed.The represcntative

for ihe performance of obligations and
partnershall retainthe responsibility
satisfactoryoompletionof the oonsultancy
services.PEC tegisters a foreign consulting firm for issuing license to provide
I consultancyservicesin Pakistan,which is basedon formationofJV with the oondition

that the foreignconsultingfirm shall provideonly that shareof consultancysewicesby
the JV for lvhich expertiseis not availablewith Pakistaniconsultingfirms. A copy ofJV
t agreementto be providedat the tilne of finalizingthe contractdocumentswith specific

responsibilitiesandassigrmenrs to be lookedafterby eachpafinel.
part of the assignmentto the other Consultantsis not discouragedand

t c. Subcontracting
SpecialistSub-Consultantsmay be included.
d. The key professionalstaff ptoposedshall be permanentelnployeesof the firm unless

l otherwisespecifiedin the Data Sheet.The minimumstaywith the firm for suchpersons
is Six months.No altemativeto key professionalstaff may be proposedand only one
CV may be submittedfor eachposition.The minimum requiredexperienceof pt'oposed
t Key Staff is specifiedin the Data Sheet.
e. The trainingshallbe impartedduringthe currencyofthe contractifspecified in tire Data
I Sheet.
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3.1,5 The technical proposal shall not include any financial information. The Consultant's
I comments,if any, on the data, servicesand facilities to be providedby the Client and
specifiedin l.heTOR shallbe includedin the technicalproposal.
I 3.2 FinancialProposal
3.2.1 The financial proposalshould be submiuedusing the format specifiedand enclosedwith
I this RFP.This is a mandatoryrequirementfor evaluationofproposalsand needsto be filled

up carefully.The total cost is to be specifiedin the FormA-17 and acoordinglyalso in Form
A-ll.
I 3.2.2 The financialproposalshouldlistthe costsassociated with the Assignment.Thesenolmally

covef remunerationfor staff in the field and at headquarters. pcr diem, housing,
transportationfor mobilizationand demobilization,servicesandequil:ment(vehicles,office
I furnitureand supplies),printingofdocuments,surveysand investigations.
eqr,ripment These
costsshouldbe bloken into foreign(if applicable)and local costs.Your finanoialproposal
shouldbe preparedusingthe formatsattachedasformsA-l I to A-17.
I 3.2.3 The financial proposalshall also take into accountthe professionalliability as provided
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underthe relevantPECByelawsandcostof insurances specifiedin the DataSheet.
I in currency(s) listedin the DataSheet.
3.2.4 Costsmay be expressed
I 3.2.5 The evaluatibn committee will correct any computationalerors. When conecting
conputationalerrors,in caseof discrepancybetweena partialamountandthe total amount,
or bdtweenword and figurestlre formerswill prevail.In additionto the abovecorrections,
T activitiesand items describedin the TechnicalProposalsbut not priced, in the Finanoial

Proposalsshall be assumedto be includedin the pricesof otheractivitiesor items.In case
an activity or itern is quantifiedin the FinancialProposaldiffelently from the Technical
t Proposal;the evaluationcomuritteeshallcorrectthe quantificationspecifiedin the Financial

Proposalso asto makeit consistentwith that specifiedin the TechnicalProposal,
I 4.
4,1
SUBMISSION OF PROPOSALS
You shallsubmitoneoriginaltechnicalproposaland oneoriginal financialproposaland the

numberof copiesof eachspecifiedin the Data Sheet.Eachproposalshall be in a separate
I envelopeindicatingoriginalor copy, as appropriate.All technicalproposalsshall be placed
in an envelopeclearlymarked"TechnicalProposal"and the financialproposalsin the one
marked "Financial Proposal".These two envelops,in turn, shall be sealedin an outer
I envelopebearingthe addressand informationspecifiedin the Data Sheet.The envelope
shall be clearly marked, "DO NOT OPEN, EXCEP| IN PRESENCE OF THE
EVALUATION COMMITTEE.'
I 4.2 In the event o1'any discrepar,cybetweenthe copies of the proposal,the origittal shall
govern. The original and each copy of the technical and financial proposalsshall be
t preparedin indelibleink and shall be signedby the authorizedConsultant'srepresentative.

The representative'sauthorizationshall be confirmed by a rvriiten power of attorney
accompanyingthe proposals.All pagesof the technicaland frnancialproposalsshall be
I initialedby the personor personssigningthe ptoposal.
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4.3 The proposalshall containrro interlineationsor overwritingexceptas necessafyto con'ect

I errorsmadeby the Consultantsthemselves,
personor personssigningthe proposal.
Any such correctionsshall be initialed by the
I 4.4 The completedtechnicaland financialproposalsshall be deliveredon or beforethe time,

date,andthe locationspecifiedin the DataSheet.
'Ihe proposals
I 4.5 shallbe valid for tl,e nurnberofdays statedin the Data Sheetfrom ths dateof
its submission.During this period,you shall keepavailablethe prolbssionalstaff proposed
for the assignment.The Client shall make its best effort to completenegotiationsat the
I 5.
locationstatedin the DataSheetwithin this neriod.
PROPOSALEVALUATION
I 5.1 A Single-Stage-Two-Envelope procedures shall be adoptedin rankingofthe proposals.The

technicalevaluationshall be carriedout first, foliowed by the financial evaluation.The
Consultantsshallbe rankedusinsa combinedtechnical/Iinancial score.
I 5,2 TechnicalProposal
I 5.2.1 The evaluationcommitteeappointedby the Client shall oarry out its evaluationfor all the
criteriaand point systemspecifiedin
projectsas listed in Para l.I, applyingtheevaluertion
the Data Sheet. Each responsiveploposal shall be given a technical score: St, The
T Consultants scoringlessthan seventy(70) percentpointsshallbe rejectedandtheir financial

proposalsreturnedun-opened.
t 5.3 FinancialFropusal
5.3.1 The financial proposalsof the three top-rankingqualising Consultantson the basis o1'
I evaluationof technicalproposalsshall be openedin the presenceof the representatives of

theseConsultants,who shall be invited for the occasionand u'ho careto attend.The Client
shall intbrrnthe ddte,time andaddressfor openingof financialproposalsas speoifiedin the
t Data Sheet.The total cost and major componentsof each proposalshall be publicly
announced ofthe firms.
to the attendingrepresentatives
5.3.2 The evaluationcornmitteeshalldetenninewhetherthe finansialproposalsarecompleteand ' . ,

I without compu.tationalerors, The lowestfinancialproposal(Fm) amongall shallbe givena
finaflcialsoore:Sfof 1000points.The finanoialScoresofthe proposalsshall be cornputed
asfollows:
I Sf= (1000x Irm)/F
=
(F omountof specificfinancialproposal)
I 5.3.3 Proposals.in ttre Quality Cum Cost Based Selection(QCBS) shall finally be ranked
accordingto their combinedtechnical(St) and financial(S$ scoresusingthe rveights(T- the
I weight given to the technicalploposal,P = the weight given to the financialproposal,and
T+P=l) statedin the DataSheet;
I S:StxTTo+S/xP%
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ConsultancyServicesfor lnventoryand Conditior Surv€yofB dgesandCulvertson EntireNHA Network
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6. NEGOTIATION
I 6,1 Prior to the expirationofproposalvalidity, the Client shall notifr the successfulConsulcant
who submittedthe highest-rankingproposalin writing, by registeredletter, cabletelex or
I 6.2
facsimileand invite it to negotiatethe Contract.
Negotiationsnormally take from two to five days. The aim is to reachagreenrenton all
I 6.3
pointsand initial a draftoontraotby the conclusionofnegotjations.
Negotiationsshall commencewith a discussionof your technicalproposal.The proposed

methodology,work plan, staffingand any suggestions you may lravemadeto improvethe
I TOR. Agreementshall then be reachedon the final TOR, the staffing,and the bal charts,
which shall indicateaotivities,staff, and periodsin the field and in the home office, staff
months,logisticsand reporting.
I 6.4 Changesagreedupon shall then be reflectedin the financialproposal,using proposedunit
rates(no negotiationof the staff montli rates).
I 6.5 iJavingselectedConsultantson the basisof, amongotherthings,an evaluationof proposed
' key professionalstafl the Client expectsto negotiatea contraoton the basisof the staff
I the Clientshallrequireassurances
namedin the proposal,Prior to contlactnegotiations, that
the staff memberswill be aotuallyavailable.The Client shall not considersubstitutionsof
key staff except in aasesof rm-expecteddelaysin the startingdate or incapacityof key
I 6.6
professionalstafffor reasonsof health.
The negotiationsshall be concludedwith a review of the draft form of the contract.The
I Ctient and the Consultantsshall finalize the contract to ccnclude negotiations.If

negotiationsfail, the Client shall invite the Consultantsthat receivedthe secondhighest
scorein rankingto Contractnegotiations. The piocedurcwill continuervith the third in case
I 7,
the negotiationprocessis not successfuI
AWARDOFCONTRACT
rvith the secondrankedconsultants.
I 7,1 The contractshall be awardedafter successfulnegotiationswith the selectedConsultants

and approved by the competent authority. Upon successful conrpletion of
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negotiarions/initialingof the draft contract,the Client shall prornptly,inform the otherr.;
I Consultantsthat their proposalshavenot beenselected.
7.2 The selectedConsultantis expectedto commencethe assignmenton the date and at the
I locationsoecifiedin the DataSheet.
L CONFIRMATION OF RECEIPT
I 8.1 Pleaseinformthe Clientby telex/facsimilecourieror any othermeans:
I (D
(iD
(iii)
That you receivedthe letterofinvitation;
Whetheryou will subrnita proposal;and
If you planto submita proposal,whcn andhow you rvill transmitit'
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ConsultancyServicesfor Inventoryand ConditionSurveyofBridges and Culvcrtson Entirc NHA Network
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SayNo to Coruption DataSheet
DATA SHEET
LOI
Clause DESCRIPTIONOF'CLAUSE
No.
1.1 The name of Assignmentis: "Consultancy Services for Inventory and
Condition Surveyof Bridgesand Culvertson Entire NIIA Network"
TheClient'sNameis: - NationalHighway Authority
1.2 The descriptionandthe objectivesofthe assignment

are: As per TOR
1.3 Phasingof the Assignment(if any): Nil
The Consultant shall commence the assignment upon signing of Contract

AgreementbetweenNHA andthe successfulConsultant.
1.5 Pre-Proposal Yes

Conference: No
Thename(s)andaddress(es)
of the Official(s)is (are):
GeneralManager (P&CA)
National Highway Authority
28, MauveArea,G-9/1
Islamabad
Date,Time andVenuefor Pre-Proposal

Conference:
Date: 9thJune 2020

Time: ll00 hours
Venue: NHA Auditorium (HQ)
28, MauveArea,G-9/1
Islamabad.
1.6 TheClientshallprovidethefollowinginputs:
As per TOR and AppendixD.
1.7 Followingsub-clauses
areadded:
iii. The Consultantmay pleasenote not to suggestnamesof key staff already

proposedin other proposalswith the Client or awardedrecently.This will
affectadverselymarkingof theseprofessionals in evaluationof the technical
proposal.Their securedpointsare liable to be reducedby 50% if their name
appearsin morethan 1 previousproposalin which theyarerankedNo.1.Also,
the existing load of work with a firm shall be consideredas one of the factors
for the consideration in theawardofthe work.
iv. FormA-4 is meantfor commentson provisioncontainedin RFPandTermsof

Reference(TOR) andunlessthe observations arenotedin this particularform,
anythingwritten elsewhere
on this accountincludingfinancialimplications,if
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Servicesfor InventoryandConditionSurveyofBridgesandCulvertson EntireNHA Network -9-
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any,shallbe considered in the evaluationprocess.

of no consequence
Consultantsmay fo(m a Joint Venlure (JV) to qualify for the Assignmentin

whiohcasethe contractwill be signedbetweent he Clientandall membersof
the JV on the prescribedForm includedin Appendix E (copy of Model
Agreement)subjectto the ranking and successfulnegotiations.A JV may
includeat the mostfour members.To promotethe consultancyindustryin the
country,50 marks(otrt of 1000for Evaluation)are allocatedfor Transferof
Knowledgein the form of JV with a new / lessexperienced firm by sharingat
least20% of Assipnmentwilh thern.
1.8 The Invited Consultants/ Elisible Consultants are: Anv firm meeting tle
followingreouirements
:
(a) Valid RegistrationCertificateof PakistanEngineeringCouncilwith relevant
ProjectProfile Codes.Foreignconsultingfirms shallmakeJV in accordance
with Byelaw 6(2) and Byelaw 9 of the PakistanEngineeringCouncil
(Conductand Practiceof ConsultingEngineers)Bye-Laws1986.Failureto
providevalid RegistrationCertificate(license)of the firm (eachmemberin
caseof JV) by the PECwill entitlethe Clientto rejecttheEoposal.
(b) In caseof JV members,Letterof Intentto form on firm's letterhead(original
is required,scannedcopy is not acceptable).The specimenis attachedat
Annexure-A
(c) TECHNICAL PROPOSALFORMS A-1 to A-10 duly completedas per
Instructionsto Consultants/Data Sheetand requirementsof TOR (To be
attachedwith TechnicalProposalexceptForm A-4, which cqn be submitted
tvithor withoutcomments)
(d) At the time of proposalsubmission/opening,pagenumbering,signingand
stampingof proposalswill be checkedby CommitteeMembers.If any minor
discrepancyis found then sameshall be askedby the Committeemembersto
the AuthorizedRepresentative of firms to correctit in front of all committee
members.In the absence of authorizedrepresentative, the concerned firm will
be announced dis-qualified.
(e) Lists of facilities availablewith the Consultantto perform their functions
effectively (software,hardware,etc.). In case of JV, the same wiil be'
providedby the leadfirm only.
(fl Client's satisfactioncertificates(PerformanceReports)for the last three
relevantassignmentsfrom the respectiveClients. Moreover,any adverse
reportregardingperformanceof Consultanton NHA projectsreceivedfrom
NHA's any relevantquartermay becomebasisfor its disqualificationfrom
the servicesabovenamedin clause1.1.
(The project details of Client's SatisfactionCertilicates (Performance
Reports)should be profided in Form A-2 (B) in addition to the delail
descriptionof otherprojects)
r (9J FINANCIAL PROPOSALFORMSA-11 to A-17 duly completedas per
t Instructionsto Consultants/Data Sheet and requirementsof TOR (To be
[\ attachedwith FjnancialProposal),
G',. il
//h\ Audit Repoftsof the firm (s) for lasttluee yearsduly certifiedby Chafiered
\t.'..
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Servicesfor InventoryandConditionSurveyofBridgesandCulvertson EntireNHA Network

