Job Order and Document Review Format (

በብረታብረትና ኢንጅነሪንግ ኮርፖሬሽን
ሕብረት ማኑፋክቸሪንግና ማሽን ግንባታ

ኢንዱስትሪ
Job order and document review format (Form No. QMS/OP/01)

Product Customer Job Or. Cost Availability of Delivery Remark
S/N description/item No. sheet documents date
to be checked No. Available Not
available
Delivered by/on_________________ Reviewed by/on: ________________

(PPC) (Shop Mgr)
QMS. OPERATIONAL MANUAL FORM 111

ኢንዱስትሪ
Product status control Format (Form No. QMS/OP/02)

S/N Item Description Customer Qty Status Delivery Remark
Blanking M/c Inspec Finished date
preparation process tion
Checked by (Team leader) __________________ Signature: ________________ Date: __________________
Date________________
No. _______________

ኢንዱስትሪ
5.3Transfer slip form (Form No.QMS/OP/03)
Transfer from: _______

Part description J.O. No Cost sheet OPRN Contract
S/N Customer Transferredto:_______
No No. No.
Qty Remark
Transferred by: Inspected by: ___________ Received by:____________

______________ (Inspector) (PPC/store keeper)
(PPC) Signature: __________ Signature: ---------------------
Signature:________________ Date: _______________ Date: ---------------------------
Date : ___________________
Copy distribution: Transferring and Receiving PPC/Store, Operation PPC

ኢንዱስትሪ
Inspection/test data recording &information transfer form (Form no. QMS/OP/04)

Item Description Customer Job order Cost sheet No. Machine(s) code:
____________ _______________ Number: ________________ __________________
_____________
Conforming
Non conforming
S/N Performed Parameters Requireme Actual Corrective Workers’ Inspectors
Activities to be nt action to name& name&
checked eliminate signature signature
defects if any
Remark/Feedback __________________________________________________________
Checked by ( Q.C)__________________ Signature: ____________________ Date:________________

Accepted by (Owner)________________Signature______________________Date_________________
Copy distribution: Factory QC, Archive

ኢንዱስትሪ
Daily performance controlling format (Form No, QMS/OP/05)

Work shop _________________ Shift ____________________
Machinist Activity /Type Job Reason for Corrective

S/ Name of operation O.No. Target Actual % discrepancy actions taken
N Performed
(Root cause) if nay
Prepared By: ______________ Approved By: _______________

(PPC) (Team leader/Supervisor)
Signature: ___________ Signature: ______________
Date: _______________ Date: __________________
5.6 Daily scheduling format (Form No. QMS/OP/06)

Type of machine: __________________________

ኢንዱስትሪ
S/N Product Customer Risk Target (PCS) Estimate Man power Cumulative Remark
Description level d M/c Title and Estimated Time
time
Per Per Title Estimated
(Min)
unit Batch Time(Min)
Prepared By (shop manager) __________________
Signature: ____________________
Date: _______________________
Checked By (Factory Mgr) ____________________
Signature: _________________________
Date: ___________________________
Copy distribution: Shop manager, Archive

ኢንዱስትሪ
Daily labor and machine hour recording format (Form no. QMS/OP/07)
Shop :_______________
Title(grade)
S/N Employee Work performed Job Product Qty Labor hour (hrs) Machine Hour (hrs)
Name order code
M/c code
Effective
Effective
Number
Reason
Reason
Idle
Idle
Remark: _______________________________________
Prepared By: __________________________ Approved By: _________________
(PPC/Team leader) (Shop mgr)
Signature): ____________ Signature: _________
Date: ________________ Date: _____________
Legend
1 WAITING FOR Wm 5 POWER PI
MATERIAL INTERRUPTION
2 JOB CHANGE JC 6 MAKE READY MR
3 UNDER MAINTENANCE Um 7 OTHERS OS
MEETING M 8
Daily work progress reporting format(Form No.QMS/OP/08)

ኢንዱስትሪ
Job ordered by/on ___________________ Order accepted by/on____________________
shop: J. O. No. Shift:________________ Cost sheet Date:

___________ No.______ _______ ____________
Target
S/ Product Process Actual used
Actual
N Description description Machine Labor skill Man hours Remark/Vari
ance
(Minute)
Title - From assistant
CodeMachine
Estimated time
Actual Time
technician to
supervisory
pcs Pcs
Remark (Operator/other): Remark (Team leader):

_________________________ ______________________
Data compiled By: Checked By: _______________ Approved By: _______________
_______________ (Team leader) (shop mgr)
(Machinist) Signature: ______________ Signature: ______________
Signature: _______________ Date: __________________ Date: __________________
Date: ___________________

ሕብረት ማኑፋክቸሪንግና ማሽን ግንባታ ኢንዱስትሪ
S/N Job order Cost sh. Custo Item Deliv. Qty Issue Operations % Starting Finishing Plant Act.t Workers name remark
number No. mer descrpn. date date performanc date&hr date&hr ime ime and grade
e
Prepared By/on (PPC): ______________

Job order registering and follow-up format (Form no. QMS/OP/09)
119
ኢንዱስትሪ
Part no. Manufacturing process description sheet(Form no. QMS/OP/10) Customer Name
Job O. Ord.Qty Received Qty Drawing No. Title of parts Cost Sheet No
No.
Material Code Material type blank size Contract agreement__________________ Delivery date
OPN Planned time Actual performed Measuring

S/N Operation description Feed RPM Tools used Inspected
. Set up Mach. Total time by tools by
Time Time Time
Prepared by _____________ Checked by Approved by _____________ Remark__________________________________________

_____________ ____________________________________________
2. The claim on the rejected piece from production sections is invalid, if it is raised after 3 days of Inspector’s decision.

ኢንዱስትሪ
Customer needs transferring form(Form no. /QMSOP/11)
Reviewed/Confirmed Cost Delivered By Received By Expected
Selling Additional
S/N Customer Needs/ Sheet Name & Name & Delivery Remark
Price Ideas if any
Specification No. Position Position Date
Prepared by on _________________ Approved by: _________________

(Sales Engineer) Head of marketing dept.
Copy distribution
1st – Marketing
2nd – Operation
3rd – Finance & Property Administration
Customer needs releasing form(Form no. QMS/OF/OP/12)
CUSTOMER REFERENCES IF ATTACHED

Customer Needs Described/ Additional Ideas If Operation’s PPC
S/N Factory PPC Remark
Specification Any Bearer

ኢንዱስትሪ
Signature ________ Signature ________

Date ___________ Date ___________
Copy distribution
1. Operation head 2. Department manager
Product packing list/Assembly Itemschecking form(Form no.QMS/OP/13)
Status
S/N Itemdescription/Specification Part No. Qty UM Complete Not Remark
Complete

