OCCUPATIONAL HEALTH & SAFETY

MANAGEMENT SYSTEM

OUTLINE ,PROCEDURES & PLANS

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CONTENT

1. Filing procedure

2. Hazard identification, risk assessment and control

3. Objectives, targets & programs

4. Identification of legal and other requirements

5. Competence, awareness and training

6. Procedure for identification and mitigation of potential emergency and serious accident
situations.

7. Procedure for response to emergency and accidents situations.

8. OSH management system auditing

9. Procedures on management reviews

10. Procedure on control of records

11. Change management

12. Lock out procedure

13. Reporting & investigation of accidents, incidents & near miss.

14. Loading, transportation and off-loading of material to and from site.

15. Waste management

16. Work at height

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TITLE: FILING PROCEDURE

PURPOSE: To ensure that all OHS documents are filed and numbered in a systematic manner for ease of
reference, retrieval and revisions.

COVERAGE: This procedure covers the filing and numbering of all documents pertaining to the OHS for
Spectrum Engineering.

RESPONSIBILITY: The Project SHE Officer is responsible for the implementation of this procedure.

ACTIVITY DESCRIPTION:

1. Group documents according to type, e.g. procedure, register or checklist.

2. File documents according to allocated numbers in separate files.

3. Indicate document revision status in the blocked section of the document page.

4. File all original documents (Policy Manual, Procedures and Work Instructions).

5. File records generated by the OHS System in the user department.

REFERENCE: ISO 18 001:2007 OHS STANDARD

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SECTION: TECHNICAL SERVICES

TITLE: Hazard identification, risk assessment and control

PURPOSE: To ensure a proactive identification, assessment and control of all hazards and potential
hazards associated with Spectrum Engineering activities.

COVERAGE: This procedure covers the identification of hazards, risk assessment and control at JTP
SERVICES operations.

RESPONSIBILITY: The Project Manager is responsible for the implementation of this procedure.

ACTIVITY DESCRIPTION:

1. Organize a team to include at least an experienced supervisor, relevant technician and SHE official
to identify hazards associated with organization’s activities taking in consideration:
i. Routine, non-routine activities, changes in operation, activities outside workplace that can affect
safety.
ii. Equipment, materials, infrastructure, actual & proposed changes, legal requirements, design of
workplace & installation, hygiene, work procedures and methods
iii. Activities of all personnel having access to Natural Air operation to include subcontractors, other
people working in the vicinity, and visitors, human behaviour, capabilities, .
iv. Facilities at work place provided both for Natural Air and others.
2. From the hazard identification process to be done continuous risk assessment to be done for the
project where critical activities and hazards and controls are noted down. Compile a register of
hazards.
3. Base line risk assessments will be developed for the project. Subsequently the issue based and task
specific risk assessments shall be developed and approved for all the tasks. DSTI will be compiled
as a work place risk assessments and acknowledged by all workers performing the task.
4. Ensure the process of hazard identification is ongoing by completing a “new hazard or near miss
identification form” upon identifying a new hazard or new miss.
5. Update the register every year or when ever found necessary.
6. Evaluate risk taking in consideration potential consequence and likelihood of occurrence.
7. Determine appropriate control for the hazard identified taking into account the magnitude of risk
based on the assessment and the hierarchy of hazard control.
8. Put in place and enforce use of control procedures to control hazards that can affect workers.
9. Develop programmes to address hazards that can cause serious threat to worker’s health and
safety.

REFERENCE: ISO 18 001:2007 OHS STANDARD

TITLE OBJECTIVES, TARGETS & PROGRAMMES

PURPOSE To ensure that objectives, targets and programmes are set according to laid down procedure.

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COVERAGE This procedure covers the setting of objectives, targets and programmes pertaining to the OHS
implemented by Spectrum Engineering.
RESPONSIBILITY The Project Manager is accountable for coordinating this procedure while the Supervisor is
responsible for implementing the procedure.
DEFINITIONS Objective: Overall goal, arising from the OHS policy, that an organization sets itself to achieve, which
is quantified where applicable.
OHS target: Detailed performance requirement, quantified where practicable, applicable to the
organization or parts thereof, that arises from OHS objectives and that needs to be set and met in order
to achieve those objectives.

