Question

How do I de-activate a supplier in Ariba SLP?

Answer

Ariba SLP runs in a system component named SM. When SLP is in place, you shall not
de-activate a supplier by disabling the organization and its contacts. Thus, follow the
steps below to de-activate a supplier in SLP:

1. Click Manage > SM Administration > Data Import and Export.

2. The File type must be set to Suppliers.
3. After that, click the Export link.

A file named SuppliersExport.csv will be downloaded in your computer. Open the

file in notepad++ or in another pure text editor (Excel is not recommended for this
purpose) and proceed with the following steps:

1. Copy the 1st line (header) to a new file, and save as Disabled-
Suppliers.csv somewhere in your computer.
2. Go back to the previous SuppliersExport.csv file. You will have one line for
every supplier from your realm. Locate the supplier you want to disable and copy
the whole line
3. Paste the entire line below the header in the Disabled-Suppliers.csv file
4. Change the current value from the enabled flag from true to false
5. Optional: Repeat the steps 2 to 4 for all the suppliers you need to de-activate

After these steps, the Disabled-Suppliers.csv file will look like this:

erpVendorId,smVendorId,masterVendorId,sourceSystem,name1,name2,na
me3,name4,phone,fax,line1,line2,line3,postalCode,poBox,city,state
,stateName,countryCode,taxIdentificationNumberTypeCode,partyTaxID
,longPartyTaxID,dunsId,active,s4OrgSystemId
282501,S109601,,SAP,Test Supplier 01,,900001,,555 123-4467,,100
Test Street,,,,,Test City,PA,,US,,,,,false,ACM_1506997
VDR24717596,S1067881,,SM,Smoke Test 99,,501010,,1,,100 Test
Street,,,79124,,Amarillo,TX,,US,,,,,false,ACM_139701

We now need to import the Disabled-Suppliers.csv file back to Ariba:

1. Click Manage > SM Administration > Data Import and Export.

2. The File type must be set to Suppliers.
3. Click Load and locate the Disabled-Suppliers.csv file in your computer 
4. Click the Import link
5. Follow up the process clicking in the Import Summary tab 
When the process ends, Ariba will de-activate the supplier organization and other
required tasks in the backend. After a few minutes, the supplier will no longer be
displayed in the Supplier Management search. 

Although a supplier is never outright deleted, after a supplier has been inactive for 30
days, SAP Ariba does permanently delete all of the data stored for it in the contact,
bank, and tax fields in the database. If you reactivate a supplier before the 30 days has
elapsed, the reactivated supplier record includes any contact, bank, and tax data you
have collected for it. If you reactivate a supplier after the 30 days has elapsed, the
contact, bank and tax data has been deleted and you must re-collect it.