ኢንዱስትሪ
Provided by: Accepted by:

name _________________ name __________________________
Signature ______________ Signature _______________________
Date __________________ Date ___________________________
Copy distribution
1. Providing department 2. Accepting department
Internal Job request form(Form no. QMS/OP/14)
N/N Description of work to be done U/M QTY Remark

ኢንዱስትሪ
Requested by ______________________ Approved by _________________ Accepted By ________________

Date _________________________ Date ___________________ Date ___________________
Time ________________________ Time __________________ Time __________________
Signature_________________________ Signature _____________________ Signature _________________

ኢንዱስትሪ
Production progress report form (Form no. QMS/OP/15)
Prepared by____________________ Checked by_____________________ Approved by_______________________
Signature_____________________ Signature_____________________ Signature_______________________
Date_____________________
last week progress

production order
type of operation
estimate finished
current progress
Cost sheet No.
Job order No.
% in fraction
delivery date
next process
not started
order date
on process
Customer
total Qty
finished
Types of
date
No.
S/n
Remark
product

Date_____________________ Date_______________________
Copy distribution
1. Operation head 2. Shop manager

ኢንዱስትሪ
Internal jobs/Actual labor & material used reporting form (Form no. QMS/OP/16)
S/N Task description Requesting Factory/ Material Qty Job order Cost sh. Time Worker No. of
Unit/Customer used No. No. Grade Workers
Planned Actual
Prepared by ______________________________Approved by _____________________________ Received by ___________________________

Signature______________________________ Signature ____________________________Signature ___________________________
Date______________________________Date ____________________________Date ____________________________
Copy distribution
1. Service Providingdepartmentt 2. Requesting/department/Customer 3. Marketing4. Finance and logistics/cost and budget

ኢንዱስትሪ
Sample receiving form (Form no QMS/MASD/01)

ተ/ቁ የቃውዓይነት መለኪያ ብዛት መግለጫ
S/N Description U/M Qty Remark

ኢንዱስትሪ
Request receiving form(form no.QMS/MASD/02)

Customer name:-_____________________________________________
Description:-
_______________________________________________________________________________________________________________
_______________________________________________________________________________________________________________
_______________________________________________________________________________________________________________
_______________________________________________________________________________________________________________
_______________________________________________________________________________________________________________
_______________________________________________________________________________________________________________
_______________________________________________________________________________________________________________
_______________________________________________________________________________________________________________
_______________________________________________________________________________________________________________
_______________________________________________________________________________________________________________
_______________________________________________________________________________________________________________
_______________________________________________________________________________________________________________
_______________________________________________________________________________________________________________
_______________________________________________________________________________________________________________
_______________________________________________________________________________________________________________
_______________________________________________________________________________________________________________
________________________________________________________________________________________________________
Name of contact person____________________________
Date_________________________ Sign____________________________

ኢንዱስትሪ
Bill of material form(form no. QMS/MASD/03)
CUSTOMER:___________________________________________________
WORK SHOP :_______________________________________________
JOB. No.OPRN_____________.
Reviewed/Confirm Selling
PR.N Cost Sheet Attachment OPERATION
S/N Customer Needs/ Customer Name ORDERED s U/M
Qty. Price Remark
S/ BMLEST. Title of OCODE Material
No. DIMENSION befor
N
Specification
REQ No. No. Type KG.
PCS. WORKERS GRADE vat.

part TOTAL KG

TOTAL ACTUAL/ WORK TIME
PLAN

Prepared by ________________________
Prepered Received by__________________________
by _______________________________ Approved by________________________
Checked by/on ________________________________ Approved
by _____________________________
Copy distribution:-
1st – Operation 2nd – Contract preparation & product follow up 3rd – Customer service and
promotion BILL
of
material & cost estimation form(form no. QMS/MASD/04)

ኢንዱስትሪ
Job order form(form no. QMS/MASD/05)
JOB ORDER NO. ________________________ NO. __________________

PRODUCTION NO. _______________________ DATE _________________
COST CENTER __________________________
MATERIAL COST JOB
LABOUR COST TOTAL
MANUFACTURING COST
S/N TYPE OF PRODUCT QTY OVER HEAD COST
FACTORY
SHEET
COST
KG. U/P AMOUNT HOUR RATE TOTAL NO.


ኢንዱስትሪ
Prepared by _____________________ Checked by __________________ Approved by ________________
Price estimation form( form no. QMS/MASD/06)
TOTAL
UNIT PRICE
MATERIAL SELLING CUSTOMER
S/N DESCRIPTION DIAMENSION U/M BEFORE REFERENCE
TYPE PRICE BEFORE NAME
TAX
TAX


ኢንዱስትሪ
Prepared APPROVED
by_______________________ Checked by_________________ BY_______________________
Job cost form(form no. QMS/.MASD/07)

JOB No. OPRN-
PRODUCTION ________________________
______________
COST CENTER
DIEMENSION ________________________
_____________
CLIENT NAME ________________________
DELIVERY DATE
QUANTITY ___________________________
____________
Qty
S/N DESCRIPTION U/M AMOUNT REMARK
1 DIRECT MATERIAL

SUB TOTAL
2 DIRECT LABOUR HOUR RATE/HR

SUB TOTAL
DIRECT MATERIAL &
3
LABOUR TOTAL
Manufacturing Overhead Cost
Total Factory Cost
Selling & Adm. Overhead Cost
Total Cost
Profit Margin
Selling Price Before Tax
PREPARED BY _________________CHECKED BY____________ APPROVED BY__________________

ኢንዱስትሪ
Performa gathering form(Form no. QMS/MASD/08)
Date______________
PI No._____________
To:_________________________________
Address:
SI # Item Code Description Unit Quantity Rate Amount
Amount in words: Sub Total

VAT(15%)
Grand Total
Payment:___________________________
Payment terms: _____________________
Validity:____________________________
Prepared by______________

ኢንዱስትሪ
Goods Receiving note (GRN) copy pad.(QMS/MMD/01)
Letter of credit No----------------------- Date---------------------------------------

Suppliers Invoice No---------------- purchase requisition No----------------
Transferring unit---------------------- Purchase order No----------------------
Receiving store------------------------- Letter of credit No-----------------------
S/N Item code No Description U/M QTY P/U Total value Remark
Received
Prepared by------------------------- ------------- Approved by------------------------ ----------------

Copy Distribution
Original copy—accounts (white)
1stcopy_____Cost (Pink)
2ndcopy_____purchases/store control (Yellow)
3rdcopy_____storekeeper (Blue)
4thcopy_____Pad (Green)

ኢንዱስትሪ
Goods Receiving and Issuing voucher (GRIV) copy pad(form no. QMS/MMD/020
Supplier_____________________ Purchase Requisition No________ Date_______________
Supplier No__________________ Store requisition No__________ Department__________________

S/N Item U/M Qty P/U Total Remark
Description
code No Received
Listed No____ Approved by_________________

