Department of Economic Affairs

MINISTRY OF FINANCE, GOVERNMENT OF INDIA

Orientation Session on Online database of PPP 
projects in India
www.pppinindiadatabase.com

New Delhi   18 November 2008

Sanat Kumar and Himanshu Sharma

ICRA Management Consulting Services Limited
Agenda

‰ Session 1- General Introduction to PPP database

‰ Session 2- Discussion on contents of the database

‰ Session 3- Standardization of formats for data

collection

‰ Session 4- Additional requirement on technical

aspects for the database- Discussion

Launch of PPP Database [2]

Session 1‐ General Introduction to PPP database

Launch of PPP Database [3]

Why this session?
‰ The key to effective PPP policy development is not only timely dissemination 
of data but correct data

‰ Better communication between stakeholders in PPP project process is the key 
for faster development of infrastructure facilities in India especially for 
increasing foreign direct investment  (FDI) 
¾ Three golden rules of effective communication are:
„ Focus the discussion on the information needed 
„ Constructive Feedback Developing 
„ Presentation skills‐ Standardized  Formats for data collection

Launch of PPP Database [4]

About the Project

‰ Project conceived by Department of Economic Affairs (Infrastructure Division), 
Ministry of Finance, Government of India (DEA)

‰ Project objective
• To capture, update and disseminate information on projects implemented 
through Public Private Partnerships (PPP) in India 

‰ DEA retained IMaCS‐ICTEAS consortium to 
• Design and develop an Internet‐based database 
• Capture and upload content on completed / ongoing PPP projects 
• Update and maintain the database for a period of 5 years

Launch of PPP Database [5]

The role of PPP as a tool to spur development in India

‰ Six key challenges to make PPP more effective in developing 
infrastructure in India
1. Policy and regulatory gaps in some sectors
2. Inadequate capacity in public sector / institutions to manage PPP
3. Inadequate capacity in private sector – developers, technical resources 
4. No shelf of bankable projects
5. Unavailability of long term finances – > 10 years
6. Lack of awareness about PPP as a process 

‰ Role of this project is to share information to all on PPP such that 
awareness, knowledge, know‐how and capacity enhancement  is 
rapid

Launch of PPP Database [6]

Purpose of the project
Database to enable formulation / refinement of  PPP policies by 
providing comprehensive, up‐to‐date information for

Launch of PPP Database [7]

 What does the database contain?
‰The database contains general information about the project like, location,
sector, type of PPP project, status, , bidding information (such as contract
award method, contract signing date, financial closure etc.), project benefits
and costs, legal instruments and financial information about investor
holdings and, total debt and equity etc

‰ The database captures all the PPP projects on the sectors from 1996 in
India and is updated regularly with any new development in the existing and
under-construction projects.

‰The new projects are updated as and when they are in the public domain.
The database covers only those projects that are approved by the
Government of India, State governments or local bodies.

Launch of PPP Database [8]

Sectors covered in PPP database

‰ Airports

‰ Roads

‰ Ports

‰ Energy

‰ Railways

‰ Urban Development

‰ Education ƒNo projects have been entered on these

sectors in the database as of now.
‰ Health Care
ƒProjects to be added soon
‰ Tourism ƒOnly projects with physical infrastructure and
transfer element to be added in these sectors

Launch of PPP Database [9]

Types of PPP covered

‰ Management Contract

‰ Lease

‰ BOT- Annuity and Toll- Built, Operate and Transfer

‰ BOOT-Build, Own, Operate, Transfer

‰ DBFOT-Design Built, Finance, Operate, Transfer

‰ BOO- only with concession agreement- Build, Own, Operate

‰ LDOT-Lease, Design, Operate and Transfer

‰ BOOST
Launch of PPP Database [ 10 ]
Stage at which project is entered in database
‰ PPP project stages
„ EOI Stage
„ Under Bidding
„ Construction
„ Under operation

‰ Projects are captured in the database at the Expression of Interest (EOI) Stage 
that is when the government agencies give advertisement in newspapers or 
their respective websites

‰ Projects cancelled during the bidding stage are entered to monitor the reasons 
of withdrawal 

