Statement of Work Version Date: 2015-05-23

Cerenkov Viewing Device Version No.: 1

Department of Safeguards
SG-SP-13525 Page: 1 of 12

Statement of Work

Cerenkov Viewing Device

 Statement of Work Version Date: 2015-05-23

Cerenkov Viewing Device Version No.: 1

Department of Safeguards
SG-SP-13525 Page: 2 of 12

Table of Contents

1. Purpose and Scope ............................................................................................................................. 3

1.1 Purpose ....................................................................................................................................... 3
1.2 Scope........................................................................................................................................... 3
2. Definition and Acronyms .................................................................................................................... 3
3. Background .......................................................................................................................................... 4
3.1 Description of the ICVD ............................................................................................................... 4
3.2 Problem Statement ...................................................................................................................... 6
3.3 Task Objective ............................................................................................................................. 6
4. Statement of Work ............................................................................................................................... 7
4.1 Task Breakdown and Project Deliverables.................................................................................. 7
4.1.1 Phase 1: Design of the Cerenkov Viewing Device .............................................................. 7
4.1.2 Phase 2: Production of a Cerenkov Viewing Device prototype ........................................... 7
4.2 Mandatory Requirements ............................................................................................................ 8
4.2.1 Performance Parameters ..................................................................................................... 8
4.2.2 Design Parameters .............................................................................................................. 8
4.2.3 Environmental Parameters .................................................................................................. 8
4.2.4 Functional Requirements ..................................................................................................... 9
4.2.5 Design Features................................................................................................................... 9
5.1 Business requirements .............................................................................................................. 10
5.1.1 Implementation of the project ............................................................................................ 10
5.1.2 Output quality control system ............................................................................................ 10
5.1.3 Non-disclosure undertaking ............................................................................................... 10
5.1.4 Acceptance Testing ........................................................................................................... 10
5.1.4.1 Location of acceptance testing................................................................................... 10
5.1.4.2 Contractor’s participation ........................................................................................... 10
5.1.4.3 Testing and acceptance ............................................................................................. 10
5.1.5 Terms of payment .............................................................................................................. 11
5.1.6 Period of performance ....................................................................................................... 11
5.1.7 Manufacturing Cost ............................................................................................................ 11
5.1.8 Intellectual property ownership .......................................................................................... 11
5.1.9 Warranty ............................................................................................................................ 11
6. Records ............................................................................................................................................... 12
7. References.......................................................................................................................................... 12
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1. Purpose and Scope

1.1 Purpose
This document is meant to provide the information necessary in support of selecting the Contractor
for the development and the production of a prototype Cerenkov viewing device.
1.2 Scope
This document shall be used by the IAEA and the Contractor to form the basis of the Contractor’s
preparation of the technical and financial proposals, and to establish a set of criteria for acceptance of
the product to be delivered.

2. Definition and Acronyms

UV Ultra Violet
ICVD Improved Cerenkov Viewing Device
AECL Atomic Energy of Canada Limited
SNR Signal to Noise Ratio
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3. Background
The Improved Cerenkov Viewing Device (ICVD) is the main instrument used by the IAEA for the
qualitative (Method H) verification of spent nuclear fuel stored underwater.
The ICVD was developed with the support of the Canadian and Japanese support programme. The
AECL ICVD was selected for field use by the IAEA, among various developed prototypes.
The instrument allows the inspectors to observe the Ultra Violet (UV) radiation generated in the water
around pins of irradiated fuel by Cerenkov Effect and for concluding if the observed item is or is not an
irradiated fuel assembly. The inspector observes both the geometry of the object and the Cerenkov
glow profile to make his assessment. The assessment normally requires only a few seconds for an
experienced inspector, so the ICVD represents a very effective verification tool. Additionally,
compared to other instruments available for the same verification, the ICVD has limited impact on the
facility operation as it doesn’t require any fuel movement or instrument contact with the potentially
contaminated spent fuel pond water. Only exclusive use of the spent fuel pond bridge is needed
during the verification.

3.1 Description of the ICVD

The ICVD performs the following functions:
• Magnify the observed object 1;
• Filter the ambient light allowing only UV light to reach the sensor 2;
• Shift the signal wavelength from UV to visible;
• Amplify the signal;
• Present the object image to the user.

The ICVD kit includes:

• A set of two UV transparent lenses, with focal length of 105mm and a 250mm respectively;
• Instrument body;
• Handle;
• Carrying case.