Checked and received by( Store keeper)__________________ Received by _____________________
Copy distribution
Original copy (White) _Accounts
1st copy (pink)_______ Purchase
2nd copy (Yellow)____Requisitioning dept
3rd copy (Green)____stock recording/Account
4th copy (Blue)_____Pad

ኢንዱስትሪ
Store Issue Voucher (SIV) copy pad(form no. QMS/MMD/03)
Issued To_______________________ Date_________________

Cash sales Invoice No______________ Delivery order No_____________
Credit Sales Invoice No____________ Requisition No_______________
S/N Item code No U/M Qty P/U Total price Accounts code
Description
Prepared by store keeper (Issuer) Approved by. Received the above goods.
Name______________ Name____________ Name__________________
Sign___________ Sign__________ Sign____________

Distribution
Original copy(white)_Finance
1st copy(Yellow)_Marketing
2nd copy(Green)_Stock
3rd copy(Pink)___store
4th copy (Blue)__Pad

ኢንዱስትሪ
Store requisition (SR) copy pad(form no. QMS/MMD/04)
Issued To_______________________ Date_________________

Cash sales Invoice No______________ Delivery order No_____________
Credit Sales Invoice No____________ Requisition No_______________
S/N Item code No U/M Qty P/U Total price Accounts code
Description
Prepared by store keeper (Issuer) Approved by. Received the above goods.
Name______________ Name____________ Name__________________
Sign___________ Sign__________ Sign____________

Distribution
Original copy(white)_Finance
1st copy(Yellow)_Marketing
2nd copy(Green)_Stock
3rd copy(Pink)___store
4th copy (Blue)__Pad

ኢንዱስትሪ
Bin cards(form no. QMS/MMD/05)
Remark
Date Item description Voucher Received Issued Balance Initials
No

ኢንዱስትሪ
Incoming material inspection form(form no. QMS/MMD/06)
S/N Description of items Invoice QTY U/ Cost/u P.R.No P.O.No Supplier

No M nit
Requested by_______________________Signature_________________Date__________________
Inspection Result
Acceptance Criteria
Reason For acceptance
Reason for rejection
Accepted Qty___________Rejected Qty____________-

Comments given to accept the rejected
qty by responsible person
Name_____________________Signature_____________Date______________
Collaborated By
Name____________________Signature_____________Date________________
Inspected by
Name____________________Signature_____________Date________________
Approved by
Name____________________signature______________Date_______________
Note: P.O.and other purchase requirements shall be attached with this form.

ኢንዱስትሪ
Purchase finance request form( form no. QMS/MMD/07)
lØ`___________ k”_______________
KóÃ“”e“ ”w[ƒ ›e}ÇÅ` NLò
¾Ó H>XwÖÁm (Purchaser )EeU -----------------------------------------------------------
Ó ¾T>²ÒÏKƒ :- É`ÏƒeU----------------------------------------------------------------
-ÓKcweU-------------------------------------------------------------------
}ÖnT>¨< ¡õM-------------------------------------------------------------------------------------
¾ÓðnÉ :- nK-Ñ<v¯@ -lØ`---------------
-k”-----------------
ÅwÇu? lØ`----------------
k”------------------
K?L-----------------------------------------------------------
Ñ”²u<

ኢንዱስትሪ
¾}Ö?¾kuƒ U¡”¾ƒ---------------------------------------------------------------------------------------------------
¾Ñ”²u< SÖ”--------------------------/------------------------------------------------------------------------------------------
ÖÁm¨< Ø

ኢንዱስትሪ
Át¨<” ÁìÅk¨<HLò
eU------------------------ eU-----------------------
ò`T------------------- ò`T-------------------
k”------------------- k”-----------------
}/l ´`´` H>dw ¾Ñ”²u< SÖ”

w` d
ÉU`
ŸLÃ u}²[²[¨< ¾¨ÜSÅw Sc[ƒ w`--------------------/----------------------------------------------------------------
---------------------------------------------------------------uuËƒeLKS¡ðM Ã‰LM::
uËƒeKS•\ Á[ÒÑÖ¨<
eU--------------------------
ò`T-----------------------
k”----------------------
Request for quotation form(form no. QMS/MMD/08)

ኢንዱስትሪ
Ser.No---------------------------
Date----------------------------
To-----------------------------------------------------------------------------
We are interested in purchase of the following materials. Please quote us your terms and delivery date
S/N Description of material QTY Quality Required Date of delivery Price Remarks
Faithfully Yours.
On behalf of HMMBI: Name ________________________signature____________Date________
Suppliers Comparing Form(form no. QMS/MMD/09)
S/N Name of Suppliers Description of material Qty U/M U/P Delivery T/P Quality
period With
VAT

ኢንዱስትሪ
Suppliers evaluation and selecting form(forms used. QMS/MMD/10)

ኢንዱስትሪ
S/ Name of Bidders Description of Qty U/M Quality Del. P/U
N Material period
Grand Total
¾Ó ›ðéçU
Execution of purchase
u}Ý^Œ‹ ¨<ÉÉ` LÃ
¾}Sc[} ¾¢T>+ ¨<d’@
Selection by committee based on
Bidders Competition.
ÑuÁ¨<” }²ª¨<a uSð}i L

ኢንዱስትሪ
Ã ¾}Sc[}
Based on Market Survey
K?L
Other means
-----------------------------------------------------------------------------------------
--------------------------------------------------------
¾¢T>} ›vLƒ ÑuÁ¨<” ¾ð}g< ›vLƒ uK?L

Committee members Market survey members Other means.
eUò`T eU ò`T eUò`T
Name Sign. Name Sign. Name Sign.
1.------------------------------------ 1---------------------------------------------- 1.-----------------------------------------
2.----------------------------- 2---------------------------------------------- 2.----------------------------------------
3---------------------------------------- 3---------------------------------------------- 3.-----------------------------------------
¾Ó ¡õMHLò ¾Ó¡ õMHKò ¾Ó ¡õMHLò

Purchase head approval Purchase head Approval Purchase head Approval
Name---------------------------------- Name------------------------------ Name---------------------------
Sign.---------------- Sign.---------------------- Sign.-------------
Date--------------- Date---------------- Date----------
Purchase order form(form no. QMS/MMD/11)

ኢንዱስትሪ
K ------------------------------------------------------------k”----------------------------
To (Supplier) Date
›É^h ------------------------------------------------------- ¾Ó T²¹ lØ`----------
Address P.O.No
¾›ŸóðM G<’@------------------------------------------
Terms of reference
Your quotation number --------- has been accepted .please supply the following goods according to the terms
and conditions mentioned below.
¾°`e ›p`xƒ }S^ßeKJ’ kØKA u}²[²[¨< G<’@”Ç=Ák`u<”ÖÃnK”::
}/l SKÁlØ` ¾°n¨< ´`²` Te[Ÿu=Á Ñ>²? w³ƒ SKŸ=Á Á”Æ ªÒ ÖpLL ªÒ
S/N Code Mat. Description Del.period Qty U/M Unit price Total price
Total
u›G´------------------------------------------------------------------------------------------- Vat 15%
In words ------------------------------------------------------------------------------------------------- Grand total
ÁçÅk¨< Á[ÒÑÖ¨< ¡õÁ¨<” ¾ðçS¨<