ACTIVITY DESCRIPTION

1. Develop objectives, targets and programmes from hazards on the register of taking into account policy
requirements, legal and other requirements, technological options, financial, operational and business
requirements, views of interested parties, waste management and the sustainable use of resources.

2. Ensure that objectives and targets are measurable where practicable, are consistent with the OHS policy and
include a commitment to prevent injuries, ill-health, emission and disposal of pollutants and compliance with
applicable legal and other requirements to which the organization subscribes.

3. Indicate applicable legislation and regulatory limits if any, for the identified hazards.

4. Allocate responsibility for achieving objectives & targets at each relevant function of the organization.

5. Implement objectives, targets and programmes as per planned arrangement.

6. Review as per defined time frames progress made during implementation of programmes.

7. In the event that a department fails to achieve an objective or management programme within the stated time
frame, carry out an investigation to determine cause of failure.

8. Fill in the corrective / preventive action form and set a new time scale within which the objective or
programme will be fulfilled.

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TITLE OBJECTIVES, TARGETS & PROGRAMMES

9. Report at board meetings and management review meetings, the extent to which objectives and targets have
been met.

10. Ensure adequacy of resources for programmes by allocating sufficient capital budget.

11. Departments should implement at least one programme at any given time.

REFERENCE: ISO 18 001:2007 OHS STANDARD

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TITLE IDENTIFICATION OF LEGAL AND OTHER REQUIREMENTS

PURPOSE To ensure that legal and other requirements applicable to Spectrum Engineering operations are
identified and accessed according to laid down procedures.

COVERAGE This procedure covers the identification, accessing, review and communication of OHS legal
and other requirements applicable to Spectrum Engineering
RESPONSIBILITY The Company Secretary is responsible for accessing and identifying legal and other
requirements while the Project SHE Officers are responsible for implementing this procedure.
The Project Manager is accountable for the correct implementation of this procedure.
DEFINITIONS:
Legal requirements: Any requirements or authorization related to our hazards as issued by governmental authority
to include international, national, provincial or local authorities and has legal force.

Other requirements: Requirements other than legal to which an organization may voluntarily subscribe, that
applies to the organization’s hazards.

ACTIVITY DESCRIPTION
1. Subscribe (Company Secretary) to the Government Gazette.
2. Obtain a copy of the Index to Legislation.
3. Identify relevant legal and other requirements from:

 Legislation publications such as the Government Gazette,

 Standards Association of Zimbabwe
 National, Provincial & Local authorities
 NSSA.
 Industry codes of practices.
 Legal libraries
 Correspondences from pressure groups and
 Updates from lawyers.

4. Communicate to Project Managers, any changes, and amendments new or pending legislation,
legal and other requirements consistent with aspects and impacts identified within the
environmental management system.

TITLE IDENTIFICATION OF LEGAL AND OTHER REQUIREMENTS

5. Compile (SHE Officer) the register of legal and other requirements including interpretation of
legislation applicable to impacts from the organizations activities and services.

6. Distribute the register of legal and other requirements that includes interpretation of legislation,
reviewed and pending to Project Managers.

7. Communicate legal and other requirements to personnel (to include contractors, suppliers and other
stakeholders) whose work has direct impact on the organization’s compliance.

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8. Implement measures to ensure compliance with legal and other requirements affecting his or her
department.

9. Keep on file statutory licenses, permits and certificates that are checked for validity at the beginning
of the year.

10. Renew permits, certificates and licenses before their expiry dates.

11. Update the Register of Legal and other requirements annually or when new legislation is passed or
when amendments are made to existing legislation.

NB Employees can access the register of legal and other requirements from the Departmental
Head upon request.

REFERENCE: ISO 18 001:2007 OHS STANDARD

Cross-references: Register of Legislation

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TITLE: COMPETENCE, AWARENESS AND TRAINING

PURPOSE: To ensure that persons working for or on behalf of Natural Air are competent on the basis of
appropriate education, training and experience to meet both short and long term OHS goals of the
organization.

