CHAPTER 7:

PROJECT TERMINATION
STAGE

Project Handover and Closure

Project Reporting and Deliverables
Project Lessons Learn
Post Project Evaluation
 Project Meetings
4

Project manager coordinates several meetings

To review & discuss with project team members,
professionals, contractors & subcontractors on the project
performance
Other types of meetings
 Client-consultant meeting – early stages of project to
determine client’s needs & consultant design work
 Consultant meeting – among project professional team;
architect, engineer, quantity surveyor, etc
 Project site meeting – among project manager,
consultant
& contractors to review the progress as per baseline plan
& make necessary changes if needed
 Project Closure and Handover
5

Close out activities and procedures need to be

performed:
 Project Closure and Handover (cont.)
6

 Purpose of terminating the project:

 To learn from experience gained in the project
 To improve performance on future projects

Therefore, activities associated should be identified

and included in the project baseline plan, and NOT as
afterthoughts
 Steps in Project Closure and
7
Handover
 Post Project Evaluation
8

Project manager conducts a post project evaluation

meeting with all project team members to review the
project performance, problems faced, issues that cropped
up in the project and conflicts.
 Post Project Evaluation (cont.)
9

 Topics normally discussed:

 Technical performance
 Cost/Budget performance
 Schedule performance
 Project planning and control
 Risk management
 Customer relationships
 Team relationships
 Communications
 Problem identification and
resolution
 Lesson learned
 Recommendations
 Project Lesson Learned
10

 The purpose of identifying and documenting lesson

learned is:
 to capitalize on the knowledge and experience gained
 In order to improve performance on future projects

 Establish knowledge base system

 Easily accessible repository
 System that organize information so that it easily
retrievable by category or subject of lesson learned or
by keywords
 Records and Final report
11

It is important to ensure a systematic record keeping

pertaining to the project for easy retrieval:
 Site logs to record decision makings, changes made at
site/plan
 Minutes of site meetings
 Correspondence letters/administrative memos
 Records of work progress eg photographs
 Architectural drawings, plans, WBS
 Invoices, bills, delivery orders, receipts
 Project final report
 Project Final Report
12

 Is a summary of the project. Must include:

 Customer’s original needs
 Original project objectives
 Customer’s original requirements actual versus
anticipated benefits to the customers as a result of the
project
 Degree to which the original project objective was
met
 Brief description of the project
 Future considerations
 A list of deliverables