Authorized by Approved by Payment performed by
Name--------------------- Name----------------------- Name-------------------------
Signature------------ Signature--------------- Signature----------------
Date---------------- date------------------- Date--------------------
}[Ÿu=
Reciever
Name-----------------------------
Signature------------------------
Date---------------------
Vacancy Notice (Internal/External)(QMS/HRD/01)

ኢንዱስትሪ
VACANCY NOTICE
Hibret Manufacturing and Machine Building Industry /HMMBI/ wants to hire qualified and experienced
professional listed here under. There fore, interested applicants are invited to apply:
 Job Title …………………………………..………………………

 Grade……………………………………………………..…………
 Salary……………………………………………………..………
 Minimum Requirement ……………………………………..
………………………………………
………………………………………
………………………………………
 Required quantity…………………………………………………
 Place of work …………………………………………….………
 Term of employment …………………………………………….
 Registration Date…………………………
 “ Place ……………………………
With regards,
Personnel Administration
Eligible Job Applicant Registration Form(QMS/HRD/02)

ኢንዱስትሪ
1. Applicants’ Full name ________________________

2. Age _____________________________________
3. Sex _____________________________________
4. Educational level ___________________________
5. Profession ________________________________
6. GPA (For Fresh External Applicants Only) ________
7. Total Work Experience ______________________
Organization title From - To Total years Remark
8. Vacant Post _________________________

9. Attached documents in number __________ in figure _________________
10. List of documents submitted ______________________________
10.1 __________________________________
10.2 ________________________________
10.3 ________________________________
11. Address Tel. P.O. Box E-mail
______________ ____________ ______________
______________
________________________ ____________________
Applicant’s Signature Date

ኢንዱስትሪ
Employment Contract Agreement Format(QMS/HRD/03)

ኢንዱስትሪ
Job Summary of dep’t /Division

___________________________________________________________________________________
JOB DESCRIPTION
1. Job Title------------------------------------------------------------
2. Grade--------------------------------------------------------------
3. Department------------------------------------------------------
4. Reports to-------------------------------------------------------
5. Work Place------------------------------------------------------
6. Responsibilities:
6.1. _______________________________________________________
6.2. _______________________________________________________
JOB SPECIFICATION
Job Title:-------------------------------------------------------------------------
Grade-----------------------------------------------------------------------------
Requirements

Academic/Educational Status

Profession /Area of study

Experience

Special Skills

Physical and Emotional conditions


ኢንዱስትሪ

ኢንዱስትሪ
Candidates Vacancy Application Form(QMS/HRD/08)

ኢንዱስትሪ
Job position/title: Job id/grade: Number
______________________
___________________ required:
________
________
_
S/N Competency Records
Documents not
Current Address
Sex
Registered Date
Applicant Full Name
Education * Level Of
Field Of Study
Attended
Experience
Training
Work
/ Special Skills
(Years)
Submitted, if any
Registered By :____________
(Personnel Officer)
Signature:_______________
Date:___________________
New employ detail induction QMS/HRD/13

ኢንዱስትሪ
S/n
DESC R IP TIONS OF EMP LOYEE OR IENTATION & INDUC TION

Discussed in brief about: Yes No
1 Over view of the organization
1.1 History of the company establishment
1.2 Organizational structure
1.3 Vision, mission, and value of MEC
1.4 Vision, mission, and value of HMMBI
2 Company policy & procedures
2.1 Working hours of duties, flexible working (Shift system), on call, tea breaks, meal period
2.2 Working time record method/or attendance (i.e. Punch, attendance sheet if the work place is not in the
main campus)
2.3 Pay policy (Method& time of payment, &deductions)
2.4 Application for leave & types of leave entitlement
2.5 Transfer of employees permanently & temporary.
2.6 Travel expenses & time for claims
2.7 Right & obligations of the employee (Personal policy: what new employees can expect of the
company and what it expects of them)
 Disciplinary
 Grievance handling
2.8 Notice of termination of employment
2.9 Allowance
3 Employees’ compensation & Welfare
4 Promotion
4.1 Career development & opportunities for promotion:
 Based on the appraisal system and standards of performance (working with objectives)
 Performance review procedures
5 Information exchangement source

6 Physical facilities
6.1 Physical facilities: cafeteria, washrooms, parking lot, Toilets, health center (clinic) etc.
7 Health & safety
7.1 Healthy reporting procedures & policies
7.2 Safety procedures & policies
8 Training & Development policy
9 Tour of company facilities: Location of workshop, departmental, photocopies, cafeteria,
conference room, training hall, store, toilets, clinic, puncher, fax machines, receptionist&
telephone operators, introduced concerned bodies & others.
10 Factorial Orientation

ኢንዱስትሪ
10.1 Factorial orientation (by the Department, or immediate supervisor)
 Departmental objectives
 Departmental procedure & functions
 Model of supervision, managerial process and Report structure
 Job descriptions and work duties
 The appraisal system and standards of performance career development and opportunities for
promotion
 Roles of staff teams and sections
 Use of equipment (fax, digital sender, photocopiers, machineries, raw materials…)
 Information Resource
 Departmental filing system
 Expectation & priorities
 Introduction to staff teams & colleagues
11 Subsequent follow up for final review induction programs

 Follow up (4-6 weeks later) to answer further questions; reviewing key information; and
checking on success of initial job placement during the probationary period of employment
I understand that my signature below indicates that I have read and understand the above statements relevant to my
employment and have received a copy.
Employee's Name Position Signature Date

_____________ ______________ ___________ ______________
I confirm that the above induction program has been completed for the above employee(s)
Personnel Div. Mgr: __________ Training Div. manager :______ Head of Dep’t:____________
Signature:_______
Signature:______ Signature:______
Date:_______
Date:______ Date:_______

ኢንዱስትሪ
Formal letter writing QMS/HRD/14
To: ____________________________
P.O. Box____________________
From: __________________________
P.O.Box: ___________________
Phone:___________________
Date: _______________________
Dear: Sir/Madam
Subject: _____________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
_________________
Sincerely /Faithfully/Truly Yours

ኢንዱስትሪ
Incoming letter registration QMS/HRD/15
Registration No. Letter date Letter Ref. No. Receiving date Company Name Subject Remark

ኢንዱስትሪ
office writing QMS/HRD/16
Ref.No. _____________________
Date:____________________
To:____________________
Subject:___________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
________________
Signature______________
Name_________________
Position_________________
/bg
Enc.
Copy:

ኢንዱስትሪ
Minutes writing QMS/HRD/17
Minutes Place : _______________

“ “ Date: _______________
“ “ Time: _______________
1. Participants
1. ________________ ……………………….……….……. Chair man
2. __________________………………………….…………Member
3. _________________………………………………..……. “
4. __________________…………………………………….Secretary
2. Agenda ፡
2.1 ________________________________________________________
2.2________________________________________________________
3. Main Points & discussions

________________________________________________________
________________________________________________________
4. Proposed decision
5 .Name & Sign. Of participants

1. _____________ ……………………….….….…
2. _____________ …………………………………
3. _____________ ……………………………………
6. Remark
7. Final decision
Name
Signature ______________
Date

ኢንዱስትሪ

ኢንዱስትሪ
Personal file controlling QMS/HRD/18
S/N File/Employee Name Department/Plant Leaflet in the number Receiving Person name Receiving Returned Date & Time
& Signature Date Time Date Time

ኢንዱስትሪ
Clearance sheet (QMS/HRD/19)
Name: Employee ID NO. Job Title: Reason for clearance:

____________ _______________ ____________________ ___________________
As he/She is being released from the company you are requested to identify any loan or Property you may have issued to
him/her.
Authorized by Name: ____________Sig. ____________Date ____________
S/N Position Name Signature Comment
1 Employee Immediate Head
2 Employee Factory or Unit Head
3 Employee Forman/Supervisor (Production)
4 Cashier
5 General Account (Salary Advance )
- Loan
- Business advance
6 Finance
7 Consumables & Fixed Asset Store
8 Tools Store (VMER)
9 Tools Store
14 Supply
15 Clinic
16 Personnel Officer
17 G. Service
18 HRD head
19 Archive & Documentation
20 Labor union
21 Civil Personnel
22 HRA HEAD
23 DGM (F&M)
24 DGM (HRAD)
24 DGM (Operation)

ኢንዱስትሪ
Termination requestQMS/HRD/20
Name
Department
Title
Reason for termination
Contract completion
Due to claimed by Employee
Loss of capacity
Reduction
Health or disability
Discipline
Unwilling to move to a locality
Post of the worker canceled
Death
Others
Remark
________________________________________________________________________________
________________________________________________________________________________
___________________________________________________________
Date of termination
Duration of contract from to
Initiated by____________ Cheeked by____________ Approved by __________

Signature _____________ Signature _____________ Signature _____________
Date Date Date

ኢንዱስትሪ
Training need assessment QMS/HRD/21

Make clear the objective of the training & development needs in order to attain the expected
organizational performance:
I Objective of the training
1) _____________________________________________________________________________
_______________________________
2) _____________________________________________________________________________
_______________________________
II justify the gap, Skill, Knowledge, and Attitude (SKA) that training needs to fill the performance
efficiency.
1) _____________________________________________________________________________
_______________________________
2) _____________________________________________________________________________
_______________________________
3) _____________________________________________________________________________
_______________________________
III Expected result to be achieved after the training.
1) _____________________________________________________________________________
______________
2) _____________________________________________________________________________
______________
3) _____________________________________________________________________________
______________
4) _____________________________________________________________________________
______________

ኢንዱስትሪ

ኢንዱስትሪ
S/n Name of trainee Job Title Type of Training(s) Place (Center of Training Time Budget Br. Remark
needed training) Schedule
Prepared By :____________ Checked By:_______________ Approved By:_______________

(Supervisor) (Div manager) (dep’t Manager)
Signature:_______________ Signature:___________ Signature:___________
Date:___________________ Date:_______________ Date:_______________

ኢንዱስትሪ
Internal external training assessment QMS/HRD/23
Course Title: Training Date: Trainer (s): Venue: ____________

____________ From_____ ____________
To______
This feedback form is designed to evaluate the effectiveness of training(s) in order to introduce continual
improvement. Therefore, you are kindly requested to give frank and honest response to the following
questionnaires by marking “” in the box and by writing on the space provided
I. Course Effectiveness
1. Are you satisfied with the handout or manual provided with this training yes No
2. To what extent do you think this course will help you to improve your performance
To some extent To a large extent Very little
3. Would you recommend this training session to others?
Yes No
if your answer is yes please specify to which target group:
____________________________________________________________________________________
II. Effectiveness of the trainer
1. Clearly explained the training objectives, concepts & features
Excellent Good poor Very poor
2. over all: Excellent Good poor Very poor
3. Additional comments about the instructor:
_____________________________________________________________________________
_____________________________________________________________________________
____
III. Over all
1. How would you rate the overall value of this session to you?
Extremely valuable Very Valuable Somewhat valuable Of little value
No value at all
2. Do you think the duration of the program is adequate? yes No
3. If no, what is your opinion regarding the length of the program?
Too short Short Long Enough Too long
4. Suggestions and comments regarding training room facilities:
________________________________________________________________________________
________________________________________________________________________________
____
5. Strong sides of the
training.__________________________________________________________________________
________
6. Weak sides of the training:
________________________________________________________________________________
__
7.what recommendations, if any, can you offer for making this training more effective or relevant to your
work:
____________________________________________________________________________________
_

ኢንዱስትሪ
Training effectiveness evaluation QMS/HRD/24
TO: Training and development

From: Main units:______________________________________
Training title: Objective of the training: Training time: Venue:

_________________________ ___________________________ from_______ to_________ _______________
S/n Name of trainee Result achieved after Criteria ( i.e. objective of Results achieved compared to previous limitations & Remark
training the training & the expected Objective of the training
KSAs ) Failed Limited Generally Completely
success successful successful
Short Descriptions of the out come gained from the training (in terms of Quality & Process improvement & Cost reduction)
1.
2.
3.

(Training DivMgr) (HR dep’t manager) (DGM Service)
Date:___________________ Date:_______________ Date:______________
_
Training plan(QMS/HRD/25)

ኢንዱስትሪ
s/n Training Course/Title No. Of Trainee(s ) Training Place Training Starting Total Budget in Br.
Participants working area / (On job/ in- Institution time/date duration
Department/ house/External) (Days)

(Training DivMgr) (HR dep’t manager) (DGM Service)
Date:___________________ Date:_______________ Date:_______________

ኢንዱስትሪ
Analysis of credit sells (QMS/FAB/01)
For the month of ________________2000__________
Code Debit Credit
Prepared by__________________________ Checked By___________________________ Approved by_______________________

ኢንዱስትሪ
Annual sells report QMS/FAB/02

S/ In Quantity In Value
Description Unit
N Plan Actual Plan Actual
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Prepared by_______________________ Checked by_______________________ Approved by____________________

ኢንዱስትሪ
No Description Plan Actual

I Assets
Current Asset
Cash & Ban Balance
Debtors
Associated Companies
stocks
Total Current Asset
Non Current Asset
Net Fixed Asset
Intangible Asset
Construction In Progress
Total Non Current Asset
Total Assets
II Liabilities
Current Liabilities
Creditors
Bank Loan
Associated Companies
Provision For Taxation & State Dividend

