SAFETY, HEALTH AND ENVIRONMENTAL PLAN

PROJECT TITLE: FALL ARREST PROTECTION

PROJECT NUMBER: 4300242546

COMPANY NAME: STAFF CONNECT ENGINEERING AND CONSTRUCTION

APPROVAL

NAME TITLE SIGNATURE DATE

Prepared by Contractor Site Manager

Montwedi Makabea

Document Owner Contractor Site Manager

Montwedi Makabea

Checked by Project Manager

Sustainability Safety &

Checked by Daniel Kazonda
Health Coordinator

Sustainability Hygiene
Pheto Mosinyi
Coordinator
Checked by

Sustainability
Checked by Shado Moofise
Environment Coordinator

Approved by Pedro Kgobe Safety & Health Manager

1
Table of Content

INTRODUCTION 7

HEALTH, SAFETY AND ENVIRONMENT POLICY 8

HEALTH AND HIV/AIDS POLICY 9

SMOKING CONTROL POLICY 10

DRUG AND SUBSTANCE ABUSE POLICY 10

FATAL RISK CONTROL STANDARDS 11

FRCS 1 & 2. Light Vehicle & Surface Mobile Equipment Standard- 11
FRCS 3. Hazardous Materials Management- 11
FRCS 5. Equipment Safeguarding- 11
FRCS 6. Isolation- 11
FRCS 7. Working at Heights- 12
FRCS 8. Lifting Operation- 12

SITE RULES AND REGULATIONS FOR CONTRACTORS 14

LEADERSHIP AND COMMITMENT 14

Safety, Health and Environment objectives and targets 14
SHE Performance and Targets (Goals and Objectives) 14

OBJECTIVES AND TARGETS 14

SHE PROMOTION AND RECOGNITION 15

SAFETY LEADERSHIP 16

LEGAL AND OTHER REQUIREMENTS 16

a) Legal Requirements 16
b) Other Requirements 17
C) Internal Appointments 17
d) Legal Appointments 17

2
ORGANOGRAM 18

PROJECT RISK ASSESSMENT 18

SAFETY RISK 19

OCCUPATIONAL HEALTH RISK 20

i) JOB SAFETY ANALYSIS 20

ENVIRONMENTAL RISKS 21
Stop Look Assess Manage (SLAM) 22

SHE IMPLEMENTATION AND CONTROL 22

a) Machinery and equipment control 22
1. FRCS -1&2 Surface Mobile Equipment; 22
2. FRCS-3. Hazardous Chemicals: 22
3. FRCS -5. Equipment safeguarding: 22
4. FRCS- 6. Isolation: 22
5. FRCS -7. Working at heights: 23
6. FRCS- 8. Lifting operations: 23

TRAFFIC MANAGEMENT 23

VEHICLE OPERATION 23
SIGNS 23

ROLES AND RESPONSIBILITIES. 23

a) LINE SUPERVISOR 23
b) SHE OFFICER 23
c) PROJECT WORKERS 24

SHE TRAINING AWARENESS AND COMPETENCE 24

SHE INDUCTION 24
b) Pre-Task Risk Assessment Training 24
C) COMMUNICATION AND CONSULTATION 25
D) DOCUMENT AND RECORDS MANAGEMENT 26

PROJECT SHE MANAGEMENT SYSTEM 26

LIST OF SAFE WORKING PROCEDURES 26
Emergency Response and Readiness 26
3
FALLING FROM HEIGHTS EMERGENCY RESPONSE 27

FALLING OF LOADS: 27

EXPLOSION FROM OXYGEN AND ACETYLINE CYLINDERS: 27

SIMULATION PLAN 28

PROJECT PERSONNEL CONTACT NUMBERS 28

C) Environmental Management 29
ii) Air Pollution 29
D) Health/Hygiene Requirements 29
E) Medical Examinations 29
F) Monitoring and Reporting 30
i) Corrective and Preventative Actions 30
i) Audits 30
ii) Inspections 30
H) Accidents, Incidents and Near Hits 30
I) Non-Conformance 31

PROJECT CLOSE-OUTS 31

REFERENCES 32

APPENDIXES 32

4
INTRODUCTION

Staff Connect (Pty) Ltd has developed a SHE Management Plan so as to give an insight to areas
that will require attention in terms of Hazards, Activities, Products and Services in a safe manner
through developing and implementing Policies, Procedures and Risk assessment processes. Our
SHE management Plan is aligned to OHSAS 18001:2007 and ISO 14001: 2004 standards and
takes into consideration Debswana Site Rules, Regulations and Botswana legislation.
(a) SCOPE AND PURPOSE OF WORK
The purpose of this safety health and environment plan is to guide and provide SHE framework
to management and our employees in order to implement the SHE programmes.
The scope of work for this project is to:
 Transportation ,Delivery of material on site
 Off- loading of material on Site
 Fabrication of access step ladder
 Welding of access step ladder
 Fabrication of support stands
 Erection of scaffolding
 Installation of support stands
 Installation of life wire
 Installation of corner units
 Installation of transmax sliders
 Installation of retractable life lines
 Demobilisation
 housekeeping
 Hand over
b) EXCLUSIONS FROM THE SCOPE OF WORK
Staff Connect is not responsible for erection of scaffolding, Rand sandblasting to erect the
scaffolding in all areas to be worked on.

5
HEALTH, SAFETY AND ENVIRONMENT POLICY

Staff Connect Pty Ltd is a 100% citizen owned company that seeks to provide its products and
services to customers and clients around the industry. In so doing, the company is committed to
the protection of safety and health of the workers as well as its clientele and stake-holders,
including the equipment and the environment within which we operate.
To this end, Staff Connect strives to promote and balance its business prospects with sound and
reputable safety and health practices and responsibilities by maintaining good working conditions
and relations to safe guard our employees , contractors ,visitors and workers of clientele within
which we operate against injury and occupational health risks. We further strive to reduce the
impacts associated with our activities products and services on the environment and the
surrounding communities.
This is made possible by our compliance to Botswana and international standards laws and
legislation to SHE legal requirements and to other requirements as may be laid down by our
clientele to which we operate. Guided these requirements, we are therefore committed to;
 Periodic identification of hazards and aspects as well as assessment of risks and impacts
due to our activities, products and services;
 Preventing injuries and ill health to workers as well as pollution and depletion of the
environment
 Continual improvement of our SHE performance and that of our clientele.
 Communicating this policy to persons working for or on behalf of staff connect
 Managing natural resources and waste responsibly
 Promoting a SHE culture and personnel behaviour aligned with this policy
 Periodic review of this policy when necessary
 Promote sustainable development