Consultancy
attachedwith FinancialProposal).
(h) Audit Reportsof the firm (s) for last threeyearsduly cerlifiedby Chartered
Accountant(To be attachedwith FinancialProposal).
2.1 TheDocumentsare:
(a) Letterof Invitation(LOI).
(b) Instructionsto Consultants
(ITC).
(c) DataSheet,
(d) TechnicalProposalForms.
(e) FinancialProposalForms
(f) Appendix- A: TOR andBackground
Information.
(g) Appendix- B: List of SupportingDocuments
(h) Appendix* C: Man-MonthsandActivity Schedule
(i) Appendix- D: Client'sRequirements from the Consultant.
O Appendix - E: PersonnelEquipment,Facilitiesand Other Servicesto be
providedby the Client.
(k) Appendix - F: Copy of Model Agreement/Draft Form of Contract&
Appendicesetc.
(l) Formof Contract(For Consultants
to performservicesas a Joint Venture)
)1 The words "Twenty-one(21)" is deletedin its entiretyand replacedwith "Five
(05)".The informationwill be sharedthroughemailor courier.
Theaddressfor seekingclarificationis:
1ffiffi-iD\
GeneralManager(P&CA) /*7--\(,\
NationalHighwayAuthority kl l\ _-i1\
28,MauveArea,G-9/1. \\i\ *' l{ll
lslamabad \\.A ,/:'"1
E-mail:gmpca.nha@gmail.com R*'-;-fF
2.3 Add following clause:
"The information will be sharedthroush email or courier".
Add following:
3.1.1
The proposalsshould be borurdin the hard book binding form to deny the
possibilityof removalor additionof page(s).All the pagesof proposalmust be
signedandstampedin originalby authorizedrepresentative of the firm/JV,All the
pagesmust be numberedstartingfrom first pageto last.At the time of proposal
submissior/opening,pagenumbering,signingand stampingof proposalswill be
checkedby CommitteeMembers,if any minor discrepancywill be found then
sameshallbe askedby the Committeemembersto the AuthorizedRepresentative
of firms to conect it in front of all committeemembers,In the absenceof
authorizedrepresentative,
the concerned firm(s)will be announced dis-qualified.
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3.1.4 d. Proposedkey staff shallpreferablybe permanentemployeeswho areemployed

with the consultants
at leastsix monthsprior to submissionofProposal.
Yes ! No_
Theminimumrequiredexperience
of proposedKey Persomelis givenbelow:
FOR KEY PERSONNEL

Team Leader Education: Preferably M.Sc. (Structure
Engineering/Transportation
Engineering) and
minimumB.Sc.(Civil Engineering).
Exnerience:Preferablytwenty(20) yearsandminimum
fifteen (15) years'relevantexperienceas Team Leader
on National Highways Projects on bridge design,
maintenance andrepairworks;
He/shemustalsohaveperformedasTeamLeaderfor at
leastthree(03) majorHighwayDesignProjects.
Bridge Design &!g!!q: PreferablyM.Sc. (StructureEngineering)

Engineer andminimumB.Sc.(Civil Engineeting).
Exoerience:Preferablytwenty(20) yearsandminimum
fifteen (15) years' relevantexperiencein the field of
bridge design, repair and retrofitting on National
HighwaysProjects.
Structural Engineer Education: PreferablyM.Sc. (StructureEngineering)

andminimumB,Sc.(Civil Engineering).
Exnerience: Preferablyten (10) years and minimum
seven (07) years of professional experienceand
demonstratedability in bridge design, maintenanceand,
repairworksonNationalHighwaysProjects.
Bridge Inspector &l9!!S]!: Preferably M.Sc. (Civil Engineering/

Q',lon-Key) Transportation) and minimum B.Sc. (Civil
Engineering).
Experience:Preferablyfive (05) yearsand minimum
three (03) yearsof experienceas Bridge Inspectoron
HighwayProjects.
Note: The Consultants are advised to submit uBdgted CV's strictly in

compliancewith the format of CVs eiven in Technical ProDosalForm A-5.
CVs submitted without regard to the said format may score low.
e.Trainingis an importantfeatureof this Assignment:

+
Yes ! No_
+
If Yes,detailsoftraining aregivenin TOR
fe t*"--. ?
Consultancy
Servicesfor lnvertoryandConditionSurveyofBridgesandCulvertson EntireNHA Network
Say No to Coffuption Data Sheet
documentation):
i. The Consultantsshall be responsiblefor Professional

IndemnityBond of the
requiredamountat their own cost. This bond shall be in the joint nameof
Consultantandthe Client.
ii. The Consultantsarerequiredto insuretheir Employeesand Professionals for

Hospitalization/Medical,Travel and AccidentCover for the durationof the
Contract.The detailsprovidedin Para3.5 of SpecialConditionsof Contractin
Model Contract.
4.1 Thenumberof copiesofthe Proposalrequiredis:

TechnicalProposal: One Original and Four copieswith CD (soft form
of completeTechnicalProposalin PDF Form) in
sealedenvelope.
FinancialProposal: One Original with CD (soft form of complete

FinancialProposalin PDF as well as MS Word/Excel
Forms)in sealedenvelope.
Theaddressfor writing on theproposalis:

GeneralManager (P&CA)
NationalHighway Authority
28, MauveArea G-9/1Islamabad
Telephone:+92-51-9032727
Facsimile: +92-51-9260419
4.4 Thedateandtime of proposalsubmission
is:
Date; 22"" June,2020
Time: 1130hours
Locationof Submission: NHA Main Auditorium
27-MauveAreaG-9/1Islamabad.
4.5 Validity periodof theproposalis: 180days
Thebid shallremainvalid up to 19'nDecernber,2020
Thelocationfor negotiationofproposalis: la
GeneralManager(P&CA) lf+
NationalHighway Authority \9_
28-MauveAreaG-9iI Islamabad \
Telephone : +92-51-9032727
Facsimile:+92-51-9260419
1) Theevaluationoftechnicalproposalshallbe basedon following criteria:
Sr. Description/ Items Points
No.
l Experience
ofthe Firm 100
1-a) GeneralExperience
in roadTransportSector Q5)
l-b) Specific Experience related to particular
Assignment* (75)

Consultancy -13-
1-b) Specific Experience related to particular

Assignment* CI5)
2. Approach & Methodology 250
2-a Appreciationofthe Project ga
(i). EvidenceofSite Visit with Photographs (30)
(ii). Clarity of appreciation (20)
(iir. Comprehensiveness of appreciation Q0)
2-b ProblernStatement/ Understanding of Objectives CE
(i) Identification of Problems/Objectives (30)
(ii). Components ofProposedServices (20)
2-c Methodology GA
(i). ProposedSolutionsfor this Project (s0)
(ii). Qualityof Methodology (20)
(iit). Conciseness, clarity andcompleteness ofproposal** (30)
2-d Suggested changes for improvement in TOR c!)
2-e Work Program e0)
2-f StaffineSchedule a0)
3, Key Staff*** 450
4. PerformanceCertification from clients**** 100
5, Present Commitments (current engagement and S0
availablestrength- justification)
6. Transferof Knowledge(Methodology/
Plans;*,t*** 50
Total Points: 1000
Minimum qualifying technicalscorer 700

+ Performance Certificate/ Assignment Completion Certificate (All
completedprojectsmentionedunderTECHNICAL PROPOSALFORM-
A'2CONSULTANT'SEXPERIENCE/CLIENT'S REFERENCE).
Note: Any projectmentionedcompletedunderFormTECH-2(Parl-B)will not be

consideredfor evaluationunless PerformanceCerlificate/Assignment
Completion Certificate with satisfactory remarks by the client's
representative
is not attached.
The ClientNHA reseryesthe right to verify
thePerformance/ AssignmentCompletionCertificates.
++ Conciseness and clarity contains10 marksand 20 markswill be for the
completeness of the proposalswhich includesbut not limited to hard
binding,,sequential
pagenumbering,signingand stampingof eachpageof
proposal.
(At the time of proposal submission/opening,page numbering,signing

and stampingof proposalswill be checkedby CotntlritteeMembers,if any
minor discrepancywill be found then same shall be asked by the
Committeemembersto theAuthorizedRepresentative of firms to correctit
in front of all committeemembers.In the absenceof authorized
replesenlative,the concerned
firm(s) will beannounced dis-qualified.)
**{' Firm affidavitfor presence
of personnelcaries25 marksout of450 marks
Consultancy
Servicesfor lnventoryandConditionSurveyofBridgesandCulvertson EntireNHA Network -14-
SayNo to Conuption Data Sheet
(completein all respectas per specimenannexedat Annex-C placedin

TechnicalProposalForms).
{"r*i< 25 out of 100markswill be allocatedfor provisionof affrdaviton stamp
paperduly attestedby the OathCommissionerto t}reeffect that the firm has
neither been blacklistednof any contractrescindedin the past for non-
fulfillment of contractualobligations(completein all respectas per
specimen annexedat Annex-Bplacedin TechnicalProposalForms).
***** Tra:rsferof knowledgewould be in the form of joint venturewith ned
lessexperienced firm(s)by sharingat least20Voof Assignmentwith them
for promoting the consultancyindustryin the country.Criteriafor New
Jirm are the onewhich hascarried out maximum3 projects in 6 years.
The points earmarkedfor evaluationsub-criteria(3) for suitabilityof Key Staff

are:
Description/ Items Points

i:. (%)
i. AcademicandGeneralQualifications 30
11. Professionalexperience relatedto theProject 60
111. Statuswith the frrm (Permanent& durationwith Firm as per 10
LOI Clause3.1.4(d)
Total Points: 100
5.3.1 Followingis added:
Thewords"threetop-rankingqualifyingconsultingfirms" is deletedin its entirety
andreplacedwith thewords"qualifyingconsultants"
The date,time, aad addressof the financialproposalopeningshall be informed

afterevaluationandapprovalof technicalproposals,
accordingly.
5.3.3 Theweightsgivento the TechnicalandFinancialProposals

are:
Technical(T7o): 80Vo
Financial(PYo): 20Vo
6.3 Add following at the endof this Para:

The final person-months
of eachexpert,if required,are subjectto adjustmentat
the stage of contract negotiation in line with demonstrated aoproaches
methodologyandneedbasis.
1'' The assignmentis expectedto commencein: July 2020
I The Clauseis deletedin its entiretv

ffi^ -\
//-""7'
F(+--'
Wt'"#
Consultancy
Servicesfor InventoryandConditionSurveyof BridgesandCulveftson EntireNFIANetwork -15-
SayNo to Corruption SumrnaryEvaluation Sheet
SUMMARYEVALUATION SHEET FOR FULL TECHNICAL PROPOSALS(QCBS)
Excellent- 1007o Very Good - 90-997o AboveAverage- 80-89% Averuge-70-79o/o BelowAverage- 1-697o Non-complying- 0ozo
Score: Maximum Weightagex rating / 100.Minimum qualifying scoreis 707oor 700marks.
*Concisenessandelaritycontainsl0nark'and20mar|ctwillbeforthecompletenessoftfproposakwhichincludesbutnotlimiterltohardbinding,sequentialpagem
and statnping of eachpage ofproposal.
*+Firm
ffidavit for prese.nceofpersonnel caries 25 marks out of450 marks (complete in all respect asper specimen awvxed at Annex-C placed in Technical Proposal Forms).
***25outofl00markswiIlbeaIlocatedforProviSionofdfidtlvitonStamppaperduIyattestedbytheoathCommiSSionertotheefectthdtthefIrmhatneitherbeen
cont/actrescinfdinthepa;tfornon-fulflImentofcotractualobIigations(completeinaIIrespectasperSpecimenannexedatAnn*-BpIacedin
a++*Crite afor New
Jirn is the one which has cqtried out mqximum 3 projects in 6 years.
ConsultancySewicesfor InventoryandCondition SurveyofBridges andCulvertson Entire NHA Network -16-
SayNo to Corruption PersonnelEvaluation Sheet
PERSONNELEVALUATION SHEET
POSITION/ AREA OF AcademicandGeneral Projectrelated OVERALL

Name Statuswith the Firm**
EXPERTISE Qualification* Experience RATING (Sumof
Weishtase30olo l0o/o
Weishtase60% weishted Ratinss)
(Show all expertsto be evaluated) Percentage Weighted Percentage Weighted Percentage Weighted
(A+B+C)
Ratinq Ratins (A) Ratins Ratine(B) Ratins Ratins (C)
(D TeamLeader
(ii) Bridge Design Engineer
(iir) StructuralEngineersl,II, III,IV & V
Rating: - Excellent - 1007o Very good - 90-997o Above Average - 80-89o/o AYerage- 70-79Vo Below Average - l-697o
Non-complying - 0olo
Score: Maximum Weightage X rating / 100,
For Team Leader,Bridge Design Engineel and StructuralEngineer:M.Sc. 100% and B-Sc. - 70%.
6 month older employee- 100o/o;

Less than 6 months or associates-0'lo
Consultancy
SayNo to Corruption TechnicalProposalForms
TECHNICAL PROPOSALFORMS
Consultancy
Seryicesfor InventoryandConditionSurveyofBridgesandCutvertson BntireNtt q,Networt
SayNo to Conuption TechricalProposal
Forms
TechnicalProposal- Forms
{Notes to Consultantshown in bracketsthroughoutthis section provide guidanceto the
consultantto preparethe TechnicalProposal;they shouldnot appearon the Proposalsto be
submitted.)
Checklistof RequiredForms (subparagraph3.1,3of ITC)
Required,($ FORM DESCRIPTION Page Limit

,V A-I TechnicalProposalSubmissionForrn
A-1 Proofof legalstatus

andeligibility
Attachment
"{" If applicable A-1 Ifthe Proposal is submitted by ajoint
Attachment ventul€,attacha letterof intent.
A-l Powerof attorneyfor the authorized
"r/" If applicable Attachment representativeofthe led firm asper
Power of instructions
givenin specimen of letterof
Attornev intent(Annexure-B).
Consultant'sOrganizationald As given below
Experience.
A. Consultant's
Orqanization 3
B. Consultant's
Experience/
Client's
Reference 20
ApproachPaperon Methodology 50
proposedfol Performingtlie Assisnment
Comments/
Suggestions
of Consultant ISeefootnotel
A-4 A. On theTermsof Reference n/a
B. On the Counterpart
StaffandFacilities 2
j Formatof CuriculurnVitae(CV) for 8 pageseachCV
proposed Key Personnel
A-6 Completion and Submissionof n/a
Reportsas per TOR
{ Compositionofthe TeamPersonnel nla
andtheTasksto be Assignedto each
TeamMember
A-8 WorkPlan/ActivitySchedule nla
\i A-9 Work Plan and Time Schedule nla
for Key Personnel(Man-months of
strff and Pro.iect Duration as ner
TOR,)
A-10 CurrentCommitments
of theFirm nJa
Note:Failure to provide required attachmentswith Form A-1 will entitle the Client to reiect
the pronosal
'
Thetotal numberofpagesfor cambinedformsA-3 andA-4 shouldnot exceed50. printedsideof.44 or
letter-size with lont sizeof 10or more.
DaDar
Consultancy
Servicesfor InventoryandConditionSurveyof BridgesandCulvertson EntireNHA Network -19-
SayNo to Corruption TechnicalProposaIForms
Form A-1
TECHNICALPROPOSALSunMssToT{ FonM
(To berequiredfrom leadfirm only)
{I-ocation,Date}
To: [Nameandaddressof Client]
DearSirs:
We,theundersigned,offertoprovidethe...INAMEoFTHEpRoJECrJ....inaccordancew
your Requestfor Proposals.We areherebysubmittingour Proposal,which includesthis Techlical
Proposalanda FinancialProposalsealedin a separate
envelope.
(If theConsultantis ajoint venture,inserlthe following):

