PNG AAA

Abau Coastal
Villages Water
Pump Project
Rural WASH Activity

Primary Author: Dr Olive Baloiloi , Valentine Tangoh & Donald Kanini

 1. Table of Contents
2. Executive Summary........................................................................................................................1
3. Purpose, Scope and Objectives......................................................................................................2
4. Benefits..........................................................................................................................................3
5. Feasibility........................................................................................................................................3
5.1 Assumptions:......................................................................................................................4
5.2 Constraints:........................................................................................................................4
6. Project Deliverables........................................................................................................................5
7. Implementation - Roles and Responsibilities..................................................................................6
8. Risk Management...........................................................................................................................8
9. Project Management....................................................................................................................10
10. Quality Assurance Plan.............................................................................................................10
11. Appendix..................................................................................................................................10

Abau Rural WASH Project Page 1

 2. Executive Summary

The WASH policy (2015 - 2030), GESI policy (2015) and the Health Strategic policy (2020-
2030) call for improvement of the standard of living of the population in all communities and
for the provision of proper clean water and sanitation as a human basic service. Currently,
85% of the rural population has no proper clean water and lack of proper sanitation hence
contributing to all kinds of personal health issues that impact on the daily livelihood of
individuals, families and the general population of communities in Papua New Guinea.

The National Government through District Development Authorities (DDAs) and Local Level
Governments (LLGs) through the MTDs and PNG Vision 2050 and other policies with
priority goals set on the “Go Rural Service Delivery” policy in districts. District Development
Authorities (DDAs) and Local Level Governments (LLGs) have been tasked under such
policies to implement infrastructure developments in districts. Therefore potential co-funding
maybe sourced through donor partners and potentially from the Member of Parliament for
Abau District.

This project is the initial stage of assisting coastal villages in the Abau District who have not
had accessibility to sustainable clean and healthy water for drinking, cooking, washing and
other general purposes for centuries. The geographical location and the continuous dry
weather patterns along that part of the country make it difficult for storage of rain water for
the people. This problem therefore makes it even much more difficult for people to find
means and ways of accessing any form of uncontaminated water for consumption and for
general purpose usage hence routinely have to walk long distances in search of water thus
contributing to the daily hardships encountered especially by children, young girls and
women which ultimately compromise their safety and the general well-being of the
population in those villages.

This base line study will identify six (6) rural coastal villages in the Abau district who are
critically affected by lack of continuous accessibility to proper and clean water supply and
proper sanitation in their villages. In addition, this project will support the WASH policy
(2015), GESI policy (2015), the Health Strategic Plan (2020-2030) in line with the
Government’s Go Rural Service Delivery policy mechanisms to ensure that the six Abau
coastal villages will have accessibility to a sustainable water system at their door steps which
will not only contribute to the mitigation of different airborne and life time diseases, but also
improve the general standard of living of the people and create a healthy and conducive
environment for all.

A baseline survey study questionnaire will be formulated, pre-tested and utilized to collect
necessary data prior to the commencement of the project. The findings of the baseline study
will be used to identify and pin-point potential sites in the six villages where the water pumps
will be constructed. The findings will also be used to formulate an awareness and advocacy
program to prepare the village people in the project sites in terms of empowerment,
ownership and the long term benefits this project will deliver to the six selected coastal
villages in the Abau District.

3. Purpose, Scope and Objectives

The National Government through District Development Authorities (DDAs) and Local Level
Governments (LLGs) through the MTDs and PNG Vision 2050 and other policies with
priority goals set on the “Go Rural Service Delivery” policy in districts. District Development

Abau Rural WASH Project Page 2

Authorities (DDAs) and Local Level Governments (LLGs) have been tasked under such
policies to implement infrastructure developments in districts. Therefore potential co-funding
maybe sourced through donor partners and potentially from the Member of Parliament for
Abau District.

This is supported by the WASH policy (2015 -2030), GESI policy (2015) and the Health
Strategic policy (2020-2030) which call for improvement of the standard of living of the
population in all communities and for the provision of proper clean water and sanitation as a
human basic service for all. Currently, 85% of the rural population has no proper clean water
and lack of proper sanitation hence contributing to all kinds of personal health issues that
impact on the daily livelihood of individuals, families and the general population of
communities in Papua New Guinea.

