QUARTERLY PROGRESS REPORT

(Jan-March 2020)

Farmers Development Organization (FDO)

Grant Agreement ID

Date Submitted: 30 March, 2020

Project Coordinator ____________________________________

Report Prepared by ___________________________________

Quarterly Progress Report (Jan-March 2020) Farmers Development Organization (FDO)

Funds Received and Utilization

Total Commitmentin Financing Agreement

PKRX Million

Total Funds Received from PPAF by PO

PKRX Million (X%)

Remaining Funds not received from PPAF

PKRX Million (X%)

Utilization/Expenditure of Funds by PO
PKR X (X%of funds received)

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Quarterly Progress Report (Jan-March 2020) Farmers Development Organization (FDO)

Table of Content

Acronyms

1 Section – I: Program Introduction

1.1 Key Facts

1.2 Overview / Summary of progress during the quarter
1.3 Grant Description
1.4 Grant Objective
1.5 Grant Components
1.6 Institutional & Implementation Arrangements

2 Section – II: Quarterly Progress

2.1 Physical Progress

2.2 Financial Progress
2.3 Deviations from Implementation Plan (if any)
2.4 Issues & Challenges

3 Section – III: Safeguards Compliance

3.1 Gender & Development (GAP Implementation)

3.2 Social Safeguards
3.3 Environmental Compliance

4 Section –IV: Monitoring and Evaluation of the Programme

4.1 Update on Programme M&E

5 Annexures
5.1 Annex – 1: Implementation Plan Tracking Sheet (RAG Status)
5.2 Annex - 2: Financial reports
5.3 Annex – 3: Evidenceof Progress (Pictorial / Document/ etc.)
5.4 Annex-4: Gender and Development (GAP implementation)

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Quarterly Progress Report (Jan-March 2020) Farmers Development Organization (FDO)

Section I: Program Introduction

1.1 Key Facts

 Total PPAF Financing

 FDO is working in two union councils Bait Kaich & Bait Mughlan (Khan Bela) of Tehsil Jalpur
pirwala Distict Multan (Punjab).
 Expected Direct Beneficiaries 28000 Population of the programme area including Male,
Female, transgender, PWD, Minority and Households
 Expected Indirect Beneficiaries Population of the programme area including Male, Female,
transgender, PWD, Minority and Households
 15 square km land in programme area that will be protected from natural disaster through
civil infrastructure schemes
 35 number of civil infrastructures like roads, schools, etc to be protected
 Agreement Duration(January, 2020 t0 April, 2021)
 Scope of interventions

Following are the major activities to be implemented by Farmers Development Organization

(FDO):

Outcome 1: Increased institutional capacities for preparedness to disasters and climatic

shocks in the selected area.
Related activities:
a. Formation of 13 VOs one per infrastructure project
b. Orientating community on disaster risk reduction, early warning system, dry run &
mock drills etc.
c. Preparation of 13 disaster management plans at the village level identifying critical
infrastructure schemes and their location to increase resilience of community
d. Formation of 13 O&M committees

Outcome 2: Increased resilience of target communities through development of relevant

community infrastructure for flood protection.
Related activities:
a. Preparation of social and technical surveys / feasibility report based upon on
prioritized disaster mitigation needs reflected in village disaster management plans
b. Preparation of project proposals containing technical design and cost estimates and
getting it approved by PPAF / Consultants.
c. Facilitation in ensuring community contribution equal to 10% of scope of project
d. Monitoring, verification and processing of contractor claims related to civil work of
13 projects.

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 Facilitating 03 training events for 65 O&M committee members on operation and

maintenance of flood protection structures


1.2 Overview / Summary of Progress during the Quarter

PPAF and FDO signed financing agreement on day/month/year. Following are the major activities
completed during this period;
 Staff hiring
 Staff Orientation
 Established the project office in respective Tehsil.
 Area Identification
 FDO conduct the meetings with UC Secretaries of UC Bait Kaich and Bait Mughlan for basic
contacts
 FDO conduct the meetings with BHU staff of twice union councils for basic data.
 FDO conduct the meetings with stack holders and activists.
 Conduct corner meetings to orientate the community.
 FDO plan a BBCM with the help of focal person.
 During BBCM a committee was farmed consist of 20 members (12males & 08 females)
 07 community structures formed.

