The scope of work shall be carried out phase wise as below:

Phase I – Data Engineering Review and Preparation (Technical engineering

review of drawings, datasheets, SPIR, and interchangeable list to identify the
required spares that are to be available for run and maintain and finalize the
required description and attributes -Quantity, Criticality, linked equipment etc.)

Phase II - Plugging all attributes in MDRM system.

1.0 EXECUTION METHODOLOGY

THE WORK WILL BE EXECUTED IN TWO PHASES:

PHASE 1:

 Gather SPIR and supporting documents

 Categorise the SPIR into discipline wise to begin with checking and
verification

 Check, scrutinize and analyze SPIR for completeness as per attributes listed
in template.

 Review all spare parts in SPIR with adequate information, such as (Tag no,
Part description, Material construction, Original Equipment Manufacturer,
Model, Serial, OEM part number, Recommended Quantity, type of spares
recommended, criticality and Price etc.)

 Create/update spare parts details in SPIR template by reviewing the vendor

manuals and also by the reference of MDRM attributes requirement;
download attributed material templates from MDRM/SAP as per requirement

 Communicate and discuss with client focal point to get the appropriate
vendor drawings and manuals if required

 Review the existing stocks and identify obsolete items for write off

 Check Entries in SPIR template- perform Quality checking

 Submit the enriched SPIR templates to the client for review & approval.

 Update comments from client and submit next Rev of SPIR for approval

 Once SPIR is approved proceed to execute the cataloguing and codification

part in SAP/MDRM as per the requirement of Phase 2.

PHASE 2

 Begin system cataloguing of all spares as per data generated on Phase 1

after approval from client.

 Review SPIR and remove duplicate items to ensure the new spare item which
has to be catalogued may available in existing stock items

 If any new spare item which has been identified in phase 1 already available,
grasp SAP number and any standard codes and enrich into SPIR

 If any items have been identified as a new to catalogue, ensure that the
availability of all the mandatory details atleast; Clarifications have to be sent
once again with the appropriate attributed template details to the customers
to fulfill MDRM codification requirements

 Execute the catalogue and codification by discipline wise in SAP as per the
big rules of MDRM.

 Enter SAP material number into approved SPIR templates

 Check Entries- perform Quality checking

 Submit the SPIR templates for final approval.

 Submit the enriched SPIR templates with SAP codes to the client for review &
approval.

 Update comments from client and submit next Rev of SPIR for approval

 Project close out

1. INPUTS RECEIVED

 Scope of work BY EMAIL

2. INPUTS REQUIRED

 Client templates
 Client guidelines and procedures for Bill of Materials (BOM) and SPIR
 Client guidelines and procedures for cataloging and SAP coding
 AS BUILT drawings
 PEFS/UEFS/SLD/FG layout/vendor P&ID drawings
 Data sheets/OEM manual
 Cross sectional drawings/Parts list drawings
 Existing database from SAP
 Existing BOM/spare parts data
 Equipment List
 SAP remote access
 MDRM remote access

3. DELIVERABLES

As per the scope of work following are the deliverables

Phase1; BOM client standard templates

Phase2: BOM client standard templates with SAP codes

4. COST ESTIMATE

Total cost () –

Payment Terms:

 20% on mobilization/kick off

 40% on progressive submission of Phase 1 SPIR templates

E.g. Once 20 tags SPIR templates ready; invoice for 20 tags will be raised.

 30% on progressive submission of Phase 2 SPIR templates

E.g. Once 20 tags SPIR templates ready; invoice for 20 tags will be raised.
  10% on close out.

5. ASSUMPTIONS, CLARIFICATIONS AND EXCLUSIONS

 This estimate is prepared based scope mentioned at the time of preparation of this estimation.
 Anything above shall be considered as additional scope.
 Client to provide all documents & SPIR at the beginning of the project
 Client shall provide documents/drawings in Electronic format with OCR capability
(editable/searchable format) of all Approved for Construction (AFC) or As-built drawings before the
project starts.