We are submittingour Proposalin a joint venturewith: (Inserta list with full nameand the legal
addressof eachmember,and indicatethe leadmember).Wehaveattacheda copy of our letterof
intentto form a joint venture,which detailsthe likely legal structureof and the confirmationof
joint andseverable liability ofthe membersof the saidjoint venture.
OR
(If theConsultant'sProposalincludesSub-consultants,
inserlthe following):
We aresubmittingour Proposalwith thefollowingfirm(s)asSub-consultants: (Inserta list with full
nameandcountryofeach Sub-consultant.)
Weherebydeclarethat:
(a) All the informationand statements madein this Proposalare true and we acceptthat any
misinterpretationor misrepresentation contained in this Proposal may lead to our
disqualificationand/orimpositionof anysanctionby the client.
(b) Our Proposalshallbe valid andremainbindinguponus for the periodof time specifiedin
the DataSheet,Clause4.5.
(c) We have no conflict of interestin accordancewith ITC Clausc
(d) We meetthe eligibility requirements

asstatedin DataSheetClause
G) Neitherwe, nor our JV Partner(s)/sub-consultant(s)

or any of the proposedexperlsprepared
the TOR for this consultingassignment.
(f) Within the time limit statedin the Data Sheet,Clause4.5, we undertaketo negotiatea
Contracton the basisof theproposedKey Personnel. We acceptthatthe substitutionof Key
Personnelfor reasonsotherthanthosestatedin ITC, Clause6.5 may leadto the termination
of Contractnegotiations.
Our Proposaland any modificationsresultingfrom the Contractnegotiationsis binding

SayNo to Corruption TechnicalProposalFoms
uponus.
(h). Our firm/ eachmenberofour JV is not participatingin any otherproposalfor this Project.
We undertake, if our Proposalis accepted

andthe Contractis signed,to initiatethe Services
relatedto the Projectnot laterthanthe datementionedin DataSheet4.5 (or the dateextentledwith
thewrittenconsentofConsultantin caseof delayin procurement process)
We understand
thatthe Clientteservestheright to rejectall proposalsasper PPRARules.
We remain,
Yourssincerely,
Signatureof AuthorizedRepresentative*
ofthe LeadFirm:
{In full } {andinitial}
Name and Title of Signatory:
Nameof Consultant(Firm'snameor JV's name):
In thecapacityof:
Address:
Contactinformation(phoneande-mail):
* The abovesignatory or his authorized representativeshould

attend the proposal submissionand
opening with authority to sign and stamp any missingpages of proposal in line with instructions
given in clause L8 of the Data Sheet. The specimenof duthofization for submission is given at
annexure-D.
Consultancy
Servicesfor InvertoryandConditionSurveyofBridgesandCulvertson EntireNHA Network -21-
Say No to Coffuption Technical ProposalForms
Form A-2
CLIENT,S RIFERENCE
A. Detailaboutconsultant(s)Organization.
o I lierarchy/organizational
chartoOfficeaddress,Employees
details,etc.,
B. RelevantServices(asperRFPnotice)CarriedOut in theLastTen YeaxsWhich Best

IllustrateQualifications
o Generalexperiencein roadTransportSector
o Specificexperience
relatedto particularassignment
shouldbe givenon
followinqformat:
Usingin the formatbelow,provideinformationon eachreferenceassignment for which your

firm, eitherindividuallyasa corporateentityor asoneof themajorcompanies
within a consortium,
waslaxgelycontracted.
Assignment
Name: Counhy.
Locationwithin CoLmtry: ProfessionalStaff Provided by

Your Firm:
Name of Client: No. of Staff:
Address: No. of StaffMonths:
Starl Date (Month/Year) : Completion Date Approx. Value of Services(in

(Month/Year): CrurentUS$/Rs.)
Nameof Associated No. of Months of Professional

Firm (s),if any: Staff Provided by Associated
Firm(s)
Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and functions
performed:
NarrativeDescriptionof Project
Descriptionof Actual ServicesProvidedby Your Staff
F C. Theprojectdetailsof Client'sSatisfaction (Performance

Certificates Reporls)shouldalso
be sivenon aboveformat.
Consultants'Name:
(N
> \t;
lx
,/,;.1
xt/
Consultancy
Servicesfor InventoryandConditionSurveyofBridgesandCulveltson EntireNHA Network -22-
Forrn A-3
TIIE
AppRoAcH PApERON METHoDoLocy PRoposEDFon PERFoRJvIING
ASSIGNMENT
KP"AG
ConsultancyServicesfor Inventoryand ConditionSurveyofllridges and Culvertson Enlire NHA Network -23'

FormA-4
COMMENTS/SUGGESTIONS
Or CoNsur,r.q.Nr
A. On the Termsof Reference(TOR)
1.
2.
3.
4.
5.
6.
Etc.
B. On the data,servicesandfacilitiesto be providedby theClientspecifiedin theTOR.

I
2.
3.
A
5.
Etc.
e{%
4)-)i
-, --/ll
Consultancy
Servicesfor InventoryandConditionSurveyofBridgesandCulvefison EntireNHA Network -24-
I
T SayNo to Conuption
'IcchnicalPtoposalForms
Form A-5
t FORMAT OF CURRICULUMVIrAE (C\) l'oR PROPOSEDI(EY SrAFI'
I
I ProposedPosition:
Namc of Finn:
I Nameof Staff:
Profession:
I Dateof Birth:
I Yearswith Firm:
Nationality:
I N.LC Number:
I CellNumber:
Membershinin ProfessionalSocieties:
I (MembershipcertificateofPEC/ relevantcouncilis Mandatoryfor F) gineers.copy ofonline

updatedPEC/relevantcouncildetails,asper MembershipNumberlvill be attached)
I 11. DetailedTasksAssignedon the Project:
I r Key Qualifications:
[Give an outline of staff member''sexperienccand trainingmost pertinent10taskson assignment.

I besolibedegreeof responsibilityheld by staff nember on relevantpreviousassignments
datesand locations.Useup to onepage].
and give
I o Education
ISummarizecol)ege/university and olher specializededucationof staff nrember,giving narnesof

I institutions,datesattendedanddegreesobtainedl.
t EmploymentRe{rord
t [Startingwith plesentposition,list in reverseordereveryemploymentheld. List all positionsheld
title ofpositions
by staff rnembersincegraduation,giving dates,namesof employingorganizations,
I held and locationofassignments,
references, rvhereappropriatel,
For experience,
alsbgive typesof activitiesperfornted and Client
t ConsuttancyServicesfor inventoryandConditionSun'eyof Bridges
I
SayNolo Corruption Techlical ProposalForms
t Languages
[Indicate proficiency in speaking,reading and writing of each language: excellent,good,fair, or

poorl.
Certifrcation
I, theundersigned,
certifyto thebestofmy knowledgeandbeliefthat
(i) This CV correctlydescribes my qualificationsandexperience.

(iD I am not a cwrent employeeof the Executingor the ImplementingAgency.
(iii) In the absence of medicalincapacity,I will undertakethis assignment
for the durationandin
tetmsof the inputs specifiedfor me in Form A-9 providedteam mobilizationtakesplace
within the validity ofthis proposal.
(iv) I was not part of the team who wrote the terms of referencefor this consultingservices
assignment
(vl I am not cuffently debaned by any department/organization/(semlautonomous/
autonomous) bodiesor suchlike institutionsin Pakistan.
(vi) I certifythat I havebeeninformedby the firm that it is includingmy cv in the Proposalfor
the {name of project and contract}.Iconfirm that I will be availableto cany out the
assignmentfor which my CV has beensubmittedin accordancewith the implementation
arrangements andschedulesetout in theProposal.
If CV is signedby the firm's authorizedrepresentative:

(vii) I, as the authorizedrepresentative of the firm submittingthis Proposalfor the {nameof
projectandcontract),certifr that I haveobtainedthe consentof the namedexpertto submit
his/herCV, and that s/hewill be availableto cany out the assignment in accordance with
the implementation arrangements andscheduleset out in the Proposal,and confirmhis/her
compliancewith paras(i) to (v) above,
(viii) Latestcoloredattestedphotographstapledattached
with the CV.
I understand that any willful misstatement

describedhereinmay lead to my disqualificationor
if engaged.
dismissal.
Signature
of authorizedrepresentative
of the Date:
Leadfirm DayN(ontWYear
Note: copy or scanned siqnatures are not allorved
Consultancy
Services
for InventoryandConditionSuNe),ofBridgesandCulvertson EntireNHA Network -26-
rt ITITrl IIITTTITIFIII ft
SayNo to Conuption Technical ProposalFoms
Courlrrrox AND SUBMISSION As PERToR

OF REPORTS
Reports Date
2.
).
4.
6.
7.
8.
o
ConsulaancyServiccs tbr Inventory and Condition Survey of Bridges and Culverts on Entire NllA Nelwork
- II II - IT I -' tI IT I II IT IT II I T A' IT IT I I
SayNo to Conuptioo Technical ProposalForms
Form A-7
CoMPosITIoN OF THE TEAM PERSONNELAND THE,TASKS TO BE ASSIGNEDTO EACH TEAM MEMBER
1. TechnicaVManagerialStaff
Tasks Name of assignment

NAME POSITION Presentlocaiion
Assiqnment invotvedand clients name
Consultancy Services for Invedory ard Condition Survey of Bridges ard Culverls on Entfe \-llA Network
-t If rr - rr r tr -f lr I lr I I al ll Il I rl tl I [l
SayNo to Coruption TechnicalProposalForms
Form A-8
Wonx Pux /ACTIVITYSCHEDULE
Iterns of Work/Activities Monthly Program from date ofassignment(in the form ofa Bar Chart)
I ) 4 f 6 8 9 l0 1l t2 13 l4 15
consultancy Servicesfor lnventory and Conditioo Survey of Bridges and Culvetts on F tire NHA Netwofk
- rrIltr tI lr tr I IIIT - I TITI
SavNo to CorruDtion TechnicalProposalForms
Form A-9
WORK PLAN AND TIME SCHEDULEFOR KEY PERSONNEL
Months (in the form of a Bar Chart) Number of Months

Name Position
2 4 5 1 8 9 l0 l2 IJ l4 l5
Full Time:
PartTime: ActivitiesDuration
Yours faithfully,
(AuthorizedRepresentative)
Full Name
Designation
Address
-30-
ConsultancyServices for Invenmry and Condition Survey ofBridges and Culverts or Entire NI{A Network
IIf -IIII 7 I
Say No to Corruption Technical PmposalForms
Form A-10
OF THE FIRIU
CURRENTCOMMTT]\{EN.TS
(Lisi MUST be comprchensiveincluding projects from clientsother than NHA as well)
trxpecteddate cf
Narnecfproject Singleor JV Sfart datc of fhc project comPl€tion
''rtsiern)
Coniultancy Servics for Inventory and Coodition Survey ofBridges and Culverls on Entite NFIA Network
SayNo to Cormption TechnicalProposalForms
Annex-A
Specimen
(.On Lead Firm's letterheaA
LETTER OF INTENTION
Subject: Technical and Financial ProposalsFor ConsultancyServices for (Nameof

Proiect)
This JointVentue (JV) is madeamongfollowingparties;

1) M/s asLeadFirm having_% share.
2) M/s asJV Parlnerhaving_% share.
3) M/s asJV Partnerhaving_% share.
4) M/s asJV Partnerhaving % share.
Theabovefirms arejointly andseverallyliableto the Clientfor preparationof Technicaland

FinancialProposalsfor consultancyservicesfor "lNaut or rut paoLtcrf' (hereinaftercalled
"The Project").
The Firm heretoconfirm the understandinsasfollows:

l Objectivc
It is herebyagreedto form a JointVenturefor preparationof TechnicalandFinancial
Proposalsfor ConsultancyServicesfor "The Project"to be submittedto National
HighwayAuthority,Islamabad(hereinafter
called"The Client').
ThePartiesintendto do thefollowing:
a. Prepareand submita mutuallyagreedTechnicaland FinancialProposalsfor
the Proiect:
Agree to proposesuitablestaffingwith high level of competence
to form a
competitiveteamfor the Project.
Enter into the mutually agreedConsultancyContractAgreementwith the
Client,if theprojectis awarded.
Performall the servicesto be undeftaken
for the Projectunderthe Consultancy
ConffactAgreementif signed.
.,
The authorized
representative
of JV shallbe M/s.....................for the future
officialcorespondence
with the clienton behalfof JV.
Consultancy
Services
foI lnventoryandConditionSurvcyofBridgesandCulvcrtson EntireNHA Network
Say No to Coffuption Technical ProposalFoms
The original letter of intention(s)of the JV member(s)on their letterheadis/are

attached
at...
For and on behalf of
Sign & Seal of the Lead Firm
(Authorized
Representative*
of theFirm)
+AuthorizedRepresenta|iveto sign the Letler of Intentioncan be;
o For SoleProprietorfirm; Ownerof the Firm, otherwiseOwnermay authorizeanyperson.

(prot idedAuthorizationLetter be submitted)
o For Partnershipfirm; Director of the Firm; otherwise,authorizedpersonnel(provided

AuthorizationLetterbesubmitted).
o For Private Limited firm; Director of the Firm, othet"wise,authorizedpersonnel (provided

AuthorizationLetterbesubmitted).
o For Public Private Limited firm; Director of the Firm, othen4tise,authorizedpersonnel

(providedAuthorizationLetterbe submitted).
#*\%
'( J--'\1
/S
S-r#
"lr,
Consultancy
Servicesfor IoventoryandCorrdirionSulvcyofBridgssandCulvertson EntireNHA Network -33-
SayNo to Conuption TechnicalProposalForms
Annex-B
AFFIDAVIT
(RegardineBlacklisting)
Subject: UAME oF THE?R1JECTI
I, the undersigned,do solennly declare that Ml s INAME_AI_:LEE_

I]BMJ has neither been
blacklistednor any contract rescindedin the past for non-fulfillment of contractua.l
oblisations.
Signature
of Authorized Date:
Representative
of the firm(s) Day/Month/Year
(Seal)
Attestedby
the Oath
AA Commissioner
\ri
H/St
(f/
Note:
- TheAffidavit is to be submittedon StampPaperof minimumRs. 30/- duly attestedby
theOathCommissioner.
- In caseof SingleEntity,to be providedby thefirm.
- In caseof JV, to beprovidedby all the JV members
consultancyservicesfor InventoryandconditionsurveyofBridgesandculveftson EntireNHA Network -34-

Annex-C
UNDERTAKING
Regarding PersonnelAvailabili
Subject:[N/!ME!28rEL p.NZIEc:lf
I, theundersigned,
do solemnlydeclarethat the proposedpersonnelshallbe availablefor the
subjectassignmentin the project durationas per the terms and conditionspecifiedin the
Request
for Proposal(RFP).
Signature
of Authorized
Renresentative
of the Leadfirm DaylMontJr/Year
(Seal)
#4ra
Attestedby
the Oath
Commissioner
Note:TheAffidavit, on StampPaperof minimumRs. 30/-duly attestedby the Oath