This project will identify six (6) rural coastal villages in the Abau district that are critically
affected by lack of continuous accessibility to proper and clean water supply and sanitation in
their villages. In addition, this project will support the WASH policy (2015 -2030), GESI
policy (2015), the Health Strategic Plan (2020-2030) and the Government’s Go Rural Service
Delivery policy mechanisms to ensure that the six Abau coastal villages will have
accessibility to a sustainable water system at their door steps which will not only contribute to
the mitigation of different airborne and life time diseases, but also improve the general
standard of living of the people.

The project will engage an identified experienced consultant to conduct a baseline survey
study in the initial stages of the project and submit a report of findings. The project will be
officially tendered through the normal national tender process for clients or reputable
companies to bid for the implementation of the project.

The sources of identifying potential clients to be engaged in the project will be identified
through the following processes:

 Expression of Interest (EOI)

 Terms of Reference (TOR)
 Job Description (JD)
 Consultant
 Environmental Health Inspector
 Contractor
 Project Manager
 Project Coordinator or Supervisor
 Additional Local Labour
 Final Assessment Report of completion and hand-over and take-over of project assets

The above instruments have been identified according to project procedural requirements and
information from the baseline study findings which will form the basis of the project
implementation processes and management cycle and taking into account the following
questions:

 What does the EOI say about interested clients who apply for the project
implementation?
 What does the terms of reference and job description for potential Consultants,
Contractors, Project Managers, Project Coordinators/Supervisors and Environmental
Health Inspectors imply?

Abau Rural WASH Project Page 3

  What does the WASH policy, GESI policy and the Health Strategic Plan support the
government’s “Go Rural Service Delivery policy?
 How will the base line study findings impact on the implementation and management
of the entire project?

The purpose of the baseline survey study will:

 Identify potential project sites in the selected six villages
 Collect, test and scientifically analyse water samples
 Make decisions based on validity of water sample analysis
 Determine project plan schedule and timeframe
 Determine management structure and implementation plan
 Conduct awareness and advocacy interventions with the project targeted population
 Identify potential funding sources for the project

4. Benefits
The Abau District villages may not solely benefit from this project but other stakeholders as well
including Communities, government, the private sector and also bilateral donor partners, non-
government organisations (NGOs), Faith based organisations (FBOs) and community based
organisations (CBOs) in a more holistic way. This project therefore, has been designed to benefit all
partners /clients in different ways listed below:

Community

To ensure the project contributes to the sustainable benefits for target population and to
support and strengthen the family unit as the central institution of social, spiritual, cultural
values and standard of living and for personal well-being. Some of these benefits are listed
below:

 Access to sustainable and clean water system

 Promote healthy village concept
 Alleviate and eradicate poverty and hunger
 Improve maternal health and child survival and reduction in infant & child maternal
mortality
 Increase food supply and promote healthy food consumption
 Decrease gender sexual violence
 Promote gender participation and equality
 Promote clean environment mentality
 Promote ownership and empowerment
 Address socio-cultural aspects and other cross-cutting issues
 Increase opportunities for economic and financial self-reliance incentives
 Provide employment opportunities for local labour

Government

This project supports government policies which enhance development initiatives in-line with
the PNG 2050 development goals therefore; the government is committed to pursuing human
development through such project in the following ways:

Abau Rural WASH Project Page 4

  Addressing and Implementing government policies
 Urban/rural infrastructure development and improvement
 Impact rural service delivery mechanism
 Improvement of standard of living for rural population
 Development of a healthy population
 Improved health indicators
 Addressing socio-economic opportunities of rural population
 Good governance and alleviation of corrupt practices

Private Sector

The private sector plays a significant role in service delivery in PNG in many different ways.
This is done especially through the partnership between the government and the private sector
to provide services and public infrastructure through the public private partnership (PPP)
policy hence in several ways the private sector benefits in the flowing ways:

 Employment, contractors, salaries

 Customer service
 Company equipment/labour/facility hire
 Suppliers/materials
 Building human capacity/knowledge/skills/recruitment
 Technical expertise/experience
 Be abreast with training and development initiatives and global best practices

Donor/Bilateral Partners, NGOs, CBOs, FBOs

Donor partners play a strong and decisive leadership in driving aid programs forward to
achieve sustainable development and economic growth. This is complemented by NGOs,
FBOs and CBOs which provide effective health and education service delivery through close
and sustainable partnership to complement government service delivery mechanisms and
through this partnership benefit in the following ways:

 Employment opportunities for organisation and employees

 Benefit from donor partners funding
 Benefit from consultancy services
 Local and foreign human resource capacity building
 Highly recognised national/foreign qualification and competence

5. Feasibility

Schedule: The projected timeframe of the whole project is estimated to be two and a half
years. It is anticipated that the project will be fully completed and launched towards end of
June, 2019.