1.3 Grant Description

FDO is implementing Project titled “Building Resilience to Disasters & Climate Change) in two
union councils Bait Kaich and Bait Nughlan of Tehsil Jalalpur district Multan. Programme is co-
financed by National Disaster Risk Management Fund (NDRMF) and implemented through PPAF and
partner organization. This project is designed to strengthen readiness of the communities through
establishing an institutional framework to mobilize and organize communities, understand their
specific vulnerabilities to natural hazards and design structural and non-structural measures to
reduce and protect against community vulnerabilities. The Project specifically aims to Increase
institutional and physical capacity to reduce the socioeconomic and fiscal impacts of natural hazards
and climate change in two targeted union councils of district Multan (Punjab).

FDO is expected to benefit around 4000 persons directly and 28000 persons indirectly through
construction of flood protection structures. The project is to be implemented over a period of 18
months, ending on 30 April, 2021. FDO and PPAF are co-financing the
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1.4 Grant Objective

The overall objective of the Project is to develop resilience of communities in flood-prone
areas and equip them to effectively cope with the impacts of disasters and climate
change.The Project outcome is:“Increased institutional and physical capacity to reduce the
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Quarterly Progress Report (Jan-March 2020) Farmers Development Organization (FDO)

socioeconomic and fiscal impacts of nature hazards and climate change in 2 targets union councils of
district Multan (Punjab)”

1.5 Grant Components

The following table explain the grant components and programme targets;

Sr. # Description Total

1. No. of VO formation 13
2. No of village disaster management plans to be prepared 13
3. No. of O&M committees’ formation 13
4. No. of O&M capacity building events plan 03
5. No. of individuals plan to be train on O&M/DRR 13
6. No. of Infrastructure Projects 13

The infrastructure component is for construction of around 13 flood protection projects with various
types of walls like gabion, concrete, stone masonry, earthen embankment, etc.

Second component is about community training under which 5 beneficiary persons of each project
will give orientation on operation and maintenance of projects in order to enable villagers take
responsibility of completed interventions.

Formation of 13 community institutions consist of 20 members 60:40 male female ratio

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1.6 Institutional & Implementation Arrangements

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Section II: Quarterly Progress

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.1 Physical Progress
2.1.1 Initial Contact Building
Project Team initially contacted with the existing focal persons of the targeted UCs
i.e. Bait Kech and Bait Mughal (Khan Bela). For This purpose Project Team
enlisted the key focal persons at community level. Project team coordinated with
social activists and key influential of the areas and briefs them about the project, its
objectives and its expected outcomes. The key contact persons facilitated the team
for the identification of key stakeholders of the community.

