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ACCT1A&B Reviewer Disadvantages: ABRAHAM, Daisy Jane
ACCT1A&B Reviewer Disadvantages: ABRAHAM, Daisy Jane
Introduction to Accounting
Disadvantages
Business – An organization engaged in the trade of - Limited ability to raise capital
goods, services or both, to consumers. - No second opinion
- Proprietor bears the risks and losses of the
Profit-oriented – administered to earn profit enterprise
to increase the wealth of owners - Unlimited personal liability
Non-profit oriented – uses surplus revenues
Partnership - an association of two or more
to achieve its goals (ex. charity)
persons, the partners, who bind themselves to
contribute money, property or industry to a
Forms of Business Entities According to Nature
common fund, with the intention of dividing the
• Service Business profits among themselves.
- simplest form among the three - offers - governed by the Civil Code of the Philippines
services and generates profit by charging a
fee. Advantages
commerce and industry assist management in was considered the “Father Of DoubleEntry
proper custody, disposition and accounting for Structure: – has a chairman and 14 representatives
public funds
BSP – 1
BOA – 1
BIR – 1
COA – 1
Basic Accounting Concepts & The Financial Major organization of preparers and users of
Statements financial statements – 1
SEC – 1
Financial Statements – are the means by which
Accredited Nat’l Professional Organization of
the information accumulated and processed in
CPAs in Commerce and Industry – 2
financial accounting is communicated to users on a
Public Practice – 2
timely basis.
Academe – 2
Accountants/ Bookkeepers accumulate Government – 2
financial information thru the Total – 14
preparation of financial statements
Chair and members – serve a term of 3 years
GAAP “Generally Accepted Accounting Principles”
which is renewable
-comprises the conventions, rules,
processes, principles, standards, and
Philippine Financial Reporting Standards( FRSC) -
underlying assumptions that are used in preparing
pursuant to its task, issues accounting standards called
financial statements
Philippine Financial Reporting Standards
-not rigid or unchanging – accounting principles
PFRS - constitute the generally accepted
continue to evolve as a response to the changes in
accounting standards observed in the Philippines
the financial information needs of business
PFRS includes the following:
stakeholders Financial Reporting Standards - PAS – Philippine Accounting Standards
Council - PFRS
- Philippine Interpretations developed by the • Periodicity (Time Period Concept) – assumes
Philippine Interpretations Committee that the operating life of an enterprise may be
Basic Accounting Concepts conveniently divided into time periods of equal
length, called accounting period
-Accounting calls for scientific approach toward the
Types: Calendar and Fiscal Accounting Period
recording of innumerable business transactions
• Going Concern (Continuity Assumption) – The
• Business Entity Principle –the business is financial statements are normally prepared on the
considered distinct and separate from the assumption that an enterprise is a going concern
owners of the business; business is a separate and will continue in operation for the foreseeable
accounting entity future. It is assumed that the enterprise has neither
the intention nor the need to liquidate or curtail
• Accounting Entity – is an organization that is
materially the scale of its operation
accounted for as a separate economic unit
The Accounting Framework
• Matching Principle- profit or loss is
-sets out the concepts that underlie the preparation
computed by deducting the expenses incurred
and presentation of financial statements for external
from the income earned during an accounting
users
period.
- This means that the income recorded and reported
Purposes Of The Framework
in one accounting period should be matched against
a) Assist the FRSC in developing accounting
the expenses that directly
standards that represent GAAP in the Philippines
• Accrual Basis – income is recognized when it is
b) Assist the FRSC in its review and adoption of
earned, regardless of when cash is received.
