CONTRACTOR

HSE BOOKLET
(Class C&D)

HSE Everyone’s Responsibility

SAFETY
is as simple as ABC

A LWAYS
BE
C AREFUL
CONTRACTOR
HSE BOOKLET
(Class C&D)

Edition 1 / 2017

Health, Safety and Environment

 Copyright
This Contractor HSE Booklet and its content is copyright of Abu Dhabi Ports Company -
© [2017]. All rights reserved.

Any redistribution or reproduction of part or all of the contents in any form is prohibited.
You may not, except with our express written permission, distribute or commercially
exploit the content.

2
 IMPORTANT NOTICE
FOR ALL EMERGENCIES
Call CONTROL ROOM (800 112)
Western Region Ports (02 877 1493)
Programme Management (050 5567 243)
KIZAD ( 02-510 9777)
Please provide comprehensive and complete information
when calling AD Ports Control Room for assistance in case of
EMERGENCY:
• State clearly the nature of the incident and / or fire.
• State clearly the location of incident and / or fire.
• State clearly the number of casualties & their conditions.
• State clearly your name and contact details.
Victims / injured persons shall not be moved unless danger of
further injuries is expected to occur i.e. lying under a roof which
is about to collapse.
REMEMBER: NEVER ENDANGER YOURSELF OR OTHERS WHEN
RESCUING AN INJURED PERSON
In case of an incident:
• Completed Incident Report to be sent to AD Ports within 18 Hours
via Email incident.ports@adports.ae/hse@kizad.ae , as relevant
• AD Ports HSE reserve the right to initiate an investigation in case
of an incident.
• Contractor activities may be suspended / terminated if there
are significant risks.
Security and HSE of respective AD Ports Units, will monitor the
performance of users on the basis of Port Rules (Compliance and
Enforcement Guidelines for Port Users), Kizad Rules, AD HSSF and
any applicable regulation that may apply, and are authorized to
issue a warning/ violation ticket.
THE CONTRACTOR SHALL ENSURE THAT THEIR ENTIRE WORKFORCE
IS AWARE OF THE REQUIREMENTS OUTLINED WITHIN AD PORTS’
CONTRACTOR HSE BOOKLET
 Table of Contents
Page
1. IHSEMS and BC Policy 6-7
2. Introduction 8
3. Purpose 8-9
4. Scope 9
5. Abbreviations and Definitions 10-11
6. Contractual Obligations 12-13
7. Contractor Non-Compliance 13
8. Post Contract Award 13-14
9. Pre-Mobilization 14
10. Execution - End User Obligations 15
11. Execution - Contractor Obligations 15-16
12. AD Ports Entry Permit & Gate Pass Arrangements 16
13. Access 16
14. Transport 17
15. Authorization 18
16. Risk Assessment 18
17. Permit to Work 18-23
18. Contractors Tools & Equipment 24
19. Equipment & Energy Sources 25
20. Hazardous Substances 25-26
21. Lifting Equipment 26
22. Use of Gas & Oxygen Equipment 27
23. Excavations 28
24. Work In Confined Spaces 28
25. Working Overwater 29
26. Welding 29
27. Working at Heights 30
28. Man-Riding Baskets 30-31

4
Table of Contents
Page
29. Working on Roofs 31
30. Scaffolding 31-32
31. Noise Exposure 32
32. Heat Exposure 32
33. Personal Protective Equipment (PPE) 32-33
34. Medical / Emergency Arrangements 33-34
35. Welfare Facilities, Storage And Office Accommodation 34
36. Housekeeping 38-40
37. Waste Disposal 35-36
38. Spill Prevention and Release Reporting 36-37
39. Storm Water Management 37
40. Hazardous Work Material 37-38
41. General Environmental Practices 38
42. Fire Protection 38-41
43. Actions in Case of Fire 41
44. Reporting Of Incidents / Accidents 41-42
45. Pre-Job Discussion 42
46. Demobilization 42
47. Final Evaluation and Close Out 42
48. Reporting 43
49. Records 43
50. Hse Management Plans 43-46
51. ADPorts HSE Management System 46

Health, Safety and Environment 5

 INTEGRATED HEALTH SAFETY ENVIRONMENT
(IHSE) & BUSINESS CONTINUITY (BC) POLICY

ABU DHABI PORTS will adhere to the IHSE & BC Policy by integrating health,
safety, environment and business disruption aspects into its business and
management processes .
ABU DHABI PORTS is committed to complying with all pertinent regulations
from applicable Abu Dhabi Sector Regulatory Authorities, as well as applicable
national and international rules and regulations.
ABU DHABI PORTS will strive to conduct and manage its business and activities
in a manner designed to responsibly minimise HSE risks to a level which is ‘As
Low As Reasonably Practical’ (ALARP).
ABU DHABI PORTS will strive to encourage optimal use of resources consumed
thereby minimising emissions and waste.
ABU DHABI PORTS is committed to reduce risks in its operations to safeguard
its personnel and protect the environment in the communities within and
around its premises.
ABU DHABI PORTS is committed to implementing, maintaining and validating
a comprehensive BC programme, to ensure the continuity of critical operations
under all circumstances.
ABU DHABI PORTS will transparently communicate its HSE results and
welcome input from regulatory agencies, communities and other interested
parties.
Within the scope of the Policy defined above and to support ABU DHABI PORTS’
role in the Abu Dhabi 2030 Vision and OSH Policy, ABU DHABI PORTS shall:

6
• Demonstrate ABU DHABI PORTS’ commitment to sustainable
development.
• Identify and mitigate business disruption risk.
• Align with the corporate values of not compromising on safe
and secure operations.
• Establish ABU DHABI PORTS’ programmes to maintain
employees’ health and wellbeing.
• Provide alignment between ABU DHABI PORTS’ activities and
HSE resources.
• Monitor and manage health, safety and environmental risks
and ensure that measures adopted are cost-effective.
• Obtain stakeholders and interested parties input.
• Conduct effective audits to monitor performance against
established objectives and compliance requirements.
• Conduct periodic inductions for ABU DHABI PORTS’
personnel and those working for, with, and on behalf of
ABU DHABI PORTS.
• Develop a systematic approach to ensure compliance with
Abu Dhabi EHS systems, as well as national and international
laws and standards that ABU DHABI PORTS subscribes
to; and international best practices, in order to continually
improve HSE & BC performance.
• Conduct periodic management reviews, to evaluate IHSE & BC
MS effectiveness and HSE & BC performance; setting HSE &
BC targets and objectives to ensure that the IHSE & BC Policy
remains relevant and appropriate.

Mohamed Juma Al Shamisi

Chief Executive Officer Date: 14 March 2016

Health, Safety and Environment 7

 2. INTRODUCTION
2.1. This booklet is issued to Contractors carrying out work
within AD Port premises. It gives a brief on Health Safety &
Environment (HSE) requirements which the Contractor is
required to adhere to when executing work.
2.2. Contractor’s Management and Supervisory Staff are required
to ensure that AD Ports HSE requirements and procedures are
brought to the notice of all their employees and subcontractors
and that these requirements and procedures are strictly
followed.
2.3. If there is any doubt or misunderstanding about the content of
this booklet, the Contractor’s Management should consult AD
Ports HSE Representative for clarification or email
HSE.ports@adports.ae
2.4. “AD Ports” refers to Abu Dhabi ports and all of its various
business units and entities, including, but not limited to Kizad,
Programme Management, Safeen, Maqta Gateway, Khalifa
Port, Zayed Port , etc.