2.1.2 Identification of Stakeholders

The key contact person facilitated the project team to identify the key stakeholders
relevant to the project interventions. Following are some of the key stakeholders
identified for initiating the project activities in the concerned UCs.
Sr. Name Designation/ Profession Village/ UC
#
1 Malik Abdul Razzaq UC Secretary Bait Kech
2 Muhammad Asif Vaccinator Bait Mughal
3 Jam Mulazim hussain Medical Technician Bait Kech
4 Shakeel Ahmad Sajid Dispenser Bait Kech
5 Irshad Abbass Khan M.S Khan Bela
6 Tahir Nawaz Khan Farmer/ Activist Laar Janubi (Bait kech)
7 Fida Hussain Activist Narool (Bait Kech)
8 Abdul Majeed Advocate Bhindi (Bait kech)
9 Jaam Husnain Ex- UC Vice Chairman Bait Kech
10 Jaam Muhammad Nawaz Ex- Councilor Bait Kech
11 Muhamamd Subhan Ex- Councilor Bait Kech
12 Ghulam Nazik Ex- Councilor Bait Kech
13 Haji Abdul Ghafoor Activist Bait Kech
14 Bushra Bibi LHW Bait Kech
15 Jaam Rab Nawaz Ex- Councilor Bait Kech
16 Jaam Mumtaz Khan Nambardaar Moza Cheeni ( Khan
Bela)
17 Sardar Faiz Rasool Khan Ex – UC Chairman Khan Bela
18 Ghulam Murtaza Khan Advocate Khan Bela
19 Jaam Muhammad Akram Community Activist Khan Bela
20 Jaam Naseer Chachar Community Activist Khan Bela
21 Dr. Naik Muhammad Community Activist Narol
22 Jam Muhammad Afzal Community Activist Basti Bhindi
23 Jam Muhammad Akram Community Activist Basti Bhindi
24 Jam M. Ayoub Community Activist Basti Bhindi
25 Malik Nazir Ahmad Community Activist Basti Kach Pak

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Quarterly Progress Report (Jan-March 2020) Farmers Development Organization (FDO)

26 Ghulam Nabi Secratry Union Council Khan Bela

27 Jam Abdul Majeed Community Activist Basti Naching
28 Jam Hasnain X- Voice Chairman Bait Kaich
29 Haji Manzoor Ahmad Community Activist Abdullah Wala(Narol)
30 Saith Nazeer Ahmad Lar Community Activist Lar Janobi
31 H. Niaz Bhatti Community Activist Tharo Wali
32 M. Akhtar Khawaja Community Activist Narol
33 Khadim Hussain Daya Community Activist Bait Kaich
35 Abdul Ghaffar Community Activist Basti Kamal
36 Abdul Khaliq Community Activist Basti Gazar Bait Kaich
37 Malik Sadiq Markand Community Activist Lar Janobi
38 Zuhaib Markand Community Activist Lar Janobi
39 Jam Babar Community Activist Lar Janobi
40 Zubair Lar Community Activist Lar Janobi

2.1.1 Institutional Development

- Number of village organizations to be developed or formed (male, femaleand mix)

FDO formed 07 (mixed) Village organization
- No. of disaster risk management committees trained
- Formation of risk reduction plan at village
- Formation of O&M committees (male, female and mix)
- Training of community members on disaster management
- Institutional arrangement for involvement of village organization in monitoring of civil
works, prioritization of site locations, preparation of VDMPs, regular meetings, identification
of participants of training on O&M, issuing completion certificate of schemes etc.

Table 1: BRDCC Physical Progress as of March2020 for ID Component

BRDCC Physical Progress Update (Overall and Quarterly)
Overall Progress (as of Dec Current Quarter (Jan- Overall Progress - As of
Program 2019) March 2020) March 2020
Components
me Targ Achiev % Target Achiev Targ Achiev %
% Ach
Targets ets ed Ach s ed ets ed Ach
Social Mobilization (SM)                    
Formation of 2nd tier community 53.8
13 0 0 0 13 7
institutions 13 7 53.85 5
Male 0 0 0 0 0 0 0 0 0 0
Female 0 0 0 0 0 0 0 0 0 0
53.8
Mix 13 0 0 0 13 7
13 7 53.85 5
Disaster risk management
committee training on EWS, dry run 13 0 0 0
& mock etc.
Formation of Risk Reduction Plan at
13 0 0 0
village level
Formation of O&M Committees 13 0 0 0
Male 0 0 0 0

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Female 0 0 0 0
Mix 13 0 0 0
Training of community members on
0 0 0
disaster management
Male 0 0 0
Female 0 0 0
Mix 0 0 0
Conduct Hazard vulnerability and
0 0 0
capacity assessment

