TRAVEL GRANT - FACULTY

10.1.1 Objectives
(a) The scheme is aimed at promoting research and development activities in various areas of
technical education in an approved institution / department by providing opportunity to
meritorious faculties to interact at International level to update the global changes in the
concerned field of specializations.
10.1.2 ELIGIBILITY
(a) The Host Institution must be an AICTE approved Institute/AICTE approved University
Department.
(b) The applicant Host Department should be NBA accredited.

(c) Full time regular faculty for presenting paper in conferences/attending workshop
aboard to be sanctioned once in 2 years to the applicant.
10.1.3 Duration of the Project
(a) Duration of project will be once in three years from the date of receipt of funds in
the institute’s account.
10.1.4 Limit of Funding
(a) Total funding of Rs.1.5 Lakh.
10.1.5 Disbursement of the Funds
(a) 100% amount reimbursement
10.1.6 Processing Methodology:
(a) The proposal shall be assessed by an expert committee constituted as follows:

(b) Three member expert committee not below the rank of Associate Professor.
(c) At least two members among the experts shall be from the concerned stream.

10.1.7 Terms and conditions

(a) Total expenses towards travel from International Airport to Destination Airport and
back. The applicant has to perform the journey by Air India only, unless Air India gives
an official certificate that there is no flight on the concerned sector (either of Air India
itself or in collaboration with some other airlines). In case, journey is performed by
any other airline, the airfare approved will not be released. In case any section is not
wholly covered by Air India / Indian Airlines and the journey is performed partly by
Air India and partly by any other Airline, the tickets for the entire journey should be
purchased from Air India and not from the collaborating Airline.
(b) The applicant should plan and travel by shortest route under Economy / Excursion
Class only and air fare certificate issued by Air India should be enclosed with the
proposal
(c) Registration fee can be reimbursed.
(d) Per Day allowance (Days of the conference plus two more days for the journey) as per the
central government rules.
(e) The amount sanctioned shall be reimbursed through the parent institution of the
applicant in a form of crossed cheque / draft on receipt of the required documents
within one month of return journey of the visit, duly forwarded by the Head of the
parent institution of the applicant.
(f) Applicant should submit only one proposal at a time.
(g) In case an application of a candidate for a particular event (for a particular date as
well as a particular venue) is rejected, the same shall not be considered again and no
correspondence in this regard shall be entertained by the Council.
(h) The grant offered / sanctioned to attend a specific conference, can not in any case, be
utilized for the purposes of Travel abroad to attend any other Conference.
(i) The following are the document to be submitted by the awardee in original/ signed by Head
of Institution for claim of reimbursement
(i) Travel Documents.
(ii) Statement of Expenditure along with Air Ticket & Boarding pass.
(iii) A brief report of the conference.
(iv) A brief report of any other scientific and technical activities under taken
during the visit.
(v) Other visits undertaken during the period, duly signed by the Registrar /
Principal / Director.
(vi) Receipt of the Registration Fee paid issued by the organizer.
(vii) Voucher indicating the rate at which foreign currency is purchased.
(viii) Certificate of attendance issued by the organizer.
(ix) Certificate from Air India indicating the shortest route to the venue approved.

(j) In case the reimbursement form endorsed by Head of Institution is not attached with the
above mentioned required documents then the claim form will not be entertained.
10.2 TRAVEL GRANT SCHEME - FACULTY
Proforma Cum Evaluation Sheet
Application Id < Value to be generated by E-GOV>

10.2.1 Institute Details

(a) Institute Permanent ID No. : <Data base of E-Gov>
(b) Name of the Institute <Data base of E-Gov>
(c) Contact details of the Institute <Data base of E-Gov>
(d) Email of the Institute <Data base of E-Gov>
(e) FAX number of the Institute <Data base of E-Gov>
(f) Telephone number of the Institute <Data base of E-Gov>
(g) Reference of Extension of Approval letter for the current Letter No: Date:
year <Data base of E-Gov> <Data base of E-Gov>

10.2.2 Details of the candidate

(a) Faculty ID <Data base of E-Gov>
(b) Name of the Candidate <Data base of E-Gov>
(c) Department <Input by Institute>
(d) Appointment Type Regular Temporary Adhoc
<Data base of E-Gov> <Data base of E- <Data base of E-Gov>
Gov>
(e) Contact details Cell no Email
<Input by Institute> <Input by Institute>

As per 10.2.2 (d), If appointment is regular proceed to next level Else display the message
“Sorry only Full time and Regular Faculty can avail Travel Grant”

10.2.3 Details of the Proposal

(a) Title of Conference / Symposium /Seminar / Invited lecture <Input by Institute>

(b) Role of participant – Chairing a session / Invited talk <Input by Institute>

/ Paper presentation / Poster presentation
(c) Travel plan dates <Input by Institute>
(d) Whether AICTE funded Travel Grant availed previously Yes/No
(e) If 10.2.3(d) is yes then date of travel <Input by Institute DD/MM/YYYY>
If 10.2.3 (d) is “No” proceed to next level Else
For 10.2.3 (d) is “Yes”
If 10.2.3 (e) is a date past more than 2 years than the current date then proceed to next level
Else
“Sorry Travel Grant is sanctioned once in 2 years”
10.2.4 Credentials of Applicant