3. PURPOSE
This booklet establishes Abu Dhabi Ports contractor management
principles and processes for the effective management of HSE
aspects in relation to contractor work / service, activities within AD
Ports.
The booklet describes the contractor management process elements
and details their requirements to ensure that risks to health and safety
of contractors, employees, resident stakeholders, the community and
the environment are minimized.
This Contractor HSE Booklet will form the basis for a systematic
approach to the management of contracted tasks across AD Ports.
Contractor HSE Booklet is intended to:
3.1. Provide AD Ports and Resident Stakeholders with clear direction
on management of contractor work / services activities.
3.2. Provide the basis for common understanding of contractor
management requirements.
3.3. Provide Contractors and Subcontractors with guidelines
on HSE protocols and procedures to be followed during the

8
 execution of their contractual duties and while they are present
within AD Ports controlled areas
3.4. Enforce compliance to AD Ports Integrated HSE Management
System (IHSEMS).
3.5. Enforce compliance to applicable regulatroy requirements ,
including OHSAD HS System Framework.
3.6. Define the AD Ports contractor management process
elements.

4. SCOPE
This booklet applies to all AD Ports contractor activities, both current
and in future. Resident Stakeholders shall take into account the
routine and non-routine project activities of all personnel (including
subcontractors and visitors) working within AD Ports and having
access to the port workplace, site and the associated facilities
whether provided by AD Ports or Resident Stakeholders.

Health, Safety and Environment 9

 5. DEFINITIONS AND ABBREVIATIONS

TERMS DEFINITION
Abu Dhabi Ports All companies and business units operating under the
authority of Abu Dhabi Ports, including, but not limited
to, Zayed Port Region, Khalifa Port, SAFEEN, Programme
Management and KIZAD.
AD Ports’ Day A formal process of providing information on HSE and
One Induction Security requirements prior to commencement of work
and a prerequisite to get an AD Ports port gate pass.

AD Ports Day One Induction targets all of those who visit

and work on AD Ports premises, including employees,
contractors and truck drivers.
ALARP To reduce a risk to a level ‘As Low As Reasonably
Practicable’ (ALARP) involves balancing reduction of
risk against the time, trouble, difficulty and the cost of
achieving it.
Asset Items that have a distinct value to AD Ports, e.g. gantry
cranes, vessels, machinery, buildings, vehicles and other.
Contract A formal business agreement detailing the terms and
conditions for the supply of products or the provision of
services.
Contractor A person or a company which has entered into a legal
contract to supply services or material to AD Ports. The
term is also frequently applied to suppliers who are
available to provide services but are not currently in a
contractual relationship with AD Ports.
End User For the purpose of this procedure, End User is AD Ports
Employer Representative assigned to lead the execution
and monitor the performance of a project and to act as
the point of contact.

Note: AD Ports’ HSE is nominated a Tenants’ End User.

Interface Is a document that is used to resolve conflicts between
Document IHSEMS of AD Ports and that of the Contractor. It defines
which HSE MS will take precedence in specific operational
circumstances.

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Resident Those organizations who reside within the boundaries of
Stakeholder the Port Area and / or Port water limit, e.g. Port Operator,
Private Facility Operators, long-term contractors.
Subcontractor A person or company performing some of the work within
a contract, and under contract to either the End User or
Contractor.

ABBREVIATIONS

AD Ports Abu Dhabi Ports

ALARP As Low As Reasonably Practicable

CPD Corporate Procurement Department (ADPorts)

EHSMS Environment, Health and Safety Management System

HIRA Hazard Identification and Risk Assessment

HSE Health, Safety and Environment

IHSEMS Integrated Health, Safety and Environment Management

System
KPIs Key Performance Indicators

LMRA Last Minute Risk Analysis

OFI Opportunities for Improvement

PTW Permit To Work

PM Programme Management

SRA Sector Regulatory Authority

WSR Waste Service Request

WR Western Region

WMS Work Method Statement

ZP Zayed Port

Health, Safety and Environment 11

 6. CONTRACTUAL OBLIGATIONS
6.1. To comply with UAE legal requirements, AD EHSMS RF Element,
Mandatory Code of Practices, and other requirements.
6.2. To work in accordance with relevant AD Ports IHSE MS
Procedures.
6.3. To ensure a healthy and safe working environment.
6.4. To ensure effective safety training and information.
6.5. To report immediate danger or incident to AD Ports Control
Rooms.
6.6. To ensure that no one is exposed to the risk of injury.
6.7. To provide AD Ports and Resident Stakeholders with information
upon request relevant to the work activities risk assessments.
6.8. To develop HSE plans or site-specific procedures relevant to
nature of the identified hazards and work activities at the site.
6.9. To ensure that all contractors and subcontractor employees
who will be directly involved in the contract works have received
induction prior to the commencement of any work.
6.10. To carry out risk assessments and develop health and safety
plan(s) prior to work commencing and ensuring that appropriate
risk control measures are implemented on commencement of
the contract works.
6.11. To manage HSE risks which arise from changes to contractual
scope of work.
6.12. To seek End User approval of sub-contractors before
engagement.
6.13. To conduct HSE induction and training of workforces.
6.14. To carryout HSE briefing /toolbox and regular HSE meetings.
6.15. To ensure that all equipment, plant, machinery and apparatus
brought into or used in AD Ports are safe and without risk to
health and safety or the environment and is maintained as per
standards.
6.16. All necessary calibration, test and examination certificates
must be available for verification at all times.
6.17. To handle dangerous materials in a safe manner and to operate
means of transport safely.

12
 6.18. To maintain relevant HSE records and to ensure its availability
for audit / inspection by AD Ports HSE.
6.19. To close-out all internal and external non-conformances,
should they be raised as a result of audits / inspections.

7. CONTRACTOR NON-COMPLIANCE
7.1. If during the execution of a contract, a contractor or sub-
contractor is in breach of any condition of contract or any HSE
requirements, the process set out in the contract for managing
such breaches should be followed exactly (all work with
regards to that activity shall be suspended until the matter is
resolved).
7.2. Where a major breach of safety is identified then the Project
Manager supervising the contractor or an AD Ports HSE
Representative may suspend / stop the work until the breach
is rectified.
7.3. Work cannot recommence until the Supervising Project
Manager or AD Ports’ HSE is satisfied that adequate risk
controls are in place.
7.4. Poor HSE performance, including one-off instances or
continuous breaches of HSE requirements, can lead to the
termination of a contract and/or removed from AD Ports
registered preferred supplier status.

8. POST CONTRACT AWARD

AD Ports’ Corporate Procurement Department (CPD) tendering
process includes a HSE capability assessment to undertake the
contract scope of work in compliance with HSE requirements, and to
effectively manage associated risks. This is in addition to standard
evaluation criteria (Commercial & Technical) in order to award a
contract.
Contractors who will undertake work for AD Ports Programme
Managment , either outside the boundaries of AD Ports gates and/
or other AD Ports work area, shall be provided with Programme
Management site Good Practices document in addition to this HSE
Booklet. Contractors are obliged to ensure their compliance with
requirements set out in both documents.