To achieve this, we are committed to ensure our safety talks are conducted at every start of shift
during which HSE representatives; SHE Stewards, first aid & hygiene coordinators will be
appointed as custodians of sections SHE files where records and forms are kept to be accessed
upon demand

Staff Connect Environmental Policy Statement

Staff Connect is committed to leading the industry in minimizing the impact of its activities on
the environment.
The key points of its strategy to achieve this are;
 Minimize waste by evaluating operations and ensuring they are as efficient as possible
 Minimize toxic emissions through the selection and use of its fleet and the source of its
power requirement
 Actively promote recycling both internally and amongst its customers and suppliers.
 Source and promote a product range to minimize impact both production and distribution
 Meet or exceed all environmental legislation that relates to the company
 Use an accredited program to offset the greenhouse gas emissions generated by our
activities

6
 EFFECTIVE 26 January 2018 NEXT REVIEW DATE:26/01/2019
DATE:

NAME Montwedi Makabea SIGN:

II) HEALTH AND HIV/AIDS POLICY

In compliance with the applicable legislation, all employees are eligible to go through medical
examination certified by an accredited medical officer prior to their engagement with staff
connect to ensure that they are fit for duty. The company is further committed to releasing
employees for such medical examination on a periodic annual basis or as and when required. The
company further undertakes to respect the health status of every employee and their rights, as
well as to maintain confidentiality. Staff Connect commits to zero tolerance to stigmatization of
any kind.

Staff Connect recognizes the seriousness of HIV/AIDS epidemic and its impact on the workforce
and the economy. We therefore stand firm and support the government’s efforts and strategy to
reduce the impact of the scourge.

The purpose of this policy to ensure a consistent and equitable approach to the prevention of
HIV/AIDS among employees and their families and to the management of the consequences of
HIV/AIDS including the care and support of employees living with HIV/AIDS. The policy has
been developed and will be implemented in consultation with employees at all levels. It is in
compliance with existing laws regarding the subject.

Staff Connect does not discriminate or tolerate discrimination against employees or job
applicants on any grounds including HIV status. As a company, we recognize that there are
circumstances unique to HIV infection, this policy rests on the principle that HIV infection and
AIDS should be treated like any other serious conditions or illness that may affect employees. It
takes into account the fact that employees with HIV may live full and active lives for a number of
years. The company’s commitment to maintaining a safe and healthy work environment for all
employees is based on the recognition that HIV is neither spread by casual contact nor airborne.
To this end, HIV positive employees will be protected against discrimination, victimization or
harassment. Otherwise serious company disciplinary and grievance procedures shall apply
equally to all employees.

No employee should suffer adverse consequences whether dismissal or denial of appropriate

employment opportunities merely on the basis of HIV infection. Staff Connect rejects HIV
testing as a prerequisite for recruitment, access to training or promotion. However, the company
facilitates access to voluntary and confidential testing for all employees
The company recognizes the sensitive issues that surround HIV/AIDS and undertakes to handle
matters in a discreet and private manner. Where an employee with HIV has revealed his or her
status to the management, the company will keep the identity of such a person confidential.
However, in-line with the company philosophy on the virus, the employee will be encouraged to
be open about his or her HIV status.

7
Appropriate awareness education programmes will be conducted to inform employees about
HIV/AIDS which will enable them to protect themselves and others against infection by HIV.
Furthermore, we recognize the importance of involving employees and their representatives in
planning and implementation of awareness, education and counselling programmes. This will be
rolled out through nominated peer counsellors. Through community health centers within the
region, male and female condoms will be distributed to staff on regular basis. Training shall be
arranged for all employees including managers, supervisors and reasonable time off will be given
for participation in such education and training.
The Human Resources Manager, assisted by all safety officers, shall coordinate and implement
this HIV/AIDS programme. He/she will report to the board on three months basis.

This policy will be reviewed annually and revised as necessary in the light of changing
conditions and the findings of surveys/ studies conducted.

SMOKING CONTROL POLICY

Staff Connect (Pty) Ltd has developed and implemented a policy to protect its non-tobacco
smoking employees and visitors from the exposure to second hand tobacco smoking policy. This
policy is based on implementing the legal requirements as prescribed in the Control of Smoking
(Chapter 65:04) Act 28 of 2004. The policy would seek to prevent risks of fire incident due to
improper disposal of used lit cigarette (Refer to smoking control policy Appendix 003)
ii) DRUG AND SUBSTANCE ABUSE POLICY
The objective of this policy is to insure all employees understand and comply with this procedure
in order to prevent any employee coming under influence and so ensuring alertness, health and
safety of all employees in the work place.
Site Rules and Regulation (STD-SHE-017) Clause Number 7.4.20.1and 7.4.20.2 state that:
Intoxicating liquor and narcotic drugs are not permitted in the mine, and Debswana premises and
any person found under the influence or appears to be under the influence under this Regulation
will be removed and not permitted back to the mine
Staff Connect (Pty) Ltd will carry out random testing for alcohol on site and refer those
suspected to be under the influence of drugs to the hospital for further testing:

 When the employee is voluntarily seeking for help

 When it is reasonably suspected that the employee is under the influence of alcohol
 Mandatory testing after an incident or when incident involves company vehicle or
machinery
 Follow up testing upon return to duty after previously testing positive
 A site based alcohol blower will be used

(Refer to drug and substance abuse policy Appendix 004).

8
FATAL RISK CONTROL STANDARDS

Staff Connect (Pty) Ltd will adhere and comply to Debswana Fatal Risk Control
Standards (FRCS) and before commencement of work, Employees will undergo FRCS
induction/briefing. Self-assessment audits shall be undertaken at specified periods. The
following are applicable standards.

 FRCS 1 & 2. Light Vehicle & Surface Mobile Equipment Standard-

Inspection and service of vehicles & mobile equipment must be done always. Only authorized
drivers to drive & adhere to speed limits. Drivers must have valid driver’s license. Operators must
have competency certificates and valid mine authorizations. Drivers & operators must not drive
under the influence of alcohol & drugs. There shall be service records, maintenance plan & pre-
start checklist. Vehicles & mobile equipment shall have high visibility flag & colour, seat belts
and beacon light. Warning/safety signs shall be placed and personnel movement restricted by
placing berms, barricades & cones. Supervisors & SHE Officers shall closely monitor personnel
movement and activities.