Launch of PPP Database [ 11 ]

Envisaged users of the database
‰ Central government
‰ State government
‰ Investors
‰ Regulators
‰ Developers
‰ Project development agencies
‰ Lenders
‰ Contractors
‰ Multi-lateral agencies
‰ Media
‰ Researchers
‰ Academicians
‰ General public

Launch of PPP Database [ 12 ]

Salient features

‰ Information capture across five categories for each project
• General ‐ Sector, Location, Type of PPI, Agency, Contracting period, …
• Bidding ‐ Award method, Bids received, Bidding milestones, Criteria,…
• Project Cost  & benefits – Investment details, Outcomes, monitoring…
• Institutional ‐ Instrument, Regulation, Risk allocation, Dispute resolution…
• Project proponents – Sponsor, developer, EPC contractor, O&M,….
• Financing info‐ Capital structure, Shareholding, Subsidy..

‰ Information updating and dissemination  
• Parameterized as well as customizable search / query feature 
• Reports at State and Sector level
• Periodic updating of database content

Launch of PPP Database [ 13 ]

Database snapshots…….

ƒ No. of projects updated - 300

ƒ Sectors covered – Roads, Ports, Airports, Urban services, and Railways

ƒ Total project cost – Rs. 135,876 crore

ƒ No. of projects > Rs 500 crore - 64

ƒ No. of projects > Rs 250 crore - 78

ƒ States with largest number of projects: Rajasthan (37), Andhra Pradesh

(36)/Karnataka (28)

ƒ States with largest value of projects: Maharashtra / Gujarat/Sikkim

Launch of PPP Database [ 14 ]

 State‐wise PPP projects in terms of value and numbers
State‐wise PPP Projects in terms of  Value (Rs. Crores)
States Number of Projects Airports Ports Railways Roads Urban Development Energy Total
Andaman and Nicobar Islands 1 ‐ ‐ ‐ ‐ ‐ 85 (1) 85
Andhra Pradesh 36 2478(1) 2745(3) ‐ 5148 (31) 447(1) ‐ 9932
Bihar 2 ‐ ‐ ‐ 418(1) 4(1) ‐ 422
Chhattisgarh 4 ‐ ‐ ‐ 838(4) ‐ ‐ 838
Delhi 8 8600(1) ‐ ‐ 1118(2) 95(5) ‐ 9718
Gujarat 27 ‐ 11538 (10) 1007(3) 5155(14) ‐ ‐ 17700
Haryana 4 ‐ ‐ ‐ 863(4) ‐ ‐ 863
Jharkhand 6 ‐ ‐ ‐ 55(1) 626(5) ‐ 661
Karnataka 28 1930(1) ‐ ‐ 3310(8) 442(12) 606(7) 5402
Kerala 9 1233 (2) 7648 (3) ‐ 422(2) 3160 (2) ‐ 11577
Madhya Pradesh 25 ‐ ‐ ‐ 4778(24) 78(1) ‐ 4856
Maharashtra 25 5800(1) 13450(10) ‐ 11892 (14) ‐ ‐ 31142
Orissa 4 ‐ 3694(3) ‐ 36 (1) ‐ ‐ 3730
Pudducherry 3 ‐ 2286(2) ‐ 60(1) ‐ ‐ 2346
Punjab 20 ‐ ‐ ‐ 1885 (19) 47(1) ‐ 1932
Rajasthan 37 ‐ ‐ ‐ 2538(37) ‐ ‐ 2538
Sikkim 24 ‐ ‐ ‐ ‐ ‐ 17111(24) 17111
Tamil Nadu 26 ‐ 1242 (4) ‐ 7572 (18) 1304 (4) ‐ 9232
Uttar Pradesh 6 ‐ ‐ ‐ 3736 (6) ‐ ‐ 3736
West Bengal 5 ‐ 200 (1) ‐ 1855(4) ‐ ‐ 2055
Total 300 6 36 3 191 32 32 135876
Number in Parenthesis are total number of projects in the sector
Maharashtra, Gujarat, Tamil Nadu, Andhra Pradesh, Delhi - leading States in PPP projects undertaken (by value)
Launch of PPP Database [ 15 ]
 Leading states with foreign investment