Commissioner,is to be submittedby theLeadfirm only.
Consultancy
Servicesfor InvenloryandCanditionSurey ofBridgesaodCulvedson EntireNIIA Nctwork
SayNo to Corruption TechnicalPloposalForms
Annex-D
GeneralManager(P&CA)
NationalHighwayAuthority,
Islamabad,
Pakistan
Powerof Attornev
(Resar ding submission of proposal)
Subject: INAMEoF THE?R1JECTI
DearSir,
I, the undersigned,
authorizeMr. S/o Mr, having CNIC No.
to attendthe submissionand Openingof Proposalson behalf of all JV
members. (lnsert nameof sole consultantin caseof single entity elsename of all JV nembers). He is
authorizedto attend,submit,sign and stampany missingpagesof the proposal(Technical

andFinancial)for above-mentioned
projecton... (Insert
date).
Signature
of Authorized Date:
Representative
of the Leadfirm Day/Month./Year
Consultancy
Services
for InventoryandConditionSurveyofBridgesandCulve(son EntireNFIAN€twork -36-
SayNo to Conuption FinancialProposalForms
Form A-12
Bnn.q,KDowr'{
OF RATESFoR CoNSULTANCv
CoNTRACT
Project: Consultant:
Narne Position Basic Social Overhead Sub- FAA Rateper Field Rateper
Salary Charges (.o/oage
of Total (o/oage Month Allow. Month
per Cal. (o/oage of l+2) (l+2+3) of 4) for (%ageof for Field
Month 1) proJect r) Work
Office
(1) Q) (3) (4) (5) (6) (7) (8)
Notes:
ItemNo. 1 Basicsalaryshall includeactualgrosssalarybeforedeductionof taxes.Payrollsheet

for eachproposedpersonnelshouldbesubmittedat thetime of negotiations.
ItemNo. 2 Social chargesshall include Client's contributionto social security,paid vacation,
averagesick leave and other stardardbenefitspaid by the companyto the employee.
Breakdownof proposedpercentage chargesshouldbe submittedand supported(see
FormA-13).
ItemNo. 3 Overhead shal1 include general administrationcost, rent, cledcal and junior
professionalstaff and businessgetting expenses,etc. Breakdown of proposed
percentage
chargesfor overheadshouldbe submittedandsupported(seeFormA-14).
ItemNo. 5 Feeshall includecompanyprofit and shareof salaryof partnersand directors(if not
billed individuallyfor theproject)or specifiedin overheadcostsof the Company.
ItemNo. 7 Normallypayableonly in caseof field work underhardandarduousconditions.
Note 1 Theminimumpercentage
of item (1) shouldpreferablybe 50%of(8).
Note 2 The consultantis to provide appointmentletter and affidavit/undertakingduly signed
by eachof the individualstaff membersshowingsalaryratesas above.Furlherduring
executioneachinvoicewill alsobc providedshowingthat the professionals havebeen
paidtheir salariesas per basicratesspecifiedtherein.Failingto which,the Clientwill
take punitive action againstthe consultantand shall deductthe deficient amountfrom
his monthly invoice. Moreover,it will be consideredas a negativemark on his
performance thatwill beconsidered for futureprojects.
Full Name:
Signature;
Title:
Consultancy
Services
for InventoryandConditionSurveyofBridgesandCulvertson EntireNHA Network
SayNo to Coffuprion
Or Socu.r.CulRcrs
BREAKDOWN
Sr.No. DetailedDescription As a Toageof Basic Salary
ffi
+/
ConsultancyServicesfor InvcntoryandConditionSurveyofBridges and Culvedson EntireNFIA Network

SayNo to Corruption FinancialProposalForms
Form A-14
On OvenueaoCosrs
BREAKDowN
As a Toageof Basic Salary and

Sr, No. DetailedDescription
SocialCharses
t,,-nnaiA\
a)'---.<-.t'4
t"/ \'r
consultancyservicesfor Inventofyandcondition sufvey of Bridgesand culverts on EntireNHA Nehvork

SayN-oto Corruption FinancialProposalForms
Form A-15
Page1 of2
Esrruarno LocAL CURRENCySALARyCosrs/REMUNERATIoN
Individual Monthly Total

Sr, No. of
Estimated
Position man Billing
No. persons
Amount (Rs,)
months Rate
I, Professional/ Key Staff
Sub-Total:
ConsultancyServicesfor lnventoryandConditionSurveyofBridges andCulvertson EntireNFIA Network

t
I SayNo to Corruption FinancialProposalForms
I Form A-15
Page2 of 2
I Local CurRrNcy SALARYCOSrS/REMUNERATION

ESTTMATED
I Monthly Billing Total Estinated

Sr. No. Position Staff-Months
t u. Non-Key / Support Staff
Rate Amount (Rs.)
I
l
I
I Sub-Total:
I Note: The biddersare requiredto quotethe ratesof Non I(eylSupportStaff given in the TOR in
abovetable.The bidde(s) may proposeNon Key/ SupportStaff Person'Monthsin addition
I to those given in TOR; however,in such a case tenablereasonsmust be given in the

TechnicalProposalSubmissionForm A-4 "Commentson TOR". The Client's egotiation
committeewill deliberateon the requirementof additionalstaff duringnegotiationmeeting.
t It is alsoto be notedthat the Client is not boundto ogreeto the reasonsgivenin Form A-4.
I
l
I
I
I
I -42-
CorsultancySewicesfor InventoryandConditionSun ey of Bridgesand Culvertson EntireNHA Network
I
SayNo to Conuption FinancialProposalForms
Form A-16
Drnrcr ON-SALARY Cosrs
Sr, Nomenclature Unit aty. Unit Price Total Amount

No. (Rs.) (Rs.)
1 Rentfor Office Accommodatiun L.S
2. OfficeUtilities Costs L.S
3. CostofFurniture / Furnishinss L.S
4. Cost(rentals)of Office/Other L.S
Equipment
i. Computersandaccessories
ii. Photocopymachines(Rentals)
iii. Communicationequipment
iv. Drafting / Engineering
equipment
v. TransportVehicles(Rentals)
vi. Site visits and Meetings in
Islamabadduring currency of
Projectand constructionworks
5. Communication
expenses Per 30
Month
6. Office/DraftingSupplies L.S
8. PierDiem LS
9. Drafting/ Reproduction
supplies LS
10. ProvisionalSum:
o Non-Destructive Testing
Equipment
. Any hardware/ Software/ PS 25,000,000/-
equipment etc. deemed
necessary for execution of
project
1l+. Othersnot coveredabove to comolv
with TOR requirement2 L.S
Total
NOTE:
* Any additional item\ cost quoted against this line item must
have provided solid\ tenable
justification(s)detailedin techricalproposalsubmissionForm A-4 "Commentson TOR' without
indicating financial value therein. The client's negotiation committee will deliberate on the
requirementof additional item\ cost in casesuchfirm standstop ranked.It is alsoto be notedby the
Consultantsthat the Client is not boundto agreeto the reasonsgivegyieJqg A-4,
Consultancy
Servicesfor InventoryandConditionSurveyofBridgesandCulvertson fntire WUANitwork
I
t sayNo to Corruption FinancialProposalForms
Form A-17
I
OnCosr
Sunrnr.q.ny
I
I Sr, No. Description Amount (Rs,)
t I SalaryCost/Remuneration
t 2. Direct (Non-Salary)Cost
SubTotal(l+2):
I 3.
SalesTax @ l6Yo on item S.No.3abovewhich Not Aoolicableti ll final
11
shall be kept as ProvisionalSum in the Contract decision ofihe Court of Law G)
I 5.
Asreement
Grand Total:
t Note: to be built up in bid price and if anythingis left blank it shallbe

l- This cost is supposed
deemed to be includedin thecost.
I 2- The duesand salariesof staff arepayableby the consultantin time and not laterthan
10ft of the following month positively. In case of failure to do so Client shall
interveneand pay theseduesand salariesof the ooncernedPersonneland recover
I from the invoiceofthe consultantat actualchargespaid plus 1% ofthe amount,This
will also be aocountedfor adverselyin makingassessment of the Consultantsin the
nextevaluationprocessfor selectionof consultantswith reporlof suchdefaults.
I 3- Any Omissionor arithmeticalenor madeby the Consultantsin enteringthe amount
against item 4 above shall also be rectified during evaluationof the Financial
t Proposal,
areattachedat the endof RFP.
4- Relevantdo{ruments
5- The grandtotal is inclusiveofall the applicableFederal,Provincialand Local taxes.
t All thesetaxes(exceptthe SalesTax) are requiredto be built in the quotedratesand
not be menlioned separately.
t
I
I
I
ConsultancyServicesfor InventoryandConditionSurveyofBddges and Culvertson EntireNHA Network -44-
I
I
t SayNo to Corruption Telms of Referenca
I APPENDIX-A
I
I
I
I
t
I
I TERMS OF'REFERENCB
t
(roR)
I
I
I
I
I
I
I
I
t ConsultancySeryicesfor InventoryandCondixjonSuweyofBridg€s andCulveft.son EntireNH,{ Network
TL
Annex-A
J]" NATIONALHIGHWAYSAND MOTORWAYSNETWORK
I Sr,r'
No.
I N-5 Karachi- Lahore- Peshawar - Torkham 1.819
MakranCostal;Lyari Ormara- Gwadar- Jiwani
-
I 4
N-10
N-15
N-25
Mansehra - Naran- Jalkhad
Karachi- Kalat- Quetta- Chaman
AEC
240
813
5 N-30 Basima- Khuzdar 110
I 7
N-35
N-40
Hassanabdal - Thakot- Khunirab
Lakpass- Dalbandin- Taftan
806
610
8 N-45 Nowshera-Dir-Chitrat lno
I 10
N-50
N-55
Kuchlack
-
- Zhob- Dl Khan
Kotri Larkana- DG Khan- Dl Khan- Peshawar
531
1,264
11 N-65 Sukkur-Sibi- Quetta 385
I ,l?
N-70
N-75
Multan- DGKhan- Loralai- QilaSaifullah
lslamabad- SatraMile- LowerTopa- Kohala
Tarnol- FatehJang- Jand- KhushalGarh - Kohat
447
Ell
14 N-80 14ts
I 1E
16
tl
N-85
N-90
N-95
Hoshab- Paniqur-Naq- Baseema
-
KhwazakhelaBesham
Chakdara- Kalam
- Sorab 449
64
135
I 18
19
20
N-105
N-l10
N-120
Larkana- Naudero
Gharo- KetiBunder
Hyderabad
- Lakhi
- Mirpurkhas - Khokhrapar
61
on
220
- -
I 21
22
z5
N-125
N-155
N-255
Taxila Khanpur Haripur
Larkana- MoenioDaroRoad
Larkana- Nasirabad via Rasheed Waqan
44
28
.).+
24 N-305 -
Sakrand ShaheedBenazirabad
I 25
zo
N-455
N-655
Larkana- Kamber- Shahdadkot
Ratodero - NauderoRoad
CU
18
s-1 KKH- SkarduRoad(SlrateqicRoad) 167
I )R
29
s-2 Kohala- Muzaffarabad
D-J Muzaffarabad - Chakothi
40
1n M-1 -
lslamabad Peshawar Motorway .' EE
I ,52
M-2
M-3
Lahore- lslamabad
AbdulHakeem- Lahore
Motorwav
- Faisalabad
incl.32 km
- Goira- AbdulHakim
z5u
33 M-4 PindiBhattian 204
I 34
M-4
M-4Ext Khanewal
M-5
-
AbdulHakeem Khanewal
- MultanSection
Sukkur- Multan
34
cYz
t 35
5t
N.5A
M-8
M-9
Khanewal * Lodhran
Gwadar- Hoshab-Khuzdar-Ratodero
Karachi- Hvderabad
v6
444
136
I ?o
M-l0 KarachiNorthern
E-35 Burhan- Havelian
CPEC Havelian- Thakot
Bvpass AI
57
118
40 LayariExpresswav
I
1A
41 Peshawar NorthernBvpass(PNBP) 31
42 CPEC lslamabad - Dl Khan zJ5
43 SLM Lahore- Sialkot 91
I 11
45
LEBP LahoreEasternBVpass
Yakmach- Kharan
16
198
.+o Kohat- Jand- PindiGheb
t TOTAL
_a_-,:-
/,\Ylji-<tN 12.743
I c], \::fu" -k)/'

I
ITIITI
f Periodicallnspection)
Inspedion ReponSheet1-2
Update History
r
o.
(Periodicaltnsp€ction)
Inspe.tionReponSheet1.3
InspectionSummary
5
-r
I 11 r IIIII I,ll
{'
IPeriodicallnspectionl ID
InspectionRepodSheet2
GeneralDrawings
")
(Periodicaltnspection) t0
Inspection Report Sheet3

Site Photographs *'
;.
PhorDNo. I
-A
*
N7
\\: /a;
\
Wj'7yi{D
I
( PeriodicalInspectionl ID
I nspection Report Sheet4

M€mberNumbering
Fa'>
I II IIIT rI-IIII I
. (P€riodicalInspection) Bridse ID
InspectionReportSheet5
sketchesof Damages
I -TIITII II
t fPeriodicalInspectionl Bridg€ ID
I lnspectionReportSheet6
I DamagePhotographs
Photo Date PhotoDate

Noies Notes
o.
o
o
Photo Date
o) Notes Notes
E
6
_tr
r
\r \
\
I
IP€riodical Inspection)
Inspection Report Sheet 7
DamageList
*i_l *
/a;.-.9 \
/t*ut' -)\
!s4
/ \"''
>y/
FIIII I -III II ITI
IPe]iodicallnspectlon)
Inspe.tionReportSheet8
DanEged
MemberUsr
E c E
(Bast of rhe Judsementl
(8atis of rh€ ludsementl

fJ\
-s
(BasisoflheJudsemend
[3a's ofrherudsement)
SayNo to Corruption Listof Supporting
Documents
APPENDIXB
(List of SupportingDocuments)
S. No Description Page No
Valid RegistrationCertificateof PakistanEngineeringCouncilwith
relevartProjectProfrleCodes.Foreignconsultingfirms shallmake
1 . JV in accordance wiflr Byelaw 6(2) and Byelaw 9 of the Pakistan
Engineering Council (Conduct and Practice of Consulting
Engineers)Bye-Lawsi 986.
Lists of facilities availablewith the Consultantto oerform their
7 functionseffectively(software,hardware,etc.).In caie of JV, the
samewill beprovidedby the leadfirm only.
Client's satisfactioncertificates(PerfbrmanceReports)for the last
J.
threerelevantassignments from the respective
Clients.
Aaffrdavit on stamppaperduly attestedby the Oath Commissioner
to the effect that the firm has neither been blacklisted nor any
4. contractrescindedin the past for non-fulfillmentof contractual
oblisations
Firmalfidavitfor availabillty
ofpersonnel.
J.
Letterof Intentionon leadfirm's letterheadalongwith originalletter

6. of intentionof all JV members.
Powerof attorneyor authorization personofthe
letterof authorized
1
leadfirm.
Declarationof inclusionof new/ lessexperienced firm(s) in joint
L venture by sharing at least 20Vo of Assignmentwith them for
promotingtheconsultancy industryin thecountry.
Audit Reportsof the firm (s) for last tbLree
yearsduly cerlifiedby
9. Chartered
Acoountant(To be attached with FinancialProposal).
10. Any otherdocument.
Consultancy
Say No to Coffuption Man-MonthandActivity Schedule
APPENDIX C
MAN.MONTHAND To estimate Consultant's inputs and costs for the

ACTIVITY assignment,
man-monthand activity schedulesare to be
SCHEDULE providedasper enclosedformat(FormsA7 andA8). These
two schedules
shouldcorrelate.
/.,/'{allona
*)-=-
Servicesfor lnventoryandConditionSurveyofBridgesandCulvefison EntireNHA Network

Consultancy
SayNo to Conuption Client'sRequirements
from theConsultants
APPENDIX D
CLIENT'S REQUIREMENTS FROM THE CONSULTANTS
CLIENT'S Someimportantrequirements
are:
REQUIREMENTS
FROMTHE l. Selectinga ConsultingEngineeris one of the most important
CONSULTANTS decisionsar owner or Client makes. The most important
standards for this aretechnicalcompetence,managerialability,
professionalintegrityand faimessof fee structure,The Client
will seekinformationon all theseaspectsby:
a. Obtaining comprehensive\4ritten information from the

Consultantin form of RFPsand shouldbe completedin
full providingall detailsas correctlyknown as possible.It
has been experiencedthat some Consultantstry to hide
their deficienciesviz-a-viz the requirementsof TOR by
makingunclearand vaguestatement.It will be policy of
evaluators that vague statem€nt and lack of clarity in
proposalson specificissuesmay be reasonto downgrade
the rating.
b . Talkingto the seniorpersonnelofthe Consultants.
Consultingtheir Clients.
d. Viewingthe projectsthat they haveaccomplished

andvisit
theusers.
Visiting the premisesof the Consultantand examining

systemsand methodof works as well as hardwareand
software abilities available. Senior Management
(minimum Director level)shall regularly visit the site at
least once a month and hold meetins with the Client's
representative.
The approachand methodologyproposedincludingwork

plan, activity and man-month schedule should be
meaningful and fully coordinated to judge the
understandingof the proposed assignment by the
Consultant.