 FRCS 3. Hazardous Materials Management-

We will manage and keep updating our chemical inventory, and avail MSDS for each chemical
and brief employee before use. All chemicals shall be stored in a labelled and bounded wall area
that has been constructed as per Debswana bund wall specification. Access to the chemical
storage shall be controlled by a site hazardous materials controller. This person shall be trained
and competent to understand the risks associated with the wide variety of substances on site. A
hazardous substances inventory shall be in place for all hazardous materials and include the
following:
 Name of chemical
 MSDS
 Summary of maximum inventory
 Storage requirements and pre-cautions of chemicals
 Approved disposal methods
 Disposal modes & frequency

 FRCS 5. Equipment Safeguarding-

Plant and equipment safe guards shall be designed and constructed to comply with FRCS
requirements. Guards shall only be removed for maintenance, repair and cleaning. Guards shall be
replaced prior to plant and equipment being put back into operation. Grinders shall have their
‘dead man switch’ deactivated to avoid injuries by uncontrolled moving parts. Access to plant and
mobile equipment shall be controlled and monitored by the supervisor. Machine operators must
have training and be competent on operation of equipment. Operators must also not be under the
influence of alcohol and drugs.

 FRCS 6. Isolation-
Isolation shall provide positive protection against harm and shall be achieved by use of locking
devices or the establishment of a physical barrier or separation. Designated isolation points shall
be labelled clearly to identify the circuit or system being isolated or locked out. We shall acquire
isolation permit, permit to work, and use of competent, appointed electricians

9
  FRCS 7. Working at Heights-
All employees working at heights will have certified competency training, and all equipment for
working at heights shall comply with and be used in accordance with relevant approved design
standards and manufacturer’s specifications. Where personnel are required to work within two
meters of an opening where they could fall, they shall use personal fall restraint equipment, such
as fixed lanyard and harness as a minimum which will prevent falls. All forms of portable and
movable work platforms shall conform to relevant approved design standards. Personnel in the
work platforms shall each wear a correctly fitted harness attached by a lanyard to a suitable
anchor point.

Scaffold to be inspected daily & tagged accordingly by a competent person. The scaffold will only be
used when it is completely safe, with toe-boards, secure platforms, guard rails, stair case with trap door,
secure base jacks and locked wheels. Personnel working at heights must go for working at heights training
before work commences. No one shall be allowed to work at height under the influence of alcohol &
drugs. In addition to safety belts, safety helmets with chin straps must be worn. There must be adequate
warning signage and work area barricaded.

 FRCS 8. Lifting Operation-

We will make sure that all our lifting equipment are inspected, quarterly colour coded and have a
certified third-party certification approved by Department of Mines. All lifting equipment shall be
maintained in good condition with inspection maintenance log books. The lifting equipment (TLB
& telescopic handler) shall have a clearly marked safe working load (SWL) and it shall not be
exceeded. A competent person shall determine the maximum environmental conditions under
which cranes and listing equipment shall be used safely. Lifting equipment such as slings must be
stored and handled properly to avoid wear and tear. Controls shall be in place to prevent the
falling of objects from lifting equipment and suspended loads. A fit for work policy shall be in
place to ensure that operators are not working under the influence of alcohol and drugs.

TABLE NO. 1 BELOW SHOWS THE APPLICABILITY OF FRCS STANDARDS ON

THE PROJECT
ACTIVITY DESCRIPTION ALIGNMENT TO STANDARD
Transportation of material To provide 4x4 LDV for Adhere to FRCS-1 Light Vehicle which
transporting materials to the requires white colour; roll over
Overhaul Pad. protection, seatbelts, radio reflective tape
which has to be in place. There shall be
records for maintenance and service
plan, The drivers will be holding
Botswana Drivers licence and will
undergo training by Mine Training for
Drivers Authorization. Debswana mine
drivers checklist will be used to do daily
checks on the vehicle used.

10
Use of mobile equipment to Provision of Crane Truck and
transport spares to laydown tele-handler to transport
area components to site
Taking of material and We will use crane truck to hoist
Equipment to site equipment and material to
designated work areas e.g.
shells, liners, gas bottles
Removal of scrap We will use LDV to remove
scrap metal and dispose at
designated areas
Grinding Grinders shall be used to clean
ladder surface after gas cutting
have been done.
Installation of fall arrest We will use crane truck to
components install access ladder
Painting We shall have a chemical
storage with a bund wall, spill
kits & MSDS
Adhere to FRCS (2 (Surface Mobile
Equipment) Operator will be authorised
by Mine Training to operate Crane
Truck and mobile lift inside mine lease
area. Checklists will be provided to do
daily checks on the machine.
Adhere to FRCS -8 (lifting
Operations)legal appointed riggers will
be assigned to carry out all rigging
activities, Equipment used will be color
coded and approved safe for use before
any lifting takes place.
Adhere to FRCS- separation of waste at
source and disposing it accordingly.
Adhere to FRCS-5: Equipment Safe
Guarding
Plant and equipment safe guards shall be
designed and constructed to comply with
FRCS standards. Guards shall only be
removed for maintenance, repair and
cleaning. All equipment with moving
parts shall have checklist and be
inspected daily before use. If defective,
they must be labelled and removed from
site
Adhere to FRCS-8 (Lifting operations)
Legal appointed riggers will be assigned
to carry out the task and must ensure that
all lifting equipment used is approved
safe for use.
Adhere to FRCS-3: Hazardous
Materials Management. We will
manage our chemical inventory and
avail MSDS for each chemical and brief
employee before use. All chemicals shall
be stored in constructed bund wall that
meets Debswana bund wall
specification. Access to the chemical
storage shall be controlled by a site
hazardous materials controller. This
person shall be trained and competent to
understand the risks associated with the
11

House Keeping At the end of the Project, House
Keeping shall be done, All
equipment, scrap will be
removed from the plant
wide variety of substances on site.
Adhere to Remmogo SHE
Programme- All employees will have to
participate on cleaning up the plant at
the end of the Project, Removing of
equipment, disposing of scrap to
designated bins.