The ICVD body incorporates:

• A UV filter;
• An image intensifier;
• An optical eyepiece;
• A battery holder;
• Power switch;
• Gain adjustment.

The ICVD shares the same light intensification technology used in the night viewing devices, the main
difference being that the night viewing devices amplify the light from visible to infrared and present the
image in a monochromatic display shifting all the wavelengths to a single colour. The ICVD filters
visible and infrared light and collects and amplifies only the UV light characteristic of Cerenkov light
emission. This difference places constrains on the materials used for the optical components:
conventional glasses absorb the UV light, so in order to extend the sensitivity to the UV range fluorite
and quartz have to be used.

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1
The image magnification is performed by the tele lens.
2
In the new conceptual design for the Cerenkov Viewing Device the filter will be included in the lens, while
in the currently used design the filter is included in the body of the instrument.
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Figure 1: Picture of the AECL ICVD Mark IV with Nikkor UV 105mm lens

Figure 2: Picture of the Japanese ICVD.

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Figure 3: ICVD functional blocks.

3.2 Problem Statement

The ICVD was developed under the auspices of the Canadian Support Programme at a time when
the nuclear industry was foreseeing a wide use of reprocessing for spent fuel handling and final waste
disposal. Fuel was supposed to cool in the spent fuel ponds for a minimum time before being sent for
further processing.
Current practices are different and spent nuclear fuel is stored in ponds for long time, in extreme
cases for more than 40 years.
The IAEA has observed an increasing number of cases when alternative, more time consuming and
more intrusive verification methods have to be used for verification, since with time, fuel radioactivity
decreases to a level that does not produce anymore observable Cerenkov light.
Additionally when the inspector has inconclusive observations, further assessments require a follow-
up visit because the ICVD does not allow the measurement to be recorded for further investigation.
Moreover, some of the components of the ICVD have become unavailable on the market, posing a
sustainability issue for the ICVD.

3.3 Task Objective

In order to address the present and the future verification needs, the IAEA seeks the development of
the design and the production of a prototype of a new Cerenkov Viewing device. The information on
the presently adopted solution is given as a reference, but the Contractor should explore all the
technical solutions available to design a new instrument that performs the same functions of the
current solution while enhancing performances and usability. The possibility to digitally record images
should be included in the new instrument features.
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4. Statement of Work
The Contractor shall carry out the activities listed below and provide the deliverables specified.

4.1 Task Breakdown and Project Deliverables

The work commissioned under the present SoW will be divided in two phases:

4.1.1 Phase 1: Design of the Cerenkov Viewing Device

Phase Objectives:
a. Develop a computerized electronic and mechanical design of the Cerenkov Viewing
Device;
b. Produce documentation of expected performances;
c. Produce documentation for production.

Within three months after the start of the project, the Contractor shall deliver:
a. A complete set of computerized drawings including:
o mechanical drawings;
o electronic schematics;
o Circuit boards gerbers;
b. Document with calculation of the device predicted performances 3.

4.1.2 Phase 2: Production of a Cerenkov Viewing Device prototype

Phase Objectives:
a. Produce a working prototype of the Cerenkov Viewing Device designed in Phase 1.

Within three months of acceptance by the IAEA of the deliverables specified in Phase 1, the
Contractor shall deliver a working prototype of the Cerenkov Viewing Device as designed and
approved in Phase 1.

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3
Performance should be qualified in terms of photon gain, image resolution, image magnification.
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4.2 Mandatory Requirements

Performance, design and environmental parameters of the instrument shall comply with parameters
listed in the three tables below.

4.2.1 Performance Parameters

Value Range Comments

Wavelength Sensitivity 250-600 nm
Minimum Photon Gain at 300nm 7000 Adjustable
Minimum Resolution 60 lp/mm Or 1024 X 1024
Minimum Signal to Noise Ratio 4 20

4.2.2 Design Parameters

Value Range Comments

Lens Mount Standard C Mount

Flange Focal Distance 17.526 mm
Minimum Battery Life 8 hours
Maximum Dimension (W x H x D) 3000mm x 2000mm x 1500mm
Maximum Weight 1200 g

4.2.3 Environmental Parameters

Value Range Comments

Operating Temperature 10 to 55 C
Storage Temperature -35 to 55 C
Relative Humidity 5 – 95 %
Survival Pressure Airline Cargo Bay to 1 atm

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4
Signal to Noise Ratio should be measured at a given fixed light level of 108 μlx (in International Units) or
10-5 foot candle (in American Units).
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4.2.4 Functional Requirements

a. The user will observe the object through an eyepiece or through a display.

b. The user shall have the possibility to enlarge the image either optically or digitally.

c. The user shall be able to record a picture either with the instrument itself or with an optional
recording accessory.

d. The instrument shall present a monochromatic, preferably green, image with minimum 1024
levels. Optionally the image might be presented in false colours with a Matlab Jet Colormap
[3]. The user shall be able to choose between monochromatic or colour presentation.

