Complementary Interventions

Proposal Form

Prepared By: Kibet James-Project Director and Emmanuel Nyiringabo . PF,

Date Prepared: November 2014
Country: Uganda
Activity Title: Chekwir CDC- UG 575 proposal for classrooms

Location/Project: Chekwir Child Development Centre

Total Number of Direct Beneficiaries: 242
Number of Direct Child/Student Beneficiaries: 230
Number of Adult Beneficiaries: 460

Total Budget: $ 42,602

Local Contribution: $ 3,920
Total Request: $ 38,682

Proposed Activity Start Date: March 2015

Proposed Activity Duration: 14 months

1. Executive Summary
Compassion International –Uganda operates in partnership with 324 Implementing Church Partners (ICPs) to
deliver a holistic child development program. In this respect, Compassion International –Uganda and ICPs
mutually contribute to the holistic development of registered children with an aim of preparing them to get skills
and knowledge that they require to grow and become responsible Christian adults.

Compassion International -Uganda advocates for children and takes deliberate effort to release them from poverty
in Jesus’ name. The ministry of Compassion International emphasizes that the most effective way to address
poverty is through educating, training and discipling children. Compassion provides unique learning
opportunities for the registered children. The Implementing Church Partners (ICPs) support the children with the
help of the Child development workers, and volunteers.

The main challenge faced by ICPs is that a number of them do not have safe and conducive structures to facilitate
effective learning. UG 575-Chekwir Child Development Centre is one of the ICPs that need support for
infrastructure development.

In an endeavor to address this, UG 575 plans to construct a classroom block with 5 rooms to enable children to
benefit from the curriculum in a safe and healthy environment. The efforts of UG 575 and the caregivers have
been prohibited by low income . Chekwir relies on local contribution from the caregivers, but it is too inadequate
to be used on such an infrastructure project.

The main objective of this activity therefore is to provide a conducive learning environment for 230 children.
Through this project, UG 575 will create space where the children will sit comfortably while learning. UG 575
will contribute locally towards the project by availing resources such as land and unskilled labor. During
implementation, the contact person for this project will be the Project director.

The classrooms will benefit 230 registered children and indirectly benefit over 300 caregivers and 3 ICP staff,
who will use the facilities for meetings. The construction phase is planned to start in March 2015 and end in April
2016.

The total cost of the activity will be US $ 42,602

2. Background and History:
Compassion International exists to release children from spiritual, socio-emotional, economic and physical
poverty in order for them to become responsible fulfilled Christian adults. Attainment of this mission greatly
depends on the effectiveness of the project in delivering the child development curriculum.

UG 575-Chewir is one of the ICPs that demonstrate effective vision and leadership in the development of the
cognitive, social, economic, spiritual and physical characteristics of registered children.

UG 575 is located along Mbale -Kapchorwa –Kitale road, 52kms from Kapchorwa town. It is also located on the
slopes of Mountain Elgon. The Centre was established in 2013 and is currently supporting 230 children. The
children attend Centre days every Saturday, and participate in the curriculum activities that include skills training,
Christian lessons and practical exercises. However, they face many challenges resulting from dusty/unhygienic
class facilities with leaking roofs.

Chekwir village where the ICP is located is one of the poverty stricken areas in Eastern Uganda. Caregivers
spend many days without earning any income. As a result, they are not able to put resources together to work on
the construction of decent classrooms. Regardless of the limitation, in the past they made an effort to build the
existing classrooms which need replacement at the moment.

This proposal therefore seeks to raise funds to set up a five classroom block to create a good and safer learning
environment for the registered children at UG575. This intervention is a priority need, and is in line with the
Compassion International-Uganda’s strategy to enhance child attainment of programmatic outcomes through
infrastructure improvement at ICP level.

3. Problem Statement/Description:
A conducive and healthy environment is critical for the development of children. In an attempt to implement the
curriculum an improved learning environment , todate UG 575 caregivers and church borrowed an old school
structure made of off-cuts and wattle, but the structure leaks and an alternative one is urgently needed at the
church premises . The age groups of the children are indicated below. The children need to be divided
accordingly, during center day programing, but the current rooms available are inadequate.
Chart showing age groups and the number of children per group at UG 575 -Chekwir

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in their age groups.