Consultancy
SayNo to Corruption Client'sRequirements
fromthe Consultants
2. For Items (b) to (e), the inspectioncan be held any time

prior to or after award of work to the Consultants. During
the inspectionif the scenariofound is not compatiblewith
what is presentedduring presentationsor as per Contract,
the Consultant is liable for action debarring for two (2)
y€ars for future projects which may or may not include
black listing action (in accordancewith Rule L9 of the
PublicProcurement Rules.2004),
Servicesfor InventoryandConditionSurveyofBridgesandCulveftson EntireNHA Network

Consultancy -68-
SayNo to Corruption Equipment,FacilitiesandOthersServicesto be Providedby the Client
Personnel,
APPENDIX E
PERSONNEL, EQUIPMENT, FACILITIES AND OTHERS SERVICES TO BE

PROVIDED BY TIIE CLIENT.
AS PERTOR

Consultancy
SayNo to Corruptiofl Copyof ModelAgreement
APPENDIX-F
COPY OF'MODEL AGREEMENT

(To be finalizedduring Negotiations)
Servicesfor InventoryandConditionSurveyof BridgesandCulvertson EntireNHA Network

Consultancy -'70-
Say No to Coffuption Copyof ModelAgreement
Contractfor EngineeringConsultancyServices
(Lump Sum)
Between
(NAME OF CLTENT)
And
(NAME OF THE CONSULTANTS)
FoR
(BRIEF SCOPEOF SERVICES)
OF (NAME OF PROJECT)
Month and Year
Consultancy
Servicesfor lnventoryandConditionSurveyofBridgesandCulve(s or EntireNHA Network -71-
Say No to Coffuplion Copyof ModelAgreement
TABLE OF CONTENTS
F'ORM OF CONTRACT
il. GENERAL CONDITIONS OF CONTRACT
l. GENERAL PROVISIONS
1.1 Definitions
1.2 Law Governingthe Contract
1.J Language
1.4 Notices
1.5 Location
1.6 AuthorizedRepresentatives
r:l Ta.resandDuties
1,8 Leaderof JointVenture
2. COMMENCEMENT, COMPLETION, MODIFICATION,

AND TERMINATION OF'CONTRACT
2.1 Elfectiveness of Contract

2.2 Terminationof Contractfor Failureto BecomeEffective
z.J Commencement of Services
2.4 Expirationof Contract
2.5 Modifrcation
2.6 Extensionof Time for Completion
2.7 ForceMajeure
2.7,1 Definition
2.7.2 No Breachof Contract
2.7.3 Extensionof Time
2.7.4 Pa)rynents
2.8 Suspension of Payments by theClient
)q Termination
2.9.1 By the Client
2.9.2 By the Consultants
2.9.3 Cessation of Services
2.9.4 Paymentupon Termination
2.9.5 DisputesaboutEventsof Termination
OBLIGATIONS OF'THE CONSULTANTS
3.i General
J.Z Consultants
Not to Benefitfrom Commissions. Discounts.etc.
J.-] Confidentiality
3.4 Professional
Liability
3.5 OtherInsuraaceto be takenout by the Consultants
3.6 Consultants'
ActionsRequiringClient'sPriorApproval
).1 ReportingObligations
3.8 DocumentsPrepared by theConsultantsto bethe Propeftyofthe Client
3.9 EquipmentandMaterialsFumishedby the Client
Consultancv
Servicesfor InventorvandConditionSurvevofBridsesandCulvertson EntireNHA Network
SayNoto Coffuption CopyofModel Ageement
3.10 Accounting,InspectionandAuditing
4, CONSULTANTS' PERSONNELAND SUBCONSULTANTS
4.1 Descriptionof Personnel

4.2 Removaland/orReplacementof Personnel
OBLIGATIONS OF THE CLIENT
5,1 Assistance,
CoordinationandApprovals
5.1.1 Assistance
5.t.2 Co-ordination
5.1.3 Approvals
5.2 Accessto Land
5.3 Changesin the ApplicableLaw
5.4 ServicesandFacilities
5.5 Payments
6. PAYMENTSTO THE CONSULTANTS
6.1 Lump Sum Remuneration

6.2 ConhactPrice
6.3 TermsandConditionsof Payment
6.4 Periodof Payment
6.5 DelayedPayments
6.6 AdditionalServices
6.7 Consultants'
Entitlementto SuspendServices
1 SETTLEMENT OF DISPUTES
7.1 AmicableSettlement
7.2 DisputeSettlement
8. INTEGRITY PACT
9. THE RIGHTS AND DUTIES OF THE CONSULTANTS

9.1 Obligations
9.2 IndirectPaynents
9.3 Royalties
9.4 Provisionof ExperlTechnicalAdvice
9.5 Penalty
III. SPECIALCONDITIONSOF CONTRACT
IDetailsto be finnlizedby the usersl
Iv APPENDICES
AppendixA-Descriptionof the Services

AppendixB-ReportingRequirements
AppendixC-KeyPersonnel andSubconsultants
Appendix D-Breakdownof ContractPrice in ForeignCunency
AppendixE-Breakdownof ContractPricein Local Currency
Servicesfor InventorvandConditionSurvevofBridses andCulveftson EntireNHA Network

Consultancv -73-
SayNo to Conuption CopyofModel Agreement
AppendixF-ServicesandFacilitiesto be Providedby the Client

AppendixG-IntegrityPact
AppendixH-Minutesof Pre-Proposal Meetingalongwith addendum
V ALTERNATETITLEPAGEINCASEOFJV
ALTERNATE FORM OF CONTRACT IN CASE OF JV
Servicesfor lnventoryandConditionSurveyofBridgesandCulvertson EntireNHA Network

Consultancy -74-
SayNo to Conuption Copyof ModelAgreement
FORM OF CONTRACT
[Notes: L Use this Form of Contract when the Consultantsperform Services as Sole
Consultqnts.
2. In casethe Consultantsperform Servicesas a Memberof thejoint venture,usethe

Form includeclqt theend.
3. All notesshouldbe deletedin thefinal text.J
This CONTRACT(hereinaftercalledthe "Contract")is madeon the _ day of _ month)of -

(year),between,on the one hand
(Hereinafter
calledthe "Client"which expression legalrepresentatives
shallincludethe successors,
and permitted assigns) and, on the other hand,
(hereinafter
legal representatives
calledthe "Consultants"which expressionshall includethe successors, and
permittedassigns).
WHEREAS
(a) the Clienthasrequested

the Consultanlsto providecertainconsultingservicesasdefinedin
the General Conditions of Contract attachedto this Contract (hereinaftercalled the
"Services");and
(b) the Consultants, havingrepresented to the Client that they havethe requiredprofessional
skills, and personneland technicalresources, have agreedto providethe Serviceson the
termsandconditionssetforth in this Contract:
NOW THEREFOREthe Partiesherebyagreeasfollows:
1. The following documentsattachedheretoshallbe deemedto form an integralpart of this

Contract:
(a) the GeneralConditionsof Contract;

(b) the SpecialConditionsof Contract;
(c) the followingAppendices:
[Note: If any of theseAppendicesare not wed, the words "Not Used"shouldbe

insertedbelow/nextto the title of the Appendixand on the sheetattachedhereto
carrying the title of that Appendix.l
AppendixA: Descriptionof the Services

AppendixB: ReportingRequirements
AppendixC: Key Personnel andSubconsultants
AppendixD: Breakdownof ContractPricein ForeignCurrency
AppendixE: Breakdownof ContractPricein Local Cunency
AppendixF: Services& Facilitiesto beProvidedby the Client
AppendixG: IntegrityPact(for ServicesaboveRs.10million)
Consultancy
Servicesfor InventoryandConditionSurveyof BridgesandCulvertson EntireNHA Network -'75-
SayNo to Coruption Copyof ModelAgreement
2. The mutualrights and obligationsof the Clientandthe Consultantsshallbe as set fofth in

the Contract.in oarticular:
(a) with the provisionsofthe

shallcarryout the Servicesin accordance
the Consultants
Contract;and
(b) the Clientshallmakepalrrnents

to the Consultants with the provisions
in accordance
of the Contract.
IN WITNESS WHEREOF,the Paftiesheretohave causedthis Contractto be signedin their

respective eachof which shallbe deemedasthe original,asof
namesin two identicalcounterparts,
the day, monthand yearfirst abovewritten,
For andon behalfof
Witness (cLrENr)
Signatures Signatures
Name Name
Title Title
(Seal)
For andon behalfof
Witness (coNSULrANrS)
Signatures Signatures
Name Name
Title Title
(Seal)
Servicesfor InventoryandConditionSurveyofBridgesandCulvedson EntireNHA Network

Consultancy -76-
II. GENERAL CONDITIONS OF CONTRACT
1, GENERALPROVISIONS
1.1 Definitions
Unlessthe contextotherwiserequires,the following termswheneverusedin this Contract

havethe followingmeanings:
(a) "Applicable Law" meansthe laws and any other instrumentshaving the force of law
in the IslamicRepublicof Pakistan,asthosemay be issuedandin forcefrom time to
time;
o) meansthe Contractsigned by the Parties,to which these General

Conditionsof Contract(GC) are attached,togetherwith all the documentslistedin
Clausei ofsuch signedContract;
(c) "ContractPrice"meansthe priceto be paid for the performalceof the Services,in

accordancewith Clause6;
(d) "EffectiveDate"meansthe dateon which this Contractcomesinto forceandeffect

pursuantto Sub-Clause
2.1;
(e) "GC" meanstheseGeneralConditionsof Contract;
(D "Government"meansthe Govemmentof the Islamic Reoublicof Pakistanand/or

ProvincialGovernment(s)
;
(g) "ForeignCurency" meanscurrencyotherthan the currencyof IslamicRepublicof

Pakistan.i
(h) "LocalCurrency"meansthe crrrencyofthe IslamicRepublicof Pakistan;
(D "Member"in casethe Consultantsconsistof a joint ventureof morethanoneentity,

meansanyof the entities,and"Members"meansall of theseentities;
0) "Party"meansthe Clientor the Consultants,

asthe casemay be,and "Parties"means
bothof them;
(k) "Personnel"meanspersonshired by the Consultantsor by any Sub consultantas

employees
andassignedto theperformance ofthe Servicesor anypartthereof;
0) "SC" meansthe SpecialConditionsof Conhactby which the GC are amendedor

supplemented;
(m) "Services"meansthe work to be performedbv the Consultantspursuantto this

Contract,asdescribedin AppendixA;
Seruices
Consultancy for InventoryandConditionSurveyofBridgesandCulvertson
SayNo to Corruption Copyof ModelAgreement
(n) "Sub consultant"meansany entity to which the Consultantssubcontractany part of

with the provisionsof Sub-Clause
the Servicesin accordance 3.6;
(o) "Third Pany" meansany personor entityotherthanthe Client,the Consultants

or a
Subconsultantland
(p) "Project" meansthe work specifiedin SC for which engineeringconsultancy

servicesaredesired.
t.2 Law Governingthe Contract
and the relationbetweenthe Parliesshallbe

This Contract,its meaningand interpretation,
governedby the ApplicableLaw.
1.3 Language
This Contracthas beenexecutedin the Englishlanguagewhich shall be the binding and

controllinglanguagefor all mattersrelatingto the meaningor interpretation
of this Contract.
All the reportsandcommunications shallbe in the Englishlanguage.
1.4 Notices
Any notice,request,or consentmadepursuantto this Contractshallbe in writing and shall

be deemedto havebeenmadewhendeliveredin personto an AuthorizedRepresentative of
the Partyto whom the communication is addressed,or when sentby registeredmail, telex,
or facsimileto suchPartyat the addressof the AuthorizedRepresentativesspecifiedunder
Sub-ClauseSC 1.6. A Party may changeits addressfor notice hereunderby giving the
otherPartynoticeof suchchange.
1.5 Location
The Servicesshall be performedat such locationsas are specifiedin AppendixA and,

wherethe locationof a particulartask is not so specified,at suchlocationsas mutually
agreedby the Parties.
1.6 Authorized Representatives
Any actionrequiredor permittedto be taken,andany documentrequiredor permittedto be

shallbe takenor executedby
executed,underthis Contractby the Clientor the Consultants
the AuthorizedRepresentatives
specifiedin the SC.
1.7 Taxesand Duties
Unlessspecifiedin the SC,the Consultants,

Subconsultants, andtheir Personnelshallpay
suchtaxes,duties,fees,andotherimpositionsas may be leviedunderthe ApplicableLaw,
theamountof whichis deemedto havebeenincludedin the ContractPrice.
1.8 Leader of Joint Venture
casethe Consultantsconsistof a ioint ventweof more than one entitv.the Consultants

shallbejointly andseverallyboundto the Clientfor fulfillment of the termsof the Contract

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and designatethe Membernamedin the SC to act as leaderof the Joint Venture,for the
purposeofreceivinginstructionsfrom theClient.
2. COMMENCEMENT, COMPLETION, MODIFICATION,

AND TERMINATION OF CONTRACT
2.1 Effectivenessof Contract
This Contract shall come into force and effect on the date (the "Effective Date") of the
Client'snotice to the Consultantsinstructingthe Consultantsto begin canying out the
Services.This noticeshallconfirmthatthe effectiveness conditions,if any,listedin the SC
havebeenmet.
1'l Termination of Contract for Failure to BecomeEffective
If this Contracthas not becomeeffectivewithin such time period after the date of the
Contractsignedby the Partiesas shallbe specifiedin the SC, either Panymay,by not less
than twenty eight (28) dayswritten noticeto the otherParty,declarethis Contractto be null
and void, andin the eventof sucha declaration by eitherParty,neitherPartyshallhaveany
claim againstthe other Parly except for the work (if any) alreadydoneor costsalready
incured by a Partyat the requestof theotherParty.
2.3 Commencementof Services
TheConsultantsshallbegincarryingoutthe Servicesat the endofsuchtime periodafterthe