Health, Safety and Environment 13

 Contractors who wish to engage subcontractor(s) to perform part of
the work must have AD Ports preapproval.
Contractors shall adopt a similar HSE capability assessment for
screening of their subcontractor(s) and then acquire the End User
approval.
The End User may carry out an audit to verify the degree of
implementation of the contractor’s HSE MS.
8.1. Contractor HSE Capability Evaluation
The End User, in coordination with HSE and CPD, is obliged
to review the HSE capability, HSEMS, HSE Plan and Risk
Assessment submitted by the contractors
This exercise is in order to assess how effective the contractor
has been in providing assurance that all significant hazards
have been identified and that suitable controls and mitigation
measures are planned to reduce the risk ALARP.
The contractor shall be given the approval of Contractor/Tenant
HSE Management System Form (ADM-FRM-013-3), as part
of the bidder documents, as a guide to prepare and submit
Contractor HSEMS and /or HSE Plan.
A joint meeting of related parties’ maybe conducted to evaluate
the suitability of the contractors’ HSEMS, HSE plan and
suitability of controls and mitigation measures.
8.2. HSE capability assement documentation must be supplied
when a variation order to scope of work for any project contract
is applied.

9. PRE-MOBILIZATION
End User has the right to carry out pre-mobilization inspection and / or
audit of the contractor who has been awarded the contract, to confirm
that the relevant contractual HSE aspects (risk assessment and HSE
plan) are complied with and that any remedial actions required to be
carried out before mobilization are identified and agreed.
9.1. Kick-off Meeting
The End User should call for a kick off meeting to familiarize the
contractor(s) with the location, facility, personnel, and other
relevant information necessary for the contract work execution.

14
 9.2. Contractor Induction
The End User is obliged to ensure that all contractors who will
undertake works at AD Ports must be scheduled to attend AD
Ports’ Day One Induction. Additional induction subjects can be
introduced based on the nature of the work being undertaken
and the underlying risk associated with the work.
9.3. Contractor HSE Booklet
Prior to commencement of works the contractor should
receive a copy of “AD Ports Contractor HSE Booklet ” from CPD
or End User, and/or downloaded it from www.adports.ae. It is
the responsibility of the contractor to instruct their workforces
and subcontractors to adhere to the information provided in
this document.

10. EXECUTION - END USER OBLIGATIONS

End User has the right to call for progress meetings to review HSE plan
and / or the suitability of mitigation control measures implemented by
contractor.
10.1. Inspection and Audit
The End User has the right to conduct site inspection and / or
audit of contractor HSE performance during mobilization and
execution of contract to verify whether the HSE plan objectives
and / or the suitability of mitigation control measures are being
achieved.
The End User is obliged to review significant HSE findings
against the contractual terms and conditions, including the
HSE plan and appropriate actions taken which may include
rectification, withholding permission to proceed or ultimately
terminating the contract.
The frequency of inspection or audit depends on the size of the
contract and the levels of risks identified.

11. EXECUTION – CONTRACTOR OBLIGATIONS
The contractor is obliged to execute the contract in accordance with
the approved Method of Statement and / or HSE plan.
Any additional HSE requirements or change in the method statement,
identified during the approval stage of the contractor, should be

Health, Safety and Environment 15

 properly addressed, and the HSE plan updated accordingly.
11.1. Roles and Responsibilities
Contractor and End User are jointly accountable for HSE,
although responsibility may be delegated to representatives
who may have a permanent presence on site to monitor and
verify that HSE obligations are being met.
Where responsibility for supervision rests with the contractor,
End User’s role is to monitor compliance with the HSE plan and
the contractual terms defined within the contract.
11.2. Contractor Responsibilities
The contractor holds and should be able to demonstrate the
below responsibilities:
• Contractor’s management commitment to HSE aspects.
• Compliance with HSE related clauses in the contract and
HSE plan.
• Performance results against agreed HSE KPIs.
• The existence of contractor’s internal HSE control system.
• Close monitoring of workforce and subcontractors
competencies.
• Periodic toolbox talks, training and regular HSE meetings.
• Participation in emergency exercises, drills and tests.
• Proper management of HSE risks which arise from changes
to the contractual scope of work.
• Compliance with incident and non-conformance reporting,
investigation and follow-up.
• The resolution of interface issues.
• Availability of contract documentation and records to the
End User, if required.

12. AD PORTS ENTRY PERMIT & GATE PASS ARRANGEMENTS

12.1. Before commencement of any works at AD Ports premises,
Contractor shall ensure that all relevant to the contract
employees have been issued with AD Ports’ Entry Permit / Gate
Pass.
12.2. Passes shall always be carried and shall be shown to any AD
Ports’ Security / HSE Employee on request.
12.3. All AD Ports’ Entry Permit / Gate Passes shall be returned on
request, when the work is completed or on the date they expire,
16
 whichever is earlier.
12.4. AD Ports’ Management shall reserve the right to withdraw
AD Ports’ Entry Permit / Gate Passes for willful or repeated
breaches of AD Ports’ HSE regulations / procedures.

13. ACCESS
13.1. Contractors shall not block gangways and access ways unless
a clear, safe diversion has been provided.
13.2. Contractor’s work areas shall not be closed off without written
approval from AD Ports - Assets Management / Technical
Services Department / GSD, Programme Management or
KIZAD HSE , as relevant.
13.3. Only authorized routes must be used to and from work sites.
13.4. Only suitable, sound and properly maintained equipment shall
be used.
13.5. Where applicable, timings designated by AD Ports’ End User,
for conducting work shall be adhered to.

14. TRANSPORT
14.1. Contractors shall not bring vehicles onto AD Ports unless they
are roadworthy and conform to the legal requirements.
14.2. Contractors shall ensure that only licensed, authorized and
competent personnel are allowed to drive vehicles / mobile
equipment.
14.3. Loads shall be within the safe weight limit for the vehicle and
should not project beyond the vehicle body in such a manner as
to present a hazard to other vehicles, pedestrians or adjacent
structures.
14.4. Special permission, via the AD Ports Permit to work system,
must be availed of for permission to move oversize and
overweight loads to and from the sites
14.5. Vehicles shall not block access or emergency points.
14.6. All loads being transported by vehicle must be properly and
adequately secured.
14.7. Contractor’s vehicles shall only be permitted to enter the
operational area to deliver or transport materials to, from and
within its worksite.

Health, Safety and Environment 17

 14.8. Vehicles shall not exceed the laid down speed limit within AD
Ports.
14.9. Vehicles mounted with crane shall be inspected by AD Ports
HSE. Copies of valid third party test certificate and registration
document shall be available for verification.

15. AUTHORIZATION
15.1. The following persons shall be required to carry training
certificate from authorized companies in person at all the times
during their work:
• Operators of Mobile Elevated Work platform.
• Operators of Mobile Cranes & Forklift
• Persons authorized to use cartridge operated fixing tools.
• Banks man for Mobile Cranes Rigging , Lashing; Slinger and
Heavy Vehicles.
• Operators of all types of Rigs and high pressure Equipment.
15.2. Authorized persons must be properly trained and competent in
safe use of the equipment and must have a certificate detailing
their appointment in writing.