SITE RULES AND REGULATIONS FOR CONTRACTORS

A copy of Site Rules to be kept in the SHE File Appendix 005)

3) LEADERSHIP AND COMMITMENT

(a) Safety, Health and Environment objectives and targets

Targets and objectives will be set for all medium and high risk activities as identified in the base
line risk assessment. Objectives shall be specific, measurable, achievable, and realistic and time
bound.

b) SHE Performance and Targets (Goals and Objectives)

Our main objectives is to establish and have documented objectives to facilitate our performance
in Occupational Health and Safety (OH&S) and Environmental success to establish and
document minimum precautionary safety standards to sure adherence to legal compliance, a safe
working environment and minimizing impacts on the environment by all workers
OBJECTIVES AND TARGETS

Staff Connect (Pty) Ltd goal will ensure the successful completion of this project.
To prevent outbreak of fires during Project Execution
To achieve zero fatalities resulting from falling from heights by training all employees for
working at Heights before execution of the Project.
Prevent Induced Hearing loss during Project Execution.
To achieve 100% medical examination surveillance compliance

TABLE NO. 2 Below shows objectives & targets of Staff Connect this project and management
programmes:
Objecti Objectiv Manageme Action Resource Who When Stat Lin
ve e nt plans s us k to
Numbe Programm (Persons, BR
r es/ Budget, A
Projects Equipmen
t required)
STFC- To To provide 80% Training Site 30 On
OBJ- prevent all closure of of manager/Superv Octob goin
001 outbreak firefighting findings personnel, isor er g
of fires equipment for the briefs on 2018
12
 during in areas week Emergenc
Project where hot within 2 y
Executio work is days of Preparedn
n taking being ess
Place reported
,Inspection
s
STFC- To Trainings, PTO,s to Awarenes Supervisor 30 On
OBJ- achieve Inspection be s to Octob goin
002 zero of safety conducted personnel, er g
fatalities harness during Briefs on 2018
resulting daily, Project Procedure
from Briefs on Execution s
falling Procedures to enforce
from and complianc
heights Policies e
STFC- To Medical 100%medi Medical Manager 30 On
OBJ- achieve examinatio cal awareness Octob goin
003 at least ns are certificate er g
90% conducted 2018
medical periodicall
surveilla y to all
nce by employees.
end of
Decembe
r 2018
STFC- Prevent Risk based 100% Medical Manager 30
OBJ- induced medicals Medical Awarenes Octob
004 hearing certificate s er
loss 2018
during
Project
Executio
n

DATE:

SIGN:

C. SHE PROMOTION AND RECOGNITION

A reward scheme will be implemented on the project for encouraging positive safety behaviour.
Employees that receive rewards will be recognised and records kept in their personnel file. The
items that the company offer as recognition reward, include, but are not limited to:
 Pen
 Cap and T-Shirt (branded with employee name)

13
 D. SAFETY LEADERSHIP
SHE standards by participating in the Remmogo SHE programme, through our monthly SHE
meetings and site walkabouts, VFLs done on site will be communicated and findings shared with
the client for logging in Isometrix.

4) LEGAL AND OTHER REQUIREMENTS

a) Legal Requirements
The following acts govern activities of the project and the relevant sections of the acts are
detailed in the Baseline risk assessment (BRA):
 Mines, Quarries, Works and Machinery Act 20 of 1973: cap 44:02 Regulation 319
Drivers to ensure that vehicles have necessary safety requirements
 Mines, Quarries, Works and Machinery Act 20 of 1973: cap 44:02 Regulation 77&79
Protective Equipment
 Mines, Quarries, Works and Machinery Act 20 of 1973: cap 44:02 Regulation 149 &150
Fire prevention
 Mines, Quarries, Works and Machinery Act 20 of 1973: cap 44:02 Regulation 477
Welding
 Mines, Quarries, Works and Machinery Act 20 of 1973: cap 44:02 Regulation 30
Responsibility of employees
 Mines, Quarries, Works and Machinery Act 20 of 1973: cap 44:02 Regulation 39
First aid provision
 Mines, Quarries, Works and Machinery Act 20 of 1973: cap 44:02 Regulation 276
Housekeeping
 Wildlife Conservation and National Parks Act 28 of 1992 Chapter 38:01 Regulation 17
Protected game animals
 Control of Smoking (Chapter 65:04) Act 28 of 2004 Regulation 4 and 6
 Waste Management Act 15 of 1998 Regulation 34 Prohibition to litter
 Mines, Quarries, Works and Machinery Act 20 of 1973: cap 44:02 Regulation 185
Protection of Persons and apparatus
 Mines, Quarries, Works and Machinery Act 20 of 1973: cap 44:02 Regulation 186
Inspection examination and testing of apparatus
 Road Traffic (Chapter60:01) Act Regulation 30 Drivers to be licensed.
 Road Traffic (Chapter60:01) Act Regulation 44 Speed limit
 Employment Act of 1982 Part VIII-Regulation 96 Hours of work
 Water Act CHAPTER 34:01 Regulation 4 Use of public water and construction of
works Cap 34:03

 Mines, Quarries, Works and Machinery Act 20 of 1973: cap 44:02 Regulation 480 Gas
cylinders

14
  Botswana Factories Act (Chapter 44:01) Regulation 32 Cranes and other lifting
machines

b) Other Requirements
 Debswana Site Rules and Regulations
 Debswana Incident Notification and Investigation
 Botswana Chamber of Mine Classification of Incidents
 Fatal Risk Control Standards
 Botswana National Policy on HIV & AIDS of 2012
 Remmogo SHE Programme

C) Internal Appointments
Staff Connect (Pty) Ltd will ensure the appointments for the following personnel:

 Fire marshal appointment – internal appointment form SD-PR-SHE-17-11

 First aider appointment- internal appointment form FRM-HR-TR-08
 Hygiene appointment -internal appointment form SD-PR-SHE-17 FORM 13
 SHE representative appointment-SD-PR-SHE-17-FORM-19

The appointee shall be nominated from site and must be familiar with the site rules and
Regulations
First Aiders shall be briefed on First Aid Procedure no: PR-HR-TRN-06, and shall under go
first aid training (Advanced)
d) Legal Appointments
The project hazards and risks, the adopted legal structure applicable to this project is:
Site Supervisor will be appointed under regulation 14.2 (1) Mechanic in Charge as per Mines,
Quarries, Works and Machinery act 20 of 1973, Cap 44:02.
Boilermaker will be appointed under regulation 14.2 (b) Boilermaker as per Mines, Quarries,
Works and Machinery act 20 of 1973, Cap 44:02.