COVERAGE: This procedure covers the provision of training and awareness for persons working for or on behalf of
Natural Air.

RESPONSIBILITY: The SHE Officer is responsible for implementing this procedure.

ACTIVITY DESCRIPTION:

1. Ensure that personnel assigned to particular tasks meet minimum requirements of the job specification from
experience, training and education

2. Carry out induction that includes requirements of the quality SHE policy, procedures and work instructions to
personnel whose work is associated with significant safety and environment risks.

3. Provide general guidelines of the OHS to personnel working for or on behalf of the organization and ensure
that policies and procedures are understood, implemented and maintained.

4. Ensure that work is carried out in compliance with requirements of the OHS system.
5. Identify training needs for employees and Sub-contractors and from deficiencies during performance
assessments of permanent employees, audits and inspections areas where employees lack knowledge,
understanding, skills and ability to achieve OHS excellence and from lack of skills to manage significant
safety risks arising from activities, products and services.
6. Training should include:

 Importance of adherence to policies, codes of practices and to legal and other requirements to which
the organization subscribes.

 Actual and potential significant safety risks in the working environment.

 Employees’ roles and responsibility to achieve conformance with OHS policy and other requirements.

 Potential consequence of their activities on the OHS system.

 Understanding the effect of deviating from risk assessments and procedures.

TITLE: COMPETENCE, AWARENESS AND TRAINING

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7. Prepare an annual training schedule to cover permanent, contract employees, suppliers and contractors
working for or on behalf of NATURAL AIR.

8. From the annual training programme, prepare a training schedule that includes contract and permanent
employees.

9. Establish areas of training that can be run internally or externally.

10. Identify suitable trainers to run internal and external training programmes.
11. Communicate training schedules and venues to identified participants.
12. Coordinate and ensure that training is carried out.

13. Keep training records such as attendance registers, lecture material, results etc. and update information
on file for internal and external training courses run.

14. Evaluate effectiveness of training administered.

REFERENCE : ISO 18 001:2007 OHS STANDARD

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TITLE: PROCEDURE FOR IDENTIFICATION AND MITIGATION OF POTENTIAL

EMERGENCY AND SERIOUS ACCIDENT SITUATIONS.

PURPOSE: To ensure that potential emergency and serious accident situations that can have impacts to health and
safety are identified and mitigated according to laid down procedure.

COVERAGE: This procedure covers the identification and mitigation of potential emergency and accident situations
from Natural Air activities and services.

RESPONSIBILITY: The Project Manager is responsible for implementing this procedure.

ACTIVITY DESCRIPTION:

Consider potential emergency situations that include explosions, gas leakages, oil spillages, and collapse of
structures, water pipe bursts and fire outbreaks during the aspect identification process.

Explosions

 Ensure employees who are going to use equipment and materials with potentials of explosion are
competent.
 Equipment operation shall be as per work instruction and risk assessments.
 Ensure safety measure or precautions are strictly followed. This shall be verified through audits and
inspections.
 Report machine / equipment malfunctions to the supervisor or General Foreman.

Gas leakages

 Provide protection to gas storage areas by fencing and providing fire-fighting appliances.
 Inform employees of the emergency and evacuation plan.

Serious / fatal accidents

 Ensure that awareness training is given to all employees and other people working for or on behalf of
Spectrum Engineering on possible accident situations.
 Carry out safety audits and inspections t o identify areas of potential risk.
 Ensure that machines are serviced and maintained as per maintenance schedule.
 Foreman and Supervisors to ensure employees perform work as per Risk Assessments developed.

Outbreaks of Fire

 Communicate fire hazard to employees.

 Establish all potential sources of fire and determine potential control measures.
Periodically carry out mock drills to determine areas that may need improvements, prepare workers for emergency and
evaluate likely response to an emergency.

REFERENCE : ISO 18 001:2007 OHS STANDARD

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TITLE: PROCEDURE FOR RESPONSE TO EMERGENCY AND ACCIDENTS SITUATIONS.

PURPOSE: To ensure that potential emergency and accident situations are responded to according to laid down procedure.