Total Current Liabilities
Long term Liabilities
Loan from Head Office
Industrial Development Fund
Total Long term Liabilities
Total Liabilities
III Capital
Capital Paid
Legal Reserve
Retained Earning
Total Capital
Total Liability Capital
Balance sheet QMS/FAB/03
Budget and plan QMS/FAB/04

ኢንዱስትሪ
S/N Code No. Description Date Department Amount

ኢንዱስትሪ
Cash flow statement QMS/FAB/05

ኢንዱስትሪ
No Description Plan Actual
I Cash Flows From Operating Activities

Profit From Taxation
Depreciation
Allowance For Doubtful Debt
Provision For Stock Obsolescence
Interest
Decrease (Increase) In Debtors
Decrease (Increase) In Associated Companies
Receivables
Decrease (Increase) In Inventories
Increase (Decrease) In Creditors
Increase (Decrease) In Bank Loan
Increase (Decrease) In Associated Companies
Payables
Increase (Decrease) In Provision For taxation and State Dividend
Net Cash In (Out)Flow From Operating Activities
Cash Flow From Investing Activities

II
Acquisition Of Property Plant and Equipment
Receipt From Disposal Of Fixed Assets
Net Cash Used In Investing Activities
III
Cash Flow From Financing Activities
Loan Received From Head Office
Loan payment
Interest Paid
Cash In (Out)Flow Financing Activities
IV Increase (Decrease) In Cash and Bank Balances

Cash and Bank Balances, Beginning of the Year
Cash and Bank Balances, End of the Year
Consumption expense And sells reporting QMS/FAB/06

Descriptions of Expenses
S/N Description Amount Remark

ኢንዱስትሪ
1 Salary Expense of Regular Workers

2 Salary Expense of Contract Workers
3 Allowance Expense
4 Allowance Perdium
5 Military Allowance
6 Other Allowance
7 Electric Expense
8 Telephone Expense
9 Miscellaneous Expense
Total
Purchasing and Consumption Expense In Production Centers
S/N Production Center Consumed Purchased Remark

Dir. Material Indir. Row Row Goods In Fixed
Material material material Transit Asset
1 Precision
2 Conventional
3 Material Treatment
4 Metal Work And Packing
5 Quality Control
6 Maintenance
7 others
Sales In Production Centers
S/N Production Center Cash Sale Credit Sales Total Sales
Total
Prepared by_______________________ Checked by_______________________ Approved by___________________
Cost of goods sold QMS/FAB/07

Description Plan Actual
Work in Process Beginning
Direct Material
Direct Labor

ኢንዱስትሪ
Indirect Material
Indirect Labor
Employee Benefit
Professional Fee
Knowledge and Design
Subcontract Cost
Depreciation
Repair and Maintenance
Vehicle Running Cost
Electric and Water
Property Insurance
Travel and Perdiem
Rental Cost
Spare parts And Factory supplies
Fuel and Lubricants
Cost of Pipe and Other Accessories
Cost of the Spare Part Sold
Miscellaneous
Total Work In Process
Less: work in process Ending
Cost of manufactured
Add Finished Goods Beginning
Cost of Goods Available for sale
Less: Finished Goods Used Internal
Less: Finished Goods Ending
Cost of Goods Sold
Daily cash and sells status report QMS/FAB/08
Position at________________________
Bank at________________________
Main Cash Birr In Birr Total Birr
1. Beginning Balance ___________________ ___________________

____________________
2. Collection by major group (Item)
a) Deposit ___________________ ___________________ ____________________
b) Cash Receipt ___________________ ___________________ ____________________
c) Cash Sales ___________________ ___________________ ____________________
d) Void Check ___________________ ___________________ ____________________
ኢንዱስትሪ
e) Credit advice ___________________ ___________________
____________________
f) Others ___________________ ___________________ ____________________
Total Available ___________________ ___________________ ____________________
3. Payment by major group(Item) ___________________ ___________________

____________________
a) Deposit ___________________ ___________________ ____________________
b) Purchase ___________________ ___________________ ____________________
c) Debit advice ___________________ ___________________ ____________________
d) C.P.O Check ___________________ ___________________ ____________________
e) ___________________ ___________________ ____________________
f) ___________________ ___________________ ____________________
g) ___________________ ___________________ ____________________
h. Others ___________________ ___________________ ____________________
Total Payment ___________________ ___________________ ____________________
4. Ending balance ___________________ ___________________
____________________
Beginning Additions Ending

Balance Balance
5. Sales ___________________ ___________________
____________________
Prepared by___________________________ Checked by___________________________ Approved by________________________
Daily cash collection and deposit QMS/FAB/09

Cash Receipt No. Cash Invoice No. Bank Deposit No. Particular Received Deposit

ኢንዱስትሪ
Total Pay
Balance FWD
Balance C. FWD
Total
Financial and budget control form QMS/FAB/10

Cost Center Department Three Month Three Month Six Month Six Month Total
Expense with Expense with Expense with Expense with
CPV CPO CPV CPO
Bolt And Nut
Material Treatment
Machine Building
Production Conventional
Precision
ኢንዱስትሪ
Mechanical Sub-system
General Manager & MIS
Operation Management
Finance Administration
Administration Human Resource
Material Management
Design & Development
Inspection & Quality
Safety
Clinic
Auto Maintenance
Marketing & Sales Distribution

Sales
Total
Income statement QMS/FAB/11

ኢንዱስትሪ

Revenue:-
Sales
Contribution Income
Cost Of Goods Sold
Gross Operating Profit
Expenses:-
Selling and Distribution
Administration and General
Corporation Levy
Audit Fee
Board Of Directors Fee
Total Operating Expense
Net Operating Profit Before Tax
Other Income
Profit Tax 30%
Net Operating Profit After Tax
Appropriation:-
Transfer To Legal Reserve
Transfer To Retained Earning

ኢንዱስትሪ
Inventory control for subsidiary QMS/FAB/12
S/N Subsidiary Code Description U/M Unit Price Record Physical Amount Shortage Overage Remark
Count
Total

ኢንዱስትሪ
Inventory control form QMS/FAB/13
WIP Prime Cost Total Prim
S/N Item Code No. U/M Qty Remark
Reference Material Labor Cost

ኢንዱስትሪ
Journal voucher QMS/FAB/14
Dr Cr Acc. No. Journal Voucher Dr Cr Acc. No.
Monthly summary report QMS/FAB/15

ኢንዱስትሪ
Conventional Precision Material treatment Machine Building Mechanical sub System Out sourcing
CRS No Amount CRS No Amount CRS No Amount CRS No Amount CRS No Amount CRS No Amount

ኢንዱስትሪ
Payment order QMS/FAB/16
DATE
PLEASE PREPARE CHEQUE BIRR
BIRR
AND CENTES ) ONLY BEING
FOR THE MONTH 200__. BY THE NAME OF
PREPARED BY
CHECKED BY
CERTIFIED BY
AUTORIZED BY

