Rock of AGIS: The Foundation

for Oracle R12 Intercompany

Transactions in a Global
Session ID:
Environment 10854

Prepared by:
Donna DuBois
Viasat, Inc.

Remember to complete your evaluation for this session within the app!
April 11, 2019
Agenda
• Introduction
• Presenter Background
• Presenter Company Information
• Discuss AGIS concepts and benefits
• Review configurations
• Demonstrate AGIS transactions and reporting
• Questions and Answers
Donna DuBois
• Business Systems Analyst at Viasat in Carlsbad, CA
• Accounting background with 20 years Oracle EBS experience mainly
in Financials
• Solutions Architect for Oracle R12 organization structure design at
Viasat
• Implemented multiple applications within the Oracle Financials Suite
(e.g., AGIS, eBTax)
• Certified Scrum Master
Viasat, a global communications company, is on a mission to connect the world.
Our technologies deliver high-quality, affordable, fast connections – on land, air
& sea – shaping how consumers, businesses, governments and militaries
communicate, globally.

1986 28 4
year founded offices around the globe satellites in orbit

5,200+ $1.6B $4.6B

team members in annual sales* enterprise value

Technology and Services markets:

Residential + Business broadband Government Broadband + comms
Commercial Mobility: Airlines, Cruise ships, Maritime Community Wi-Fi
* FY18, ended March 31, 2018

Viasat Proprietary 4
AGIS concepts
and benefits
Advanced Global Intercompany System

• Transactions between balancing segments can be

defined as either intracompany or intercompany
– Intracompany-Transactions between two or more
balancing segments within a single ledger
– Intercompany -Transactions between two or more
legal entities which are in different ledgers.
Intercompany journals involve balancing segment
values that map to different legal entities.
Advanced Global Intercompany System

• Robust intercompany solution that serves as a method

for subsidiaries to exchange intercompany
transactions across ledgers
• Leverages the core building blocks of R12 architecture
in the areas of Legal Entity, Trading Community
Architecture, and workflow integration for processing
• Utilizes workflow processes to route, review, verify,
and approve intercompany transactions to increase
control and visibility
Advanced Global Intercompany System
• Interacts with sub ledgers which facilitate invoicing using
Receivables and Payables
• Invoices between intercompany trading partners are created
accordingly where local statutory compliance requires physical
invoices
• Allows institutions to treat intercompany transactions as “arms
length” transactions
• Provides interactive reconciliation reporting, which allows you to
drill down to the details of intercompany account balances so
you can quickly find the source of discrepancies in the balances
of each trading partner’s account
Advanced Global Intercompany System
• Enhanced Control over Intercompany Setup
– Centralized setup
– Better monitoring and reconciliation
• Minimal manual intervention
– Reduces attention needed by finance staff
– Free resources to work on more value added activities
• Real time visibility
– Visibility across intercompany transactions
– Simplify and accelerate the reconciliation of intercompany entries
• Speed up the close process
– Ensures ability to identify and eliminate intercompany transactions during
consolidation to simplify and speed the close process
Configuration
Configuration
• Setups are needed in the following areas
– Environment
– General Ledger
– Intercompany
 Security
 Organizations
 Transaction Types
 System Options
 Customer & Supplier Associations
Environment Setups
• User accounts must be setup and have employee records
attached to them to allow for ‘Initiator’ and ‘Recipient’
intercompany transactions
• Create Intercompany User responsibilities for each legal
entity (e.g., US Intercompany User)
– Can copy seeded Intercompany User responsibility and
rename for individual legal entities or use MOAC to combine
into one
• Assign responsibilities to users
General Ledger Setups
• Intercompany Accounting defined on each ledger
– Relationships between legal entities are created
• Setup -> Financials -> Accounting Setup Manager -> Accounting Setups
General Ledger Setups (cont’d)
General Ledger Setups (cont’d)
General Ledger Setups (cont’d)
General Ledger Setups (cont’d)
Intercompany Setups - Organizations
• Define intercompany organizations which will be used for creating transactions
in AGIS
– Intercompany Super User -> Setup -> Organizations
Intercompany Setups – Organizations (cont’d)
• Search for Organization Name to find legal entities
Intercompany Setups - Organizations (cont’d)
• Set the Operating Unit and change the Enabled flag to Yes. Repeat for all
organizations needed for AGIS transactions.
Intercompany Setups - Security
• Define Security access
– Intercompany Super User -> Setup -> Security
Intercompany Setups - Security (cont’d)
Intercompany Setups – Transaction Types
• Define transaction types only if invoice functionality is required
– Intercompany Super User -> Setup -> Transaction Types
• Pre-Requisites:
– AR Setups –Replicate Seed Data
– Invoice Type (Intercompany)
– Receivables Memo Line (Global Intercompany)
– Credit Memo Type (Intercompany CM)
Intercompany Setups – Transaction Types (cont’d)
Intercompany Setups – Transaction Types (cont’d)
Intercompany Setups – Transaction Types (cont’d)
Intercompany Setups – Transaction Types (cont’d)
Intercompany Setups – System Options
• Intercompany Super User -> Setup -> System Options
Intercompany Setups – Customer & Supplier
Associations
• Intercompany Super User -> Setup -> Invoicing Options -> Customer and
Supplier Associations
Intercompany Setups – Customer & Supplier
Associations (cont’d)
AGIS transaction
processing
AGIS transactions

• Initiator will create Outbound transaction and

complete the accounting of the transaction on the
initiating side
• Recipient will complete the accounting on the
Inbound transaction and approve (if option set)
• AP and AR invoices will be automatically created
after running transfer programs
AGIS transactions - Outbound
• Initiator creates outbound transaction
XX Intercompany User -> Transaction -> Outbound
AGIS transactions – Outbound (cont’d)
AGIS transactions – Outbound (cont’d)
AGIS transactions – Outbound (cont’d)
AGIS transactions - Inbound
• XX Intercompany User -> Transaction -> Inbound
AGIS transactions – Inbound (cont’d)
• Recipient completes the accounting on the inbound transaction
AGIS transactions – Inbound (cont’d)
AGIS transactions – Transfer to Receivables/Payables
• Intercompany Super User -> View -> Requests -> Submit a New Request:
– On ‘Initiator’ side, Transfer intercompany to Receivables
– On ‘Recipient’ side, Transfer intercompany to Payables
• AR and AP invoices automatically created in their respective operating units
• AGIS transaction is Complete
Standard reports
available to reconcile
intercompany
accounting
AGIS reports

• ‘XX Intercompany User’ responsibility:

–Oracle Intercompany Transaction Summary
Report
–Oracle Intercompany Account Details Report
–Intercompany Reconciliation Data Extract
Program
 Allows drilldown from account balances to
the transactions
 Donna.dubois@Viasat.com

Session ID:
10854

Remember to complete your evaluation for this session within the app!