existing International Financial Reporting
Expenses are recognized when incurred, regardless
Standards c) Assist preparers of financial
of when cash is paid
statements in applying FRSC Philippine Financial
• Cash Basis Of Accounting – income is Reporting Standards and in dealing with topics that
recognized when cash is received, and expenses have yet to from the subject of an FRSC Statement
are recognized when cash is paid d) Assist auditors in forming an opinion as to
• Stable Monetary Unit – business transactions whether financial statements conform with
must be expressed in terms of a uniform means of Philippine GAAP
measurement e) Assists users of financial statements in
- Transactions which do not involve cash are interesting the information contained in financial
assigned values according to acceptable bases for statements prepared in conformity with Philippine
measurement GAAP
- Accounting assumes that the peso is not f) Provide those who are interested in the
materially affected by inflation work of the FRSC with information about its
approach to the formulation of Philippine - Concerned with the risk inherent and in return
Financial Reporting provided by, their investments;
- Need information to help them determine whether
Standards
they should buy, hold, or sell their investments
-In the case of corporations, shareholders are also
Is The Framework Part Of Accounting interested in information, which enables them to
assess the ability of the enterprise to pay dividends
Standards?
– The Framework is not a PFRS and hence does 2. Employees
not define standards for any particular -Interested in information about the stability and
measurement or disclosure issue. In case of profitability of their employers
CONFLICT, requirements of PFRS shall prevail. - Interested in information which enables them to
assess the ability of the enterprise to provide
Scope of the Framework
remuneration, retirement benefits and employment
a) Objective of financial statements opportunities
b) Underlying assumptions in the preparation of
3.Lenders - Interested in information that enables
financial statements
them to determine whether their loans and the
c) Qualitative characteristics that determine the
interest attaching to them, will be paid when due
usefulness of information in financial statements
d) Definition, recognition and measurement of the 4.Suppliers And Other Trade Creditors -
elements of the financial statements Interested in information that enables them to
e) Concepts of capital and capital maintenance determine whether amounts owing to them will be
Financial Statements – are the means by which paid when due
the information accumulate in and processed by -Trade creditors are likely to be interested in an
financial accounting is communicated to users on enterprise over a shorter period than lenders
a periodic basis; the END-PRODUCT of the unless they are dependent upon the continuation
financial accounting process of the enterprise as a major customer
5.Customers - Interest in information about the
Complete set:
continuance of an enterprise especially when they
a) Statement of Financial position or balance sheet
have a long term involvement with, or are
b) Statement of comprehensive income
dependent to the enterprise
c) Statement of changes in equity
6.Government And Their Agencies - Interested in
d) Statement of cash flows
the allocation of resources, and therefore the
e) Notes to the financial statements
activity of the enterprise
Users Of Financial Statements - Require information in order to regulate the
- the condition of a business, in monetary terms, as at the beginning of the accounting period,
- Information about this is primarily provided in a withdrawals by the owner for personal use, the
statement of financial position or BALANCE profit or loss for the period and the balance of the
grouping them into broad classes(“Elements Of assets that have been acquired for use in
Measurement Of The Elements Of The Financial selling the asset in an orderly disposal.