State‐wise Foreign Investment in PPP projects
Total Project Value
Number of projects (Rs. Crore) Foreign investment (Rs. Crore)

Maharashtra 3 7,865 260

Andhra Pradesh 3 4,461 87

Gujarat 4 6,894 857.78

Delhi 2 9,008 270.6

Tamil Nadu 3 1235 210

Rajasthan 1 483 10

Chhattisgarh 1 114 15

Uttar Pradesh 2 322 5.47

Kerala 1 2,118 10

Total 20 32500 1725.85

Launch of PPP Database [ 16 ]

Session 2‐ Discussion on contents of the database

Launch of PPP Database [ 17 ]

Information capture across five categories for each project

¾General
‰ Project Name, State, Location, Sector, Capacity Size 
‰ Type of PPP
¾ Management Contract, Lease, BOT‐Annuity, BOOT, DBFOT, LDOT, BOOST, BOT‐
Toll
‰ Nodal Department Type, Contracting Authority, Contract Period
‰ Project Status
¾ EOI Stage, Under bidding, Construction, Under Operation, Reversion to the 
Public, Cancelled
‰ Project proponents
¾ Project Company/Developer/Operator, Legal status of Project Company, EPC 
Contractor, O&M Contractor
‰ Contact Information
¾ Government, Private, Lead FI

Launch of PPP Database [ 18 ]

Information capture across five categories for each project

¾Bidding Information
ƒContact Award Method
¾Domestic Competitive Bidding, International Competitive Bidding, Negotiated 
(M.o.U), Unsolicited , Swiss Challenge
ƒBid Criteria
¾Lowest Tariff, Lowest Cost of Construction, Lowest Subsidy Required, Highest 
Price paid to government, Lowest Concession Period, Maximum revenue Share, 
Lowest Cost of Service, Other
ƒNumber of Bids
¾Financial bids received, Indicate Range of financial bids
ƒRequest for Qualification
¾Date of Issue, Date of Receipt of EOI, Date of announcement of Shortlist of 
bidders, EOI’s received, EOI’s Shortlisted

Launch of PPP Database [ 19 ]

Information capture across five categories for each project

¾Bidding Information……continued
‰ Request for Proposal

¾ Date of Issue, Date of Receipt of Bids, Bids received

‰ Contract Signing/Award Date

‰ Financial Closure date

‰ Date of commencement of Construction

‰ Date of commencement of Operation

‰ Year of Capacity Completion

¾ As per actual, As per Agreement

Launch of PPP Database [ 20 ]

Information capture across five categories for each project

¾Project benefits and costs
‰ Investment in facilities/ Government Assets

‰ Estimated Project Cost

‰ Amount of Government Subsidy

‰ Description

‰ Subsidy Payment Compliance

‰ Project benefits and outcomes

‰ Performance Monitoring

Launch of PPP Database [ 21 ]

Information capture across five categories for each project

¾Legal Instruments
‰ Market structure and Competition

‰ Regulatory Framework

‰ Risk Allocation

¾ Pre-construction, Construction, Operational, Commercial, Financial,

Political, Regulatory, Force Majeure

‰ Tariffs

‰ Dispute Resolution Mechanism

‰ Renegotiation and disputes within project

Launch of PPP Database [ 22 ]

Information capture across five categories for each project

¾Financial Information
‰ Equity 

‰ Investor, Country, % Holding,  Amount (Rs. Cr)

‰ Debt

¾ Investor, Currency : USD (Million) YEN (Million) Rs (Crore)

‰ Other Financial Instrument

‰ Government Equity to Private Equity Ratio

‰ Debt Equity Ratio

‰ Government Support: Subsidy‐ (VGF)

‰ Guarantee

‰ Other Support
Launch of PPP Database [ 23 ]
 PPP project process and data extraction
Project Identification
1. Preparation of Memorandum for Consideration
(MFC)
2. Approval of the MFC and the Project by the
Government/Statutory Authority
3. Project development studies, including demand
assessment, environmental assessment, cost estimates
General Information
4. Development of contractual structure and
preparation of concession agreement and bid
documents

