AMERICAN CAMP IMMERSION
NORTHEAST REGION
International students get to experience what American
camps are all about by living and interacting with
American teenagers their own age. Programs include
traditional specialties such as sailing and riding.
Target students 10 to 16 years of age
English level: Beginner (A1) to Advanced
Length: 3 to 8 weeks; June 23th to August 19th
Camp Locations -- Camps are located in the Northeast
(New York, New Jersey, Connecticut, Massachusetts and
Pennsylvania). All of our camps are set in beautiful natural
locations, all with lakes supporting a large range of aquatic
activities, as well as hiking trails, soccer/softball fields and
other teamwork-building sports. Additionally, they are
American Camp Association certified and have medical
staff on site at all times.
Camp Staff
A range of 1:6 staff to camper ratio is maintained for
younger students and 1:10 for older. Counselors are
typically college students and/or recent college grads who
have studied and worked in education, recreation and/or
a related field.
Facilities
Camp sleeping facilities can range from rustic lean-to’s
to spacious log cabins that accommodate up to 14
campers and counselors. Boys and Girls are lodged in
different areas of the camp and do not share
bathrooms/showers. Other log cabin style buildings
provide indoor activity and dining space. All of our
camps have lakes and/or pools for swimming, boating
and fishing. Many of them offer miles of trails for
hikers, mountain bikers, and horseback riders with a
variety of terrain.
HealthCare
Air-conditioned, well equipped Health Lodges are
staffed 24 hours per day with a highly qualified team of
medical professionals.
2018
Camp Daily Life
Campers select from a wide variety of activities each
week. There are usually four activity periods during
the day (two before lunch, two after lunch).
Activities -- Archery, Aerobics, Arts & Crafts,
Basketball, Canoeing, Ceramics, Climbing Tower,
Cooking, Drama, Digital Arts, Fishing, Kayaking, Land
Sports, Long Distance Swimming, Mountain Biking,
Newspaper, Outdoor Living, Riflery, Sailing, Swim
Lessons, etc.
Cabin Time – Cabin groups work together to decide
what activities they want to do that day. Not only do
they get to experience a full range of options, the
emphasis on group decision making causes the cabin
group to develop stronger cohesiveness and
appreciation of each member of the group.
Evening Programs – Skits, dances, Capture the Flag
games, scavenger hunts, and campfires are just a few
of the evening programs that bring the campers
together to share even more fun.
Special Events – These occur throughout the camp
session with many scheduled for Saturdays & Sundays.
Carnivals, Theme Days, Olympics and Overnight
Campouts.
To ensure English immersion, students are required to
turn over all cellular and texting devices to their
chaperons/camp staff upon arrival. Devices will be
returned at the completion of the program.
American Camp Immersion 2018.02.doc – page 1
PRICING and DATES

Three and four week programs available starting on Sundays, June 23th up until August 11th.
All inclusive 2 week Group Package: $2,000.
All inclusive 3 week Group Package: $3,000.
All inclusive 4 week Group Package: $3,900.

Students staying for more than 2 weeks must pay the Stay-over weekend fee in the amount of $150.

Airport Service: $250 roundtrip to JFK.

Note: Rates include full room and board and all basic residential camp activities. Group Leader (Chaperon) included
for groups of 10 students or more. Some camps may offer weekend excursions depending on the size of the group.

Health and Liability insurance is required but not included in our prices.

GENERAL CONDITIONS, APPLICATION PROCESS and TERMS OF PAYMENT 2018

Additional Fees:
There is an administrative fee of $50 per agency for group bookings or per individual. If needed, stay-over weekend
between sessions is $150. Airport Service from JFK is $250 round trip for each student. Program change fee if
needed: $100. USAI reserves the right to re-assign student to a different program to ensure completion of immersion
experience. Program change road transportation if needed: $100.

Arrivals and Departures:

Arrivals and departures must take place during weekends (Saturday and Sunday) only. Arrivals after 6pm will not
be serviced. Airport of entry and departure is JFK. Other airports such as Newark, Dulles, Logan and Philadelphia can
be serviced for individual arrivals with prior written USAI confirmation only. As some programs require entry and
departure at a specific airport, prior to booking tickets USAI authorization must be secured to ensure airport
service. Arrivals and departures not authorized by USAI must be booked by the agency with a private car service.