-measurement is the process of determining the that is the undiscounted amounts of cash or cash
monetary amounts at which the elements of the equivalents expected to be paid to satisfy the
financial statements are to be recognized and liabilities in the normal course of business
cash equivalents paid or the fair value of the - Liabilities are carried at the present discounted
consideration given to acquire them at the time value of the future net cash outflows that are
(2) Faithful Representation –information must The Accounting Equation And The Double-Entry
represent faithfully the transactions and other Bookkeeping System
events it either purports to represent or could be
reasonably expected to represent; this means that
the actual effects of transactions should be Business Transaction – an exchange of values
properly accounted for and reflected in the (expressed in terms of money) involving two parties
financial statements (for external transactions) or within the enterprise; it is
an economic activity that causes increases and/or
• Completeness - includes all information, decreases in the elements of the financial statements
including all necessary descriptions and
explanations necessary for a user to understand External Transactions – include the
the phenomenon being depicted. sale of goods to customers or the
provision of services to clients
• Neutral – one without bias in the selection or
presentation of financial information Internal Transactions – include the
manufacture of goods for sale and
• Free from error - no error or omissions
incurrence of losses by the company
4 Enhancing or Secondary Qualitative resulting from fire or flood (casualty
Characteristics
losses)
(1) Comparability – enables users to identify
-Not all events in business enterprise are considered
and understand similarities in, and differences
accountable; only if it has an effect on the elements of
among items
the financial statements
Source Documents – is the original record of a request for the purchase of needed goods or
business transaction; at a minimum, source documents supplies; purchase requests must be
contain the following: date of transaction, nature of approved by the company management
transaction, and the amount involved; also contains before an actual purchase is made
names of parties involved Control Over Source IOUs – a note acknowledging indebtedness
Documents to the enterprise; usually prepared, signed,
and issued by employees who request and
-All business transactions that are taken up in the
receive cash advances from the enterprise
accounting records of the enterprise should have
supporting source documents Promissory Notes – an unconditional
promise in writing made by one person
-Usually, the source documents supporting the
(called the maker) to another, signed by the
transactions for the day are collected, classified, and
maker, engaging to pay on demand, or at a
filed in CHRONOLOGICAL ORDER or
fixed or determinable future time, a sum
SEQUENTIAL ORDER
certain in money to order or to bearer
Bank Statements – a summary of all
Examples Of Source Document: financial transactions occurring over a
certain period (usually a month) on a bank
Sales Invoice – a cash sales invoice is
account; it shows the beginning balance of
issued to evidence a sale for cash; a charge
the account, any increases or decreases
sales invoice or credit sales invoice is issued
(with brief explanation) and the ending
to evidence a sale where goods are sold on
balance of the account
account or on credit
Minutes Of Meetings – written record of a
Delivery Receipt – a document prepared by
meeting
the enterprise and signed by the customer to
evidence the acceptance/ receipt of the Business Letters – business
customers, the proprietor, and other parties information on time spent working at a
particular customer order (job)
Vendor’s Invoice – this is actually a “Sales
Invoice”, except that it is issued to the Certificates Of Stock – documents
receivable is a written promise from the delivery vehicles, furnitures and fixtures,
customer to pay a fixed amount of money machinery and equipment
on a certain future date; being a formal • Intangible Assets – these assets are
and written document, it offers more identifiable, non-monetary assets without
security physical substances; examples: patents,
than accounts receivable copyrights, licenses, franchises, and trademarks
other claims which are not trade; they • Accounts Payable – this account is the
may be nontrade accounts receivable or opposite of accounts receivable
nontrade notes receivable • Notes Payable – note payable is like a note
receivable, except that this time the enterprise is
• Inventories – these are assets which are (a) the one who promises to pay
held for sale in the ordinary course of business;
• Accrued Liabilities – these are amounts owed
(b) in the process of production for such sale; or
to others for unpaid expenses; they are similar to
(c) in the form of materials or supplies to be
accounts payable, except that accounts payable
consumed in the production process or in the
are for items which have already been
rendering of services
consummated, while accrued expenses are for
• Prepaid Expenses – these are expenses paid items which are continuing in nature (such as
for by the business in advance; prepaid expenses utility services); examples are: salaries payable,
are assets when they are paid for. Subsequently, interest payable, taxes payable, accruals for
they become expenses. utility expenses
• Long-Term Investments – an investment as
• Unearned Revenues – sometimes the
an asset held by an enterprise for the accretion of
enterprise receives payments before providing its
wealth through capital distribution, such as
customers with goods or services; this creates an
interest, royalties, dividends and rentals, for
obligation on the part of the enterprise to deliver
capital appreciation or for other benefits to the
goods or provide services; once the enterprise
investing enterprise such as those obtained
complies with what is required of it, the advance
through trading relationships
collections from customers are already earned
• Property, Plant And Equipment – these are and become part of income
tangible assets held by an enterprise for use in
• Mortgage Payable –used for recording Expense Accounts
longterm debt of an enterprise for which the
Cost Of Sales – the cost incurred to
company has pledged certain assets as security
purchase or to produce the products sold to
for the debt (collateral). In the event that the
customers during the period. For a service
debtor could not pay the obligation, the creditor
business, any expense which could be
can FORECLOSE or cause the mortgaged asset
directly attributed to the provision of
to be sold and the proceeds are used to settle the
services is called cost of
debt.