Due to the dusty floor and walls, the children frequently suffer from hygiene related illnesses such as cough, and
skin infections.

Picture indicating the current state of the floor –UG 575

The caregivers are not in position to address the situation due poverty. Construction of permanent classroom
blocks will contribute to creating a safe learning environment for registered children to demonstrate commitment
to the Lordship of Christ, to support them to choose good health practices, to exhibit the motivation and skills to
be economically self-supporting, and to interact with each other in a healthy and compassionate manner.

4. Objectives:

Specific objectives

1. To enable 230 children to benefit from Child sponsorship when they are healthy and attain child
development milestones by the time they complete the program.

2. To avail adequate resources for classroom construction in order to provide a favorable learning
environment for a total of 230 registered children by April 2016.

5. Methods, Implementation Plans, Activity Management and Timelines:

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5.1.1 Contract management
UG 575 leadership and Umbrella partner – (Perfection church and ministry) will identify the contractor
through competitive bidding process. The contract will be signed by UG 575 Umbrella Partner
according to the regulations of the denomination. Day today management of classroom construction
will be handled by the Church Partner Committee.

5.1.2 Caregiver participation

Caregivers will assist the builders during construction. This arrangement is to encourage ownership of
construction project and future maintenance of the classrooms. The builders will work in close
cooperation with caregivers who will be providing assistance on site.

5.1.3 Implementation activities will involve: identification of contractors through a competitive

process, contract signing, and purchase of building materials, wall reconstruction, roofing, shutting,
flooring, plastering, painting and finishing. The Church Partner committee will select People who will
serve on the construction committee and other members who will work as verifiers of construction
materials.

5.1.4 Classroom utilization

The entire classroom block will be utilized by registered children and caregivers. Occasionally, siblings
and other Church members will also use the classroom for the purpose of promoting Christian ministry
in Chekwir area in the wider context of the child.

5.1.5 Maintenance of the class room

After completion of work, ICP Staff will teach beneficiaries how to keep the classrooms in a hygienic
way in order to maintain a child friendly environment. The Church leadership shall create means of
maintaining the classroom in good condition.

5.1.6 Dedication of the classrooms

The classrooms shall be dedicated to the Lord before utilization.

5.1.7 The role of Compassion International -Uganda

Compassion International -Uganda Staff will work hand in hand with the Church Partner Committee and
will provide support from the time of beginning the project up to the end.

The Partnership Facilitator (P.F) will be the contact Person for Compassion International –Uganda
during the time of implementation. The P.F will conduct monitoring visits and will report to the
Supervisor who will be available to provide guidance from time to time.

All implementation reports will be submitted to the Country Management Team through the Program
Director.

5.2 ACTIVITY SCHEDULE

ACTIVITY MILE PERIOD PEOPLE IN LOCATION
STONES CHARGE

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 -Procurement of Contract March 2015 -Church UG 575 –
contractors and signed Partner Chekwir
signing of contract Committee
agreement. (CPC)
-Procurement of members
materials.

-Completion of Classroom April 2015 CPC/Project UG 575

classroom roofed, to 2016 April Director -Chekwir
construction plastered, 2015
floored and
painted.
-Monitoring visits. Monitoring Every quarter Project UG 575-
reports Director, Chekwir
submitted to Chairman –
the Program CPC and P.F
Director every
quarter

5.3 Monitoring and Evaluation

Monitoring (monitoring the implementation process)
The Church Partnership Committee will monitor day-to-day construction activities to ensure that the
builders are doing a good job. During monitoring, focus will be on timeliness and cost effectiveness, and
proper utilization of building materials.

MONITORING SCHEDULE
ACTIVITY INFORMATION HOW INFORMATION PERIOD/PEOPLE
TO COLLECT WILL BE COLLECTED RESPONSIBLE
-Procurement -Bid documents -Take minutes during CPC March 2015
of contractors submitted to Chekwir meetings. -Church Partner
and signing of CDC/Procurement -Report of bid opening. Committee (CPC)
contract process. -Report for award of members
agreement. contract.
-P.F
-Completion of -Multiple pro forma -Make a copy of invitation -April 2015 to April
construction invoices. of suppliers. -Produce the 2016 -CPC/Project
work on the -Types of report of the market -Director
hall. construction survey.
materials. -Keep stores records.