16. RISK ASSESSMENT

16.1. Risk equals chance time’s effect (Risk=Chance x Effect). It’s
impossible to avoid every incident, therefore calculate risks
well and make them controllable if not preventable. Therefore
emphasize on avoiding:
• Unsafe actions.
• Unsafe Conditions.
• Near Misses
16.2. An LMRA is a Last Minute Risk Analysis required by the
workforces who carry out the activities right before they start
their task practice.
16.3. If you observed unsafe condition, immediately warn everyone
involved, try to neutralize the unsafe condition and make it safe
again or immediately report it to AD Ports HSE or End User.

17. PERMIT TO WORK

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 17.1. A Permit to Work (PTW) system is a formal recorded process
used to control work which is identified as potentially
hazardous. It is also a means of communication between AD
Ports HSE, Area Management and Permit Applicant and those
who carry out the hazardous work.
17.2. The responsibilities of Contractor are:
• Ensure that they understand AD Ports PTW System as well
as PTW of the respective Stakeholder(s).
• Responsible for requiring sub-contractors to comply
with AD Ports PTW System, all provisions of UAE Federal
and Abu Dhabi Laws and Regulations
relating to Health Safety & Environment.
• Must clearly specify the nature, location
and estimated duration of the work.
• Ensure personnel who are working
under the issued PTW are competent,
well trained, qualified and licensed (if
applicable) to carry out the work in a
safe manner.
• Ensure all personnel understand the
work for which permit is issued, the
risks associated with the work, and the
relevant controls.
• Must ensure that work is performed in a safe manner and
in accordance with relevant legislations, standards and
codes of practice.
• Monitor the work of their personnel and the issued permit
throughout the course of work in AD Ports.
• Report any unsafe act or condition and near miss during
the operation of a Permit, to the attention of the Permit
Office and report incidents to AD Ports Control Room.
• Ensure that at the completion of the work, the work area is
left in a safe condition.
• Suitable display of issued permits.
• Return the Permit to the Permit Office for sign off & closure.

Health, Safety and Environment 19

 17.3. Activities requiring PTW
Activities requiring a PTW in AD Ports include, but not limited to:
• Non-routine Land and Marine operations / activities.
• Cold works and hot works within AD Ports.
• Activities assessed and evaluated as moderate to high risk
activities.

LAND ACTIVITIES REQUIRING PTW

ACTIVITIES REQUIRING PTW PTW FORM

Cold Work PSS-FRM-L-400-001

Confined Space Entry PSS-FRM-L-400-002

Electrical - Energy Isolation PSS-FRM-L-400-003

Excavation PSS-FRM-L-400-004

Hot Work PSS-FRM-L-400-005

Work with Oversize-Load PSS-FRM-L-400-006

Working at Heights PSS-FRM-L-400-007

20
CALLING VESSEL ACTIVITIES REQUIRING PTW

ACTIVITIES AD PORTS BERTH ALONGSIDE APPLICABLE

OR ANCHORAGE PRIVATE JETTY PTW FORM

Diving Application Form Application Form PSS-FRM-M-

400-006

Working Application Form Notification only PSS-FRM-M-

Overwater (VHF or Email) 400-007
(Over-side)

Vessel Application Form Application Form PSS-FRM-M-

Underwater 400-008
Cleaning

Marine Hot Application Form Notification only PSS-FRM-M-

Work (VHF or Email) 400-003

Bunkering, Lube Application Form Notification only PSS-FRM-M-

Oil, Sludge & (VHF or Email) 400-005
Bilge Transfer

Immobilization Application Form Notification only PSS-FRM-M-

of Engine or (VHF or Email) 400-009
Propellers trial
alongside

Chipping, Application Form Notification only PSS-FRM-M-

Painting & Sand (VHF or Email) 400-010
Blasting

Health, Safety and Environment 21

 ACTIVITIES REQUIRING PTW FOR PORT MARINE SERVICE VESSELS

ACTIVITIES PERMIT TO MARINE PTW FORM

REQUIRING WORK OFFICE SERVICE
PTW APPROVAL INTERNAL
APPROVAL

Marine Cold NA Application Form PSS-FRM-M-

Work 400-001

Confined Space NA Application Form PSS-FRM-M-

Entry 400-002

Marine Hot Work Application Form NA PSS-FRM-M-

400-003

Marine Working NA Application Form PSS-FRM-M-

at Height 400-004

Bunkering, Lube Notification only Application Form PSS-FRM-M-

Oil, Sludge & (VHF or Email) 400-005
Bilge Transfer

Diving Application Form NA PSS-FRM-M-

400-006

Working Application Form NA PSS-FRM-M-

Overwater 400-007
(Over-side)

Vessel Application Form NA PSS-FRM-M-

Underwater 400-008
Cleaning

Immobilization Notification only NA PSS-FRM-M-

of Engine or (VHF or Email) 400-010
Propellers trial
alongside

22
 17.4. Activities not requiring PTW
Depending on the nature of operations / activities and
competency and job profiles of personnel, a Permit Issuer in
coordination with Permit to Work Office may exempt certain
activities from PTW requirements that include, but not limited
to:
• Routine operation such as, startup and shutdowns of Tugs.
• Routine maintenance work such as, checking and replacing
oil / lubricant in forklift or truck.
• Work carried out in designated maintenance workshops.

17.5. Method Statements

Where required by AD Ports, contractors shall submit a
Contractor Work Method Statement(WMS) to the AD Ports
Permit Office at least 2 days before work is due to commence.

Contractor Work Method Statement shall detail:

• The job to be undertaken.
• The name of the person in overall charge of the job.
• The name(s) of the Supervisor(s) for each activity.
• The individual activities in sequence required to complete
the job.
• The individual trades / disciplines involved in each activity.
• Plant, equipment, tools to be used in each activity.
• Any substances / chemicals to be used and where and
during which activity they will be used.
• Hazards associated with each individual activity.
• Preventive measures to be taken to eliminate the identified
hazards with each activity.
• A detailed description (Action Plan) of how the work will
be done including control measures and procedures to
complete each activity and the overall job safely.
End User, HSE Representative and Permit Office shall approve all Work
Method Statements.
Compliance with standards detailed on the Work Method Statement
shall be the responsibility of Contractor.
Any change in work method needs to be notifed to the End User /
HSE ASAP, and may warrant resubmission of a complete WMS, at the
discretion of End User / HSE
Health, Safety and Environment 23
 A variation order for any contract, will warrant resubmission of a
complete WMS, at the discretion of End User / HSE.

18. CONTRACTORS TOOLS & EQUIPMENT

18.1. All contractor’s tools and equipment must be adequately sound
and suitable for the purpose.
18.2. Guards and electrical trip switches must work effectively and
must not be removed or by-passed.
18.3. All tools shall be maintained in a safe working condition.
18.4. Contractor shall provide suitable storage for storing tools and
equipment at the work site.
18.5. Contractor shall nominate or employ the services of a
competent qualified electrician to inspect and tag (“Safe for
Use”) electrical power hand tools on quarterly basis.
18.6. Contractor shall keep, on site, a register of all electrical power
hand tools in use. The register shall have the following details:
• Individual identity number of the tool.
• Name, Signature and Organization of the qualified
Electrician carrying out the inspection.
• Date of inspection.
• Remarks on condition of tool and whether repaired or
withdrawn from use.
• Colour code.
• Nominated electrician’s Signature.
18.7. No electrical powered hand tools shall be used other than those
with a valid “Safe for Use” tag
18.8. Unless double insulated, all equipment and appliances that are
plugged or direct-wired shall be connected to an Earth Leakage
Circuit Breaker (ELCB).
18.9. All electrical equipment must preferably have a Kill Switch
also known as a Deadman switch. The switch’s purpose is to
shut the machine down if the operator becomes incapacitated,
such as through death, loss of consciousness, or being bodily
removed from control
18.10. Damaged leads, piggyback plugs and / or double adaptors
must not be used.