2.1.2 Community Infrastructure Projects

- Number of schemes identified and implementedby types

- Estimated cost of all the schemes
- Expected Direct Beneficiaries Population of the programme area including Male, Female,
transgender, PWD, Minority and Households before schemes identification or initiative
- Actual Direct Beneficiaries Population of the programme area including Male, Female,
transgender, PWD, Minority and Households benefited after completion of schemes
- Expected indirect Beneficiaries Population of the programme area including Male, Female,
transgender, PWD, Minority and Households before schemes identification or initiative
- Actual indirect Beneficiaries Population of the programme area including Male, Female,
transgender, PWD, Minority and Households benefited after completion of schemes
- Expected natural disaster protected land in hectare in programme area before schemes
identification or initiative
- Actual natural disaster protected land in hectare in programme area through x infrastructure
schemes completed
- Expected number of civil infrastructures protected before identification or initiative of
schemes
- VO work progress in term of 5% to 10% physical construction share
- Finding of rapid environment assessment
- Non-Compliance and its mitigation measures
- Role of O&M committees

Table 2: BRDCC Physical Progress as of March 2020 for Community Physical Infrastructure
BRDCC Physical Progress Update (Overall and Quarterly)
Overall Progress (as of Dec Current Quarter (Jan- Overall Progress - As
Program 2019) March 2020) of March 2020
Components
me Targ Achiev % Target Achiev Targ Achiev %
% Ach
Targets ets ed Ach s ed ets ed Ach
Community Physical Infrastructure
             
(CPI)
Design Phase Activities
No. of Scheme identified and
approved
Sub-schemes types
Stone Protection Structure
Gabion Structure
Concrete Structure
Embankments & escape
routes structure
Implementation Phase Activities

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No. of Scheme initiated

No. of Scheme completed
Stone Protection Structure
Gabion Structure
Concrete Structure
Embankments & escape
routes structure
No. of benefited direct
households
No. of direct beneficiaries
from completed schemes
Male
Female
Transgender
No. of benefited indirect
households
No. of indirect beneficiaries
from completed schemes
Male
Female
Transgender

.2 Financial Progress

Table3: Disbursement Received vs. Expenditure/Utilization (PKR. Million)

To Allocation Cost Fund received Fund Actual
as per financing from PPAF achievement as Expenditure/utiliza Achieved expenditure
Quarters agreement (B) per allocation tion (D) as per fund received
(A) (%) (%) (E=D/B*100)
(C=B/A*100)
Q1 (Jan-March 2020)
Q2 (April-June 2020)
Q3 (July-Sep 2020)
Q4 (Oct-Dec 2020)
Q5 (Jan-March 2021)
Q6 (April-June 2021)

.3 Deviations from Implementation Plan (if any)

.4 Issues & Challenges

Section III: Safeguards Compliance

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.1 Gender & Development (GAP Implementation)

 QPR should mention the number of vulnerable groups which are going to be uplifted after the
proposed interventions, including but not limited to the following:
i. Persons living under the poverty line
ii. Indigenous people (if any)
iii. Transgender
iv. Religious and ethnic minorities
 The section should further include a social and gender analysis, and should fully address how the
vulnerable groups will be part of the project design and implementation. The plan should also
incorporate gender responsive actions that address needs of vulnerable women and men,
gender performance indicators, gender disaggregated targets incorporated in the results
framework and gender responsive development impacts.
 Please include details on the development of Grievance Redress Committees, which is
imperative for the success of any project, in terms of gender inclusion. A structural approach
needs to be implemented, an example of which can be as follows:

1. Formation of GRC with an assigned focal person

2. Screening, assessing and referring the complaint

3. Meetings with the complainant

4. Selection and implementation of a resolution-based approach

5. Settlement of the issue within a specified time period

6. Tracking, documenting and evaluating the entire process

 Finally, an overall Gender Action Plan needs to be developed, that clearly defines proposed
activities, risk mitigation plans, risk responses, monitoring and residual impact, using Output 4 in
the results framework. Please refer to NDRMF’s Gender toolkit for further information available
on its website.

