Cash Advance

Discussion:
Action Concerns Suggestions
Request for CA 1) Who are allowed to file for CA?
2) At what limit as to amount of CA
should be requested?
3) Can you make another request
without liquidating previous
request/s?
4) How frequent should CA be made?
5) (other concerns)
Checks request 1) Who are allowed to check for CA?
for CA 2)
3)
4)
5)
Approval of CA 1) Who are allowed to approve for
CA?
2) At what limit as to amount of CA
be approved? is another signature
of the BOD need if incase CA
exceeded the limit?
3)
4)
5)
Cash Liquidation
Discussion:
Action Concerns Suggestions
Presentation of 1) The validity of disbursements
previous CA for (receipted / unreceipted)
liquidation 2) Preparation / Filing of attachments
3)
4)
5)
Checking of 1) Who will check the attachments
attachments prior audit?
2)
3)
4)
5)
Approval of CA 1) Basis or grounds for approval of
liquidation
2) Procedure if there are Invalid
attachments yet, a need of a new
CA is a must.
3) Exceptions to be allowed
4)
5)
Inventory

Discussion:
Action Concerns Suggestions
1) Purchases 1) Where to buy? Is it really a need to
goods / items for buy from those who had receipts?
canteen or for 2) Securing of proper documents to be
trading used as an attachment for liquidation
3) Checks the quality of the goods.
Expiration, State or Quality must be
considered.
(2) Pays cash 1)
using the CA 2)
obtained 3)
(3) Receives the 1) Goods should be in a good condition.
goods as It should not be spoiled or damaged
transacted when received.
2) Goods should be handled properly
during travel.
3)
(4) Separation of 1) To properly identify if such were for
goods canteen or for trading.
2) To trace actual stocks added
3)
(5) Storage 1) Goods should be stored properly.
(Quality There should be accountability on it.
Maintenance) 2) Frequent checking of inventory quality
must be made.
3)
(6) Monitoring of 1) A stock card must be maintained in
Inventory both Canteen (Ingredients) and
Movement Trading so that the Audit Team can
(Quantity compare.
Maintenance) 2) Right person to access withdrawals
and recording of such
3)