24
19. EQUIPMENT & ENERGY SOURCES
19.1. Contractor’s employee are not allowed to use or operate any AD
Ports’s, equipment or energy source such as gas, compressed
air, oxygen, electricity or fire hydrant outlet unless permission
has been given in writing by the End User.
19.2. It is the duty of the Contractor to ensure that AD Ports
equipment is used properly, and defects are reported to the
End User as soon as possible.
19.3. If authorization is given to connect tools or equipment to
AD Ports energy sources, the responsibility rests with the
Contractor to check that the operating pressure or voltage is
correct for the purpose.
19.4. No temporary electrical supply shall be installed or modified
without the agreement and approval of AD Ports Assets
Management / Technical Service & Permit to Work Office.
19.5. All equipment must be treated as “LIVE” unless isolated /
locked off and tagged.

20. HAZARDOUS SUBSTANCES

20.1. Hazardous substances include any flammable liquid or any
substance likely to give rise to toxic, corrosive, irritant or
having harmful risk.
• Explosive
• Flammable, highly flammable.
• Oxidizing.
• Toxic and very toxic.
• Harmful, erodent, sensitive.
• Corrosive.
• Carsinogenic.
• Environmental hazard.
20.2. Hazardous Substances shall:
• Be kept to a minimum.
• Be securely locked or fenced off.
• Have appropriate warining notices displayed at the storage
facility.

Health, Safety and Environment 25

 • Have “No Smoking“ notices displayed at the storage facility.
• Have fire-fighting extinguishers/equipements which are
appropriate to the Hazardous Substance.
20.5. It is the Contractor’s responsibility to ensure that users of
substances are properly informed, instructed and trained in the
hazards and control measures, including necessary PPE are in
place and used.
20.6. Hazardous substances must not be discharged onto the
ground or into water drains.

21. LIFTING EQUIPMENT

21.1. All lifting activities shall be supported and documented via
adequate “Lifting Plan”.
21.2. All lifting equipment used by the
Contractor must be tested and examined
by Third Party and have a valid certificate.
Equipment must be properly marked
with an identification number and safe
working load.
21.3. Copies of all test and examination
certificates must be available on site for
verification by AD Ports’ Representative /
HSE.
Example: The crane operator is responsible for the crane. He
must be able to show that the crane and the equipment are
periodically approved.
21.4. Crane certificate is compulsory, and the test certificate must
always be available for verification.
21.5. Defective lifting equipment shall be withdrawn immediately
from service.
21.6. No item of lifting gear shall be used to support a load greater
than the safe working load of the lifting gear.
21.7. Never go over the maximum work load.
21.8. Maintaining a copy of training record representing the
experience of the crane operator is compulsory.
21.9. All lifting equipment (i.e. cranes & forklifts) shall be inspected
daily by the Operator and keep file of filled inspection form for
verification if required.

26
22. USE OF GAS & OXYGEN EQUIPMENT
22.1. Where Contractor’s bring their own equipment onto the
Project, such equipment must comply with AD Port’s approved
standards.
22.2. Gas cylinders must not be left lying unattended. Arrangements
shall be made to store cylinders in a suitably footed open mesh
fenced compound.
22.3. Before constructing any temporary gas compound or using an
existing gas storage area, Contractors must obtain permission
from AD Ports HSE / PTW office.
22.4. Cylinders shall not be left in direct sunlight.
22.5. Oxygen and fuel gas cylinders shall be kept separate.
22.6. Cylinders must never be stored or used in a horizontal position
but must be secured in an upright position.
22.7. All gas cylinders must be handled with care and they must not
be misused or abused. They must be properly shut off when
not in use.
22.8. Industrial gas cylinders can be identified by their colour coding.
When transferring or transporting, make sure gas cylinders are
securely fastened.

GAS CYLINDER COLOR IDENTIFICATIONS

22.9. Great care must be taken to ensure that gas equipment,
including hoses, are not allowed to cause obstruction of
roadways, walkways, manholes, ladders or other means of
access where they can cause tripping hazards or be damaged.
Health, Safety and Environment 27
 22.10. Hoses not in use should be coiled up and put in a safe place.
22.11. Hoses should, whenever possible, be supported off the ground.
22.12. Where any operation involves the use of gas and oxygen
equipment in enclosed or semi-enclosed spaces, Contractor’s
supervision must carry out frequent checks to ensure these
procedures are complied with.
22.13. No modification to tanks or drums, which contain flammable
liquid, shall be undertaken.

23. EXCAVATIONS
23.1. No excavation work shall be commenced by the Contractor
unless a valid Permit to Work is issued by AD Ports - Permit to
Work Office.
23.2. All excavation to a depth greater than 1 meter shall have proper
ladder access point provided.

24. WORK IN CONFINED SPACES

24.1. Hazards can be encountered where work is carried out in
excavations, tanks, vessels, pipes, or other confined spaces.
24.2. The following processes are especially dangerous when carried
out in confined spaces:
• Paint Spraying.
• Extensive pre-heating (naked flame).
• Welding.
• Arc air gouging.
• Use of cleaning fluids (solvents).
24.3. The dangers involved include:
• Asphyxiation.
• Explosion.
• Fire.
• Oxygen enrichment or deficiency.
• Dust & Fumes.
• Noise.
24.4. Contractors shall not enter or commence work in any
excavation, tank vessel, pipe or chamber or other enclosed
space unless a valid PTW has been issued. Where contractor

28
 operations may give rise to a dangerous atmosphere during
the work activity.
24.5. No new activity shall be introduced into a confined space
without the permission and signed approval of Permit Office.

25. WORKING OVERWATER

25.1. The Contractor shall provide Life Jackets to any employee
working over (or near) water where there is a likelihood of
falling in and drowning.
25.2. The Contractor shall also supply a sufficient number of life
buoys to be permanently located at point(s) of danger. The life
buoys shall be attached to a throwing line.
25.3. Where rescue, of a person falling into the water, may be
difficult or work is conducted in an exposed area at open water,
AD Ports may require the Contractor to provide a standby boat
crewed by a competent boatman. The contractor shall provide
such rescue craft as agreed upon with the AD Ports’ HSE prior
to the commencement of work.
25.4. Where workforce are working at a height of 2 meters or above
and are exposed to the risk of falling, the requirements for
Safety Harness will apply.

