1

Annexure-1
UNDERTAKING TO BE PUT IN COVER ‘I’ FOR UNCONDITIONAL ACCEPTANCE.

To,

The Asst. General Manager (Engg-Civil)

Airports Authority of India,
Begumpet Airport,
Hyderabad – 500 016

Sir,
ACCEPTANCE OF AAI’S TENDER CONDITIONS

1. The tender documents for the work “Construction of Perimeter Road at

ATS Tower & Extension of Second Floor of Technical Block at Kalaburagi
Airport, Kalaburagi.” have been sold to me/us by Airports Authority of
India and I/we hereby certify that I/we have inspected the sites and read
the entire terms and conditions of the tender documents made available to
me/us on CPP portal which shall form part of the contract agreement and
I/We shall abide by the conditions/clauses contained therein.

2. I/We hereby unconditionally accepts the tender conditions of AAI’s tender

documents in its entirety for the above work.

3. The contents of notice inviting tender of the tender documents have been
noted wherein it is clarified that after unconditionally accepting the tender
conditions in its entirety, it is not permissible to upload any additional file
or put any remark(s)/conditions(s) (except unconditional rebate on quoted
rates if any) in/ along with the Tender Document and the same has been
followed in the present case. In case, this provisions of the tender if found
violated after opening of tender, I/We agree that the tender shall be
rejected and AAI shall without prejudice to any other right or remedy
be at liberty to forfeit the 10% of earnest money.

4. ‘That, I/We declare that I/We have not paid and will not pay any bribe
to any officer of AAI for awarding this contract at any stage during its
execution or at the time of payment of bills, and further if any officer of
AAI asks for bribe/gratification, I will immediately report it to the
Appropriate Authority in AAI’.

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5. The required earnest money as specified in Web NIT for this work has also
been Submitted and the scanned copy of ‘EMD’ is attached herewith.

6. I/We agree that “If at any stage, any information / documents submitted by
us are found to be false, we shall be liable for debarment from tendering in
AAI, apart from any other appropriate / Legal action”.

Yours Faithfully

Date: (Signature of the tenderer)

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Annexure-2
AIRPORTS AUTHORITY OF INDIA
DETAILS OF EARNEST MONEY DEPOSIT

Demand Draft/ FDR/ : No. ……………………………………………….

Bank Guarantee (BG)
Dated …………………………………………..