-Monitoring -Financial -Use site inspection sheets. Every quarter/Project

visits information -Receive data from Director P.F
-Types of materials Chekwir CDC
procured. -Produce monitoring
-Construction reports.
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 progress. -Take photos.

5.4 Evaluation: Outcome evaluation:

Evaluation of the outcomes will be based on the objectives set in the proposal; the following table shows
how this activity will be evaluated to determine if the set objectives are achieved.

EVALUATION INDICATORS
Objective Indicator How to measure Person responsible
1. To enable 230 Number of children - Demonstration of -Project Director
children to benefit from utilizing the classroom child achievement of P.F
Child sponsorship when during center days milestones,
they are healthy and classroom
attain child
development milestones
by the time they
complete the program.
To avail adequate Number of classrooms - Observation through Program Director
resources for classroom completed site supervision.
construction in order to
provide a favorable
learning environment
for a total of 230
registered children by
April 2016

Project total cost

Budget Details and Explanation:
National Local
Budget Details (description USD
Currency Contributio Grant Requested
of each expense) Amount
Amount n
Site clearance        
Site clearance - 1 Project x
200,000  
200,000/= 80 80
Excavation of foundation - 1
1,200,000   480
Project x 1,200,000/= 480
Earth works 1 project x
258,865  104
258,865/= 104
Spades - 10*10,000/= 100,000   40
40
Wheel barrow- 2 x
200,000   80
100,000/= 80
Sub total 1,958,865   783.5
783.5
Sub Structure -Below the  