Abau Rural WASH Project Page 5

 5.1 Assumptions:
 Delay in completion of project baseline survey study
 Delay in identifying potential contractors, consultants, project managers,
supervisors, Environmental health inspector resource
 Securing and mobilizing funding for the project
 Manpower and resource mobilization issues
 Political and leadership interference
 High costs of materials and equipment
 High cost of transport hire to and fro project sites
 Unpredictable rural road conditions
 Land disputes

The total estimated cost of the project is five (5) million kina. Major sources of funding will
come from donor partners, example: The Incentive Fund or WaterAid and other funding
sources will come from the DDA, MP and LLG.

5.2 Constraints:

 Failure to secure funding from potential donor sources on time

 Lack of government financial support may not be forthcoming as expected
 Delay in securing adequate funding for the project
 Prolong government financial systems may delay release of funding
 Underestimation of budget required for the project
 Unexpected diversion of funding

Major resources for the project will include:

 Manpower resources
 Transport
 Water pump equipment, e.g. drilling equipment, water pipes, electrical
equipment, digging equipment/machinery/tools, e.g. generator, fuel, lightings,
storage &
accommodation sheds vehicles, administrative & logistic office space,
stationary, etc.
 Additional labour manpower (local)

 Lack of skilled man power

 Technical/specialized expertise
 Local skilled labour
 Distance and location of project site
 Storage and security of project resources/equipment
 Cost fluctuations of materials
 Unforeseen logistic issues

 Modern water pump components

 Correct pipe specifications
 Equipment operational assembly manuals
 Drafting, designing and surveying instruments

Abau Rural WASH Project Page 6

  Water sampling and analysis equipment
 Environmental knowledge

 Non-availability of water pumps and pipe specifications

 High cost of modern equipment
 Lack of engineering expertise in installing modern equipment
 Lack of supervision and control management

No integration will be required however after the completion of the project, an assessment
report will be compiled highlighting gaps and incomplete work.

If the assessment report highlights incomplete work, additional funding and extension of the
project will have to be discussed to ensure that the project is fully completed.

6. Project Deliverables
6.1 Training Needs of Villager Caretaker for the Sustainable Water Pump
Training needs analysis (TNA) of the Caretaker will be conducted as part of the induction to
the project, so that relevant resources and training can be conducted for the sustainability and
preservation of the water pump by the villagers themselves. TNA will be conducted using
baseline survey questions which an expert consultant is hired to do. Data collected and
analysed in the TNA Report presented to the Project Officials will determine action in
training selected caretaker villagers. (See attached Questionnaire)

6.2 Awareness and Advocacy

Awareness and Advocacy by the Village Leaders and Project Officials will be conducted for
the initial communication of the importance of the Water Pump Project for the Abau Coastal
villages. The main issues will be to address the following;
1. the benefits of water and sanitation (health),
2. plans for the project,
3. training of the selected village caretakers (education),
4. cultural issues if any,
5. sustainability and preservation of the water pump
6. funding sources

Communication tools will be applied such as translated flyer to be used for every home in the
six villages (see attached). Health posters will be posted at the main areas of the village such
as the church, community centre, bus stop, clinic or market.
The Project Plan which comprises of the delivery dates, delivery location and quantities are
provided in the table as attached.

Abau Rural WASH Project Page 7

 7. Implementation - Roles and Responsibilities

The major roles and responsibilities for this water pump project is provided in the table
below.
Roles Responsibilities
LLG Ward Councillors and i. seek general assistance (funding, advise and initial initiative) to set up the water pump from
Village Elders the Project Officials
ii. Linking and networking
iii. Meeting with village people and doing awareness of the need for the water pump at the
village level
Project Officials i. meeting the villages, listening and giving advice to the villagers
ii. networking and seeking relevant organisations to furnish the water pump project
iii. writing reports and informing the LLG Ward Councillors and Village elders
Project Supervisor Supervises the Water Pump Project by;
i. holding meetings with selected villagers (elders & leaders) as well as contractors
ii. writing minutes and progress reports of the project to GAT
iii. progress briefs and reports
iv. supervision of project on site
v. overall in charge of the construction of the water pumps in the six (6) villages
Project Manager (Officials?) Overall Supervision of the Project by;
i. supervising the Project Supervisor
ii. holds meetings with those involved with the Project including the Supervisor
iii. manages the overall water pump project for the Abau Coastal Villages
iv. manages the funding, procurements, acquittals for the period of the construction of the
project from the beginning to the end
Environmental Health Inspector i. Consults contractors on inspection on site, the schedule as;
- beginning of the project
- midway (during the period of construction)
- end of the construction
- inspect site for the first 3 years after construction
Contractors i. Analysis of the testing of water
1. Technical Advisors ii. Analysis of baseline survey
2. WASH – Experts iii. Inspect proposed site
Specialist iv. Analysis of Investigations
3. Trained Plumbers etc. v. Acquits and reports to the Grants Acquisition Team (GAT)