.2 Social Safeguards
Please note that information on the following should be made part of theQPR

1. Explanation on the site selection criteria used.

2. Status of land acquisition or resettlement impacts foreseen during the implementation phase
needs to be discussed.

3. Has there been compensation of any kind made so far?

4. What is the monitoring mechanism for the social compliance?

5. How were the communities involved and made aware of the GRM?

6. Has any social impacts mitigation plan laid out for the implementation phase of the project?

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.3 Environmental Compliance
Please note that information on the following should be made part of the QPR

 In QPR, environmental compliance shall be addressed for design and implementation phases
with clear actions.
 Description on environmental compliance budget should be provided in the overall project
budget.
 Progress should be provided on IEE updating for 100% schemes and primary baseline data
(air, water and noise) as per provision of budget line in the project
 Future plans with regards to environmental compliance should be provided.

Section IV: Monitoring and Evaluation of the Programme

.1 Update on Programme M&E

Results Chain Indicators Baseline Targets Progress to
2019 (2019-2020) date(as of
March 2020)
Outcome: Increased Number of people vulnerable 0 26,832
institutional and physical to the negative impacts of direct and
capacity to reduce the multiple natural hazards are 26,832
socioeconomic and fiscal better protected and became indirect
impacts of nature hazards resilient beneficiaries
and climate change in 2
targets union councils of 1 Hectare of land protected 0 189 hectares
district of Sindh (agricultural/civil
infrastructure) against
negative impacts of flooding

Output 1: Enhanced No. of VOs formed (1 per 0 13 13

awareness and preparedness
on O&M at community level
infrastructure scheme)
No. of O&M committees 0 13
formed (5 members per
committee)
No. of O&M capacity building 0 3
events

No. of individuals trained in 65

O&M/DRR at community level

Output 2: Increased Number of flood protection 0 13

resilience of target and river retaining works
communities through constructed/improved

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development of relevant KM1 of new river retaining 0 5

community infrastructure for
flood protection
works (flood management
structures constructed using
community led approach)
Number of Flood Protection 0 1
Works (Stone masonry
structures constructed)
Number of Flood Protection 0 3
works (gabion structures)
constructed
Number of Flood Protection 0 1
works (concrete structures)
constructed
Number of Flood protection 0 8
embankments & escape
routes constructed

Section V: Annexures

Annex – 1: Implementation Plan Tracking Sheet (RAG Status)

1
Average length per structure =1200 feet*13 schemes/3280 (to convert in kilometers)
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Annex-2: Photo Gallery (photos of main activities with caption / location)

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Two Days orientation Session on BRDCC in central office

BBCM Basti Naching UC Bait Kaich BBCM Basti Peer Bukhsh manjotha UC Bait Kaich

BBCM Basti Junda Sandila UC Bait Kaich BBCM Basti Naching UC Bait Kaich

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Meeting with BHU staff UC Bait Kaich BBCM BBCM Basti Bait Mughal UC Bait Bait Mughal

BBCM Basti Bait Kot Imam UC Bait Bait Mughal

Corner meeting Basti Junda Sandela UC Bait Kaich BBCM Basti Lar Janobi UC Bait Kaich

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 Quarterly Progress Report (Jan-March 2020) Farmers Development Organization (FDO)

Annex – 1: Implementation Plan Tracking Sheet (RAG Status)

Name of PO: Farmers Development Organization

Reporting Period: January, 2020 to March, 2020

Planned Progress % Completion Comments /

Result Activity Start Date End Date RAG Status
Phasing Update (for in progress) Justification
Preliminary Activities Mon 25-11-19 Fri 03-04-20 46%
Output 1
Proposal and Funding Requests from POs Mon 25-11-19 Fri 29-11-19 0%
Appraisal process (Desk and Field Achieved
Mon 25-11-19 Fri 06-12-19 100%
Appraisals)
Output 2 Provisional approval from PPAF Achieved
Mon 09-12-19 Mon 09-12-19 100%
management

Status LEGEND
Delayed / Not Achieved
In Progress
Achieved
Working Not Yet Initiated

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