COVERAGE: This procedure covers the response to potential emergency and accident situations from our activities and
services.

RESPONSIBILITY: The Project Manager is responsible for implementing this procedure.

ACTIVITY DESCRIPTION:

1. Explosions
a. Inform Project Manager, SHE Officer, General Foreman and or supervisor.
b. Switch off equipment and electric supplies.
c. Alert other people in the area by sounding the emergency alarms system.
d. Assist (First Aiders) rescuing the injured and call Emergency Rescue team/ Paramedic.
e. Ensure there is no fire. Should a fire occur, try to put off fire ensuring not put one’s self at risk.
f. Report to the assembly point located at the Main Eastern Entrance when in the field or at lay down area when not in the site.
g. Advise the Project SHE Manager, Unki SHE Department who will in turn inform the civil protection unit (National Disaster
Reaction Team), Air Force of Zimbabwe the Mine and Mineral inspectors if incident cannot be handled internally.
h. Advise City of Gweru of damage that may have occurred to the environment.

2. Fire
i. Inform Project Manager, SHE Officer, General Foreman and or supervisor.
j. Switch off equipment and electric supplies.
k. Alert other people in the area by sounding the emergency alarms system.
l. Fire fighters try to put off fire using firefighting appliances.
m. Report to the assembly point located at the Main Eastern Entrance when in the field or at lay down area when not in the site.
n. Advise the Project SHE Manager, Unki SHE Department who will in turn call fire Brigade in the fire cannot be contained.

3. Oil spillages
 Stop/ close supply valve if possible.
 Inform Project Manager and SHE Officer of the spillage.
 If possible block drains and call effluent removal contractors.
 Inform City of Gweru and the Environmental Management Agent (EMA) of the environmental damage.
 Contain waste oils and other contaminated materials in drums and dispose as EMA requirements.

5. Major gas leakages

 Close gas supply pipes if it is safe to do so.
 Evacuate personnel to assembly point bearing in mind the wind direction.
 Inform Project Manager and SHE Officer.
 Evaluate damage or injury that may have occurred to personnel.
 Call a doctor or ambulance if any people have been injured.
 Carry out a roll call (General Foreman) and report many missing persons.

TITLE: PROCEDURE FOR RESPONSE TO EMERGENCY AND ACCIDENTS SITUATIONS. (CONTD’)

6. Accident of vehicles in transit

 Inform the nearby police immediately.

 Inform the Project Manager, who will in turn inform the Directors.
 Project Manager to inform environmental damage to EMA and other government authorities.
 Reclaim environmental damage caused.
 Form an investigation team to investigate accident and compile report on findings.
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 Carry our corrective action to address accident findings raised.

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ITLE:- OHS MANAGEMENT SYSTEM AUDITING

URPOSE: To ensure that OHS Management System Audits are carried out according to a laid down procedure.
COPE : This procedure covers the auditing of the OHS Management System Natural Air operation to determine
and to determine compliance with ISO 18001standard clauses, Legal & other requirements and the
planned OHS management system.
ETHODOLOGY Internal OHS Management System Audits are carried out through inspection of records, system
documents, observations and interviews.
NTERNAL AUDIT This is a systematic, independent and documented process of obtaining objective evidence to
determine the extent to which the OHS management system meets the audit criteria.
UDITOR This is a person with the competence to conduct an audit. Competence may be acquired through
training in systems auditing or a professional qualifications in relevant field and on the job training.
ESPONSIBILITY The Director Technical Services is responsible for implementing this procedure on behalf of the Chief
Executive.
CTIVITY DESCRIPTION:
1. Prepare a yearly Internal Audit Programme taking into account the environmental importance of
operations concerned and results from previous audits.
2. Prepare an audit schedule from the yearly audit programme and carry out audits as per planned
arrangement ensuring that each department is audited as per internal audit yearly plan.
3. Distribute the audit schedule to parties concerned and ensure that planned audits cover elements of the
standard as outlined in the plan.
4. Appoint an auditor with competence to lead the audit.
5. Prepare (Appointed Auditor) an audit checklist to ensure that audit remains focussed and audit criteria
is exhausted. An audit checklist may include the following:

 History of non-conformance /compliance

 New systems
 Potential impacts
 Previous audits results and
 List of regulatory requirements

TITLE:- OHS SYSTEM AUDITING (Cont’d)

6. Conduct (Appointed Auditor) a pre-audit meeting. (Optional).

7. Carry out audit as per plan.
NB. The auditor should not be a member from the area of activities to be audited or a person directly
responsible for work to be audited

8. Compile a draft report from the audit findings.

9. Type report checking clarity and accuracy of report and correct as necessary.

10. Fill in information on corrective action request forms

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11. Send corrective action request forms to the Project Manager and Client.

12. Ensure that corrective action requests raised are followed up timeously and closed by the Lead
Auditor and that effectiveness of corrective action taken is verified.
13. Update and distribute to appropriate workstations, procedures that have been amended as a result of
implementing corrective action.
14. Discuss audit findings in Management Reviews for continual improvement in the performance of the
OHS Management System.
15. Update the audit programme should audits slip and when audits are re-scheduled.

REFERENCE : SAZ ISO 18001:2007 STANDARD

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TITLE:- PROCEDURE ON MANAGEMENT REVIEWS

PURPOSE: To ensure that the OHS Management System is reviewed for continued suitability and improvement at
planned intervals according to laid down procedure.

COVERAGE: This procedure covers the review of the OHS Management System.
RESPONSIBILITY The project Manager is responsible for implementing this procedure on behalf of the Chief Executive.
ACTIVITY DESCRIPTION:
1. Prepare (SHE Officer) a management review meetings schedule indicating frequency of reviews for
the year.
2. Inform management by electronic mail the actual date, time and venue for the meetings. NB.
Management Review meetings are carried out three times per year minimum and Natural Air reserves
the right to carry out unscheduled management reviews for improvement.
3. Distribute the agenda together with minutes from the last review meeting.
4. Management review inputs to include the following:
- Programme update.
- Results of previous audits.
- Stakeholder feedback.
- Process / SHE performance.
- Follow up actions from previous management reviews.
- Recommendations for improvement.
- Changes that may affect the OHS.
- Possible need for changes to the SHE Policy.
- Review of objectives and targets.
- Technological changes.
- Status of corrective, preventive actions, objectives, targets & programmes.
5. Management review output to ensure decisions and actions related to possible changes to SHE policy,
objectives, targets and other elements of the OHS are consistent with the commitment to continual
improvement.
6. Set deadlines for action items and follow them up to completion.
7. Distribute minutes of the management review to Management and participants.
8. Follow up and ensure that action items are rectified within the stipulated time frames.

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TITLE:- PROCEDURE ON CONTROL OF RECORDS

PURPOSE: To ensure that records generated by the OSHAS system are maintained and filed according to laid
down procedure.
COVERAGE: This procedure covers the control of records generated by the OSHAS system implemented at
Spectrum Engineering.

DEFINITIONS In this procedure, records refer to documents generated by the OSHAS system.
RESPONSIBILITY The SHE Officer is responsible for the implementation of this procedure.

ACTIVITY DESCRIPTION:

1. Ensure that SHE records generated by the system are legible, identified by section, description, cost centre, by title
and are retrievable within a reasonably short period of time.

2. Ensure that records are kept in files that are stored in filing cabinets and other lockable or safe places to prevent
deterioration or damage. Electronically generated records are protected by passwords, computer system backups and
where necessary by anti-virus packages.

3. Ensure that the release of records is controlled by a logbook.

4. Refer to the table below for the type of record generated, where the record is stored and the authority responsible for
release of the record.

TYPE OF RECORD RELEASING STORAGE RETENTION

AUTHORITY AREA TIME
Monitoring and measurement records Various SHE Office 3 years after the project
regulatory
institutes
Vehicle inspection records, Servicing Unki SHE SHE Office 2 years after the project
records and checklists
Plant and vehicle Manuals SHE Office SHE Office Infinite
Plant and vehicle permits Unki SHE SHE Office 2 years after the project

Training Records SHE Officer SHE Office 2 years after the project
DSTIs, Risk assessments and Audits SHE Officer SHE Office 2 years after the project
reports, corrective action reports
Employee file – medicals, proof of SHE Officer SHE Office 6 years after the project
training, and other personal Destruction of records to include shredding and
particulars recycle through paper waste dealers.