15
ORGANOGRAM

OPERATIONS
MANAGER
MR MONTWEDI
MAKABEA

MECHANIC IN SHE OFFICER SCAFFOLDING

CHARGE INSPECTOR
THUTO
ABRAM L. MOREBODI PONTSHO
MALAOLO LETSHELEA

FIRST AIDER SCAFFOLDING

SEMI SKILLED
KEMAKETSE ERECTOR
JOSEPH DIKGOPE KEBATLENG
MOUMAKWA
MOTSHABEGI

ASSISTANT ASSISTANT
PHAKEDI KITSO
PHOKOJE KETSHABILE

5. PROJECT RISK ASSESSMENT

In developing the Baseline Risk assessment, Staff Connect follows Debswana- Jwaneng mine
procedure PR-SD-SHE-12 entitled Identification of Aspects and Hazards and Assessment of
risks to guide the process, and we will be using BRA template TMP-SD-SHE-01. This
procedure identifies hazards and risks associated with the project. Mitigations are developed to
manage identified risks. The mitigations that are put in place follow the hierarchy of controls as
listed below:
• Engineering-Provision of carry bags for hand tools and carry bags for three points
contact.
• Isolation-We will request isolation of the bins we are working on from the mine personnel
through permit to work and lock out system.
• Administration-We will have all our employees briefed on all the procedures and have
toolbox talks to raise awareness on SHE related issues.
• PPE-Provision of risk based PPE as per Debswana PPE Procedure SD-PR-SHE-018

The risks identified, will be assessed as to their potential severity of loss and to the probability of
occurrence. The following are safety risks that have been identified, refer to Appendix 006.

16
SAFETY RISK
Activity Hazard Risk Mitigation
Site Preparation Baboons Attacks from baboons Briefs from conservation
interfering department/baboon awareness
with people and first aid kit, Human animal
interaction presentation
Transportation of road Road accidents Road traffic act, FRCS 1-Light
material to site vehicles
Off-loading of Slips, trips Falling resulting in Compliance to 5S,House
material on site injuries i.e. Fractures keeping
Cutting of liners Ergonomics Muscular skeletal Medical Exams, Short breaks
from outside disorders

Removal of scrap Scrap build up Trips& falls Waste management Act of

1998,House keeping
Grinding Disc fracture Restricted work injury, Inspection, PTO
Fatality
Hot-works Fire Hot-work permit, MQWM Act: Reg. No. 162 Fire
(grinding & placing flammable prevention, Reg. No. 149-154, fire
welding) materials away from hot precautions
works. Hot work area must
have fire resistant curtains
installed.
Fire marshals must be
trained on how to MQWM
Act: Reg. No. 162 Fire
prevention, Reg. No. 149-
154, fire precautions
extinguish fire,
fire extinguishers to be
placed near hot-works. We
shall
barricade the work area and
restrict movement of
personnel.
Installation of Falling on Lost time injuries MQWMA-Reg. 30,FRCS 8-
Fall arrest load lifting operations, Inspected
Components slings and color coded,
Appointed rigger (14.2)
Working @ Heights Multiple fractures, FRCS -8 procedure brief,
Heights Fatality Spotter, Safety harness
Painting Fumes Respiratory tract MQWMA-Reg. 113 procedure
brief-Respirators, Reg. 91-
Medical Exam
Housekeeping Poor Maintain good house- MQWM Act: Reg. No. 276,
housekeeping keeping and proper house-keeping
17
 stacking of tools & Remmogo SHE strategy, pillar 4
materials throughout the
whole task to avoid
incidents.

OCCUPATIONAL HEALTH RISK

Prevalent occupational health risks that have been observed at the Heavy vehicles workshop-
Green area;

Energy Unwanted Event Consequence Existing Controls

Description
Noise Excessive noise Over exposure to Usage of ear plug with reduction
levels noise resulting in rating of 32db or above.
hearing loss Adhere to periodic medical
schedule, Attend Hearing
Conservation Training
Ergonomics Improper lifting of Skeletal muscular Periodic medical examination,
heavy shell and disorder good lifting techniques, tool box
liners plates talks
Dust Inhalation of dust Respiratory illnesses Pre-entry, periodic and exit
medicals. Wear appropriate dust
mask (FP 95)
Lifting Ergonomics Improper lifting of Use lifting devices especially for
Manual heavy shells and shells and liners
liners resulting in Proper lifting techniques
muscular skeletal Short breaks
disorders
Chemical Emission of fumes Exposure to fumes Risk based respirators, Welding
from welding resulting in helmet
respiratory illnesses
Chemical Emission of Respiratory tract Risk based PPE,MSDS FOR
fumes/gas Oxygen and acetylene, Correct
storage and transportation –
MQWMA-Reg. 481

i) JOB SAFETY ANALYSIS

Job safety analysis will be conducted before any task commences. Debswana Jwaneng mine Job
safety analysis Procedure SD-PR-SHE-023 will be adopted and followed in order to comply
with this requirement. Supervisor will ensure that all employees under his supervision
understand the process of completing a job safety analysis of every task using JSA form FRM-
SD-SHE-09.

18
The following steps will be followed when conducting a job safety analysis:
 Take a blank job safety analysis form to the job/task site.
 Write the title of the job/task on the job safety analysis form.
 Walk the work site to be familiar with the workplace and environmental conditions.
 Write steps of performing the task in a sequential manner.
 List all possible hazards and aspects involved in each step.
 Identify who might be harmed. This includes people who may be sharing the workplace
with you and passers-by.
 Complete the job safety analysis form using the checklist at the back including stating
actions to be taken to control the hazards/aspects and prevent injury/environmental
impact.
 Make sure that mitigation measures follow the ‘Hierarchy of Controls’.
 To complete the job safety analysis, the form must be signed by all team members.
 The supervisor shall counter-sign the job safety analysis form

ENVIRONMENTAL RISKS
Prevalent environmental risk that has been identified on this project;

ASPECT Possible impacts Mitigation Responsible person

measures control
and action
Improper disposal of Waste Soil pollution -Separate waste at SHE officer/ REP
• Domestic/general source
waste Environmental -Promote the 3 R’s
• Scrap metal damage concept (Reduce, Manager
Use of vehicle to -Emission of Reuse, Recycle)
transport material and exhaust fumes Use of at least 180
equipment to site Hydrocarbon litres for the end of
spillages Project
-Planned vehicle
maintenance