UM Service for individuals:

USAI services UM arrivals ONLY at no additional cost. USAI does NOT service UM departures. Students who are not
chaperoned will be checked in and accompanied to the security control. No departing UM service will be provided.
Agencies must ensure that natural parents abide by these conditions and do not book this service on their own.

Health Insurance:
Both Health and Liability Insurance are required but not included; proof of both insurances must be provided prior to
student’s arrival. Different programs may have separate insurance requirements, and some programs may not
accept all insurance coverage. Agency is responsible for all costs not covered by insurance.

Bookings:
We accept individual and group bookings with the names and ages of the students; these should be sent to us with
any relevant medical information as early as possible. After April 15th, only reservations with deposits will be
accepted.

Reservations:
All reservations must be accompanied by a $200 deposit to be formalized and confirmed. Deposit payment and bank
information will be included in your invoice. Please note a booking without a deposit is not a valid reservation.
Reservations are held until May 1st when homestay registration forms are due.

Forms:
All student homestay forms and agreements (including medical forms) are due no later than May 1st; residential
forms (including medical forms) are due no later than May 31st (unless stricter deadlines are required by a particular
program.) Forms must be duly signed and completed, including doctors’ signatures and seals where required.

American Camp Immersion 2018.02.doc – page 2

Travel details: Travel details must be sent one month prior to student arrivals. A USAI online transportation form
must be filled out and emergency contact included. No travel data will be accepted in any other format.

Balance: Full balance must be settled four weeks prior to arrival. USAImmersion reserves the right to cancel the
student's reservation if full balance is not paid according to these conditions.

Cancellations:
After March 31: Deposit is not refundable. Any program payments made are refundable.
After May 15: There will be no refunds for cancellations or expulsions.

Family Assignments (for Family programs only):

American families are generally matched with international students 2-4 weeks prior to arrival. Once families are
matched with students, no reassignment of host families except for health emergencies are allowed. Please note
that stays longer than 4 weeks may require a host family change.

Technology – Free Program:

All of our programs require students to turn over all mobile texting and internet-ready devices to their chaperons,
camp staff or host families upon arrival to the US. Devices will be returned at the completion of the program.
Failure to comply with these conditions may be grounds for expulsion.

Expulsion: USAI and its camp/school partners reserve the right to expel and repatriate a student, or reassign the
student to another program at the student’s own expense for any of the following reasons:
• Possession of any illegal drugs.
• Drinking or possession of alcohol or tobacco products (as witnessed by camp, school or host family).
• Bullying peers or use of offensive language (as witnessed by camp, school or host family).
• Malicious damage to property or place of accommodation.
• If the student is a danger to his/her own safety or that of others.
• Breaking American Law.
• Refusal to participate in family or camp activities, or communicate in English with family or campers/camp
staff or otherwise show a lack of interest to participate in the immersion program as described above.
• Disruptive behavior such as excessive texting, email or phone contact with home
• Inappropriate verbal or physical behavior
• Violation of any of the USAI Terms and Conditions, Student or Parental agreements or Schools’ and Camps’
rules.
• Failure to disclose any medical, psychological or behavioral issues.

Payment Conditions: All our prices are quoted in US dollars ($) and must be made in US dollars ($). All bank
transfers must include your invoice number. Bank transfers must be made in the amount reflected in the invoice
without any deductions for commissions or bank charges – payments must be made and received in full. Banks
should be instructed not to “share” fees or commissions.

Please note that making a reservation with USAI constitutes an agreement to abide by the rules and conditions stated above.

USAImmersion is an American educational not-for-profit organization based in New York specialized in organizing, managing and
overseeing language and cultural immersion programs with American students and families.
Our mission is to foster a better understanding of the U.S. abroad. All our programs intend to expose international students to
U.S. culture and way of life by having first-hand experiences with American teens, schools, communities and families.

For more information you can visit us as www.usaimmersion.org or email us at info@usammersion.org.

The information contained in this document is confidential and is intended solely for the use of the individual or entity to whom it has been sent. This document is legally
privileged and protected from disclosure. If you are not the intended recipient please notify USAImmersion immediately.

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