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TITLE: - CHANGE MANAGEMENT

PURPOSE: The purpose of this procedure is to ensure that safety, health, and environmental risks are
mitigated at design, construction, commissioning, purchasing and modification phases of the
project work and whenever operational change is effected.

COVERAGE: This procedure applies to all personnel, i.e. employees and sub-contractors alike, and all
Operations to be undertaken by Natural Air.

RESPONSIBILITY The Project Manager is responsible for the implementation of this procedure.

Abbreviations, Acronyms and Definitions

o Change is: Any addition, removal / elimination, modification or replacement in operations,

procedures, internal standards, facilities, equipment, suppliers, contractors and/or products,
personnel, organization or any other nature, that may affect health, safety, or the environment and do
not correspond to a replacement or substitution of the same kind and quality of the original. Change
does not include those repetitive changes with established procedures or standards, or the
replacement for persons of similar skills or training or identical equipment where there are no
changes in functioning or performance.

o New equipment is: equipment that is different in design from the one being replaced and may have
health, safety and environmental impacts to personnel and/or process(es).It can also be equipment
that is being brought to the site for the first time and has not been used before. New equipment does
not include equipment that is similar in design and specifications to existing equipment and is
covered by established procedures or standards.

Procedure

1. Identify where change management is required during the course of the project, taking into
consideration duration, personnel, organisation, activities, processes, facilities, equipment,
procedures, laws, standards, materials, products, systems and services.

2. Ensure all employees have to undergo Unki Mine project the site specific, the UNKI SHE
GENERAL inductions and Natural Air SHE induction.
3. A change management form shall be compiled and signed by the appointing person and the person
being appointed in the case of personnel changes. All appointment have to be approved by Unki.
4. For operational changes, once the proposed change has been identified it is subjected to a risk
assessment and the required mitigatory action is signed off by the Project Manager, Unki Supervisor
and SHE Manager before implementation.
5. The SHE impacts are assessed at various points during the project identification, conceptual design,
detailed design, construction and commissioning (including handover) stages of the project.

6. Environmental issues shall be taken on board at conceptual stage of each project.

7. The Project Manager with the assistance of SHE Officer shall assess the nature of the projects and
outlines relevant environmental impacts.

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8. The SHE Officer or any other technical personnel shall check or verify to see if the EIA policy
generally covers the proposed project.
9. Mitigatory measures proposed by the EIA process shall be analyzed and implemented by the Project
Manager in liaison with SHE Officer.

10. On an on-going basis the recommended mitigatory actions/measures shall be incorporated into
existing working documents such as procedures and work instructions.

11. The Project Manager shall ensure that the EIA process is conducted in accordance with the
government policy.

12. SHE Officer in close liaison with relevant Supervisor shall supervise the conduct of EIA and shall
provide the link between contractor and regulatory authorities.

13. Plant and Equipment modifications are to be referred to the Project Manager.

14. Change in chemicals or procurement of chemicals is managed as prescribed in the Hazardous

Substances Control Procedure and MSDS.

15. Legislative changes or the implementation of new legislation are tracked, communicated and
integrated into the system by the SHE department.

16. Any changes involving movement of employees or employee establishment in a workstation or for
an activity is subjected to a formal risk assessment.

17. The management of contractors is handled in accordance with the Control of Contractors Procedure.

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TITLE: LOCK OUT PROCEDURE

PURPOSE: To ensure proper lock out is done for all operation for equipment with potential to
cause injury from unintended / unaware operation by other persons.

COVERAGE: This procedure covers the lock out of all equipment for Natural Air Operation at the
Unki Mine Project.

RESPONSIBILITY: The General Foreman is responsible for the implementation of this procedure.