The following will be waste, which will be generated on the site:

Activity/Process Waste type/ Storage Transportation Disposal Frequency
stream
Office-Printing Stationary(paper) Clear LDV Taken to Every
and typing waste plastics SCM for Monday
paper recycling 07:00 -16:30
Thursday
07:00-16:30
Kitchen General waste Dust bins LDV Landfill- Every
Blue area Monday
07:00 -16:30
Thursday
19
 07:00-16:30
Drinks waste Green LDV Taken to Every
bins SCM for Monday
recycling 07:00 -16:30
Thursday
07:00-16:30
Scrap metal Metals/scrap Lay Truck Scrap Every
down yard-Blue Monday
area 07:00 -16:30
Thursday
07:00-16:30

Stop Look Assess Manage (SLAM)

Staff Connect (Pty) ltd employees will practice SLAM during execution of any task for example:
Offloading of equipment and material by Heavy vehicles Workshop-Green area
 S: stop to identify the hazards when offloading
 L: look for the hazard around the place:
 A: assess the environment for any change, e.g. slippery ground
 M: manage the offloading of the equipment and material by using all relevant machinery

6. SHE IMPLEMENTATION AND CONTROL
a) Machinery and equipment control
Our equipment will be inspected before they enter the mine to ensure fitness for work.
1. FRCS -1&2 Surface Mobile Equipment;
Light vehicle: All operators and drivers shall be competent with authorizations to operate mobile
equipment and drive vehicles. Mobile equipment & vehicles shall be inspected daily with a
checklist to ensure that they are safe for use. Employees driving vehicles must have valid driver’s
license and be authorized to drive in the mine. The drivers must ensure that the vehicles are in a
road worthy condition and fully comply with the mine FRCS standards (FRCS 1: Light Vehicles
Standard). Daily pre-use checklists must be done before driving the vehicles and any defects must
be attended
2. FRCS-3. Hazardous Chemicals:
To ensure that machinery does not leak oils and fuel to the ground, we shall service and maintain
the machinery and provide spill kits.
3. FRCS -5. Equipment safeguarding:
All machines with moving parts shall have machine guards. All this equipment shall have
checklist and be inspected daily before use. If defective, they must be labelled and removed from
site
4. FRCS- 6. Isolation:
Lock out and tag out procedure shall be followed. Whenever the machine is not in use, we shall
switch on the isolation point.

5. FRCS -7. Working at heights:

Checklists shall be used to ensure that fall protection devises and working platforms are safe for
use, we shall ensure that safety harnesses and step ladders are inspected daily to prevent falling
from height. Scaffolding will be erected by competent personnel and tagged accordingly after
daily

20
 6. FRCS- 8. Lifting operations:
All lifting equipment shall be maintained in good condition with inspection maintenance log
books. The lifting equipment shall have a clearly marked safe working load (SWL) and it shall
not be exceeded.

a) TRAFFIC MANAGEMENT
VEHICLE OPERATION
Employees operating a company vehicle on any Mine road must always drive to the conditions
and practise due care and act in compliance to the Fatal Risk Control Standards 1. Drivers will
ensure that vehicles are fit for operation and report immediately any defects to Supervisors.

SIGNS
Signs will meet the following requirements:
 Give clear direction
 Be visible and not obscured
 Be reviewed regularly for relevance

7. ROLES AND RESPONSIBILITIES.

a) LINE SUPERVISOR
The Contract Manager has day to day responsibility for SHE within his Work site.
Ensure SHE are given Priority in pre-planning and preparation of work to allow safe
execution and completion of the work.
Provide positive leadership on SHE issues within his area of operation.
Actively participate and personally contribute to the project leading indicators targets.
 Ensure all personnel comply with their individual SHE responsibilities.
 To ensure correct and safe work methods.
 Make adequate provision for dealing with emergencies at their work site.
 Act immediately to rectify any breach of SHE rules, procedures or unsafe conditions that
came to their attention and report such breaches

b) SHE OFFICER
 All personnel comply with their individual SHE responsibilities as prescribed by the
company and Debswana (Client).
 Communicate clear instructions to personnel under their control, to ensure correct and
safe work method
 Adequate provision for dealing with emergencies at any work site
 SHE file is up to date
 Updating of the SHE notice board.

c) PROJECT WORKERS
 Be familiar with and comply with SHE rules established for the project.
 Trainings and inductions to be attended as required.
 Stop, correct and report any work that, in their opinion, is unsafe.
 Attend and participate in toolbox talks and other meetings.
 Avoid shorts cuts.
21
  Comply with all permits requirements.
 Practice good housekeeping is maintained and any waste generated is segregated and
disposed on the correct containers
 Wear risk based personal protective equipment (PPE) required.
 Report all accidents and near misses in which they have been involved or witnessed.

8. SHE TRAINING AWARENESS AND COMPETENCE

Training matrix is used to define the required competences among our employees on site so that
relevant training is given to the relevant trades.
The training matrix sample is given below:

COURSES/TRAINING TRAINING FREQUENCY

Debswana Security and SHE induction All Employees As and when you
enter the mine

Site Specific Inductions All Employees Arrival on site

Baseline Risk Assessment All Employees Arrival on site

Basic First Aid First Aiders Quarterly

Basic Fire Fighting Fire fighters Monthly

Occupational Hygiene Principle Occupational Hygienist Monthly

9. SHE INDUCTION
All our employees will undergo to all inductions before commencement of all work on
the site. The induction will be in addition to any specific security or other induction
required at the Debswana mine or other site. This will include the following:
 SHE induction and Security Induction
 Site specific induction including FRCS INDUCTION

b) Pre-Task Risk Assessment Training

We shall comply with the Debswana Risk Assessment Procedure (PR-SD-SHE-12) in the
identifying aspects and hazard, assessment of risks and impact. On the job training, shall be
communicated to employees on risk assessment and mitigation.