Name of the : ………………………………………………………

Issuing Bank
………………………………………………………
………………………………………………………
………………………………………………………

Payable at : ………………………………………………………

Payee’s Name : ………………………………………………………

Amount : Rs .…………………………………………………

Remarks : ………………………………………………………
………………………………………………………

SIGNATURE OF THE TENDERER WITH

COMPANY SEAL

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Annexure – 3

FORM OF BANK GUARANTEE TO SECURE A LUMP-SUM ADVANCE

(On Non-Judicial Stamp Paper)
[Refer clause No. 10 B of GCC]
To

To
The Airports Authority India
1. In consideration of the Airports Authority India having its head office at New
Delhi (hereinafter called “AAI” which expression shall unless repugnant to
the subject or context include its administrators, successors and assigns)
having agreed under the terms and conditions (Contract Agreement No.
_____________ dated ____________made between ___________ * __________ and AAI in
connection with the work of (hereinafter called “the said contract”), to
make at the request of the Contractor a lump-sum advance of Rs. __________
(Rupees _____________________ only) for utilizing it for the purpose of the
Contract on his furnishing a guarantee acceptable for AAI we, the Bank
(hereinafter referred to as “the said Bank”) and having our registered office
at do hereby guarantee the due recovery by AAI of the said advance with
interest thereon -as provided according to the terms and conditions of the
Contract. If the said Contractor fails to utilize the said advance for the
purpose of the Contract and/or the said advance together with interest
thereon as aforesaid is not fully recovered by AAI we, the _________________
Bank hereby unconditionally and irrevocably undertake to pay to AAI on
demand and without demur to the extent of the said sum of Rs _____________
(Rupees ________________________________only) any claim made by AAI on us for
the loss or damage caused to or suffered by AAI by reason of not being able
to recover in full the said sum of Rs_______________ (Rupees
____________________only) with interest, as aforesaid.
2. We, the _________________ Bank, further agree that AAI shall be the sole judge
of and as to whether the said Contractor has not utilized the said advance or
any part thereof for the purpose of the Contract and the extent of loss or
damage caused to or suffered by AAI on account of the said advance
together with interest not being recovered in full and the decision of AAI
that the said Contractor has not utilized the said advance or any part
thereof for the purpose of the Contract and as to the amount or amounts
loss or damage caused to or suffered by AAI should be final and binding on
us.
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3. We, the said Bank, further agree that the Guarantee therein contained shall
remain in full force and effect during the period that would be taken for the
performance of the said Contract and till the said advance with interest has
been fully recovered and its claims satisfied or discharged and till the
Accepting Authority of the contract certifies that the said advance with
interest has been fully recovered from the said Contractor, and accordingly
on discharges this guarantee subject, however, that AAI shall have no claim
under this Guarantee after 90 (Ninety) days from the date of completion of
the said contract, i.e., ________________ (date) or from the date of cancellation
of the said Contract, as the case may be, unless a notice of the claim under
this Guarantee has been served on the Bank before the expiry of the said
period in which case the same shall be enforceable against the Bank
notwithstanding the fact, that the same is enforced after the expiry of the
said period.
4. AAI shall have the fullest liberty without effecting in any way the liability of
the Bank under this Guarantee or Indemnity, from time to time to vary any
of the terms and conditions of the said Contract or the advance or to extend
time of performance by the said Contractor or to postpone for any time and
from time to time any of the powers exercisable by it against the said
Contactor and either to enforce a forbear from enforcing any of the terms
and conditions governing the said Contract or the advance or securities
available to AAI and the said Bank shall not be released from its liability
under these presents by any exercise by AAI of the liberty with reference to
the matters aforesaid or by reason of time being given to the said
Contractor or any other forbearance, act or omission on the part of AAI or
any indulgence by AAI to the said Contractor or of any other matter or thing
whatsoever after I which under the law relating to sureties would but for
this provisions have the effect of so releasing the Bank from its such
liability.
5. It shall not be necessary for AAI to proceed against the Contractor before
proceeding against the Bank if and the Guarantee herein contained should
be enforceable against the Bank notwithstanding any security which AAI
may have obtained or obtain from the Contractor shall at the time when
proceedings are taken against the Bank hereunder be outstanding or
unrealized.
6. We, the said Bank, lastly undertake not to revoke this Guarantee during its
currency except with the previous consent of AAI in writing and agree that
any change in the Constitution of the said Contractor or the said mess Bank
shall not discharge our liability hereunder.
In presence of: Dated this _____ Day of ___________
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WITNESS
1. For and on behalf of (The Bank)
Signature _________________________
2. Name & Designation _______________
Authorisation no. __________________
Name & Place_____________________
Bank’s Seal _______________________

The above Guarantee is accepted by Airports Authority of India.

for and on behalf of Airports Authority of India.

Signature _____________________________
Name & Designation____________________
Dated________________________________

Note :

*For Proprietary Concerns

Sh. _____________________son of’ ________________resident of ____________carrying on
business under the name and style of _________________at ________(hereinafter
called “the said Contractor” which expression shall unless the context requires
otherwise include his heirs, executors, administrators and legal
representatives).

For Partnership Concerns

1. Sh. _______________________son of ___________________resident of ____________
2. Sh. ______________________son of ____________________resident of_____________
carrying on business in co-partnership under the name and style of ___________at
______________ (hereinafter collectively called “the said contractor” which
expression shall unless the context requires otherwise include each of them
and their respective heirs, executors administrators and legal representatives).

For Companies
M/s _____________________a Company registered under the Companies Act, 1956
and having its registered office in the State of (Hereinafter called “the said
Contractor” which expression shall unless the context requires otherwise
include its administrators, successors and assigns)

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Annexure -4

Work Diary

PART – A

1. Name of Work………………………………………………………………………
2. Contract Agreement No …………………………………………………………….
3. Date of Acceptance …………………………………………………………………
4. Name and Registered address of Contractor………………………………………
5. Contract Sum and /or percentage on Schedule of Rate……………………………...
6. Period of Contract…………………………………………………………………...
7. Name and local address of Contractor/ Contractor’s Agent ………………………..
8. Date of First Works order……………………………………………………………
9. Date of handing over the site to contractor ………………………………………………
10. Date of Commencement of work …………………………………………………………..
11. Stipulated date of completion of Contract…………………………………………...
12. Suspension orders showing duration and authority………………………………….
13. Extended date of completion with authority ………………………………………..
14. Date of actual completion of work ………………………………………………………
15. Date of work taken over………………………………………………………………..
16. Date of expiry of Maintenance Period ……………………………………………...