4.2.5 Design Features

a. The instrument will be used in radiation controlled areas to observe the Cerenkov light glow
emitted by submerged irradiated nuclear fuel.

b. The instrument will be used in conjunction with a C mount lens 5, capable of transmitting UV
light and with a removable filter to cut all light with wavelength greater than 365 nm.

c. The user will lean over the rail of the spent fuel pond bridge and align his position with the
item under observation. The instrument should hence be designed without loose parts that
could be accidentally dropped into the spent fuel pond.

d. The weight balance of the instrument should minimize the strain on the handles when the
instrument is aligned vertically.

e. The design of the instrument should be optimized to allow the user a comfortable and safe
grip of the instrument.

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5
A separate document includes lens specification[2]
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5.1 Business requirements

5.1.1 Implementation of the project
The Contractor shall:
a. Attend an initial meeting;
b. Participate in the final acceptance testing(s) of the product;
c. Correct problems highlighted during the acceptance tests and during the first two years of use
of the product;
d. Assure handover of all project deliverable to the relevant IAEA staff.

5.1.2 Output quality control system

The Contractor shall test the product against specifications and predicted performances agreed upon
in Phase 1. Results obtained by the Contractor shall be delivered to IAEA.

5.1.3 Non-disclosure undertaking

The Contractor undertakes:
a. To take all steps necessary to protect information provided by the IAEA from
unauthorized use, reproduction and disclosure;
b. To limit access to the information to its key employees who may require such
information for purposes of the project, and who are obligated not to disclose the
information;
c. Not to disclose at any time the information to any person, Government or organization
unless expressly authorized in writing by the IAEA;
d. Not to claim any industrial, intellectual or other proprietary rights over the information;
e. To inform the IAEA immediately of any breach of confidentiality that has occurred.
5.1.4 Acceptance Testing
5.1.4.1 Location of acceptance testing
Acceptance testing of the deliverables shall take place at IAEA Headquarters. Acceptance testing will
consist of verification of compliance with all specifications technical and functional, design
requirements, and all the requirements as specified.

5.1.4.2 Contractor’s participation

The Contractor shall nominate (a) technical representative(s) to participate in the Acceptance Testing
for each development phase to be performed by the IAEA with participation of the End User
(Operations Divisions) and the Contractor. All the travel expenses for the Contractor technical
representative will be paid by the Contractor.

5.1.4.3 Testing and acceptance

The deliverable of each phase will be reviewed and accepted before proceeding to the next phase.
Final acceptance testing of the product shall be completed within 90 days after receipt of the
prototype. The prototype will be tested for functionality, usability and performance. Acceptance-
testing will include actual use by several safeguards inspectors both in a laboratory setting and in the
field.
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5.1.5 Terms of payment

The payment will be divided into two equal parts to be paid upon acceptance of the deliverables of
each development phase.
Should the product require improvements to comply with this SoW, another Acceptance Testing shall
be performed after implementation of improvements, free of extra charges and payments will be
delayed until successful completion of acceptance testing.

5.1.6 Period of performance

The works, required under this SoW to complete Phase 1, shall be completed within three months
after receipt of the Purchase Order.
The works, required under this SoW to complete Phase 2, shall be completed within three months
after IAEA acceptance of the deliverables of Phase 1.
The IAEA shall accept or reject deliveries within 1 month after delivery.

5.1.7 Manufacturing Cost

The contractor shall guarantee the possibility to produce at least 20 instruments in a period of 3-5
years. The manufacturing cost shall be specified in the commercial offer.

5.1.8 Intellectual property ownership

The intellectual property of the lens design shall be formally transferred to the IAEA as a part of the
hand-over process.

5.1.9 Warranty
Warranty on the prototype shall be not less than 2 years from the signature date of the acceptance
protocol. The warranty shall include labour and shipment of parts.
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6. Records
See 4.1.1.

7. References
[1] SG-SP-13518 – Tele Lens for Cerenkov Viewing Device
[2] http://de.mathworks.com/help/matlab/ref/colormap.html#buq1hym