C) COMMUNICATION AND CONSULTATION

Debswana Jwaneng Mine Communication, Consultation and Participation Procedure (PR-SD-
SHE-14) has been adopted to adhere to this requirement
Communication plan applicable to the project will be developed outlining the responsibilities for
internal and external communication with various functions and levels of the client.
22
This shall guide the communication process

Type of Frequency Target group By whom

communication
5 minutes/ safety Daily All employees Supervisors/foreman
tool box talks
SHE policy and As per briefing All SHE officials/ supervisors
procedures schedule
briefings
Incident briefing & As occurred All SHE officers/supervisors
incident recalls
SHE meetings Monthly Foremen, SHE SHE officers/supervisors
reps, line
managers
Conduction of Daily All employees SHE officers/supervisors
JSA’s (risk
assessment)
Checklists Daily, weekly, All as per the SHE officers/supervisors
monthly, checklists
quarterly,
annually
Site specific As occurs New employees SHE officers/ supervisors
inductions
Baseline risk As occurs New employees SHE officers/supervisors
assessment (BRA)

• SHE stand-down: We shall comply with all SHE stand-downs which will be held within our
area of work in Debswana Jwaneng Mine.
• SHE notice boards: All information which is shared in Debswana Jwaneng Mine, we will
share it with our employees and put them on the SHE notice boards for everyone to access.
• SHE bulletins: SHE communiqué and SHE topics as communicated by the client will be
shared with employees and posted on notice board

D) DOCUMENT AND RECORDS MANAGEMENT

Management and employees of Staff Connect shall adhere to Debswana Jwaneng mine
procedure PR-SD-SHE-04 which is applicable to the project and will be implemented to ensure
that documents required are controlled identified and a master list of all documents is kept.
Master list of documents will be availed on the SHE file and continuously updated.

23
 PROJECT SHE MANAGEMENT SYSTEM

We shall adhere and comply with all Debswana procedures and develop their own procedures to
add to the existing ones in order to achieve zero harm. (Refer to method statement appendix 007

LIST OF SAFE WORKING PROCEDURES

GRINDING STFC-SWP-GR-001
WELDING STFC-SWP-WLD-002
GAS CUTTING STFC-SWP-GC-003
DRILLING OF HOLES USING MAGNETIC STFC-SWP-MAGN-004
HOISTING AND LIFTING USING CRANE STFC-SWP-HL-005
INSTALLATION OF ACCESS LADDER STFC-SWP-INS-004
INSTALLATION OF SUPPORT STAND STFC-SWP-INSL-005
WORKING AT HEIGHTS STFC-SWP-WH-006
Refer to Appendix 007

A) Emergency Response and Readiness

We shall adhere to Debswana procedure (PR-SD-SHE-037), Response to any incident shall be
proportional to the severity. A site emergency procedure shall be in place. Certain numbers of
employees are required to have training in first aid and firefighting, these employees will be
identified on the site and will report to the site manager or SHE Officer. The emergency
procedure should be communicated to employees as part of the awareness process and
communicated in toolbox talks to familiarize them with the numbers for in case of emergency.
The emergency numbers will be placed on the site notice board to be accessed by all.
Potential emergencies identified for this project as per our baseline Risk assessment are:
 Falling from Heights
 Fire outbreak during welding and gas cutting of access step ladder.
 Falling of loads
 Explosion from oxygen and Acetylene Cylinders
 Electricity
 Falling objects e.g. Scaffolding components
 Bumping against structures (load during hoisting and lifting)
FALLING FROM HEIGHTS EMERGENCY RESPONSE

a) If an employees falls from height, there shall be a trained rescue team that shall assist the victim.
The incident scene shall be cleared of all other employees and area barricaded. Two members of
the rescue team accompanied with their rescue kit, shall use a 20M extension ladders to reach the
suspended employee, lower them into the scaffolding and detatch his/her lanyad from the
guardrails. Upon reaching the ground level, an appointed first aider shall administer first aid and
then the victim shall be rushed to the mine township area hospital. Trained mine rescue team shall
be notified to assist employee working at height, then incident to be logged on the Isometrix and
further investigations conducted thereafter.

b) FIRE OUT BREAK DURING WELDING AND GAS CUTTING OF LADDER:

24
 In case of any fire, the appointed fire marshal shall sound the alarm; all employees on site must
cease work and walk to the designated fire assembly point. While the fire marshal attempts to
extinguish the fire, the SHE Officer or SHE Rep shall take a roll call register to ensure that no
employee is left behind on site. The emergency fire line shall be called for assistance if the fire
cannot be extinguished by the fire marshal.

c) FALLING OF LOADS:
If an employee is hit by any falling object, a rescue team will be notified, area barricaded and
victim and first aider called in to the scene to administer first aid, if the injury is severe then the
ambulance will be called and the injured sent to the hospital, Incident will be logged in Isometrix.

D) EXPLOSION FROM OXYGEN AND ACETYLINE CYLINDERS:

All workers shall cease work, a rescue team called in to the scene, area barricaded and while
investigations are ongoing of what could have caused fire, she officers on site will take roll call
registers to ensure no one is left behind.

e) ELECTRICITY: Rescue team will be called in to the scene, area barricaded and first aid
administered to the injured person, but if electrocuted person looks severe he /she will be taken
to the hospital for further treatment.
f)FALLING OF LOADS: The rescue team will be notified in the event where loads can fall
during loading and hoisting, the area will be barricaded and workers cleared from the scene,
investigations will take place to find out root causes, Incident will be logged in isometrix
g) BUMPING AGAINST STRUCTURE: The area will be barricaded, rescue team notified and
investigations will take place, incident will then be logged in to isometrix.

SIMULATION PLAN

The following simulation plan will be adopted in to the Project

No Departmen Section Activity Frequenc Schedule Date Responders Procedure Responsibi
t y d date executed number/N lity
ame
1 Heavy Staff Fire 6 months TBA TBA Fire Marshal Emergency Site
vehicles Connect Evacuation & SHE Response Manager
workshop Drill Officer and
Readiness
(SD-PR-

25
 SHE-09)
2 Heavy Staff Falling 6 months TBA TBA Falling from Working at Site
vehicles Connect from height height rescue heights Manager
workshop simulation team procedure
(EN-PR-
First aider
32)

B) Fire-fighting and control measures

 Fire-fighting equipment shall be provided and placed strategically on site based on the
outcome of the fire risk assessment
 Fire marshals shall be trained in basic firefighting skills and will be responsible for
inspecting firefighting equipment and reporting deviations.

Steps to be followed in case of fire

 Report the fire
 Fight the fire
 Inform the fire brigade
 Raise the alarm
 Evacuate the premises

PROJECT PERSONNEL CONTACT NUMBERS

Name Designation Cell No.