EffectiveDateasshallbe specifiedin the SC.
2.4 Expiration of Contract
Unlessterminatedearlier pursuart to Sub-Clause2.9, this Contractshall expire when,

pursuantto the provisionshereof,the Serviceshavebeencompletedand the paymentsof
remunerations includingthe direct costsif any, have beenmade. The Servicesshall be
completedwithin a period as is specifiedin the SC, or such extendedtime as may be
allowedunderSub-Clause 2.6.
Theterm "Completionof Services"is asspecihedin the SC.
tt Modification
Modificationof the termsandconditionsof this Contract,includingaaymodificationof the

scopeof the Servicesor of the ContractPrice,may only be madein writing, which shallbe
signedby boththe Parties.
2.6 Extensionof Time for Completion
If thescopeor durationofthe Servicesis increased:
(a) andprobableeffects;
shallinformtheClientofthe circumstances
the Consultants
asAdditionalServices;and
the increaseshallbe reeaxded
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Consultancy
(c) the Clientshallextendthetime for Completionofthe Servicesaccordingly.
2.7 ForceMajeure
2.7.1 Definition
(a) For the purposesof this Contract,"ForceMajeure"meansan eventwhich is beyond

the reasonablecontrol of a Party and which makesa Party'sperformanceof its
obligationsunder the Contractimpossibleor so impracticalas to be considered
impossibleunderthe circumstances, and includes,but is not limited to, war, riots,
civil disorder,earthquake,fire, explosion,storm, flood or other adverseweather
conditions,sftikes,lockoutsor otherindustrialactions(exceptwheresuchstrikes,
lockoutsor otherindustrialactionsarewithin the powerofthe PartyinvokingForce
Majeureto prevent),confiscationor anyotheractionby government agencies.
(b) ForceMajeureshall not include(i) any evenlwhich is causedby the negligenceor

intentionalactionof a Partyor suchParty'sSubconsultantsor agentsor employees,
nor (ii) any eventwhich a diligent Party could reasonablyhave beenexpectedto
both (A) take into accountat the time of the conclusionof this Contractand (B)
avoidor overcomein the carryingout of its obligationshereunder.
(c) Force Majeure shall not include insufficiencyof funds or failure to make any
paymentrequiredhereunder.
2,7,2 No Breachof Contract
The failure of a Party to fulf,ill any of its obligationsunder the Contractshall not be
considered to be a breachof or defaultunderthis Contractinsofaras suchinability arises
ftom an eventof ForceMajewe,providedthat the Partyaffectedby suchan event;(a) has
takenall reasonable precautions,due careand reasonable altemativemeasuresin orderto
carry out the terms and conditionsof this Contract;and (b) has informed the other Party in
writing not laterthanfifteen(15) daysfollowingthe occurrence ofsuch an event.
2,7.3 Extensionof Time
Any periodwithin which a Party shall,pursuantto this Contract,completeany actionor

task,shallbe extendedfor a periodequalto the time duringwhich suchPartywasunableto
performsuchactionasa resultof ForceMajewe.
2,7.4 Payments
Duringthe periodof their inability to performthe Servicesas a resultof an eventof Force

Majeure,the Consultantsshall be entitledto continueto be paid underthe terms of this
Contract,as well as to be reimbursedfor additionalcosts reasonablyand necessarily
incurredby themdr.ringsuchperiodfor the purposeof the Servicesandin reactivatingthe
Servicesafterthe endof suchperiod.
2.8 Suspensionof Paymentsby the Client
The Clientmay,by writtennoticeof suspensionto the Consultants,

suspend all paymentsto
the Consultants fail to performany of their obligationsunder
hereunderif the Consultants
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this Contract,including the carrying out of the Services,providedthat such notice of

suspension(i) shallspecifythe natureofthe failure,and(ii) shallrequestthe Consultants
to
remedysuch failure within a period not exceedingthirty (30) days after receiptby the
Consultantsof suchnoticeof suspension.
Termination
2.9.1 By the Client
The Client may terminatethis Conffact,by not lessthanthiny (30) dayswritten noticeof
terminationto the Consultants,to be given after the occurrenceof any of the events
specifiedin paragraphs (a) through(e) of this Sub-Clause
2.9.1 andsixty (60) days'in the
caseof the eventreferredto in paragraph(f1:
(a) if the Consultantsdo not remedya failure in the performanceof their obligations
underthe Contract,within thity (30) days after being notified or within any further
periodasthe Clientmay havesubsequently approvedin witing;
(b) if the Consultants become(or, if the Consultantsconsistof morethan one entity,if

any of their Membersbecomes)insolventor bankruptor enterinto any agreements
with their creditorsfor relief of debtor takeadvantageof any law for the benefitof
debtorsor go into liquidationor receivership whethercompulsoryor voluntary;
(c) if the Consultantsfail to comply with any final decisionreachedas a result of

arbitrationproceedingspursuantto Clause7 hereof;
(d) if the Consultantssubmitto the Client a statementwhich hasa materialeffect on the

rights,obligationsor interestsof the Client and which the Consultantsknow to be
false;
(e) areunableto performa material

if, as the resultof ForceMajeure,the Consultants
portionofthe Servicesfor a periodofnot lessthansixty (60)days;
(t) if the Client,in its solediscretion,decidesto terminatethis Contract.
2.9.2 By the Consultants
The Consultants mayterminatethis Contract,by not lessthanthirty (30) dayswrittennotice

to the Client,suchnoticeto be givenafterthe occrurence of any of the eventsspecifiedin
paragraphs (a) through(d) of this Sub-Clause
2.9.2:
(a) ifthe Clientfails to pay any moniesdueto the Consultants

pursuartto this Contract
and not subject to dispute pursuantto Clause 7 within forty-five (45) days after
receivingwrittennoticefrom the Consultants thatsuchpaymentis overdue;
(b) if the Clientis in materialbreachof its obligationspursuantto this Contractandhas

not remediedthe samewithin forty-five (45) days (or such longer period as the
Consultants mayhavesubsequently approvedin writing) followingthe receiptby the
Clientofthe Consultants' noticespecifyingsuchbreach;
Consultancy
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(c.l if, as a result of ForceMajeure,the Consultantsare unableto performa material

portionofthe Servicesfor a periodofnot lessthansixty (60) days;
(d) if the Client fails to complywitl any final decisionreachedasa resultof arbitration
proceedings pursuantto Clause7 hereof.
2,9,3 Cessation
of Services
Upon receipt of notice of terminationunder Sub-Clause2.9.1, or giving of notice of

terminationunderSub-Clause 2.9.2,the Consultantsshall take all necessarystepsto bring
a
the Servicesto closein a prompt and orderly mannerand shall make everyreasonable
for this purposeto a minimum. With respectto documents
effort to keep expenditures
preparedby the Consultants,and equipmentand materialsfurnishedby the Client, the
Consultants shallproceedasprovided,respectively,by Sub-Clauses 3.8or 3.9.
2.9.4 Paymentupon Termination
Upon terminationof this Contractpursuantto Sub-Clauses

2.9.1or 2.9.2,the Client shall
makethe following paymentsto theConsultants:
(al Remunerationand reimbursabledirect costsexpenditurepursuantto Clause6 for

Servicessatisfactorilyperformedprior to the effectivedateof termination.Effective
date of terminationfor purposesof this Sub-Clausemeansthe date when the
prescribednoticeperiodwouldexpire;
(b) except in the case of termination pursuantto paragraphs(a) through (d) of Sub-
Clause2.9.1,reimbursement of any reasonablecost incidentalto the prompt and
orderly termination of the Contract,including the cost of the retum travel of the
Personnel, accordingto Consultants TravelingAllowanceRules.
In orderto computethe remuneration for the part of the Servicessatisfactorilyperformed

p or to the effectivedateof termination,the respective remunerationsshallbeproportioned.
2.9.5 Disputesabout Eventsof Termination
If eitherParly disputeswhetheran eventspecifiedin paragraphs(a) tkough (e) of Sub-

Clause2.9.1or in paragraph(a) through(d) of Sub-Clause 2.9.2hereofhasoccured, such
Partymay, within forty-five (45) daysafterreceiptof noticeof terminationfrom the other
Party,referthe matterto arbitrationpursuantto Clause7 hereo{ andthis Contractshallnot
be terminatedon accountof sucheventexceptin accordance with the termsof any resulting
arbitral award.
3. OBLIGATIONS OF THE CONSULTANTS
3.1 General
The Consultantsshall performthe Servicesand cary out their obligationswith all due
diligence,efliciency, and economy,in accordancewith generallyacceptedprofessional
techniquesand practices,and shall observesound managementpractices,and employ
appropriateadvancedtechnologyand safe methods. The Consultantsshall always act, in
respectof any matterrelatingto this Contractor to the Sewices,as faithful advisersto the

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Client, and shall at all times supportand safeguardthe Client'slegitimateinterestsin any

dealingswith Subconsultants or third parties.
3.2 ConsultantsNot to Benefit from Commissions,Discounts,etc.
The remunerationof the Consultantspursuantto Clause6 shall constitutethe Consultants'

soleremunemtion in connectionwith this Contractor the Services,andthe Consultants shall
not acceptfor their own benefitany trade commission,discount,or similar paymentin
connectionwith activitiespwsuantto this Contractor to the Servicesor in the dischargeof
theirobligationsunderthe Contract,andthe Consultants shallusetheir besteffortsto ensure
that the Persorurel,
any Sub consultants, and agentsof either of them similarly shall not
receiveany suchadditionalremuneration.
3,3 Confidentiality
The Consultants, their Subconsultants,andthe Personnelof eitherof themshallnot, either

during the term or after the expirationof this Contract,discloseany proprietaryor
confidentialinformationrelatingto the Project,the Services,this Contract,or the Client's
businessor operations withouttheprior writtenconsentof the Client.
3,4 ProfessionalLiability
The Consultantsare liable for the consequence of errors and omissionson their part or on
the part of their employeesin so far asthe designof the Projectis concernedto the extent
andwith the limitationsasspecifiedhereinbelow.
If the Clientsuffersany lossesor damages

asa resultofproven faults,errorsor omissionsin
the designof a project,the Consultants
shallmakegoodsuchlossesor damages, subjectto
the conditionsthat the maximum liability as aforesaidshall not exceedtwice the total
remunerationof the Consultantsfor designphasein accordancewith the terms of the
Contract.
The liability of the Consultantsexpiresafter one (1) year from the stipulateddate of
completionof constructionor aftertlree (3) yearsfrom the dateof final completionof the
designwhicheveris earlier.
The Consultants may, to protectthemselves, insurethemselvesagainsttheir liabilitiesbut

this is not obligatory.Theextentof theinsuranceshallbeup to thelimit specifiedin second
para above.The Consultantsshall procurethe necessarycover before commencingthe
Servicesandthe costof procuringsuchcovershallbeborneby the Consultants up to a limit
of one percentof the total remuneration of the Consultantsfor tlle designphasefor every
yearofkeepingsuchcovereffective.
The Consultantsshall,at the requestof the Client,indemnifythe Client againstany or all

risks arisingout of the furnishingof professionalservicesby the Consultants
to the Client,
not coveredby the provisionscontainedin the first paraaboveandexceedingthe limits set
forth in secondparaaboveprovidedthe actualcostof procuringsuchindemnityaswell as
costsexceeding the limits setforth in fourthparaaboveshallbe borneby the Client.
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Other Insuranceto be taken out by the Consultants
The Consultants(a) shall take out and maintain,and shall causeany Sub consultantsto take
out andmaintain,at their (or the Subconsultants',
asthe casemay be) own costbut on terms
and conditionsapprovedby the Client,insuranceagainstthe risks,and for the coverage,as
arespecifiedin the SC; and (b) at the Client'srequest,shallprovideevidenceto the Client
showing that such insurancehas been taken out and maintained and that the curaent
premiumshavebeenpaid.
3.6 Consultants'Actions Requiring ClientrsPrior Approval
The Consultantsshall obtainthe Client'sprior approvalin writing beforetaking any of the

followineactions:
(a) AppointingsuchPersonnelas are listed in Appendix-Cmerelyby title but not by

name;
(b) enteringinto a subcontract for the performance of any part of the Services,it being
understood(i) that the selectionof Subconsultants and the termsand conditionsof
the subcontractshall have been approvedin writing by the Client prior to the
executionof the subcontract, and (ii) that the Consultantsshall remainfully liable
for the performanceof the Servicesby the Sub consultantsand its Personnel
pursuantto this Contract;
(c) anyotheractionthatmay be specifiedin the SC.
.'./ Reporting Obligations
The Consultants shallsubmitto the Clientthe reportsanddocumentsspecifiedin Appendix

B in the form, in the numbers,andwithin theperiodssetforth in the saidAppendix.
3.8 DocumentsPreparedby the Consultantsto be the Property ofthe Client
All plans,drawings,specifications,reports,and otherdocumentsand softwarepreparedby

the Consultants in accordancewith Sub-Clause 3.7 shallbecomeandremainthe propertyof
the Client, and the Consultantsshall, not later than upon termination or expiration of this
Contract,deliver(if not alreadydelivered)all suchdocumentsand softwareto the Client,
togetherwith a detailedinventorythereof. The Consultantsmay retain a copy of such
documents andsoftware.
Restriction(s)
aboutthe futureuseofthesedocuments
is specifiedin the SC.
Equipmentand Materials Furnishedby the Client
Equipmentandmaterialsmadeavailableto the Consultants by the Client or purchasedby

the Consultants with fundsprovidedexclusivelyfor this purposeby the Client,shallbe the
propertyofthe Client and shallbe markedaccordingly.Upon terminationor expirationof
this Contract, the Consultantsshall make available to the Client an inventory of such
equipmentand materialsand shall disposeof such equipmentand materialsin accordance
yviththe Client'sinstructionsor afford salvagevalueof the same. While in possession of
equipmentandmaterials,the Consultants, unlessotherwiseinstructedby the Clientin
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wdting, shall insurethem at the expenseof the Client in an amountequalto their full
replacementvalue.
3,10 Accounting,Inspectionand Auditing
TheConsultants (i) shallkeepaccurateand systematicaccountsandrecordsin respectof

the Serviceshereunder,in accordance with internationallyacceptedaccountingprinciples
andin suchform and detailas will clearlyidentify all relevanttime charges,andcost,and
the basis thereof, and (ii) shall permit the Client or its designatedrepresentatives
periodically,and up to one year from the expirationor terminationof this Conhact,to
inspect the same and make copies thereof as well as to have them audited by auditors
appointedby the Client.
4. CONSULTANTS' PERSONNELAND SUBCONSULTANTS
4.1 Descriptionof Personnel
The titles, agreedjob descriptions,minimum qualifications,and estimatedperiods of

engagementin the carrying out of the Servicesof the Consultants'Key Personnelare
describedin AppendixC. The Key Personneland Subconsultantslistedby title and/orby
name,asthe casemay be, in AppendixC aredeemedto be approvedby the Client.
4.2 Removaland/or Replacementof Personnel
(a) Except as the Client may otherwiseagree,no changesshall be madein the Key
Personnel.If, for any reasonbeyondthe reasonable controlof the Consultants,
it
becomesnecessaryto replaceany of the Key Personnel,the Consultantsshall
provideasa replacement a personof equivalentor betterqualifications;
(b) Ifthe Client,(i) finds that any of the Personnelhavecommittedseriousmisconduct

or havebeenchargedwith havingcommitteda criminalaction;or (ii) hasreasonable
causeto be dissatisfiedwith the performanceof any of the Personnel,then the
Consultantsshall, at the Client'swritten requestspecifyingthe groundstherefore,
provideas a replacement a personwith qualificationsand experience
acceptableto
the Client,
(c) Except as the Client may otherwiseagree,the Consultantsshall; (i) bear all the
additionaltravel and othercostsarisingout of or incidentalto any removaland/or
replacement;and (ii) bear any additionalremuneration, to be paid for any of the
Personnelprovidedasa replacement to that ofthe Personnel
beingreplaced.
5. OBLIGATIONSOFTHE CLIENT
5.1 Assistance,Coordinationand Approvals
5.1.1 Assistance
TheClient shalluseits besteffortsto ensurethatthe Clientshall:
(a) provideat no costto the Consultants,