7.1 Work Plan

The initial cost estimate of the entire project is 5 million kina including the construction of the
water pumps. Budgetary estimation is forecasted into the contractor’s expenditure and will
also be based on the performance for the client to deliver the project successfully according to
the project timeframe. The work plan below shows major work activities, labour costs,
materials, other direct costs such as transport, travel, telephone, contracted services and also
other indirect costs such as company overheads, depreciation, etc.

WORK RESPONSIBLE TIME RESOURCES COST ESTIMATES REMARKS

ACTIVIVITIES OFFICER FRAME

Project Project Team 2 weeks 5th December Laptops, e-mail, For establishment K20,000.00 Project initial
Management Leader (WVI) 2016 paper, telephone/ of Project planning stages.
Team mobile Management Team
and other
-Identify Laptops, e-mail,
-Notify

Abau Rural WASH Project Page 8

 -Interview paper, telephone/ operational costs
-Engagement mobile

EOI, JD & TOR -Project 3 weeks 12th December Copies of EOI, JD & K20,000 x 4 K80,000.00
& Selection & Coordinator 2016 TOR applications,
Contractual Project Email, website,
management
Agreement Newspaper, public
team
-Donor/Gov’t billboards ,copies of
- EOI, JD &TOR,
Reps
Formulate/devel applications for
op
screening,
-Advertise
-Screening & Notification letters,
selection of Scope & Contract
potential clients agreement
-Short listing & documents
Interviews
-Signing of -Laptops, e-mail,
contractual paper, -Survey tools
agreements
Baseline Survey K100,000 for K200,00.00 Refer to column
Development & -Project conducting Base one
Phase management 3 weeks 9th January -Survey tools line survey
team 2017 -Laptops
-Development of -Consultant -Vehicle
Baseline Survey Donor agency -Travel allowance
instrument/tool rep -Location/venue of
-Conduct Base -Project officers survey
line Survey in -Villages &
villages community
-Analyse & leaders
compile base line
survey
findings/report
-Draw up draft
project
management
plan & present to
funding agencies
-Selection of
potential
Consultant &
Contractor
Contractual -Project 6th February -Contractual K200,000.00 Payments for
Engagement management 2017 Agreement activities in
Agreement & team 1 month Instruments column 1
Implementation -Consultant Company work
Stage -Project officers experience/
-Donor/Gov’t reputation/achieveme
-Discussion on reps nt report
project -Potential -Company project
requirements & management &
contractor
contractual implementation plan
agreement representatives -Estimate Project
signing costs/operational
-Funding budget
agreement -Company project
-Commissioning implementation
of the Project schedule time frame
-Contingency
operational
management plan

Abau Rural WASH Project Page 9

Project - 3rd July 2017 to Employee, K4million
Implementation Company/Contr 2018 Contractors, Unions
& Closing Phase act 18 & labour hire
Management & months companies,managers
-Manpower & workforce/local ,customers,suppliers-
resource labour Project
mobilization &
equipment/materials
planning stages
-Project delivery -Labour
schedule/operati costs/salaries
onal stages -Trucks
-Supervision -Reporting template
-Regular
reporting

Projection -Project 1 month 11th June 2019 -Transport For resources as K500,000.00 Refer to
Completion management -Travel Allowances per listed resource column
Phase team -Launching of
-Consultant project expenses
-Assessment of - such as; catering,
project Company/contr hire of dancing
-Final Report of actor groups, Hire of
project -Donor/Gov’t labour costs, hire of
-Launching of reps launching venues,
project -Village generators, project
leaders/commun status report,end of
ities project report, etc.