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damp course
Sand - 18 trips x 200,000/= 3,600,000 1,440   1,440
Cement - 100 bags x
3,000,000   1,200
30,000/= ,1,200
Coarse aggregates- 12 trips x
1,800,000   720
150,000/= 720
PRC Wire A98 6
2,160,000 864 864
rolls*360,000/=
Marram 15 trips *100,000/= 15,000,000 6,000 6,000
Hard coarse (stones) 30
3,000,000 1,200 1,200
trips*100,000/=
Bricks -12,000 pieces
6,000,000   2,400
x500 /= 2,400
River sand 12 trips x
2,400,000   960
200,000/= 960
Timber - 64 pieces x
960,000 384   384
15,000/=
Water proof material
600,000   240
-3pieces x 200,000/= 240
Transport - 2 routes x
400,000   160
200,000/= 160
Sub total 22,180,000   8,872
8,872
Super structure work -
(work above the damp  
course)
Cement - 300 bags x
9,000,000   3,600
30,000/= 3,600
Sand - 12 trips x 200,000/= 2,400,000   960
960
Bricks – 38,838 x 500/= 19,419,000 7,767.6   7,767.6
Iron bars - 40 pieces x
1,120,000   448
28,000/= 448
Styr up wires - 50 pieces x
500,000   200
10,000/= 200
Binding wires - 30Kg x
180,000   72
6,000/= 72
Timber shuttering boxes - 40
600,000   240
pieces x 15,000/= 240
Coarse aggregates - 3 trips x
450,000   180
150,000/= 180
Ventilators - 200 pieces x
800,000   320
4,000/= 320
Paint brushes - 10 pieces x
30,000   12
3000/= 12
Related transport costs - 2
400,000   120
routes x 200,000/= 160
6 technical builders 4 weeks
4,800,000   1,920
x 200,000 1,920
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Sub total 39,699,000   15879.6
15,879.6
Roofing  
Timber    
6 x2” - 80 pieces x 10,000/= 800,000   320
320
4 x3” - 75 pieces x 10,000/= 750,000   300
300
3 x2” -100 pieces x 6000/= 600,000   240
2 40
4 x 2” -94- pieces x 7,000/= 658,000   263
263
8 x1” -38 pieces x 13,000/= 494,000   198
198
9 x1” boards -75 pieces x
1,125,000   450
15,000/= 450
Wire nails (assorted)     -
-
2” - 15 kg x 5,000/= 75,000   30
30
3” - 20 kg x 5,000/= 100,000   40
40
5" -10kg *5000/= 50,000   20
20
4” -18 kg x 5,000/= 90,000   36
36
6” -15 kg x 5,000/= 75,000   30
30
Roofing nails -34 kg x
204,000   82
6,000/= 82
Rubber washers 6pieces x
72,000   29
12,000/= 29
Timber preservatives -10 tins
200,000   80
x 20,000/= 80
Galvanized iron sheets
(gauge 28) -243 sheets x 17,010,000   6,804
6,804
70,000/=
Ridges - 60 pieces x
900,000   360
15,000/= 360
Paint brushes - 10 x 2500/= 25,000   10
10
65 scaffold poles x 4000/= 260,000   104
104
Hoop irons -25 rolls x
1,000,000   400
40,000/= 400
Sub total 24,488,000   9795.2
9,795.2
Shutting     -
-
Doors - 5 doors x 300,000/= 1,500,000   600
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 600
Metallic window frames –
5,000,000   2,000
25 x 200,000/= 2,000
Tinted glasses - 115 pieces x
5,750,000   2,300
50,000/= 2,300
Putty - 65kg x 2,000/= 130,000   52
52
Labor for roofing and
shutting -6 People x 1,800,000   720
720
30,000/= x 10 days 1800,000
Related transport costs 2
300,000   120
routes x 150,000/= 120
Sub total 14,480,000   5,792
5,792
Ceiling    
4''x2'’ - 75 pieces x 10,000/= 750,000   300
300
3''x2'' - 75 pieces x 10,000/= 750,000   300
300
Assorted wire nails - 20 kg
100,000   40
x 5,000/= 40
Ceiling nails - 30 kg x
150,000   60
5,000/= 60
Ceiling boards - 100 pieces x
5,000,000   2,000
50,000/= 2,000
Sub total 6,750,000   2,700
2,700
Finishing of floor, walls,
verandah and other     -
-
sections
Cement - 100 bags x
3,000,000   1,200
30,000/= 1,200
Paint – Water paint -63 jerry
3,465,000 1,386   1,386
cans x 55,000/=
- Oil paint - 88 tins x
3,520,000   1,408
40,000/= 1,408
Sand papers - 1 piece x
50,000   20
50,000/= 20
oxide powder 25kg*10,000 250,000   100
100
Over all technical builder 60 1200
3,000,000   1,200
days x 30,000/= 720
Sub total 10,321,000   4,128
4,128
Furniture  
Desks 200*75,000 15,000,000   6,000
6,000
wall black boards 5*50,000 250,000   100
100
Assorted Transport 3trips x 600,000   240
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 200,000/= 240
Sub total 6,850,000   2,740
2,740
Caregiver's local labor - 40
1,800,000 720 -
caregivers x15x 3000/= 720
Land - 1 Project x
8,000,000 3,200 -
8,000,000= 3,200
  9,000,000   3,600
3,600
Total 38,682
106,505,240 42,602 3,920
 US $ 1=
Exchange rate      
2,500/=

Budget Summary:
Budget Summary
 National  Amount in  Local  Amount
(subtotals of each main
currency US $ contribution requested
category of expense)
Site clearance  
1,858,865 744 744
Sub structure –below the
 
damp course 12,988,000 5,195 5,195
Super structure work -(work
  11,301
above the damp course) 28,253,375 11,301
Roofing  
15,204,000 6,082 6,082
Shutting  
14,480,000 5,792 5,792
Ceiling  
6,750,000 2,700 2,700
 Finishing of floor, walls,
 
verandah and other sections 10,321,000 4,128 4,128
Furniture  
6,850,000 2,740 2,740
Caregiver labor and land 3,920
9,800,000 3,920 -
Total
106,505,240 42,602 3,920 38,682
US $ 1=
Exchange Rate      
2,500/=

Disbursement Schedule:

Uganda Country office requests for the grant of US $ 38,682 for UG 575 in February 2015.

Future Feasibility

After completion of the class rooms, future maintenance will be the responsibility of the Implementing Church
Partner.
Conclusion
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This activity will bring a positive change in the learning environment of Compassion assisted children.

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