ACTIVITY DESCRIPTION:

1. Operation and maintenance of equipment and plant shall be done by competent personnel.
2. Ignition keys shall be kept by the site Administrator after use of plant and machinery.
3. Person intending to repair plant and equipment shall get a job card from the Site administrator.
4. The person repairing plant shall ensure plant is not running and ignition keys properly kept in
a secured place.
5. A “not to operate” signed shall be displayed on the equipment to guard against unintended
operation.
6. Employees shall be made aware of the lock out procedure to ensure no injuries are caused by
unauthorized operation of plant and equipment.

REFERENCE: ISO 18 001:2007 OHS STANDARD

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TITLE: Reporting & investigation of accidents, incidents & near miss

PURPOSE: To ensure that all accidents, incidents and near misses are reported and investigated in
order to ascertain the cause, and to prevent further occurrences.

COVERAGE: This procedure covers the handling of accidents and incidents for Natural Air
Operations.

RESPONSIBILITY: The SHE Manager is responsible for the implementation of this procedure.

ACTIVITY DESCRIPTION:

1. Incident in which no serious injury or damage is involved

1 Less serious injury (Injured does not need medical treatment, only first aid)
1.1 Incident must be reported by injured to supervisor/ employer
1.2 Render first aid and ensure the injured has been removed from source of danger or danger
has been removed from injured.
1.3 Complete dressing register (NB: not accident register).
1.4 Ensure that injured reports daily to first-aid station (prevent infection and monitor progress)
1.5 Investigate incident and take steps to prevent recurrence, if possible. Investigation team to
comprise of a SHE Officer, witness, member of management team and workers’
representative. Where there is need to utilise outsourced expertise determine and act as
appropriate.

2 Less serious damage

2.1 Ask the question whether human lives or safety were endangered by circumstance of incident
(e.g. broken crane cable).
2.2 Take steps to prevent recurrence
2.3 Report to insurer
2.4 Should the answer to the question in 2.1 be “No”, no further action is necessary

2.2 Incident in which injuries and/ or damage are involved

i. More serious injury (injured is referred for medical treatment)

ii. Incident must be reported to supervisor/ employer
iii. Render first aid and ensure the injured has been removed from source of danger or danger
has been removed from injured.
iv. Complete WF 1 Form.
v. Transport or arrange transport for injured to doctor or hospital (Complete a certificate of
injury)

vi. Should it be foreseen that injured will be unfit for duty in 14 days or longer, immediately
report to Inspector of Factories NSSA by telephone or fax.
vii. Do not disturb the scene of the accident.

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viii. Investigate circumstances and enter conclusions and recommendations. The Investigation
team to comprise of SHE Manager, Site Manager, Client Representative, witness and Section
Foreman.
ix. Let safety committee discuss investigation conclusions and recommendations at next
meeting. Record to be signed by chairman of safety committee.
x. Enter in Accidents Register and keep on file for minimum of 6 years

2 More serious damage but no injuries

The same procedure as set out in 4.1

3. Incident in which serious injuries, death and/ or damage are involved

i. Serious injury (including loss of a limb or unconsciousness)

The same procedure as above as set out in 4.2.1

ii. Fatal accident

2.1. Report without delay to Inspector of Mines

2.2. Report to Zimbabwe Republic Police
2.3. Report to Factory Inspector - NSSA
2.4. Do not disturb scene of accident
2.5. Notify next of kin
2.6. Arrange for removal of body.

Note:
1 Motor car accidents involving the free transport to or from the workplace with the employer’s permissio
are treated as injuries on duty.
2 Traffic accidents on a public road are reported to the Police.
3 Accidents in households are reported only to the Police.

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TITLE: Loading, transportation and of loading of materials to and from site.

PURPOSE: To eliminate accidents with potential to cause injuries, loss of life and property
damage while loading, transporting and offloading of materials to and from site.

COVERAGE: This procedure covers the loading, transportation and offloading of materials to and
from construction sites.

RESPONSIBILITY: The General Foreman is responsible for the implementation of this procedure.