26. WELDING
26.1. Before any welding commences, a Hot Work Permit must be
obtained from the AD Ports’ Permit Office.
26.2. Appropriate PPE must be worn. For example:
• Aprons.
• Leather sleeves.
• Gauntlet gloves.
• Eye protection.
26.3. It is a requirement that employees
using electric welders wear
insulated footwear when working
in damp areas where the danger of
electric shock exists.
26.4. All electrical welding cables must
be inspected in accordance with

Health, Safety and Environment 29

 Electrical Procedures by a competent person and maintained
in good condition.
265. Screens shall be erected where there is a danger to co-workers
or passers-by from sparks or welding flash.
26.6. Conditions from Section 23 apply when using welding cylinders

27. WORKING AT HEIGHTS

Contractor shall ensure that a working at height procedure is
implementing that addresses all works to be carried at height. This
procedure shall consider, working off scaffolds, ladder use and man
baskets.
Before working at height, follow these simple steps:
• avoid work at height where it is reasonably practicable to
do so
• where work at height cannot be easily avoided, prevent
falls using -either an existing place of work that is already
safe or the right type of equipment
• minimise the distance and consequences of a fall, by
using the right type of equipment where the risk cannot be
eliminated

Contractors should:
• do as much work as possible from the ground
• ensure workers can get safely to and from where they work
at height
• ensure equipment is suitable, stable and strong enough
for the job, maintained and checked regularly
• not overload or overreach when working at height
• take precautions when working on or near fragile surfaces
• provide protection from falling objects
• consider emergency evacuation and rescue procedures

28. MAN-RIDING BASKETS

28.1. When the carriage of personnel by crane is required, the man
riding basket must be suitably tested & approved by third party
and have a current test certificate and clearly marked ‘Man
Riding Only’ and the safe working load (SWL).

30
 28.2. All workforces using man riding baskets
must be secured inside the basket by a
safety harness. The safety harness must be
secured to the master link of the supporting
sling or to the hook of the crane.

29. WORKING ON ROOFS

29.1. The following minimum requirements should
be reflected in the Work Method Statement,
and must be met to access and work on roofs.
• The roof must be structurally sound before a person walks
on or places a load on a roof.
• The roof should not be too steep or slippery to access.
• Roof areas must be kept tidy and clean.
• Rubbish must be regularly removed.
• All items that are used during work must be secured
properly. Materials should not be left on the roof after task
is completed
• The Site Officer / Supervisor
must be aware of personnel
present or working on the
roof and the expected period
for return.
• Do not store or stack
materials where they
interfere with access to work.
• Do not access or work on a
roof unless trained appropriately.
• Do not access roofs in adverse weather conditions such as
wind, rain or thunderstorms.
• Do not store or stack materials within 2 meters of the edge
of the roof.

30. SCAFFOLDING
• Contractor must maintain records on training and competency of
those erecting, dismantling, altering, inspecting and supervising

Health, Safety and Environment 31

 scaffolding operations;
• The scaffold should be erected by a competent person, to ensure it will
have adequate strength, rigidity and stability while it is erected, used
and dismantled

31. NOISE EXPOSURE

31.1. When Contractors bring plant or machinery into AD Ports,
they must ensure that noise levels produced are as low as
reasonably possible.
31.2. Personnel using such equipment must have appropriate PPE

32. HEAT EXPOSURE

32.1. Contractors are responsible for ensuring that their employees
have adequate resources for protecting themselves against
heat related disorders.
32.2. Contractors and their employees are responsible to follow heat
related illnesses prevention recommendations as advised by
AD Ports.
32.3. The contractor shall provide facilities in extreme hot conditions
or under direct sun exposure to reduce the negative effect of
heat not limited to:
• Cold drinking water.
• Hydration fluids.
• Shaded area for resting.
• Shower and Toilet.
32.4. All heat related illness must be reported immediately to AD
Ports, using the Land or Marine incident reporting form as
appropriate.

33. PERSONAL PROTECTIVE EQUIPMENT (PPE)

33.1. PPE are needed if hazards can’t be removed as source or
shielded from and when collective safety measures are not
sufficient.
33.2. The Contractor’s is obliged to provide PPE at no charge for
his employees in addition to providing proper information and
instructions on the use and maintenance.

32
 33.3. Contractors shall supply their employees with all appropriate
personal protective clothing and equipment (PPE). For
example:
• Hard hats.
• Safety boots.
• Gloves.
• Safety glasses.
• High Visibility Vests
• Clothing.
33.4. All contractor personnel must be made aware that PPE is a
compulsory requirement within AD Ports’ Premises
33.5. Contractor must ensure that the PPE is worn at all time while
within the AD Ports premises.
33.6. Contractor shall ensure that personal protective equipment
is properly maintained in good order and replaced when
defective.

34. MEDICAL / EMERGENCY ARRANGEMENTS

34.1. Contractor is accountable to have employees regularly
undergo medical examinations to avoid risk to health.
34.2. Contractor is responsible for the medical fitness of their
employee and shall provide an a medical fitness certificate
upon End user Request.
34.2. In addition to advise them to carry their medical insurance card
all the time while they are in AD Ports
34.3. AD Ports HSE is authorized to exclude any contractor to work
within AD Ports premises, if found suffering from any disability
which is considered a threat to the individual / team health and
/ or safety.
34.4. Contractor’s Management shall ensure the availability of
adequate first aid response capability and certified First Aid
provider to manage and respond to minor injuries and illnesses
of their workforce. First aid requirement shall be agreed with
the End User based on the scope of work, location, size of
workforce and identified risks.
34.5. If Contractors are transferred by Ambulance to Government or
Private Hospitals due to any medical conditions or industrial
injuries the Contractor’s Management remains responsible for

Health, Safety and Environment 33

 the payment of any medical cost incurred there.
34.6. All Contractors under AD Ports’ direct supervision, who may
sustain industrial injury, or is suspected to be suffering from
occupational illness shall report the details through Land /
Marine Incident Report.
34.7. Contractor’s Management shall not permit any contractors
into AD Ports’ if found / suspected to be under the influence of
alcohol, drugs or other intoxicants.
34.8. Contractor’s Management is responsible to report to AD Ports
HSE, any Contractor’s found / suspected to be under the
influence of alcohol or drug.

35. WELFARE FACILITIES, STORAGE AND OFFICE ACCOMMODATION
35.1. Contractor shall only be permitted to set up any form of office
accommodation or necessary facility or storage areas after
consultation with the AD Ports’ Permit Office.
35.2. Toilet and washing facilities shall be provided before the
commencement of work and shall be maintained by the
Contractor, to a standard acceptable to AD Ports.
35.3. Food shall only be consumed in designated shaded areas.
Areas must be agreed upon with AD Ports’ Representative
prior to being set up . Food shall not be consumed within the
work areas.
35.4. All food wastes shall be removed immediately, in a hygienic
manner, and shall not be allowed to accumulate.

36. HOUSEKEEPING
36.1. Contractor’s must keep their work areas tidy and not allow
rubbish, scrap or surplus materials to accumulate.
36.2. Where applicable, it shall be the responsibility of the Contractor
to ensure that a dedicated housekeeping crew be allocated to
keep work areas clean and tidy.