Montwedi Makabea Site Manager 73533700
Thuto Morebodi SHE Officer 72519032
N/A Project Coordinator
N/A Project Manager
Daniel Kazonda SHE Coordinator 77759683
Police N/A 999
Fire Brigade N/A 5885555
Security Control room N/A 5884236
Game Park N/A 5884363
Mine Hospital N/A 5880271

C) Environmental Management
Management and Employees of Staff Connect shall comply to Debswana training on
implementation of Environmental Management plan generated from the project environmental
aspects and impacts. Manager will train his/ her subordinates on managing Environmental
Management to reduce or manage work site impacts, conserve material and realize economic
efficiency. The Debswana Procedure PR- SD-SHE-12, A waste management plan is developed
and will be followed as per the landfill times, freight and waste disposed accordingly. (Refer to
waste management plan appendix 008)

26
 ii) Air Pollution
When driving it is expected that some fumes will be released to the atmosphere however, these
fumes are as a result of the job processes. The Site Manager will ensure that the cars are serviced
in order to minimize release of excessive fumes into the atmosphere.

D) Health/Hygiene Requirements
a. All work-related buildings on site will be kept clean and in a good state.
b. Any damage to buildings will be reported immediately to the line supervisor/ site
manager
c. No food will be kept in any work areas and eating in these areas is strictly forbidden
d. Storerooms and lay down areas shall be kept in a clean and orderly manner, with
particular attention to stacking of items in such a way that the stacks are stable (comply
to the Remmogo pillar 5 for Housekeeping (5S)
e. All ablutions will be kept in a clean and hygienic condition at all times.

E) Medical Examinations
All employees shall undergo pre-employment and periodic medical examinations to ensure that
they are fit for duty as per MQWMA-Reg. 91

An authorized medical service provider shall issue a medical fitness certificate. Medical
examinations shall be carried out as per the requirements of the site rules and regulations as well
as the Debswana Medical Health Surveillance Procedure.

Debswana Medical Monitoring tool is adopted and used to manage all new entrance, periodic
and exit medicals. (Refer to medical examination records on appendix009)

F) Monitoring and Reporting

We shall adhere and comply with Debswana procedure (PR-SD-SHE-08& 19). Monitoring
controls measurement and monitoring of performance shall be conducted as per:
 The performance monitoring programme.
 Inspections (all company required inspections)
 Planned task observation (PTO)
 Visible felt leadership (VFL)
Everything shall be developed and be part of the monitor programme. Monitoring of achievement
of the set objectives and targets shall also be done. It is the responsibility of the management to
ensure that the performance measurement and monitoring programmer is enforced.

i) Corrective and Preventative Actions

Where non-conformances are identified, a corrective action report is sent out to the responsible
section or person to be rectified with a due date included to ensure that the actions are done. A
register of all corrective action reports is to be updated continuously to ensure that all potential
non-conformances are closed and signed off. These reports monitor if there are any repetitive
27
non-conformances and assist with ensure continuous improvement of the system.

G) Inspections and audits

i) Audits
The implementation of the SHE management programme will be controlled and checked by
periodic audits, monthly reviews of individual areas of documentation and process control shall
be carried out to ensure that the procedures are being followed. The Debswana Jwaneng Mine
Audit procedure PR-SD-SHE-013 guides the process of external and internal audits using
standards checklists.

ii) Inspections
Both the contractor and the client on a daily basis in accordance to the requirement will do safety
inspections. A system audit will be done on a monthly basis as a tool to monitor and maintain our
SHE system. The client representative will be informed of the audit results, which will be audited
again by the client to show the compliance of the contractor.
The following inspections shall become part of the monitoring programme:
I. Housekeeping
II. Equipment inspections
III. Assessment of compliance to Site Rules and Regulations
IV. Legal inspections
V. Personnel protective equipment and Fatal Risk Control Standards

H) Accidents, Incidents and Near Hits

All incidents shall be communicated and reported as per the Debswana-Jwaneng Mine procedure
(PR-SD-SHE-03). All incidents will be investigated and corrective actions will be implemented
as per the requirements from the investigation panel.
Culture of near hit reporting shall be communicated within employees in order to close gaps that
may exist in the SHE management plan. High potential near hits shall be investigated as per the
Debswana Incident Notification and Investigation Standard.

I) Non-Conformance
Non-conformances identified are investigated as per the Debswana Non-conformity and
Corrective and Preventative Actions Procedure PR-SD-SHE-27 corrective actions adopted and
implemented to avoid recurrence.
Non-conformity can be from:
 She meetings
 Toolbox talk
 Visible Felt Leadership and Inspections
 Incidents and near hits
 Inspections and observations
The identified non-conformities from the above mentioned will be investigated and closed off

28
 10. PROJECT CLOSE-OUTS

On project closure, all temporary infrastructures will be dismantled and removed from site.
A clean-up will be conducted on site to remove any material that may cause any harm to the
safety and health of employees, and the environment.
After the clean-up, waste will be collected and disposed at respective disposal sites and the client
will be called for the inspection and hand over of the site. End of contract clearance from shall be
completed and together with the SHE file be returned to the Client or project owner.
SHE records will be archived as per Debswana-Jwaneng Mine Procedure PR-SD-SHE- O1 as
adopted and followed and project close out report will be written using Debswana prescribed
format.

29
REFERENCES

 Botswana Mines, Quarries, Works and Machinery Act of 1973 CAP44:02

 Debswana Fatal Risk Control Standards (STD/SHE/016)
 Debswana Integrated Safety Health and Environmental Policy (SD-SHE-PO-01)
 Debswana Site Rules and Regulations for Contractors (STD/SHE/017)
 Botswana Public Health Act 2013
 Smoking Policy of 2004
 Employment Act 29 of 1982
 Road Traffic Act
 Mine SHE Procedures

APPENDIXES

Appendix 001 - SHE Policy-Staff Connect

Appendix 002- HIV/AIDS Policy-Staff Connect
Appendix 003- Smoking Policy
Appendix 004- Drug and substance abuse
Appendix 005- Leadership and commitment
Appendix 006- Legal Appointments
Appendix 007-Method Statement
Appendix 008- Waste Management Plan
Appendix 009-Medical Examination Records
Appendix 010- Baseline Risk Assessment
Appendix 011-Company Organogram

30