7.2 Budget

(Refer to budget mention above)

In this section, the following details are addressed and presented;

1. Work Activities
2. Schedule of the process of implementing the construction of the water pump
3. Resources i.e.; estimate of effort or person hours or days
4. Budget details

7.3 Project Management

7.4 Description of work processes

This section describes the process of work for the Abau Coastal Villages Water Pump Project.
The individual and team responsibilities are detailed in the roles and responsibilities in section
6. Individuals represented are the villagers and the village leadership;

- Clan Leaders
- LLG Councillors
- Selected 6 village caretaker

Abau Rural WASH Project Page 10

 7.5 Evolution of the Plan

PROJECT IMPLEMENTATION SCHEDULE – 2017 TO 2019

TIME FRAME
TASKS Start Finish RESPONSIBILITY
Project Management Team
-Develop & establish management the process of 19th 30th December
planning, organising and controlling the project December

-Advertise EOI in media for consultant to carry out Project Management Team
baseline and feasibility studies 9th January 13th January
-Shortlisting of consultants
-Selection of consultants 30th January 3rd February Project Management Team
-Discuss EOI and sign contract
-Develop baseline survey tools by consultants
-Discuss baseline survey tools with project 6th February 28th February Consultant
officers/village casuals - by the consultants

-Carry out baseline survey and feasibility studies in

the Abau Coastal villages by project officers and 6th March 31st March Consultant
village trained casuals
-Consultants supervise baseline survey feasibility
study and project officers carry out interviews
-Consultant collect baseline survey study Consultant
questionnaires 3rd April 14th April
-Organise and prioritise findings for analysis

-Compile draft report and recommendations from

analysed findings Consultant
-Prepare final report 17th April 29th April Project Management Team
-Draw up draft project management plan
-Presentation to finding agencies
-Discuss plan with funding agencies
-Make amendments to plan submitted by
consultants
-Finalise management plan and re-submit
(consultant)
-Submit final management plan to donor agency Project Management Team
(ies) 1st May 5th May Consultant
-Sign agreement documents
-Create EOI for contractors –consultants Project Management Team
-Discuss EOIs with donor agency 8th May 12th May Consultant
-Advertise EOIs on media for interested companies Project Management Team
to apply 15th May 23rd June Consultant
-Screen EOIs submitted by interested companies Project Management Team
-Short list potential companies to three (3) Consultant
-Appoint most reputable company to implement
the project 26th June 30th June
-Notify the company and discuss project scope
requirement
-Sign project implementation agreements if
agreeable to terms and conditions
-Contractor carry out project in the 6 coastal Project Contractor
villages 3rd July 30th July Project manager
Project Coordinator
-Facilitate trainings for the support team ( locals) 1st August 28th September Project Team

-facilitate trainings on GESI for both women, men 1st October 30th November Project Team/GESI Facilitator
and girls

Abau Rural WASH Project Page 11

-delivering materials from the supplier to the 1st January 29th March Project team/ supplier
village
-boring of pipes and tasting of water samples 1st April 28th June Project team /WASH Advisor
underground
-erecting the water pumps in the 6 villages 1st July 30th September Project team/ WASH Advisor

-erecting brick sinks near the water pumps 1st October 9th December Project team/WASH Advisor

-Contractors compile project implementation report Project Contractor

2nd April 4th May Project manager
Project Coordinator
-Donor agency inspect potential project sites Project Management Team
7th May 1st June Donor Agency Representative
District Development Authority
Local Level Government
Member of Parliament
-Commissioning and launching of Water Pumps in 11th June 29th June Project Management Team
6 coastal villages Donor Agency Representative
District Development Authority
Local Level Government
Member of Parliament
Contractor’s Representative
Community leaders/members

8. Risk Management

The risk management matrix plan below has been developed to monitor the day to day
progress and management processes of the entire plan. This matrix includes the following:

 Analyzing components of the project plan

 Mitigation processes
 Contingency approaches/strategies
 Contractual risks
 Personnel and labour supervision
 Ensure the project is meeting project requirements as per job description and terms of
reference
 Ensure the project is well focused and is on target.

This Risk Management Matrix will monitor anticipated problems that be encountered during
the initial stages of the implementation of the project proposal. It addresses anticipated
potential factors that may impact upon the delivery of the whole project.