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Work Diary
PART – B
DAILY RECORD
1. Weather
2. Workers engaged by Contractor

Skilled Unskilled
Category No Category No Category No Category No
Concreter Paviour Glazier Mate

Bricklayer Tiller Bhisty

Plumber
Mason Painter Mazdur (man)

Carpenter Polisher Mazdur

(women)
Joiner
Mazdur (boy)

3. Important materials brought on site with approximate quantities (rejection,

if any, to be stated).

Schedule ‘B’ materials Contractor’s materials Rejections

Materials Quantity Materials Quantity Materials Quantity

4. Details of plant, equipment and transport and transport working on site.

T & P Hired under Contractor’s T&P equipment &

Schedule ‘C’ transport
T&P Quantity Remarks Quantity Remarks regarding
regarding breakdown
breakdown maintenance etc
maintenance
etc

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Road Roller
Concrete.

Mixer Tar Roller

Transport

5. Brief particulars of work in progress

______________________________________________________________________

6. Important stages completed and passed

______________________________________________________________________

7. Remarks of Visiting Officer

______________________________________________________________________

Dated signature of Engineer-in- Date of signature of contractor or

charge representative or his authorized agent

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Annexure -5

GUARANTEE TO BE EXECUTED BY CONTRACTOR FOR REMOVAL OF

DEFECTS AFTER COMPLETION IN RESPECT OF SPECIALIZED WORKS

Specimen Copy

(Separate Warranty/ Guarantee Agreements shall be made for different

specialized jobs based on descriptions provided in the Technical/CPWD
Specifications)

The Agreement made this ------------------------------- day of --------------------------

between ----------------------------------- son of ----------------------------------- of -------
------------------------- [hereinafter called the Guarantor of the one part] and the
Chairman, AAI [hereinafter called the Authority of other part].

WHEREAS THIS agreement is supplementary to a contract [hereinafter called

the Contract] dated ---------------------- and made between the GUARANTORY OF
THE ONE PART and the Chairman, AAI, whereby the Contractor, inter-alia
undertook to render the buildings and structures in the said contract recited
completely water and leak proof.

AND WHEREAS THE GURANTOR agreed to give a guarantee to the effect that
the said structures will remain water and leak proof for five years from the
date of giving of water proofing treatment.

NOW THE GUARANTOR hereby guarantees that water proofing treatment

given by him will render the structures completely leak proof and minimum
life of such water proofing treatment shall be five years to be reckoned from
the date after the maintenance period prescribed in the contract.

Provided that the guarantor will not be responsible for leakage caused by
earthquake or structural defects or misuse of roof or alteration and for such
purpose.
[a] Misuse of roof shall mean any operation which will damage proofing
treatment, like chopping of firewood and things of the same nature which
might cause damage to the roof.
[b] Alteration shall mean construction of an additional storey or a part of the
roof or construction adjoining to existing roof whereby proofing treatment
is removed in parts.
[c] The decision of the Engineer-in-charge with regard to cause of leakage shall
be final.

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During this period of guarantee the guarantor shall make good all defects and
in case of any defect being found render the building water proof to the
satisfaction of the Engineer-in-charge at his cost and shall commence the work
such rectification within 7 days from the date of issue of the notice from the
Engineer-in-charge calling upon him to rectify the defects failing which the
work shall be got done by the department by some other contractor at the
GUARANTOR’s cost and risk. The decision of the Engineer-in-charge as to the
cost, payable by the Guarantor should be final and binding.

That if Guarantor fails to execute the water proofing or commits breach there
under then the Guarantor will indemnify the Principal and the successors
against all loss, damage, cost, expense or otherwise which may be incurred by
him by reasons of any default on the part of the GUARANTOR in performance
and observance of this supplementary agreement. As to the amount of loss and
/ or damage and / or cost incurred by the Government the decision of the
Engineer-in-charge will be final and binding on the parties.

IN WITNESS WHEREOF these presents have been executed by the Obligator ----
--------------- and by ------------------------------------- and for an on behalf of the
Chairman, AAI on the day, month and year first above written.

SIGNED, SEALED AND delivered by OBLIGATOR in the presence of: -

1.

2.