ACTIVITY DESCRIPTION:

Loading
1. Ensure vehicle have been checked (information on the vehicle checklist) and is it for use.
2. Ensure vehicle is stationary (engine not idling) and wheels chocked.
3. Contact a DSTI for the task to be carried out communication hazards associated with the operation.
4. Foreman is in place to supervise the task to be performed.
5. Check materials to be loaded and establish whether it can be done manually or a lifting equipment is
required.
6. Ensure space in the truck is adequate for materials to be placed securely.
7. If loading is being done manually Supervisor has to ensure proper lifting techniques are being
applied.
8. If lifting equipment is being use ensure equipment is inspected and the operator is competent.
9. Lift load ensuring no personnel is underneath the load and no body part is in the line of fire in case of
load falling.
10. Check if load is not protruding dangerously outside the truck.
11. Secure load firmly to avoid falling off.

Transportation

12. Ensure driver hold a valid licence for the type of truck.
13. Driver should recheck load and be satisfied that it properly secured and not parts are dangerously
protruding out of the truck.
14. Plan journey wisely to include routes and times. Avoid travelling during the night.
15. Driver to obey road rules and go straight to the intended destination.

Offloading

16. Contact a DSTI for the task to be carried.

17. A Foreman should be available to supervise work.
18. Prepare area for the materials to be stacked.
19. Ensure truck is stationary and chocked.
20. Lift load ensuring no personnel is underneath the load and no body part is in the line of fire in case of
load falling.
21. Ensure good stacking and housekeeping.
22. Barricade area.
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TITLE: Waste Management

PURPOSE: To ensure that waste generated is properly managed to avoid land and water pollution
as a result of our operation while carrying out construction projects.

COVERAGE: This procedure covers the management of wastes generated during our operation on
site.

RESPONSIBILITY: The General Foreman is responsible for the implementation of this procedure.

ACTIVITY DESCRIPTION:

1. Prepare a waste management plan for the various waste streams to be generated.
2. Assign a person to be responsible for housekeeping and managing wastes generated.
3. Ensure segregation of wastes generated in to separate bins mainly basing on the final disposal
method to be applied for the waste stream.
4. Use the hierarchy of waste management to determine the method of handling wastes generated.
5. Reusable waste materials shall be reused and recyclable materials to be recycled through a reputable
service provider.
6. Determine whether a disposal permit is required from EMA and obtain as per requirement.
7. Liaise with Unki Mine Chief SHE Officer on how and where to dispose wastes generated.
8. No waste material shall be thrown out in to the environment to pose the risk of land and water
pollution.

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TITLE: Working at heights

PURPOSE: To ensure that all work performed on elevated position is done as per procedure to
avoid injuries from falling objects or personnel falling from height.

COVERAGE: This procedure covers the all operations to be performed at elevated positions.

RESPONSIBILITY: The General Foreman is responsible for the implementation of this procedure.

ACTIVITY DESCRIPTION:

1. Ensure personnel to perform the job are competent on the bases of qualification and experience.
2. Provide a working on height training for personnel to access elevated work.
3. Provide awareness trainings through tool box talks to concertize personnel of the risks involved on
working at height.
4. Two lanyard safety harnesses to be used and personnel to be hooked all the time when working on
height.
5. Platforms where personnel work should be made of sound and safe materials and erected by a
competent person. e
6. Scaffolding platforms to be used have to be inspected before use and after bad weather and tagged
with a green “safe for use” tag. Uninspected scaffold shall be tagged with a red “unsafe for use” tag.
7. Fall protection equipment shall be used and thoroughly inspected before use and a record of such
inspections to be kept by the Store man.
8. No work has to be carried out underneath overhead works, and where necessary a barricade has to be
erected to isolate such operations.
9. No materials shall be thrown from elevated work platforms or up the platforms. Materials shall be
hoisted using a rope.
10. No material is allowed to be left on elevated positions without being properly secured.
11. Tools to be used on height to be fitted with tools lanyards and should be used.
12. Fall protection equipment to be stored properly free from direct sunshine and wet conditions

Compiled by: C. Marimira (SHE Officer) Signature:………………… Date……………………

Approved by: …………… (Managing Director) Signature:……….. ………. Date…………………..

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