• Circulate budgets and ensure managers and supervisors are clear about budgets, reporting requirements

and financial delegations

Ans: Budget can be circulated around in each of the centers effectively via emails. It could also be done
through a shared drive allowing access to required people. Another method would be to organize group
meetings to discuss about the same.

• Check there are no opportunities for misappropriation of funds and that systems are in place to properly
record all financial transactions
Ans: In order to make sure there is no misappropriation of funds, supervisory meeting could be held for
each of the centers. There could also be a unified file that is being used across different centers which would
give full visibility and transparency to all the members who have access to budgets.

• Review profit and loss statements, cash flows and ageing summaries
Ans: All the records for the centers should be reviewed and revised to take into account any unforeseen expense
and in order to review where overhead expenses are occurring and if that could be minimized. It should be
reviewed in order to make the P&L account and cash flow statements in line with the objectives of the company.

• Revise budgets, as required, to deal with contingencies

Ans: In order to deal with any unforeseen events, there should be a provision of extra budget to deal with a
situation if and when it comes. A certain proportion of the funds need to be kept aside for such contingencies.

• Maintain audit trails to ensure accurate tracking and to identify discrepancies between agreed and actual
allocations

Ans: Audits are the best way to ensure that centers are running in accordance to the policies and there is no
discrepancy in budgets and allocations of funds. Uninformed audits would make all the centers operate
efficiently.

• Ensure compliance with due diligence.

Ans: All the centers should be compliant to the policies of the organization and should investigate and take
precaution before entering into any kind of agreement or contract with another party/client. This would protect
them from entering into any kind of trouble.