PARAMETERS/ Input by Input by the Institute Maximum Marks awarded by the Marks
CRITERIA the Marks system Awarded
Institute < Value to be generated by Experts
by E-GOV>
(a) PG Select <Input by Institute 2 Yes = 2 Marks
Yes/No Provide space for area No = 0 Marks
of specialization>
(b) PhD Select <Input by Institute 5 Yes = 5 Marks
Yes/No Provide space for area No = 0 Marks
of specialization>
(c) UG-Teaching Enter Years <Input by Institute 2 1 to 5 years =1 Mark
Experience in years Provide space for More than 5 years = 2
details> Marks
(d) PG- Teaching Enter Years <Input by Institute 5 1 to 3 years =2 Mark
Experience in years Provide space for 3 to 5 years = 4 Marks
details> More than 5 years = 5
Marks
(e) Research Projects Enter <Input by Institute 5 1 project = 2 Mark
completed in last 5 Number Provide space for list> 1 to 3 projects = 3 Marks
years More than 3 projects =5
Marks
(f) Papers published in Enter <Input by Institute 2 1 to 3 publications= 1
national Journals in Number Provide space for list> mark
last 5 years More than 3
publications=2 marks
(g) Papers published in Enter <Input by Institute 5 1 publication = 2 marks
International Journals Number Provide space for list> 1 to 3 publications= 4
in last 5 years mark
More than 3 publications=
5 marks
(h) Books Published Select <Input by Institute 3 Yes = 3 Marks
Yes/No Provide space for list> No = 0 Marks

(i) Papers presented in Enter <Input by Institute 5 1 to 2 papers = 3 marks

Conferences in last 3 Number Provide space for list> 2 to 3 papers =4 marks
years More than 3 papers= 5
marks
(j) Consultancy Projects Enter <Input by Institute 5 1 project = 2 mark
completed in last 3 Number Provide space for list> 2 to 4 projects =4 marks
years More than 5 projects = 5
marks
(k) Industrial Experience Enter <Input by Institute 5 1 year =1 Mark
in years Number Provide space for 2 to 4 years = 3 Marks
details> More than 5 years = 5
Marks

(l) Awards Conferred, Select <Input by Institute 2 Yes = 2 Marks

Yes/No Provide space for No = 0 Marks
details>
(m) Fellowship Received, Select <Input by Institute 2 Yes = 2 Marks
Yes/No Provide space for No = 0 Marks
details>
(n) Membership of Select <Input by Institute 2 Yes = 2 Marks
esteemed society Yes/No Provide space for No = 0 Marks
details>
Sub Total 50 <Automated Total>
10.2.5 Conference Type and Quality of paper

PARAMETERS/ CRITERIA Input by the Institute Maximum Marks Awarded

Marks by Experts
(a) Details of the Conference <Input by Institute : Provide space for 10
Details of the Conference ( National/
International, Recognition of the
conference, No. of countries
participating), maximum 300 words>
(b) Role of the applicant <Input by Institute: Provide space for 5
In the conference details of role of the candidate/
Chairing a session/ Invited talk Paper
presentation Poster presentation, etc>
(c) Abstract <Input by Institute maximum 300 5
words>
(d) Quality and conformity with stated <Input by Institute maximum 300 5
objective and scope words>
(e) Theme and its relevance <Input by Institute maximum 300 10
words>
(f) Novelty/ originality and its impact. <Input by Institute maximum 300 10
words>
(g) Possible commercialisation and <Input by Institute>. 5
patentability
Sub Total 50
Grand Total 100

10.2.6 Details of Travel

Travel Plan & Duration of stay Date From To Mode of Stay at
Travel
<Input by Institute> <Input by <Input by <Input by <Input by <Input by
Institute>. Institute> Institute> Institute> Institute>

10.2.7 Details of financial assistance from any other sources, if any.

Financing body Address Website Contact person , Status of Financial assistance
designation, application requested/agreed in Rs.
email
<Input by <Input by <Input by <Input by <Input by <Input by Institute>.
Institute>. Institute>. Institute>. Institute>. Institute>.
10.2.8 Details of expenditure and assistance requested from the Council
Head of Expenditure Rs. Assistance from Assistance requested Amount
expenditure other agencies Rs. from the Council in Rs. recommended by
the Experts
in Rs.
(a) Travel <Input by <Input by Institute>. <Input by Institute>.
Institute>.
(b) Stay <Input by <Input by Institute>. <Input by Institute>.
Institute>.
(c) Per day <Input by <Input by Institute>. <Input by Institute>.
allowance Institute>.
(d) Registration <Input by <Input by Institute>. <Input by Institute>.
fees, Printing Institute>.
& Stationery /
office Exp, if
any.
Total <Automated <Automated Total <Automated Total (A ) - Rs. ABC
Total (A) > (B) > (B) >

Total Amount (in Rupess) Recommended Rs. ABC

Declaration:
I/We solemnly confirm and verify that the information uploaded on the portal in respect of this proposal for seeking
grant from AICTE under AQIS is true and correct to the best our knowledge and belief. In case, at any point of time it is
found that information provided in this proposal is false or incorrect, AICTE will be at liberty to withdraw the grant given
to us and we shall be liable to refund the entire amount of the grant with interest thereon and also liable for any other
action that AICTE may deem fit. We also understand that AICTE may not consider our future proposal in this
circumstance.

The applicant will put a tick in a box provided... unless this is ticked the application should not be submitted...
also display confirmation message that I have read the declaration and I/we confirm the same.