ኢንዱስትሪ
Payment voucher for contract QMS/FAB/17
RED
S/ SALAR FEMALS CROS ABSEN Total NET
N NAME B.SALARY Y TAX BOND CON S MEDICAL T DEDUCTION PAY Signature

Prepared by_____________________________________ Certified by________________________________________
Checked by_____________________________________ Casher________________________________________ Approved by________________________________

ኢንዱስትሪ
Payment voucher for regular QMS/FAB/18
RED
S/ FEMAL CROS MEDICA Total
N NAME B.SALARY SALARY TAX BOND S CON S L ABSENT DEDUCTION NET PAY Signature
Prepared by_____________________________________ Certified by________________________________________

Checked by_____________________________________ Casher________________________________________ Approved by_________________________________

ኢንዱስትሪ
Pity cash replenishment summary QMS/FAB/19
Date______________
S/ DR
N Description CR
1 Total Paid
2 Suspense Vouchers
3 Cash On Hand
4 Float
5 Over(Sort)
6 Amount Replenished Br
C.P.V. No_______________________
7

ኢንዱስትሪ
Pity cash posting summary QMS/FAB/20

Subsidiary Leger Account Leger
General Leger Account
A/C No. A/C No. Account
DR CR DR CR
Prepared By_____________________________ Checked By___________________________ Approved By__________________________

ኢንዱስትሪ
Selling administration expense II QMS/FAB/21

Salaries, wages & Befit
Employee Befit
Salaries of Expatriates
Repair and maintenance Other Than Vehicle
Car Running Cost
Property insurance
Consultancy and professional Fee
Traveling and Perdiem
Publication
Depreciation
Bank Charge and Commission
Stationary and Office Supplies
Postage, Telephone, Fax & Internet
Land and Building Tax
Rent
Cleaning, Sanitation and Gardening
Sponsorship
Compensation
Entertainment
Training Fee
Allowance for Doubtful Debt
Provision for Stock Obsolescence
Fuel, Lubricant and Gas
Freight and Transport
Amortization
Donation Expense
Legal Fee
Food Accommodation
Miscellaneous
Total Administration Expense

Salaries & wages
Employee Befit
Depreciation
Sales Promotion & Advertisement
Loyalty Fee
Vehicle Running Cost
After Sales Service
Delivery Expense
Traveling and Perdiem
Postage, Telephone, Fax & Internet
Rent
Stationary and Office Supplies
Fuel and Lubricants
Repair and maintenance Other Than Vehicle
Miscellaneous
Total Selling & Distribution Expense
Selling administration expense I QMS/FAB/22

ኢንዱስትሪ

ኢንዱስትሪ
Incoming material inspection form QMS/QC/01
Supplier: Reference used Source of item Certification Date Sample size used(%,QTY)
_________________ PR No------------------ Local Foreign _______________ _______________
Invoice No. PO No-------------------
_________________ Others--------------------
S/N Condition of acceptance by:- Required specification U/M QTY accepted Decision given
- Purchase Requirement(PR)
- Corrective actions (CA)
1
2
3
4
5
6
7
8
9
10
11
12
We certified that the above quantities are accepted.
Prepared by--------------------------- Approved by-----------------------------

Sign---------------------- Sign-------------------------------
Date------------------- Date----------------------

ኢንዱስትሪ
Incoming material report form QMS/QC/02
Purchased Goods
Type Goods U/N QUANTITY Cost (price)
Total
Reject Material
Total
The Month’s % Rejection in Cost (price)------------------------------

Preceding Month’s% percent Rejection-------------------------------
Problems Faced-----------------------------------------------------------------------------------------------------------------------------------------------------------
------------------------------------------------------------------------------------------------------------------------------------------------------------
Remedial Action Taken--------------------------------------------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------------------------------------------
Prepared by/on---------------------------------------------------------- Approved by/on---------------------------------------------------------------------------

ኢንዱስትሪ

ኢንዱስትሪ
Description Of The Reject Ltem. Failure Cost Investigation:
1. Name Of The Ltam--------------------------------- A)Rework Cost
2. Job Order No----------------------------------------
3. Drawing No------------------------------------------ Birr
operation Time taken Worker grade Direct Material(Dm)
4. Put In Hand------------------------------------------
5. Accepted--------------------------------------------- Direct Labor (Dl)
6. Rejected---------------------------------------------- Factory’s Over Head (Dh)
Total
Failure Conditions: B) Birr Reject
 Found At Operation------------------------------ Cost Direct Material(Dm)
 Caused At Operation----------------------------- Direct Labor(Dl)
 Found Defect---------------------------------------- Factory’s Over Head (FOH)
------------------------------------------------------------- Total
 Causes Of Reject------------------------------------
-------------------------------------------------------------
Material Status: Responsibility:
 Material Type------------------------------------------  Name Of Responsible Person
 Dimension----------------------------------------------- --------------------------------------------
 Et In Kg---------------------------------------------------- Signature-----------------------------
Date-----------------------------------
Decision On The Reject:  Shop Supervisors ‘name.
 Replace ------------------------------------------
Signature----------------Date--------------
 Rework  Indemnity
 Decision Of Scrap Committee----------------
-------------------------------------------------------------
------------------------------------------------------------
Failure Cost Data Quality Division:

 Name of inspection issued
------------------------------------------
Signature ----------------------------
Date -------------------------------
Division Supervisor Name ------------------------------------
Reject and Rework Report form QMS/QC/03

ኢንዱስትሪ
Process inspection and follow up form QMS/QC/04
Serial No--- -------------------------- Material Type-------------------------------
Cost Center ---------------------------- Size of Material----------------------------
Name of product --------------------- Date of lssue---------------------------------
Job Order No---------------------------
Drawing No------------------------------
Name of grade Received Accepted Rejected Prdn Inspn. Name of Date Signature
Operation Machinist pcs pcs pcs Time time Inspector
Lathe
Milling
G. Hobbing
Slotting
C.N.C
H.T
GRR
GRS
Welding
Bending
Assembly
Incoming material inspection request and result form QMS/QC/05

