ASSIGNMENT

CLOSING OUT PHASE OF A CONSTRUCTION

PROCESS / POST CONSTRUCTION PHASE OF A
PROJECT.

SUBMITTED TO:

MA’AM FAREENA

SUBMITTED BY:

AAMINA SHAKOOR

ROLL# 31651001
 CLOSING OUT PHASE OF A CONSTRUCTION PROCESS /
POST CONSTRUCTION PHASE OF A PROJECT.

PROJECT CLOSURE / PHASE:

Close Project or Phase is the process of finalizing all activities across all of the Project
Management Process Groups to formally complete the project or phase. The key benefit of this
process is that it provides lessons learned, the formal ending of project work, and the release of
organization resources to pursue new endeavors. The inputs, tools and techniques, and outputs of
this process are depicted the data flow diagram of the process.
 PHASE: 8 STEPS OF CLOSING PROCESS GROUP

A project is a temporary endeavor, so it has a beginning and also an end. We have seen the
phases of the project life cycle, called the ‘project management process groups’. Every process
group has a particular objective. During the last phase of the project life cycle, meaning the
project closure, everything should be detailed in order to measure if the project went as planned
and if the outcome is done as required by the customer.

WHAT IS THE OBJECTIVE?

Project closure activities ensure the recording project documents, archiving in organizational
process assets, making final payments, releasing resources and completing the project. Every
project teaches lessons to the organization whether it’s a success or is a failure. So even after a
project finishes, the documentation of this project is going to be helpful for completing the
coming projects successfully.
For a thriving project closure, you should consider some closing process group activities Now
let’s review them one-by-one.

WHAT ARE THE 8 STEPS?

Closing process group activities:

 Confirm work is done as per requirements.

 Complete closure.
  Gain formal acceptance.

 Complete final performance reporting.

 Index and archive records.

 Update lessons learned.

PROJECT CLOSURE STEP #1:

CONFIRM WORK IS DONE AS PER THE REQUIREMENTS

Once the project is closing, all deliverables of the project must have been completed and
delivered to the customer. You should also take formal acceptance of the customer for the
completed work.

PROJECT CLOSURE STEP #2:

COMPLETE PROCUREMENT CLOSURE

Since the project is closing, you should complete any remaining payments that need to be made
to the suppliers or partners. The procurement steps are also completed.

PROJECT CLOSURE STEP #3:

GAIN FORMAL ACCEPTANCE

Formal acceptance of the project and project deliverables are taken from the customer. Usually,
the customer presents a written document, it can be an email or a signed off document, which
states that the project has been completed and they accept the outputs of the project.

PROJECT CLOSURE STEP #4:

COMPLETE FINAL PERFORMANCE REPORTING

The final performance of the project is calculated and recorded. These include cost performance,
schedule performance, quality performance etc. For instance, whether the project has been
completed under budget or if it could not be completed, how much did the project exceeded the
planned budget?
PROJECT CLOSURE STEP #5:

INDEX AND ARCHIVE RECORDS

Collected documents are finalized. Final versions of the project management plans and all
necessary documents about the project are archived in the company records.

PROJECT CLOSURE STEP #6:

UPDATE LESSONS LEARNED

Lessons learned is collected and gathered from all stakeholders. Lessons learned documentation
is stored in the organizational process assets of the company.
Closing process group activities:

 Hand-off completed product.

 Release resources.

STEP #7:

HAND-OFF COMPLETED PRODUCT

Once the project is completed, the product of the project is handed over for the use of the end
customer. The handover may need a predetermined period of assistance or some documents
describing how to use or how to operate with the product.

STEP #8:

RELEASE THE RESOURCES

After the project is completed successfully, all assignments of the project resources are closed,
lessons learned inputs from the project resources are collected and then these resources are
released respectively.
As you see, the project closure is also as important as the other phases, so you must take these
activities into consideration for better outcomes in your next projects.