37. WASTE DISPOSAL

37.1 General refuse such as empty containers, trash, packaging
paper, cardboard, construction debris (clean fill, drywall,

34
 brick, concrete, wood, etc.) shall be disposed of in dedicated
dumpsters and roll-off boxes.
37.2 The following wastes shall NOT be placed in the general refuse
dumpster:
a. Fluorescent HID mercury vapor lamps or other lighting or
ballasts associated with lighting of this kind.
b. Soil or debris (absorbents, rags, spill pads, etc.) associated
with leaks, spills or excavation of any known or unknown
chemical compound.
c. Any hazardous chemical or waste.
d. Batteries, excluding alkaline.
e. Aerosol cans with any contents remaining
(completelyempty aerosol cans are approved for general
refuse).
37.3 Scrap metal shall be disposed of in dedicated scrap metal
containers. Scrap metal must be free of adhering hazardous
material waste residue. If the scrap metal container must have
a lid/ cover, it must remain covered/closed except for when
scrap is being added to the container.
37.4 The following materials are NOT acceptable scrap metal items:
a. Batteries of any kind.
b. Unclean machinery or any item that contains oil and/or
grease.
c. Pressurized cylinders (propane, aerosol cans, etc.), closed
tanks, closed drums, closed buckets and / or closed cans.
d. Filters of any kind (transmission, oil, air, etc.) that are not
drained.
e. Materials that contain asbestos, lead paint and/or
radiation.
f. Empty aerosol cans.

37.5 All containers used to collect / store waste need to be labeled

with contents, and closed when not in use (e.g., General Trash,
Spill Cleanup, etc.).
37.6 Wastes generated at the site must be managed and disposed
of in accordance with applicable Federal, and local regulations
as well as AD Ports policies and procedures.

Health, Safety and Environment 35

 37.7 Waste must only be disposed of by AD Ports approved / hired
waste management contractor unless exception is obtained.

38. SPILL PREVENTION AND RELEASE REPORTING

38.1 Contractor shall report all spills or releases greater than one
liters.
38.2 No chemicals of any kind shall be permitted to enter
any waterway (ditch, sewer, stream, trench, etc.) or spill onto
the ground.
38.3 Store fuels, oil, and chemicals per applicable sections of this
manual and away from sewers, surface water bodies and
drains.
38.4 All containers used to store fuels, oil, chemicals or wastes must
meet the AD EHSMS & AD Ports procedures requirements and
must be in good condition, labeled, non-leaking and closed
when not in use.
38.5 Conduct and document regular inspections of all storage
containers and secondary containment structures.
Documented inspections for containers 55 gallons and over
must be conducted weekly.
38.5 All fuel storage tanks and containers shall have adequate
secondary containment.
• For containers 55 gallons or greater, Contractor must
provide secondary containment that meets all applicable
Federal, State and Local environmental regulations.
• When required, secondary containment must have enough
capacity to hold the contents of the largest container. If
containers are stored outside, the secondary containment
must have enough capacity to hold the 110% contents of the
capacity of the largest container. Alternatively providing a
storm resistant shelter or cover to keep out rainwater can
substitute rainfall capacity requirement in some cases.
• Acceptable secondary containment structures include
plugging drains, curbing or containment pallets.
38.6 Contractor shall contact AD ports representative for disposal
of wastes generated from the cleanup of a spill or unauthorized
release. The waste generated from these spill / cleanup will
be managed in accordance with AD ports waste management
procedure.

36
38.6 Trucks, cars, forklifts, trailers or other general-purpose
vehicles onsite must not be leaking. Any leaks from vehicles
awaiting maintenance must be prevented from reaching the
ground or a drain.
38.6 All storage of oil, fuel or chemicals must comply with all
applicable legal and AD Ports requirements.
38.6 Ensure controls are in place to prevent run-off from storage
areas to sewers.

39. STORM WATER MANAGEMENT

Contractor performing work such as construction that could impact
storm water run-off are required to implement storm water quality
controls and associated and site pollution prevention plans.
Install effective controls to prevent run-off from piles of exposed soil,
waste or building materials.
Do not construct straw bale barriers and silt fence in flowing streams
or in swales where there is the possibility of a washout.
Secondary containment shall be maintained in good condition and not
allowed to accumulate rainwater. Rainwater must be removed within
24 hours of any measurable rainfall. After it has been determined to be
free of contaminants, rainwater can be disposed of to the storm water
system. If the storm water is determined to be contaminated it shall be
disposed as per the applicable legal & AD Ports requirement.
Construction site entrances will be sited and constructed in a manner
that prevents tracking of dirt or other material resulting from vehicle
traffic. If tracking of dirt or other material occurs, it shall be cleaned
up and disposed of properly in compliance with applicable legal & AD
Ports requirements
Do not wash dirt or other material from roadways with water (use a
street sweeper).

40. HAZARDOUS WORK MATERIAL

Contractors must inform AD Ports’ HSE of any material being brought
into the work site, which may be environmentally hazardous.
In this respect, the contractor shall list:
• The nature and quantity of any environmental damaging
materials to be used on site.

Health, Safety and Environment 37

 • The method of safe handling for this material, so that any
emissions to atmosphere or discharges to land or water are
avoided.
• Any potential risk to the environment, or hazards to health,
resulting from the work being undertaken and preventive
actions being taken to minimize the risks.
• The method of removal of any unused environmentally
hazardous material from site on completion of the work.
• The method of disposal of any environmentally hazardous
waste arising during the course of the Contractor’s work on
site.

41. GENERAL ENVIRONMENTAL PRACTICES:

• Comply with all AD Ports environmental regulations &
guidelines.
• Allocate a designated area for keeping the wastes
generated from day to day activities. All waste containers
to be clearly marked for their identification.
• Obtain permits from AD Ports HSE for the disposal of
any hazardous waste arising as a result of work being
undertaken by the contractor.
• Keep their working area clean and tidy and avoid any
spillage on the area. In case of minor spillage, the area
must be cleaned immediately by a suitable spill cleaning
material.
• Drip trays to be provided for all static plants that have the
potential for any oil leaks.
• On completion of the work being carried out, all materials
remaining at the site must be removed and the area to be
kept clean.

42. FIRE PROTECTION

Contractors must ensure that adequate fire precautions are taken
whilst carrying out their activities, especially where these activities
involve hot work, e.g. burning, welding, grinding, or the use of other
naked flame.
Adequate fire precautions are:
42.1. Provision of the correct type of fire extinguisher.

38
 TYPES OF FIRE EXTINGUISHERS

Extinguishers Class A Class B Class C Class D

Type Wood / Flammable Flammable Metal Fires Electrical Fires
Furnishings etc. Liquids / Solids Gas Fires

Water
Color code: Do Not Use Do Not Use

Do Not Use Do Not Use

Foam Note:
Note:
SpecialistFoams
Color code: Multi-Purpose required for Do Not Use
foams may be used Industrial Alcohol

Carbon Dioxide
Color code: Secondary Primary

Powder Note:
Color code: Specialist Dry
Powders may be
required

Primary Secondary

36.2. Contractor’s employees must be adequately trained in

extinguisher use in fire control.
42.2. Contractor’s employees are aware of the correct procedures to
be followed in the event of a fire alarm / evacuation situation.
42.3. Contractor’s employees should know the location and the
correct use of:
• Fire extinguishing equipment.
• Alarms call points.

Health, Safety and Environment 39

 • Emergency Contact Number; and AD Ports Control Room.
• Escape routes and fire exit.
• Assembly Meeting Points.
42.4. Contractor’s offices / cabins shall have at least two fire
extinguishers located at the access / exit door.

