HAS MANUAL AND

APPRAISAL OF HAS
OUTLINE :
 Set up Halal Assurance System
(HAS)
 HAS Manual and Documentation
of HAS
 Implementation and Evaluation of
HAS
 Appraisal of HAS

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A. SET UP HALAL ASSURANCE SYSTEM (HAS)
1. Understand HAS 23000
(Requirements of Halal
Certification).
2. Understand 11 criteria of HAS.
3. Understand HAS cycle.
4. Identify company business Process.
5. Identify gap analysis

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1. Understand HAS 23000 (Requirements of
Halal Certification

• All requirements: policy, procedures, and

criteria of MUI halal certification are compiled
in HAS 23000.
• LPPOM MUI facilitate the company who want
to understand HAS 23000 by published series
book of HAS 23000 and conduct training of
HAS 23000.

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2. Understand 11 Criteria of HAS
Pre-
1. Halal policy
requirement 2. Halal management team
3. Training and education
4. Material
Content 5. Product
6. Production facility
7. Written procedure for critical activities
Supporting 8. Traceability
9. Handling product that do not meet halal
criteria
Evaluation 10. Internal Audit
11. Management review

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3. Understand HAS cycle
Planning

Corrective
Action Implementation

Monitoring
and Evaluation
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4. Identify Company Business Process

• Holding company with many

manufacturing sites ?
• Single manufacturer ?
• Importer?
• Distributor ?
• Retailer ?
• OEM / ODM / Toll Manufacturing?
• Etc

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5. Identify Gap Analysis
• Gap analysis involves the comparison of
actual performance with potential or desired
performance.
• 11 HAS criteria is used to identify the gap.
• Gap analysis is useful to initiate integrating
HAS with existing systems.

Halal Assurance System

Gap
Current System

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Table 1. to determine the gap analysis:

No HAS Criteria The Current GAP Corrective Due Date

Company System Action

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 Example of gap analysis result :
No HAS Criteria The Current Gap Corrective Action
Company System
1 Halal Policy Quality policy is Yes Establish halal policy or
available. add halal policy into
quality policy.
2 Halal Quality Yes Appoint halal team or
Management management team add working scope or job
Team is available. desk related halal into
quality management
team.
3 Training and Training SOP is Yes Enrich training SOP by
Education available but has adding halal training as
not covered halal the scope.
training.

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Example of gap analysis result (con’t) :
No HAS Criteria The Current Company
System
4 Material List of all materials used is Yes Check the materials
available but have not
been checked the
compliance to HAS
criteria.
5 Product Products name have met No
HAS criteria.
6 Production Sharing facility between
Facility halal and non halal
product (containing pork).
Gap Corrective Action
compliance to HAS criteria.
If the materials not meet
HAS compliance, R&D
department shall find the
alternative materials.
-
Yes Alternatives:
• Stop non halal production
and execute halal cleaning
procedure.
• Invest dedicated line for
halal production.

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Example of gap analysis result (con’t) :
No HAS The Current Company System Gap Corrective
Criteria Action
7 Written ISO 9001 and 22000 procedures are Yes • Revise current
Procedure available but have not yet covered HAS SOP by adding
for Critical criteria. HAS requirements
Activities - Selection of new material SOP has not into related
accommodated the approval of new critical activities.
material to LPPOM MUI and input to SAP • Create new work
system after got the approval from LPPOM instruction or
MUI revise the current
- Purchasing SOP has not refer to LPPOM form to be
MUI approved-material list adjusted with HAS
- New product development SOP has not
requirements.
yet accommodated to do halal certification
for every new product under the same
brand prior before launched
- Incoming material checking SOP has not
yet covered name and country origin of
producer checking as well as specific halal
logo on the packaging (if required)
12
LPPOM MUI_HAS 2016 Rev.1
B. HAS MANUAL AND DOCUMENTATION OF HAS
• There is no standard way to fulfill criteria. The
company may determine by itself regarding the way to
implement HAS. The way to implement HAS must be
written in HAS manual.
• HAS manual is documented separately from other
manual system, while the procedures, work instructions
or related form can be integrated with other system.
• For a company, HAS manual is a guidance for the HAS
implementation, while for LPPOM MUI, HAS manual
describes HAS implementation in a company prior to
the audit.

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FORMAT OF HAS MANUAL
• Format of “simple” HAS Manual:
1. 11 criteria + short description of how to
implement it.
2. Procedure, work instruction, &
documentation refer to the existing
documents.
• LPPOM MUI provide questionnaire and
template format of HAS Manual which applies
for small enterprise company.

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 Manual HAS for company with Several
Manufacturing Location

• HAS manual is made one which is

applicable for all manufacturing
locations/sites.
• HAS manual is made specific for each
manufacturing location/site if business
process or operation procedures are
different among locations/sites.

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 Company Which has Toll Manufacturing
(Finish Product or Half of The Process )

• HAS manual shall apply for its toll

manufacturing.
• Some written procedures for critical activities
which are done in toll manufacturing may
refer/follow to the procedures
implemented/applied in toll manufacturing.
• HAS manual shall be made by the applicant.

