ROLE PROFILE

Job Title Company Secretary

Department Legal and Secretarial

Reporting to Executive : Regulation and Company Secretariat

Direct reports None

Job Grade Paterson: D-level

Job Purpose To act as the Company Secretary of PASA by performing the

repsonsibilities listed below. In addition, to provide legal support, which
includes legal advice and opinions, drafting of legal agreements and
documentation, assisting with the negotiation of financial structures and
agreements, managing legal risks within PASA, and company
administration services, including knowledge management services.

Job In essence the PASA Company Secretary will be responsible for the
responsibilities following:

• Accountable to PASA Council.

• Provide Councillors with guidance as to their duties, responsibilities and
powers.
• Make Councillors aware of any law relevant to or affecting PASA;
• Report to Council any failure on the part of PASA or a Councillor to
comply with the PASA Constitution.
• Ensure that minutes of all Council meetings and General Meetings and
the meetings of any Council Subcommittees are properly recorded.
• Ensure that a copy of the Annual Report and the Annual Financial
statements is sent to every PASA Member and the SARB.
 Carry out the functions, where necessary, of a person who is
responsible for the PASA’s internal compliance with the filing of the

Executive: Regulation and Company Secretariat

REF: 356471
© PASA 2016
 annual tax and other returns and compliance documents.
• Assist the Nomination and Induction Committee and ensure that the
procedure for the appointment of Councillors is properly carried out.
• Assist in the proper induction, orientation, on-going training and
education of Councillors, including assessing the specific training needs
of Councillors and executive management in their fiduciary and other
governance responsibilities.
 •Provide a central source of guidance and advice to Council and within
PASA, on matters of good governance and of changes in policies and
legislation.
• Have a direct channel of communication to the chairman and be
available to provide comprehensive practical support and guidance to
Councillors,
with particular emphasis on supporting the non-executive Councillors,
the chairman of Council and the chairman of Council Subcommittees
and the audit committee.
• Ensure that Council and Council Subcommittee Constitutions are kept
up to date.
• Responsible for ensuring the proper compilation and timely circulation
of Council packs and papers and for assisting the chairman committees
with
drafting of yearly work plans.
• Duty to obtain appropriate responses and feedback to specific agenda
items and matters arising from earlier meetings in Council and Council
Subcommittee deliberations.
• Raise matters that may warrant the attention of Council.
 Ensure that the proceedings of Council and Council Subcommittees
meetings are properly recorded and that minutes of meetings are
circulated to Councillors in a timely manner, after the approval of the
chairman of Council or relevant Council Subcommittee.
 Assist the Chair with the yearly evaluation of Council and Councillors;
 General legal advice pertaining to PASA as an entity, its compliance to

Executive: Regulation and Company Secretariat

REF: 356471
© PASA 2016
 legislation and HR matters.

Qualifications  An admitted attorney with academic qualification of typicaly a Law

Degree such as B Juris, B Proc or LLB or equivalent NQF level 6
qualification or higher.
 A Company Secretariate qualification. Registration with the Institute of
Company Secretaries of Southern Africa (ICSA) will be an added
advantage.
Language Bilingual
requirements
Experience Experience as company secretary is compulsory. (5 years minimum)

Knowledge  Proficiency in MS Office applications

 Management skills and experience (people, projects and finance).

Skills and Excellent personal skills, advanced communication-, and interpersonal

competencies relationships- skills.
Specific competencies:
 Team player within the team and on managerial level
 Stakeholder Relations
 Client Orientation and Customer Focus
 Analytical
 Excellent management skills
 Problem solving orientated
 Ability to work under pressure
 Flexible and ability to work in an environment
 Planning and organizing skills
 Good communication skills

Executive: Regulation and Company Secretariat

REF: 356471
© PASA 2016