SubconsultantsandPersonnel suchdocuments
preparedby the Clientor otherconsultingengineers
appointedby the Clientas shall
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be necessaty to enablethe Consultants,

Subconsultants to performthe
or Personnel
Services.The documentsandthe time within which suchdocumentsshallbe made
available,areasspecifiedin the SC;
(b) Assistto obtain the existingdatapertainingor relevantto the carryingout of the

Services,with variousGovernmentand otherorganizations. Suchitemsunlesspaid
for by the Consultantswithout reimbursementby the Client, shall be returnedby the
Consultants uponcompletionof the Servicesr.rnderthis Contact;
(c) issueto officials,agentsandrepresentatives all such

ofthe concernedorganizations,
instructions as may be necessaryor appropriatefor prompt and effective
implementation of the Services;
(d) Assist to obtain permitswhich may be requiredfor right-of-way,entry upon the

landsandpropertiesfor the purposes
ofthis Contract;
(e) Provideto the Consultants,

Subconsultants,
andPersonnelany suchotherassistance
andexemptionsasmaybe specifiedin the SC.
5.1.2 Co-ordination
TheClientshall:
(a) co-ordinateand get or expediteany necessaryapprovaland clearancesrelatingto the

work from any Govemmentor Semi-Government Agency, Departrnentor Authority,
andotherconcerned organizationnamedin the SC.
(b) Co-ordinatewith any otherconsultants

employedby him.
5.1,3 Approvals
The Clientshall accordapprovalof the documents

within suchtime as specifiedin the SC,
whenevertheseareappliedfor by the Consultants.
5.2 Accessto Land
The Clientwaxrantsthat the Consultants

shallhave,ftee of charge,unimpededaccessto all
landof whichaccessis requiredfor theperformanceofthe Services.
5.3 Changesin the ApplicableLaw
If, after the dateof this Contract,thereis any changein the Applicable Law which increases
or decreases the cost of the Sewicesrenderedby the Consultants, then the remunerations
anddirectcostsotherwisepayableto the Consultants undelthis Contractshallbe increased
or decreasedaccordingly,and corresponding adjustmentshall be made to the amounts
refenedto in Sub-Clause 6.2 (a) or (b), asthe casemaybe.
5.4 Servicesand Facilities
The Clientshallmakeavailableto the Consultants,Subconsultaatsandthe Persomel, for

the purposeof the Servicesand free of any charge,the services,facilitiesand property

describedin AppendixF at the times and in the mannerspecifiedin said AppendixF,

providedthat if such services,facilities and propertyshall not be madeavailableto the
Consultants as andwhenso specifled,the Partiesshallagreeon; (i) any time extensionthat
it may be appropriateto grant to the Consultantsfor the performanceof the Services; (ii)
the marmerin which the Consultants shallprocureany suchservices,facilitiesandproperty
from othersources;and (iii) the additionalpayments,if any,to be madeto the Consultants
asa resultthereofpursuantto Clause6 hereinafter,
5.5 Payments
In considerationof the Servicesperformedby the Consultantsunderthis Contract,the

suchpaymentsand in suchmanneras is providedby
Client shall maketo the Consultants
Clause6 of this Contract.
6. PAYMENTS TO THE CONSULTANTS
total remuneration
The Consultants' shallnot exceedthe ContractPriceand shallbe a fixed
lump sum includingall staffcosts,incured by the Consultantsin caruyingout the Services
describedin AppendixA. Otherreimbursable ifany, is specifiedin
directcostsexpenditure,
the SC. Exceptas providedin Sub-Clause 5.3, the ContractPricemay only be increased
above the amountsstatedin Sub-Clause6.2 if the Partieshave agreedto additional
payments in accordance with Sub-Clauses2.5,2.6,5.4or 6.6.
6.2 Contract Price
(a) Foreigncurrencypaymentshallbe madein the cunencyor currenciesspecifiedas

in the SC,and local cunencypaymentshallbe made
foreigncurrencyor currencies
in PakistaniRupees.
(b) The SC shall specifythe breakupof remunerationto be paid, respectively,in foreign

andin local currencies.
6.3 Terms and Conditionsof Payment
Paymentwill be madeto the accountof the Consultantsand accordingto the payment

shallbe madeafterthe conditionslistedin the SC for
schedulestatedin the SC, Pal,rnents
suchpaymentshavebeenmet,andthe Consultants havesubmittedan invoiceto the Client
specifyingthe amountdue.
6.4 Period of Payment
(a) Advancepaymentto the Consultants shallbe affectedwithin the periodspecifiedin

the SC,aftersigningof the Contmct
Agreement betweenthe Parties.
(b) Any other amount due to the Consultantsshall be paid by the Client to the
Consultants within twenty-eight(28)daysin caseoflocal curency andfifty-six (56)
daysin caseof foreigncurrencyafterthe Consultants' invoicehasbeendeliveredto
the Client.

6,5 DelayedPayments
If the Clienthasdelayedpaymentsbeyondthe periodstatedin paragraph(b) of Sub-Clause

6.4, financingchargesshall be paid to the Consultantsfor eachday of delay at the rate
specihedin the SC.
Additional Services
AdditionalServicesmeans:
(a.) Servicesas approvedby the Client outsidethe Scopeof Servicesdescribedin

AppendixA;
(b) Servicesto be performedduring the period extendedpursuantto Sub-Clause

2.6,
time for completionof the Services;and
beyondthe originalschedule
(c) anyre-doingof aay partof the Servicesasa resultof Client'sinstructions.
If, in the opinion of the Client, it is necessary to performAdditionalServicesduring the

cunencyof the Contractfor the purposeof the Project,suchAdditionalServicesshall be
performedwith the prior concunenceof boththe Parties.The Consultants shallinform the
Client of the additional time (if any), and the additional remunerationand reimbursable
direct costsexpenditurefor suchAdditionalServices.If thereis no disagreement by the
Client within two weeks of this intimation, such additional time, remunerationand
reimbursable directcostsexpenditure shallbe deemedto becomepart of the Contract,Such
remuneration andreimbursable directcostsexpenditureshallbe determinedon the basisof
ratesprovidedin AppendicesD andE, in casethe AdditionalServicesareperformedduring
the scheduled periodof the Services,otherwiseremunerationfor AdditionalServicesshall
be determined on the basisof Consultants' billing ratesprevailingat the time of performing
theAdditionalServices.
6.7 Consultants'Entitlement to SuspendServices
If the Client fails to make the paymentof any of the Consultants'invoice (excludingthe
advancepayment),within twenty-eight(28) days after the expiry of the time statedin
paragraph (b) of Sub-Clause 6.4,within whichpaymentis to be made,the Consultants may
aftergiving not lessthaafourteen(14) days'priornoticeto the Client,suspendthe Services
or reducethe rate of carrying out the Services,unlessand until the Consultantshave
receivedthe payment.
This actionwill not prejudicethe Consultants

entitlementto financingchargesunderSub-
Clause6.5.
7. SBTTLEMENTOF DISPUTES
7.1 Amicable Settlement
The Partiesshall use their besteffortsto settleamicablyall disputesarisingout of or in

connectionwith this Contractor its intemretation.
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7.2 DisputeSettlement
Any disputebetweenthe Partiesasto mattersarisingpursuantto this Contractwhich cannot

be settledamicablywithin thirty (30) daysaftet receiptby one Party of the other Party's
requestfor such amicablesettlementmay be submittedby either Party for settlementin
accordance with the provisionsof the ArbitrationAct, 1940(Act No x of 1940)and of the
Rulesmadethereunderandany statutorymodificationsthereto.
Servicesunderthe Contractshall, if reasonablypossible,continueduring the axbitration

and no paymentdue to or by the Client shallbe withheldon accountof such
proceedings
proceedings.
8. INTEGRITYPACT
8.1 If the Consultantor any of his Subconsultants,agentsor seruantsis foundto haveviolated

or involvedin violationof the IntegrityPactsignedby the ConsultantasAppendix-Gto this
Formof Contract,thenthe Clientshallbe entitledto:
(a) recover from the Consultantan amount equivalent to ten times the sum of any
commission,gratification,bribe,finder'sfee or kickbackgivenby the Consultantor
anyofhis Subconsultant, agents01seryants;
(b) terminate the Contracti and
(c) Recover from the Consultant any loss or damageto the Client as a result of such
terminationor of anyothercorruptbusinesspracticesofthe Consultantor any ofhis
Subconsultant, agentsor servants.
On terminationof the ContractunderSub-Para(b) of this Sub-Clause,the Consultantshall

proceedin accordance with Sub-Clause2.9.3.Paymentuponsuchterminationshallbe made
underSub-Clause 2.9.4(a) afterhavingdeductedthe amountsdueto the ClientunderSub-
Para(a) and(c) of this Sub-Clause.
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III, SPECIAL CONDITIONS OF CONTRACT
to, Clausesin the GenetalConditionsof contxactof GC

No. Amendmentsof, and Supplements
CIause.
1,1 Definitions
( p )" P r o j e cmt e a n .s. . . . . . . . . . . . . . . . . . . . . . . .
1.2 Law Governingthe Contract
The Consultantspersonnelshallat all timesendeavorto observeandrespectall laws,rules,

regulationsandcustomsprevailingwithin the IslamicRepublicof Pakistan.
t.6 Authorized Representatives
TheAuthorizedRepresentatives
arethe following:
For theClient:
Telephone
Facsimile
E-Mail
For the Consultants:
Qr{ameof ProjectManager)
(Project)
(Address)
Telephone
Facsimile
E-Mails
t.7 Taxesand Duties
Payrnentof Taxeswill be the responsibilityof the Consultants with Pakistan

in accordance
Tax Laws.
[All notesshouldbe deletedin final text. All blanksshould beJilled in.J
1,8 Leader of the Joint Venture
The leaderof the Joint Ventureis..,...... . (Nameof the Memberof the Joint
Venture).

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[Note: If the Consultantsdo not consistof morethan one entity,the Sub-Clause].8

should
bedeleted.l
2.1 Effectivenessof Contract
The date on which this Contract shall come into effect is the date when the Contract is
signedby boththe Parties.
1,| Termination of Contract for Failure to BecomeEffective
The time periodshall be thirty (30) days,or suchotherperiodas the Parliesmay agreein
wdting.
2.3 Commencement
of Services
The Consultant shall commencethe servicesimmediately after signing of the Contract

Agreementor suchothertime asthe Partiesmay agreein writing.
2.4 Expiration of Contract
Theperiodof completionof Servicesshallbe ------- daysfrom the Commencement

Date
ofthe Servicesor suchotherperiodastheParliesmay agreein writing.
2.7.4 Payments
Followingtext is addedat the endofthe Para:
ard profits."
"excludingoverheads
3.4 ProfessionalLiability
Professionalindemnitybond for twice the remunerationin the joint nameof Client and
Consultants shall be providedas per last paragraphof GC 3.4. The Consultants
is to cover
this costin its overheads.
3.5 Insuranceto be taken out by the Consultants
Therisksandthe coverages
shallbe asfollows:
(a) Third Partymotorvehicleliability insurancein respectofmotor vehiclesoperatedin

Pakistanby the Consultantsor their Personnelor any Sub-consultants or their
Personnel,wi.tha minimumcoverageof Rs. 100,000/-.
(b) in wholeor in partwith

Insuranceagainstlossofor damageto equipmentpurchased
fundsprovided underthe Contract.
3.8 DocumentsPreparedby the Consultantsto be the Property ofthe Client
Client andthe Consultants shallnot usethesedocumentsfor purposesunrelatedto this

ntractwithouttheprior writtenapprovalof theotherParry.
Servicesfor InventoryandConditionSurveyof BridgesandCulverlson EntireNHA Network

Say No to Coffuption CopyofModel Agr€ement
5.1.1 Assistance
(a) Date,the
The Client shallmakeavailablewithin ,.....daysfrom the Commencement
documents namely............,,...,,,,..
This list if wanantedshallbe supplemented

subsequently.
(e) Other assistance and exemptions to be provided by the Client

'.....
are..... '.." '.'.'
5.1,2 Coordination
(a) The departments and agencres include
5.1,3 Approvals
The Client shall accordapprovalof the documentsimmediatelybut not later than fourteen
( 14) daysfrom the dateof their submissionby the Consultants
.
[Note: In casethereare otherexpenditures in respectof whichreimbursement is allowedin

addition to the lurnpsum remuneration,detailsof such reimbursabledirecl:costs
expenditurewhich may includeSub consultants'cosls,printing, communications,
travel,accommodation etc.,may be indicatedherein. Each item shall be speciJied
whether it is payable on the basis of (a) Iump sum monthly rate; or (b)
reimbursement of actualexpenditures.l
The paymentof Mobilization advancesup to 10% of feasibility and designcost
remuneration, if approved,shall be madeagainsta valid Bank Guaranteefrom an
approvedschedulebankon an approvedformat.
6.2 Contract Price
(a) Theamountin foreigncufiencyis...........

Theamountin localcurrency is Pakistani
Rupees.............
o) Thebreakupofforeign andlocalcurrencies shallbe asunder:
For Planning and Designing,total foreign cuffency comprising....(Name the
is ...,...,.andtotalPakRs.is
currency/curencies)
6.3 Terms and Conditionsof Pavment
A lump sumamountin local currencies againstservicesreferredunderSC 6.2 shallbe paid

for the Servicesto be completedwithin the periodspecifiedin SC 2.4.
to the Consultants
Payments shallbe madeaccordingto the followingschedule:
AS PERTOR

Consultancy
Say No to Coffuption CopyofModel Agreement
6,4 Period of Payment
(a) Thetimeperiodfor advance

paymentshallbe ........................0
daysaftersigningof
ContractAgreementby both the Parties.(Fill in the time period e.g. thirty (30)
days).
6,5 DelayedPayments
Financingchargesareasunder:
(i) for foreigncurrency : -------percent( %) per anmrm.