SIGNED FOR AND ON BEHALF OF CHAIRMAN, AAI ------------------------------------

- IN THE PRESENCE OF: -
1.

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Annexure -6

Guarantee Bond for Water Proofing and Anti-Termite Treatment

This agreement made this ------------ day of ------------ Two thousand and ---------
------- between M/s ----------------------------------------------------------------------------
--- [hereafter called the Guarantor] of the one part and the Chairman, Airports
Authority of India [hereinafter called the Authority] of the other part.
Whereas this agreement is supplementary to the contract (thereinafter called
the contract) dated --------------- made between the GUARANTOR of the one part
and Authority of the other part whereby the contractor inter-alia undertook to
render the buildings and structures in the said contract recited completely
Termite proof /water & leak proof.

And whereas the GUARANTOR agreed to give a guarantee to the effect that the
said structure will remain Termite-proof/Water and leak proof for 5 years to
be reckoned from the date after the maintenance period prescribed in contract
expires.

During this period of guarantee the guarantor shall make good all defects and
for that matter, shall replace at his risk and cost such wooden members etc. as
may be damaged by termites and in case of any other defect being found he
shall render the building termite proof/water and leak proof at his cost to the
satisfaction of the Engineer-in-charge and shall commence the works of such
rectification within 7 days from date of issuing notice from the Engineer-in-
charge calling upon him to rectify the defects failing which the work shall be
got done by the Department by some other contractor at the GUARANTOR’S
cost and risk and in the latter case the decision of the Engineer-in-charge as to
the cost recoverable from the Guarantor should be final and binding.

That, if the Guarantor fails to execute the Anti-Termite treatment/Water

Proofing Treatment or commits breaches hereunder, then the Guarantor will
indemnify Authority and his successors against all loss, damage, cost, expense,
or otherwise which may be incurred by him by reason of any, default on the
part of the GUARANTOR in performance and observance of this supplemental
agreement. As to the amount of loss and/or damage and/or cost incurred by

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the Authority the decision of the Engineer-in-charge will be final and binding
on the parties.

IN WITNESS WHEREOF these presents have been executed by the obligator ----
---------------------------------------------------------------------------------- and by ---------
--------------------- for and behalf of the Airports Authority of India on the day,
month and year first above written.

SIGNED, sealed and delivered by OBLIGATOR in the presence of: -

1.

2.

SIGNED for and on behalf of THE AIRPORTS AUTHORITY OF INDIA by -----------

---------------- in the presence of: -
1.

2.

CONTRACTOR ENGINEER-IN-CHARGE

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Annexure - 7
Form of Supplementary Agreement

This Agreement made this day the …………… ….. between ………..hereinafter
called the First party which expression shall include his heirs, executors and
administrators / their successors and assigns and the Chairman, Airports
Authority of India through ……….. hereinafter called the Second party which
expression shall include his successors assigns, shown as under:-
1. That this Agreement shall be called as Supplementary Agreement to the
Agreement No. …………….relating to the construction of ……………. entered into
by the parties to this agreement.

2. That WHEREAS the first party has substantially completed the execution of
the work described in and covered by the Agreement No. ……….. except the
item mentioned in the schedule annexed to this Agreement And whereas the
items of the work mentioned in the schedule annexed to this Agreement can’t
now be executed on account of non-completion of the sanitary work, electric
installation and some other work; and whereas both the parties are desirous
that the items mentioned in the schedule annexed to this agreement should be
executed by the fist party after the completion of the sanitary work, electric
installation and some other work, it is hereby further agreed as under:-

(a) That the first party shall and will execute the work covered by the items
mentioned in the schedule annexed to this agreement at the rates and as per
the terms and conditions of the original Agreement no. ………. whenever called
upon to do so by the Engineer-In-Charge, within a period of one year from the
date hereof.

(b) That the first party shall have absolutely no claim of whatsoever nature
against the second party for doing the work mentioned in the schedule
annexed to this Agreement as required under clause (a) above, except that
which he would be entitled to under the original Agreement No………………

(c) That the first party shall be liable to execute all other items arising out of
the original Agreement No…………….. which in the opinion of the Engineer-In-
Charge are necessary.