ኢንዱስትሪ
1. Description of Goods--------------------------------------------------------------
2. Suppliers’ Name--------------------------------------------------------------------
3 .Suppliers’ Invoice No--------------------------------------------------------------
4. Factories’ /HMTEC/Purchase requisition No---------------------------------
5 .Qty -------------------------------------------------------------------------------------
6 .Total Price ---------------------------------------------------------------------------
7. Drawing/Sketch/Catalogue. No------------------------------------------------
i. --------------------------------Qty-------------------------------------Price-----------------------------------------------------------
ii. --------------------------------Qty-------------------------------------Price-----------------------------------------------------------
iii. --------------------------------Qty--------------------------------------Price-----------------------------------------------------------
iv. --------------------------------Qty--------------------------------------price-----------------------------------------------------------
v. --------------------------------Qty--------------------------------------price-----------------------------------------------------------
vi. --------------------------------Qty--------------------------------------price--------------------------------------------------------
Checking Requested by Accepted by Assigned inspector
8. QtyAccepted-----------------------------------------------Qty Rejected-----------------------------------------------------------------
Inspector’s Signature------------------------------Collaborator’s Signature-----------------------------------------------------------
9. The QC has accepted and certified--------------------Pcs of the above Inspected Goods. They are
According To the Factory’s Purchasing Order.
Approved by---------------------------------------------------------Date-----------------------------------
Technical Reasons for Non Acceptance
Goods------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------
10. Approval of Non-Acceptance or Suggestion of Acceptance By.
A) Technical Management office-------------------------------------------------------------------------------------------------------------------
B) -----------------------------------------------------------------------------------------------------------------------------------------------------------
Comment:------------------------------------------------------------------------------------------------------------------------------------------------------------------------
--------------------------------------------------------------------------------------------------------------------------------------------------
Signature----------------------------------------------------------------Date------------------------------------

ኢንዱስትሪ
Incoming material inspection summary QMS/QC/06
ACCEPTED Qty and Rejected Qty and

Total Price
S/N Type of Material U/M price price
Qty Price Qty price Birr
Summary report of failure cost as per the responsible person QMS/QC/07

S/N Name of the work Grade Operation Cause of failure Month cost cost Total cost

ኢንዱስትሪ
1 a)
b)
c)
d)
2 a)
b)
c)
d)
3 a)
b)
c)
d)
4 a)
b)
c)
d)
5 a)
b)
c)
d)
6 a)
b)
c)
d)
7 a)
b)
c)
d)
Prepared By/On---------------------------------------- Approved By/On-----------------------------------------------------------------
Finished products inspection cost summary QMS/QC/08

ኢንዱስትሪ
Rejected product replacement request form QMS/QC/09
Description Of The Material:

 Drawing No------------------------------
 Job Order No------------------------------
 Type Of Material-------------------------
 Observed
Defects-----------------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------
i. Test Requisition:
 Test Requested By Approved By
------------------------------------- --------------------------------------------------
Signature---------------------------------- Signature-----------------------------------
Date--------------------------------- Date------------------------------------
ii. Test Result
 Chemical
Composition----------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------------------------------------------------
------------------------------------------------------------------------------------
 Cause Of
Defect------------------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------------------------------------------------
-------------------------------------------------------------------------------------
 Comments (If
Necessary)------------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------
 Tested By. Approved By.
--------------------------------- ---------------------------------------
Signature----------------------- Signature---------------------------
Date-------------------------- Date----------

ኢንዱስትሪ

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በብረታብረትና ኢንጅነሪንግ ኮርፖሬሽን

ሕብረት ማኑፋክቸሪንግና ማሽን ግንባታ

Job order and document review format (Form No. QMS/OP/01)

Delivered by/on_________________ Reviewed by/on: ________________

QMS. OPERATIONAL MANUAL FORM 111

Product status control Format (Form No. QMS/OP/02)

Checked by (Team leader) __________________ Signature: ________________ Date: __________________

QMS. OPERATIONAL MANUAL FORM 112

5.3Transfer slip form (Form No.QMS/OP/03)

Transfer from: _______

Transferred by: Inspected by: ___________ Received by:____________

Copy distribution: Transferring and Receiving PPC/Store, Operation PPC

QMS. OPERATIONAL MANUAL FORM 113

Inspection/test data recording &information transfer form (Form no. QMS/OP/04)

Checked by ( Q.C)__________________ Signature: ____________________ Date:________________

Copy distribution: Factory QC, Archive

QMS. OPERATIONAL MANUAL FORM 114

Daily performance controlling format (Form No, QMS/OP/05)

Machinist Activity /Type Job Reason for Corrective

Prepared By: ______________ Approved By: _______________

5.6 Daily scheduling format (Form No. QMS/OP/06)

QMS. OPERATIONAL MANUAL FORM 115

Prepared By (shop manager) __________________

Checked By (Factory Mgr) ____________________

QMS. OPERATIONAL MANUAL FORM 116

Daily work progress reporting format(Form No.QMS/OP/08)

QMS. OPERATIONAL MANUAL FORM 117

Job ordered by/on ___________________ Order accepted by/on____________________

shop: J. O. No. Shift:________________ Cost sheet Date:

Remark (Operator/other): Remark (Team leader):

QMS. OPERATIONAL MANUAL FORM 118

Prepared By/on (PPC): ______________

OPN Planned time Actual performed Measuring

Prepared by _____________ Checked by Approved by _____________ Remark__________________________________________

QMS. OPERATIONAL MANUAL FORM 120

Prepared by on _________________ Approved by: _________________

Customer needs releasing form(Form no. QMS/OF/OP/12)

CUSTOMER REFERENCES IF ATTACHED

QMS. OPERATIONAL MANUAL FORM 121

Signature ________ Signature ________

Product packing list/Assembly Itemschecking form(Form no.QMS/OP/13)

QMS. OPERATIONAL MANUAL FORM 122

Provided by: Accepted by:

Internal Job request form(Form no. QMS/OP/14)

N/N Description of work to be done U/M QTY Remark

QMS. OPERATIONAL MANUAL FORM 123

Requested by ______________________ Approved by _________________ Accepted By ________________

QMS. OPERATIONAL MANUAL FORM 124

last week progress

QMS. OPERATIONAL MANUAL FORM 111

Prepared by ______________________________Approved by _____________________________ Received by ___________________________

QMS. OPERATIONAL MANUAL FORM 112

Sample receiving form (Form no QMS/MASD/01)

QMS. OPERATIONAL MANUAL FORM 113

Request receiving form(form no.QMS/MASD/02)

Name of contact person____________________________

QMS. OPERATIONAL MANUAL FORM 114

QMS. OPERATIONAL MANUAL FORM 115

Job order form(form no. QMS/MASD/05)

JOB ORDER NO. ________________________ NO. __________________

QMS. OPERATIONAL MANUAL FORM 116

Price estimation form( form no. QMS/MASD/06)

Delivered by/on_ Reviewed by/on:

Checked by (Team leader) Signature: Date:

Transferred by: Inspected by: _ Received by:__

Checked by ( Q.C)__ Signature: Date:

Prepared By: Approved By: _

Job ordered by/on _ Order accepted by/on__

Prepared by _______ Checked by Approved by _ Remark____________________________________

Prepared by on _ Approved by: _

Signature Signature

Requested by ______________ Approved by _ Accepted By ________

Prepared by ________________Approved by _ Received by _____________

JOB ORDER NO. ______ NO.

Supplier_______ Purchase Requisition No Date_

Supplier No Store requisition No Department__

Listed No Approved by_____________

Issued To_______ Date_

Sign_ Sign Sign____

Issued To_______ Date_

Sign_ Sign Sign____

Accepted Qty_Rejected Qty__-