Risk Assessment Legend

SCORING DEFINITIONS OVERALL RISK ASSESSMENT RANKING
Score of 5 = Very High Ranking = “Likelihood” x “Impact” Score of less than 8 = Low Risk
Score of 4 = High Likelihood = Probability of happening Score of 8 – 15 = Medium Risk
Score of 3 = Medium Impact = The direct effect on the project Score of over 15 = High Risk
Score of 2 = Low
Score of 1 = Very Low
Risk Factor likelihood Impact Rank Contingency strategies
Initial management Conduct regular dialogue and consultation with
requirements for the 3 3 9 management team to strengthen collaborative
development of interactions among members
baseline survey study
Donor partners, DDA, Conduct consultation with potential funding
LLG and stakeholders 2 3 6 sources to gauge their views on the significance
may be under pressure and benefit of the project
to participate

Abau Rural WASH Project Page 12

 Successful negotiation Re-advertise to identify other funding sources if
of funding options 4 5 20 negotiation fail to secure funding from initial
between donor, DDA, selected funders
MP and LLG
The willingness by Conduct awareness and pre-test baseline study
targeted population to 2 3 6 questionnaires to ensure vital information is fully
participate in the understood
baseline study
Good understanding of Review EOI, JD and TOR with Business Clients
EOI, JD and TOR by 3 2 6 and re-submit for consideration
business clients
Selection of potential Identify reputable and qualified selection team to
personnel to coordinate 4 5 20 thoroughly screen EOIs to ensure the most
and supervise the qualified personnel is recruited
implementation and Re-advertise if necessary if the recruitment has
management of the failed to secure the most qualified team
project
Set obligations for Request regular brief reports from the contractor
contractor to meet 4 4 16 on the progress of the project
project completion Provide stringent instructions to ensure the
scheduled timeframe project is on target
Land issues may hinder Conduct meeting with landowners and village
initial project proposal 4 4 16 leaders to discuss benefits of the project to their
communities
Shortage of funding Re-negotiate for additional funding from the
may affect the 3 4 12 government
completion of the
project
The project may not be Negotiate for extension with funding sources and
completed on time due 3 4 12 the contractor
to logistic issues

A contingency plan will be developed to monitor these potential risks with relevant and
appropriate immediate strategies/approaches clearly outlined to mitigate the probability of
these issues happening thus impacting on the completion of the whole project as per the
timeframe/project schedule. The most major issues that need to be cautious of are:

 The project is on target and is completed on the schedule timeline

 The project is managed and completed within the approved budget allocation
 The risk management issues are seriously observed and mitigation strategies are
promptly auctioned

The Mitigation/contingency action plans to minimize unforeseeable issues are:

 Consultation between the project management team, contractor, project manager,

project officers, funders, government representatives, village leaders
 Regular supervision conducted at the project sites
 Regular reporting on the progress of the project

9. Project Management
Planning and Implementation Phase

The Project Management Team will be responsible for the overall planning, organising and
controlling of the entire project with the assistance of the Project Manager who will be
carrying out supervision of the planning, implementing and controlling the project. The
Manager will play the role in all stages of the project to ensure its smooth completion
therefore will need to fully understand the overall rationale and operational requirements of
the project and report to the project management team on regular basis.
Abau Rural WASH Project Page 13
The project manager will be responsible for the full management of the project to make sure
that all tasks are delivered on time within budget. The project manager will also be
responsible for maintaining quality and risk reduction factors throughout the project. He will
also ensure that team members maintain a positive working environment.

The Work Plan ( refer to pages 8-9) which outlines the various tasks/activities involved,
individuals and team members engaged, timeframe, estimate costs and resources required as
per project management requirements.

10. Quality Assurance Plan

The project management team in collaboration with the government, donor funding agency
and the targeted population look forward to the successful completion of a high quality and
sustainable water system that will contribute immensely to the improve of the quality of life
and standard living of the people of coastal villages in Abau district. These expectations will
be realised through the following project control measures as per Project Terms of References
(TOR):

 Monitor and track progress, by having in place a periodic reporting system that
identifies the status of every activity in the project, for current reporting period as
indicated in the project timeframe schedule as well as for the entire project
 Detect variation from the plan, by using exception and variation reports that provide
information on activities and resources that vary from what is expected
 Take corrective action by examining alternatives and making modifications to the
schedule and resource usage to correct any detected deviation from the plan and;
 Assess, approve and manage change.

This is to ensure that the entire project is effectively managed and once discrepancies are
identified, these issues are promptly rectified and the problems are solved quickly so that the
project is back on track and on target.

The project management team strictly enforces compliance as per project contractual
agreement signed by the implementing client, donor agency and the project management
team.

11. Appendix

1. Sample Workplan
2. Sample Logframe
3. Project Reporting Template
4. Project Review Template
5. Risk Management Guidelines
6. Risk Identification Tool
7. A sample Quality Assurance Checklist
8. WASH & GESI Policies

Abau Rural WASH Project Page 14

 WaSH Policy GESI Policy- National
2015-2030.pdf Public Services.docx

Abau Rural WASH Project Page 15