(ii) for localcuflency = ------- percentl_%) per annum.
6.6 AdditionalServices
The Consultantsshall be preparedat any time during the project to provide experttechnical
adviceandskill to theClientwhomayaskandneedsuchassistance on anyphaseor specific
featureof the Project.The Consultantswill be separatelycompensated for all suchservices
not coveredin the originalServices.
9. Priority of Documents
Followingis to indicatepriority of documentsforming part of this Contractto resolvean

ambiguityor non-clarityin the provision:
'/ ContractAgteement;
1/ Minutes of ContractNegotiationMeeting;
'/ The SpecialConditionsof Contract;
{ The GeneralConditionsof Contract;
r' Minutesof Pre-ProposalMeetingandAddenda;
'/ Scopeof Services/Termsof Reference;
r' Otherdocuments (ifany).
includingIntegrityPactandJV agreement
10. Royalties
The Consultantsshall saveharmlessand indemnifythe Client from and againstall claims

andproceedingson accountof or for infringementof aay patentright, design,trademarkor
nameor otherprotectedrightsin respectto anypatenteddesigns,featuresor equipmentthey
mayusefor canyingout the Services, andshallpay all royaltiesetc.thereto.
11. Penalty
fails to complywith the time to completionas givenin the Contract,the

If the Consultants
Clientwill imposea penaltyat the rateof 0.05%of the fee for incompleteportionof work
asperAppendix-Efor eachdayof delayup to a maximumof 10%of thesameamount.
Servicesfor InventoryandConditionSurveyof BridgesandCur :r.' e ' intire NHA Network

Consultaacy -93-
IV APPENDICES

Consultancy
Appendix A
Descriptionof the Services
[Give detaileddescriptionsof the Seryicesto be provided,datesfor completionof varioustasks,

placeof performancefor differenttasks,specifictasksto be approvedby Client,etc.]
Consultancy
Appendix B
ReportingRequirements
Pursuant shallsubmitthe followingreports:

GC-3.7,the Consultants
to Sub-Clause
fl,ist formaqfrequency,ard contentsof reports;personsto receivethem;datesof submissionand

the numberof copiesof eachsubmittal;etc. If no reportsare to be submitted,statehere "Not
applicable".l
Consultancy
Servicesfor InventoryandConditionSurveyofBridgesandCulverlson EntireNHA Network
Appendix C
Key Personneland Sub consultants
[Listunder: c - 1 Title [andnames,if alreadyavailable],activitiesofjob descriptions

ofkey
Personnelto be assignedto work and staff-monthsfo( each.
c-2 List of approvedSubconsultants (if alreadyavailable);sameinformation

with respectto their Personnel
asin C-1.]
Consultancy
SayNo to Cormption Copyof ModelAgreement
Appendix D
Breakdownof Contract Price in ForeignCurrency
[List here the elementsof cost used to arrive at the breakdownof the ContractPrice-foreign
currencyportion:
1. for variousitemsonthe basisof ratesasmutuallyagreed.

Remuneration
2. Otherreimbursable
directcostsexpenditure.
3. Total,remuneration
andreimbursable : (1 + 2)
directcostsexpenditure
Note:
for AdditionalServicesin
This appendixwill exclusivelybe usedfor detenniningremuneration
accordancewith Sub-Clause GC 6.6.1

Consultancy
SayNo to Coffuption Copyof ModelAgreement
Appendix E
Breakdown of Contract Price in Local Currency
[List herethe elementsof costusedto arriveat the breakdownof the ContractPriceJocalcurency

portion:
1. for variousitemson the basisofratesasmutuallvasreed.

Remuneration
2. Otherreimbursable
relatedto:
(a) Supportstaff, andwork chargedstaff;
(b) O{fice expendituresrelatedtor
(D rentals;
(iD furnishingandequipment;
(iiD of office, office equipmentand fumiture,office
operationand maintenance
supplies.
(c) Transporlincludingrunningandmaintenance, costs;

andotherassociated
(d) Travelingetc.
(e) Othercosts
3. Total,remuneration
andreimbursable = (1 + 2).
Note:
l. whetherit is
Each item af reimbursabledirect costsexpenditureshall be speciJted
payableon the basisof (a) lump summonlhlyrate; or (b) reimbursementof actual
expenditures.
2. for Additional
This appendixwill exclusivelybe usedfor determiningremuneration
y)ith
Servicesin accordance Sub-Clduse GC 6.6.1
Consultancy
Servicesfor InventoryandConditionSurveyof BridgesandCulvedson EntireNFIANetwork -99-
SayNo to Corruption CopyofModel Agrcement
AppendixF
Servicesand Facilitiesto be provided by the Client
As Per TOR
Consultancy
AppendixG
(INTEGRITY PACT)
Declarationof Fees,Commissionand Brokerageetc.
Payableby the Suppliersof Goods,Services& Works in
ContractsWorth Rs,10.00MiIIion or More
ContractNo. Dated: ContractValue:
ContractTitle: ............ ..[nameof Supplier]herebydeclares thatit hasnot

obtained or induced the procurementof any contract, right, interest, privilege or other
obligationor benefitfrom Govemmentof Patrdstan (GOP)or any administrative subdrvision
or agencythereof or any other entity ownedor controlledby GOP throughany corrupt
businesspractice.Without limiting the generalityof the foregoing,[name of Supplier]
representsandwanantsthat it hasfully declaredthe brokerage, commission,feesetc.paid or
payableto anyoneand not given or agreedto give and shall not give or agreeto give to
anyonewithin or outsidePakistaneitherdirectlyor indirectlythroughany naturalorjuridical
person, including its affiliate, agent, associate,broker, consultant,director, promoter,
shareholder,sponsoror subsidiary,ary commission,gratification,bribe, finder's fee or
kickback,whetherdescribedas consultation feeor otherwise,with the objectof obtainingor
inducingthe procurement ofa contract,right,interest,privilegeor otherobligationor benefit
in whatsoeverform from GOP, exceptthat which has beenexpresslydeclaredpursuant
hereto.
[nameof Supplier] certifies that it hasmadeand will makefull disclosureof all agreements
and alaangements with all personsin respectof or relatedto the transactionwith GOP and
hasnot taken any actionor will not take any actionto circumventthe abovedeclaration,
representation
or lvanarty.
[name of Supplier] acceptsfull responsibilityand strict liability for making any false
declaration,not makingfull disclosure, misrepresentingfactsor taking any actionlikely to
defeat the pulpose of this declaration,representationand warranty. It agreesthat any
contact, right, interest,privilegeor other obligationor benefit obtainedor procuredas
aforesaidshall,withoutprejudiceto any otherrights and remediesavailableto GOPunder
anylaw, contractor otherinstrument, be voidableat theoptionofGOP.
Notwithstandingany rights and remediesexercisedby GOP in this regard, [name of

Supplier]agreesto indemnifyGOPfor any lossor damageincurredby it on accountof its
corruptbusinessplacticesandfurtherpay compensation to GOPin an amountequivalentto
ten time the sum of any commission,gratification,bribe,finder'sfee or kickbackgivenby
[nameof Supplier]asaforesaidfor the purposeof obtainingor inducingthe procurement of
any contiact,right, interest,privilegeor otherobligationor benefitin whatsoever
form from
GOP.
Nameof Buyer:NationalHighwayAuthority Nameof Seller/Supplier:

Sisnature: Signature:
ISeal] ISeal]
Consultancy
CONTRACT FOR ENGINEERING CONSULTANCY SERVICES
Between
(NAME OF THE CLIENT)
And
(NAME OF THE JOINT VENTURE OF THE CONSULTANTS)
For
(BRTEFSCOPEOF SERVTCES)
OF (NAME OF PROJECT)
Month and Year
(NAME OF THE JOINT VENTURE OF THE CONSULTANTS)

(Nameof Individual Consultants)
(Name of Individual Consultants)
Consultancy
CopyofModel Agreement
FORM OF'CONTRACT
[Note: Usethis Form ofContractwhentheConsultants

performServicesas a Joint Venture.
This CONTRACTftereinaftercalledthe "Contract")is madeon the day of _ (month)

of (year), between, on the one hard,
(hereinafter
calledthe "Client" which expression shallincludethe successors, legalrepresentatives
andpermittedassigns)and,on the otherhand,a joint ventureconsistingof the following entities,
eachof which will be jointly and severallyliable to the Client for all the Consultants'
obligations
underthis Contract.namelv:
(hereinafter collectivelycalledthe "Consultants"which expressionshall includeits successors,

legalrepresentativesandpermittedassigns).
WHEREAS
(a) the Clienthasrequested the Consultants to providecertainconsultingservicesasdehnedrn

the General Conditions of Contract attachedto this Contract (hereinaftercalled the
"Services"); and
(b) the Consultants, havingrepresented to the Client that they havethe requiredprofessional
skills, and personneland technicalresources, haveagreedto providethe Serviceson the
termsandconditionssetforth in this Contract;
NOW THEREFOREthe Partiesherebyagreeasfollows:
1. The following documentsattachedheretoshall be deemedto form an integralpafi of this

Contract:
(a) the GeneralConditionsof Contract;

(b) the SpecialConditionsof Contract;
(c) the followingAppendices:
[Note: If any of theseAppendicesare not used,the words "Not Used"shouldbe inserted

below next to the title of the Appendixand on the sheet attached
title of that Appendix,l
AppendixA: Descriptionof Services

AppendixB: ReportingRequirements
AppendixC: Key Personnel andSub-consultants
AppendixD: Breakdownof ContractPricein ForeignCurrency
AppendixE: Breakdownof ContractPricein Local Curency
Appendix F: Services& Facilitiesto be Providedby the Client and Counterpart
to beMadeAvailableto the Consultants
Personnel bv tlle Client.
Consultancy
Servicesfor InventoryandConditionSurveyofBridgesarrdCulverlson EntireNHA Network
AppendixG:IntegrityPact(for ServicesaboveRs, 10Million)
2. The mutualrights and obligationsof the Client and the Consultantsshallbe as setforth in
the Contract,in particular:
(a) The Consultants shallcarryout the Servicesin accordancewith theprovisionsofthe

Contract;and
(b) TheClientshallmakepaymentsto the Consultants in accordancewith the provisions
of the Contract
IN WITNESS WHEREOF,the Parliesheretohave causedthis Contractto be signedin their

namesin two identicalpartseachof which shallbe deemedasthe original,asofthe day,
respective
monthandvear first abovewritten.
For andon behalfof
CLIENT'SNAME
Witness
Signature Signature
Name Name
Title Title
(Seal)
For andon behalfof
NAME OF THE JOINTVENTUREOF THE CONSULTANTS
Nameof MemberNo. 1
Witness
Signature Signature
Name Name
Title Title
(Sea1)
Nameof MemberNo. 2
1"#ry-{Q
Witness
Signature Signature
Name Name
Title Title
(Seal)
Consultancy for InventoryandConditionSurveyofBridgesandCulvertson EntireNHA Network

Services -104-
Name of Member No. 3

Witness
Signature Signature
Name Name
Title Title
Consultancy
Services
for InventoryandConditionSurveyofBridgesandCulvertson EntireNHA N€twork

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SayNo to Couuption Letre,of Invitation

LETTER OF INVITATION (LOD

We extendrvarmwelcometo you and invite yor.rfor participatingin this project.We

I obviouslywill make your proposala conditionalproposalwhereby,authorizingNHA to maJ'or

t agreemenr to the above.You arealsoadvisedto kindly readthe RFPthoroughlyasit candrastically

t to merit consideration by NFIA.

ConsultancyServicesfor Inventory andConditionSurveyofBridges arldCulvertson Entire NHA Network

t l.l You areherebyinvitedto submita technicalanda financialproposalfor consultingservioes

I 1.2 A brief descriptionofthe assignmentand its objectivesaregiven in the Data Sheet.Details

t 1.3 with the phasingspecifiedin the Data

I 1.4 The Client has beenentrustedthe duty to implementthe Projectas ExecutingAgency by

I I -J To obtain first-handinformationon the assignmentand on the local conditions,you are

I officials on the dateand time specifiedin the Sheet.

t,6 The Client shallprovidethe inputsspecifiedin (he DataSheet.assistthe Consultants in

i. The cost ofpreparingthe proposaland of negotiatingthe Contract,includinga visit

The Client is not boundto acceptany ofthe proposalssubmitted.

t aregivon in the DataSheet.

t 1.9 We wish to remindyou that in orderto avoidconflictsof interest:

a) Any finn providinggoods,works, or serviceswith which you arc alfilialed or

I associatedis not eligible to participatein bidding for any goods,rvorks,ot'services

T b) Any previousor ongoingparticipationin relationwith the project by your firm, its

I as a Member of a JV Consultantsbut participationof a firm occurringin rnorethan one

I 2.1. To preparea proposal,pleaseusethe Documentsspecifiedin the DataSheet.

2.2 Consultantsrequiringa clarificationof the Documentsmustnolify the Client,in wliting. not

I its own i.nitiativeor in responseto a clarificationrequestedby an invited consultingfirm,

I It will consistoftwo parts- Technicaland Financial :

3.1.1 The TechnioalProposalshould be submittedusing the format specifiedand shall include

3.1.2 For TechnicalProposal,the generalapproachand methodologylvhich you proposefor

I (a) A detailedoverallwork programto be providedwith timing of the assignmenlofeach

I (b) and projectdurationasper TOR.

t (c) ofeach expertstaff memberr.vithintlte overall

Current commitmentsand past performanceare the basic criteria of technical

I proposal,You are requiredto providethe detailsof presentcommitments/on-going

I a. The Firm needsto be registeredwith PakistanEngineeringCouncil(PEC).

t this accountis to be enclosed.The represcntative

I consultancyservicesin Pakistan,which is basedon formationofJV with the oondition

t agreementto be providedat the tilne of finalizingthe contractdocumentswith specific

part of the assignmentto the other Consultantsis not discouragedand

d. The key professionalstaff ptoposedshall be permanentelnployeesof the firm unless

e. The trainingshallbe impartedduringthe currencyofthe contractifspecified in tire Data

3.2.1 The financial proposalshould be submiuedusing the format specifiedand enclosedwith

I this RFP.This is a mandatoryrequirementfor evaluationofproposalsand needsto be filled

I 3.2.2 The financialproposalshouldlistthe costsassociated with the Assignment.Thesenolmally

T activitiesand items describedin the TechnicalProposalsbut not priced, in the Finanoial

t Proposal;the evaluationcomuritteeshallcorrectthe quantificationspecifiedin the Financial

You shallsubmitoneoriginaltechnicalproposaland oneoriginal financialproposaland the

t preparedin indelibleink and shall be signedby the authorizedConsultant'srepresentative.

I initialedby the personor personssigningthe ptoposal.

4.3 The proposalshall containrro interlineationsor overwritingexceptas necessafyto con'ect

I 4.4 The completedtechnicaland financialproposalsshall be deliveredon or beforethe time,

I 5.1 A Single-Stage-Two-Envelope procedures shall be adoptedin rankingofthe proposals.The

T Consultants scoringlessthan seventy(70) percentpointsshallbe rejectedandtheir financial

I evaluationof technicalproposalsshall be openedin the presenceof the representatives of

5.3.2 The evaluationcornmitteeshalldetenninewhetherthe finansialproposalsarecompleteand ' . ,

Negotiationsshall commencewith a discussionof your technicalproposal.The proposed

The negotiationsshall be concludedwith a review of the draft form of the contract.The

I Ctient and the Consultantsshall finalize the contract to ccnclude negotiations.If

I 7,1 The contractshall be awardedafter successfulnegotiationswith the selectedConsultants

1.2 The descriptionandthe objectivesofthe assignment

1.3 Phasingof the Assignment(if any): Nil

The Consultant shall commence the assignment upon signing of Contract

1.5 Pre-Proposal Yes

Date,Time andVenuefor Pre-Proposal