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Advantages of HAS Manual :
• To facilitate in learning HAS operation in a company.
• As a reference to train personnel who would responsible in
running HAS.
• To facilitate the communication flow among the staff in charge.
• As a basis in evaluation, revision, and continuous improvement of
the HAS.
• As a reference for the assessment of work performance of halal
team.
• Eliminating reliance on personal but dependent on the system.

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C. IMPLEMENTATION AND EVALUATION OF HAS
• HAS shall be implemented prior to the company applies
for halal certification.
• HAS manual must be submitted during registration steps
via CEROL SYSTEM to be checked by LPPOM MUI and
become a guidance in HAS implementation audit.
• Verification of HAS implementation is done through audit.
• How to evaluate the implementation of HAS?
– Is there any deviation between what has been written in HAS
manual and the real implementation?
– Do the evidences are enough for the HAS implementation in
the company?
•
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 Effective
enough?

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C. APPRAISAL OF HAS
• Appraisal of HAS refer to the Decision of the Director
of LPPOM MUI (No. SK 24/Dir/LPPOM MUI/VII/14)
regarding Guidance for Assessment of Audit Result of
the implementation of HAS.
• HAS appraisal done by LPPOM MUI after HAS
implementation audit to the company.
• The output of the appraisal is HAS status.
• HAS Status is given according to the level of
fulfillment of HAS 23000 requirements.
C. APPRAISAL OF HAS

• There are 2 types of HAS status:

1. Status A (Excellent HAS implementation)
2. Status B (Fair HAS implementation)
• To obtain halal certificate, the company
must achieve at least B for HAS status.
 Appraisal Characteristic :
• Qualitative (there is no score/grade)
• Based on the weakness of HAS implementation
found during the audit and corrective action after
the audit.
There are 3 types of weakness :
• Critical weakness (Cr)
• Improvement needed weakness (IN)
• Minor weakness (Mn)

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Type of weakness :
 Critical (CR)
 Weaknesses seriously causing failure to fulfill requirements of
halal certification HAS 23000.
 Completion of critical weaknesses become the minimum
requirements for MUI to issue the Halal Certificate.
 Improvement Needed (IN)
 Weaknesses potentially causing failure to fulfill requirements of
halal certification HAS 23000 if no improvement is made.
 Enable to get status A if it is fixed immediately (within 2
weeks/14 days calendar).
 Minor (Mn)
 Weaknesses do not potentially causing failure to fulfill
requirements of halal certification HAS 23000 because there is
other action covers this weakness.
 This weakness doesn’t influence appraisal but still need to be
corrected.

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Example of weaknesses identification:
No Weaknesses Type of
Weaknesses
1 Content of HAS manual is not align with company business IN
process.
2 There is no halal policy. Cr

3 There is no halal management team appointment. Cr

4 Halal management team doesn’t covers personnel involved Cr

in critical activities.
5 There is no procedure to manage halal training. Cr

6 Coordinator or member of halal team have never joined Cr

external halal training including short training or training
given by other institution.
7 Coordinator or member of halal team have never joined IN
external training conducted by LPPOM MUI.

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Example of weaknesses identification:
No Weaknesses Type of
Weaknesses
8 Some critical materials are not supported by adequate halal Cr
supporting documents.
9 There is no procedure to ensure that all supporting IN
documents of materials used are valid.
10 Auditors found registered products name tends to haram Cr
product.
11 Production facility is not pork free. Cr
12 There is no procedure for new material selection. Cr
13 Auditors found new material which has not been approved IN
but supported by valid document.
14 Auditors found new material which has not been approved Cr
and not supported by valid document.

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Example of weaknesses identification:
No Weaknesses Type of
Weaknesses
15 There is no written procedure for handling products that Cr
do not meet criteria.
16 Scope of internal audit doesn’t covers 11 HAS criteria. IN

17 Not all materials and products submitted to Cerol. IN

18 Company does not inspect halal logo when receiving Mn

materials, but no any material requires it.
19 There is no updated list of approved materials, but can be Mn
proven that all materials are consistent to those materials
that have been approved in the previous audit and the
new materials have also equipped with approval letter.

20 Periodic report is not submitted to LPPOM MUI. Cr

21 Halal policy has not been socialized to supplier but Mn
suppliers always send materials in the list and its valid
documents.
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LPPOM MUI_HAS 2016 Rev.1
 Table of Appraisal

Weaknesses Follow up Status

Cr IN

No No No A

No Yes All IN weakness solved A*

immediately (2 weeks/14 days
calendar)

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 Table of Appraisal
Weaknesses Follow up Status

Cr IN

No Yes Not all IN weakness solved B

immediately

Yes No All Cr weakness must be solved B

immediately

Yes Yes All Cr weakness must be solved B

immediately, IN weakness partially
solved.

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LPPOM MUI_HAS 2016 Rev.1 29