Bidding process
ƒFirst stage: Expression of Interest (EOI) or Request for Bidding Information
Qualification are invited for pre-qualification and short listing of
eligible bidders for the next stage
ƒSecond Stage: Request for Proposal (RFP) or invitation of
financial bid stage and selection of project developer/Investor

Signing of Concession/Contract Project benefits and Costs

Agreement
Legal Instruments
Monitoring performance
and costs
Financial Information
Launch of PPP Database [ 24 ]
Sample Concession Agreement‐ Road Sector

‰ Typical Concession Agreement‐ Table of Contents

‰ PRELIMINARY‐Definitions And Interpretation, Scope Of Project

‰ GRANT OF CONCESSION‐ Grant Of Concession, Conditions Precedent, 
Performance Security, Fees, Concession Fee, Additional Toll‐way, Capacity 
1. General Information and
Augmentation
2. Legal Instrument Information
‰ OBLIGATIONS AND UNDERTAKINGS‐ Obligations Of the Concessionaire, 
Obligations Of NHAI, Representations And Warranties, Disclaimer

‰ PROJECT DEVELOPMENT AND OPERATIONS‐ Use And Development Of The 
Site, Monitoring And Supervision Of Construction, Completion, Tests, Change 
Of Scope, Operation And Maintenance, Monitoring And Supervision During 
Operations, Independent Consultant, Traffic Sampling
Launch of PPP Database [ 25 ]
Sample Concession Agreement‐ Road Sector

‰ FINANCING ARRANGEMENTS‐ Financial Close, Grants, Revenue Shortfall Loan, 

Escrow Account, State Support Agreement, Insurance, Accounts And Audit
1. Financial Information and
‰ FORCE MAJEURE 2. Project Benefits and Costs information

‰ SUSPENSION AND TERMINATION‐ Material Breach And Suspension, 

Compensation For Breach Of Agreement, Termination, Divestment Of Rights 

And Interests

‰ MISCELLANEOUS‐ Defects Liability, Assignments And Charges, Change In Law, 

Liability And Indemnity, Rights And Title Over The Site, Dispute Resolution

Launch of PPP Database [ 26 ]

Standardization of formats for data collection

Launch of PPP Database [ 27 ]

Need for Management Information System (MIS) for PPP 
projects
ƒ“What you get out is only as good as what you put in”
‰ Once you have data it should be used to address business issues. This is what 
the reporting system does. 

‰ It provides consistent feedback about your operations and operating 
environment

‰ To check the pulse of the project
¾ Are you meeting your objectives?
¾ Facilitate planning (refine targeting)
¾ How can the programme be improved?

‰ To identify bottle‐necks (time‐lags, fund flows)
¾ Point to what should be further investigated

‰ To inform donors, influence policy and trigger replication
Launch of PPP Database [ 28 ]
The phases of setting up an MIS

‰ Design

‰ Implementation – building & testing MIS

‰ Data entry and analysis

‰ Generating progress reports

‰ Completing the feedback loop

Launch of PPP Database [ 29 ]

Standardization of Formats for PPP projects monitoring

‰ Follow the sector‐wise format to design standardized documents

‰ Divide each sector projects separately in terms of stages of project cycle i.e.
„ Existing
„ Under construction
„ Pipeline projects

‰ Keep the MIS simple and related to the objectives and causal chain 
(think big picture and feedback loops) – the KISS rule

‰ Prepare and update MS Excel for each project according the project 
cycle

‰ Use units of measurement Like project costs, VGF extended, 
consistent

‰ Keep timing of recording the project parameters consistent‐
Launch of PPP Database helps [ 30 ]
in monitoring projects in a better manner
Session 4- Additional requirement on technical
aspects for the database- Discussion

Launch of PPP Database [ 31 ]

Going forward…

‰ Ongoing refinement of website user experience with user 
feedback

‰ Pro‐active dialogue and engagement with all stakeholders 
including contracting authorities, private developers and 
investors

‰ A number of value‐added features under consideration  
• Additional reports, news tickers, state level policy updates…

Launch of PPP Database [ 32 ]

Thank You 

Launch of PPP Database [ 33 ]