HOW TO USE FIRE EXTINGUISHER

Remember the PASS word (Pull - Aim - Sqeeze - Sweep)

P Pull
Pull pin. Break seal
and test extinguisher.

A
Aim at the base fire.
Aim Ensure you have a
means of escape.

S
Sqeeze the operating
handle to operate
Squeeze extinguisher and
discharge the agent.

S
Sweep from side to side.
Sweep Completely extinguish
the fire.

Note: If you discover a fire of limited size and you have received fire extinguisher
training you may attack the fire if it is safe to do so. If the fire is not extinguished
with one fire extinguisher or if there is any doubt, continue to evacuate closing
the doors as you go.

40
 42.5. Any generator brought onto site shall have one carbon dioxide
(CO2) extinguisher mounted on it.

43 ACTIONS IN CASE OF FIRE

a. Stop work immediately, turn off electrical equipment and close
valves on gas and oxygen cylinders.
b. Raise alarm by smashing the fire alarm or calling the
emergency number.
c. Warn people in the threatened area immediately
d. When possible evacuate at cross a wind blowing across one’s
direction of travel
e. Follow the escape route indicated and never use lifts because
they can get stuck if power fails.
f. If there is a lot of smoke then take care to stay close to the
ground; This is where the most oxygen and least smoke is to be
found.
g. Go immediately to the meeting
point as indicated in the evacuation
plan.
h. Always identify yourself on arrival at
the meeting point, that is extremely
important as other Emergency
Crew would run unnecessary risks if
they go looking for you.

44. REPORTING OF INCIDENTS / ACCIDENTS

44.1. Contractors must ensure that CRAWL OUT IN CASE OF HEAVY SMOKE
their employees report all injuries
immediately to AD Ports HSE using the relevant Incident Form.
44.2. Contractor’s Supervisor shall submit the relevant incident
report form with as much details as possible
44.3. The Contractor’s supervisor, when necessary, will conduct a
subsequent incident investigation
44.4. Incident report must be submitted to AD Ports HSE within 18
hours of the incident.
44.5. Fatalities, Major Injuries, Multiple Injuries, potential Lost Time
Incidents or any incident which could have resulted in any of
these injuries or in serious property damage or loss to AD

Health, Safety and Environment 41

 Ports equipment or structures must be reported immediately
to AD Ports HSE via HSE.ports@adports.ae
44.6. All Minor Injuries, Unsafe Act, Unsafe Condition and or Near
Misses must be reported to AD Ports HSE within 24 hours
using the relevant forms.

45. PRE-JOB DISCUSSION

46.1. Contractor shall ensure that supervisor discuss, the following
matters prior to the commencement of job, with the task team:
• HSE policy statement, basic HSE rules and work procedures
as defined in the HSE Plan.
• Nature of the Job.
• Associated Hazards.
• Safe working methods to be adopted.
• Requirements of the Permit to Work System
• Incident reporting and investigation procedures.
• AD Ports ’s emergency preparedness response procedure

46. DEMOBILIZATION
Contractor shall follow the demobilization process identified in the
HSE plan to minimize the probability of HSE related incident as a result
of dismantling of equipment, processes, infrastructure and people
moving off site.

47. FINAL EVALUATION AND CLOSE OUT

Contractor is obliged to submit close out report of HSE performance
and lessons learned to the End User providing feedback for future
knowledge and improvements. This may take the form of a close out
meeting where all involved parties are represented.

48. REPORTING
Contractor shall report in writing to End User and HSE:
• Contractor Performance against agreed HSE KPIs.
• Incident, Near Miss and Investigation.

42
 • Audit and Inspection.
• Close-out reports.

49. RECORDS
Contractor management documentation must be kept and maintained
up to date:
• Contract documentation.
• Project, asset or process description.
• Safety policy, HSE Management System, HSE Plan.
• Legal and other requirements.
• Interface Documents.
• Hazards identification methodology, analysis and risk
evaluation.
• Risk mitigations, corrective measures & risk acceptance
decisions.
• Risk Communication and Reviews.
• Emergency Response Plan.
• HSE induction, Toolbox and Drills.
• Near Miss, Incident, Investigation and corrective action.
• Audit, inspection, Meeting minutes.

50. HSE MANAGEMENT PLANS

50.1. Where a contractor has provided an HSE Management Plan,
this plan should be kept up to date by the contractor and
periodically reviewed by the AD Ports HSE.
HSE Management Plan Checklist may be used to determine if
the HSE Management Plan meets AD Ports HSE requirements.

Health, Safety and Environment 43

 50.2 HSE PLAN CHECKLIST

1. Company / Contractor Profile / History / Site Location

2. Health & Safety and Environment Policy

3. Organizational Structure

4. Scope of Works

5. Roles and Responsibilities

6. Site Manager

7. Safety Officer

8. Engineer / Supervisor

9. Operation / Maintenance Technician

10. Monitoring and Reviews

• HSE Key Performance Indicator
• HSE Targets & Objectives

11. Legal Requirements and Other Requirements

12. Health Surveillance and Medical Screening

13. Risk Management, Hazards Identification & Risk Assessment

14. Waste Management and Environmental Management

• Environmental Aspects & Management
• Waste Disposal and Waste Segregation
• Housekeeping
• Hygiene and Welfare

15. Contractor and Subcontractors Management

44
16. Emergency Management
• Emergency Response Protocols
• Emergency Evacuation Procedures
• Fire System and Fire Drill

17. Basic System Safety Rules

• HSE Operational & Maintenance Procedures
• Permit to Work Personal Protective Equipment (PPE)
• Safety Equipment / Tools, Gears & Gadgets
• Dangerous Goods, Products & Materials Registered
• Warning Signs, Safety Barricades & Equipment Identification
• Lockout / Tag-out Procedure

18. Management of Change

19. Health, Safety and Environment Induction

20. HSE Training and Competency

21. Competent & Authorized Person

22. HSE Reports

• Incident / Accident Report
• Near Miss Report
• Environment Incident Report
• HSE Violation Report
• Monthly HSE Report

23. Communication, Consultation, Meeting & HSE Programs

24. Audit and Inspection

25. HSE Performance Monitoring

26. Document and Record Control

Health, Safety and Environment 45

 51.3. Any contracts extending longer than six months may be audited
by the AD Ports HSE to determine if the HSE Management Plan
conforms to AD Ports Standards.

51. AD PORTS HSE MANAGEMENT SYSTEM

Contractor shall consult with AD Ports HSE to have access to the
following AD Ports documents and HSE forms;

AD Ports Contractor HSE guideline

AD Ports Emergency, Protocol.

Risk Assessment - Form.

Method Statement - Template.

Permit to Work System - Forms.

Standard Operation Procedures.

HSE Observation Report.

Land Incident & Near Miss - Form.

Marine Incident & Near Miss - Form.

Investigation of Land Incident - Form.

Investigation of Marine Incident - Form.

Monthly HSE Performance - Template.

Waste Service Request - Form (WSR) – Land.

Waste Service Request - Form (WSR) – Marine.

48
NOTES

Health, Safety and Environment 49

 NOTES

50
NOTES

Health, Safety and Environment 51

P.O. Box: 54477, Abu Dhabi, UAE I Tel: +971 2 695 2000 I Fax: +971 2 695 2111
HSE.ports@adports.ae I www.adports.ae