(d) That the first party shall start with the work of the remaining items
mentioned in the schedule annexed to this Agreement within …………….. days
from …………. on the receipt of a letter to the effect from the Engineer-In-Charge
or from any date fixed in the said letter and shall complete the said work
within the time fixed by the said Engineer-In-Charge or as extended by him
from time to time.
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(e) That on the due execution and completion of this agreement by the parties,
the bill of the first party in relation to the work already done by him under the
original Agreement No…….. shall be provisionally finalized by the second party
and payment on account, if any amount is due, shall be made to the first party
provided that the second party shall have a right to retain such amount as is
considered reasonable by him as a security for the execution of the work
mentioned in the scheduled annexed to this agreement and the second party
shall have a right to deal with the said amount of security as the thinks proper
under the terms and conditions of the original agreement. Further, on the due
execution and completion of this agreement, the first party should be entitled
to claim back his security deposit relating to the work in question, subject to
the right of the second party to retain such amount as he thinks reasonable as
mentioned above soon after the maintenance period of ___ month(s), as the
case may be mentioned in Clause …………. of the original agreement, is over.

(f) That the final bill relating to the entire work under the two agreements
should be prepared after the completion of the entire work covered by
Agreement No……………… and this agreement.

3. Except as modified by this agreement the said Agreement No……….. shall

remain in full force and effect.

IN WITNESS WHEREOF THE ABOVE MENTIONED PARTIES HAVE PUT THEIR

signature on this day the…………………..
__________________________
(Signature of Contractor)
__________________________
(Signature of accepting authority
For and on behalf of Chairman,
Airports Authority of India

__________________________ __________________________
(Signature of Witness) (Signature of Witness)

__________________________ __________________________
Name & address Name & address
of witness of witness

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Annexure - 8

AFFIDAVIT FOR MINIMUM WAGES

(Duly filled scanned copy to be uploaded in the Envelope- I)

I………………..……… (Name), aged …… years, s/o

…………………………………. (Name), Proprietor/ Managing Partner/ Managing
Director of ……………………………… (Name of the Agency) do hereby solemnly
affirm and state as follows:

I am competent to swear this affidavit on behalf of …………………….

(Name of agency). I state that, in the event of work is awarded to our
agency, the wages to be paid to the workers engaged shall not be less
than the minimum wages determined by appropriate Govt. Authorities from
time to time.

Dated this, the ………………….. day of ………………… month ………………….

Year.

DEPONENT
Place

Date:

(NOTE: This Undertaking is to be submitted on Company’s Letter Head)

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Annexure -9
UNDERTAKING
(Duly signed scanned copy to be uploaded in the Envelope- I)

Name of work: Construction of Perimeter Road at ATS Tower & Extension of

Second Floor of Technical Block at Kalaburagi Airport,
Kalaburagi.

I/We______________________________________________________________________ hereby

undertake the followings:

a) My/Our Firm is registered under GST Act 2015, having GSTIN

Registration No.______________________________________________________ and

complaint of GST provisions.

b) In case of non-compliance of GST provision and blockage of any input

credit, I/We shall be responsible to indemnify AAI.

c) I/ we hereby confirm that all input credits have been passed on to AAI.

Date:
(Signature of the tenderer)
With rubber-stamp
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Annexure -10

Undertaking Regarding Blacklisting/Debarment

(Duly filled scanned copy to be uploaded in the Envelope- I)

I/We …………………………(name and post of authorized signatory) on

behalf of

………………………..(Name of firm) do here by solemnly affirm and declare as follows:

Our firm is not debarred/blacklisted by AAI or Central/State Govt Depts.

/PSUs/World Bank/ ADB etc. and the debarment is not in force as on last date

of submission of proposal. Our firm understand that in case above is

discovered at later stage, our firm shall be liable for restraining from bidding

in AAI, apart from any other appropriate contractual action including

debarment/blacklisting, termination of the contract.

Date: [Signature and name of the

authorized signatory
of the firm]
Place:

(NOTE: This Undertaking is to be submitted on Company’s Letter Head)

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ANNEXURE -11

E-PAYMENT DETAILS

(To be filled by the Contractor at the time of submission of Tender)

NAME OF THE SUPPLIER / VENDOR :

PAN NO :

NAME OF THE BANK :

NAME OF THE BRANCH :

COMPLETE ADDRESS OF BANK :

A/C OF BENEFICARY :

TYPE OF ACCOUNT : SAVING / CURRENT / O.D. ACCOUNT

CORE BANKING ACCOUNT NO.

IN FULL :

IFSC CODE OF THE BANK :

GST REGISTRATION NO :