services
• Bonds Payable – large sums of money are
• Salaries And Wages Expense – includes
often required by a business for working capital
all payments as a result of an employer-
and expansion purposes. An enterprise often
employee relationship such as salary or
obtains the needed funds by issuing (floating)
wages, 13th month pay, and other related
bonds. A bond is a contract between the issuer
employee benefits. Salaries are normally
and the lender specifying the terms of repayment
paid for workers who use analytical skills
as well as the interest to be paid. Interest is
(white-collar employees) on the other hand,
normally paid on an annual, semi-annual or
wages are paid to workers who use manual
quarterly basis Equity Accounts
labor (blue-collar employees)
• Equity – “capital”, is used to record the
• Utilities Expense (Telephone, Electricity,
original and additional investments of the owner
Fuel And Water Expense) – expenses
of the business entity. Capital is increased by net
related to use of communication facilities,
income earned during the year. Conversely, a net
the consumption of electricity and water
loss decreases capital.
• Rent Expense – expense for leased office
• Withdrawals – when the proprietor withdraws
space, equipment or other assets rented
cash or other assets for non-business use, such
from other
withdrawals are reflected in the Withdrawals
• Supplies Expense –used for recording the
account.
usage of supplies in the normal course of
• Income Summary – it is a temporary account
business
used to summarize all income and expenses for a
• Insurance Expense – portion of premiums
given period.
paid on insurance coverage which has
• Service Income Or Fees Income – revenues
expired
earned by performing services for customers
• Depreciation Expense – the portion of the
• Sales – revenues earned as a result of sale of
cost of a tangible asset allocated or charged
merchandise
as expense during an accounting period
• Bad Debts Expense – the amount of (right side) and decreases are entered as debits
receivables estimated to be uncollectible (left side)
and charged as expense during an
c.Income increases equity, hence, income is
accounting period.
recorded in the same manner as equity (credit to
• Interest Expense – an expense related to increase, debit to decrease)
use of borrowed funds. This is also known d.Expense decreases equity, hence, increases in
as “Finance Cost”. expenses are debited, while decreases are
The Double-Entry Accounting System credited
ledger the page of the journal where the Open Account – if it has a balance, either on the
4. Transfer the DEBIT AMOUNT from the Closed Account – if the debits equal the credits
-It indicates whether total debits equal total credits When The Trial Balance Is Not Balanced
-This only proves, however, that all entries
recorded have equal debits and credits; it does not If total debits and credits do NOT balance, it
guarantee that all transactions have been recorded signifies that there was an error committed along
the process, which may be any of the following:
a) Error in footing the debit and credit divisible by 9. If it is divisible by 9, this suggests
columns either a transplacement error, or a transposition error.
b) Error in transferring from the ledger to
3. Where the error is still not located, perform the
the trial balances
following:
c) Errors in posting, say posting a debit
entry to the credit side of an account a. Compare the amounts and accounts in
d) Error in journalizing, for example, if the trial balance with those in the ledger and
the debit side is not equal to the credit side of correct any discrepancies or omissions
an entry b. Recheck the footing of the accounts in
e) Error of omission, when the debit is the general ledger
posted but the credit is not posted c. Trace the postings from the journal to
the ledger. Be alert for possible omissions
d. Recheck the entries made in the
The Working Back Method proves effective in
journal and ensure that total debit amounts
locating the error. This means that you start re-
are equal to total credit amounts
checking the correctness of the accounting
procedures you performed in REVERSE Adjusting Journal Entries
chronological order, i.e., start with the trial balance Accrual basis accounting – recognizes transactions as
and work backwards towards the entries in the they occur. Income is recognized when earned and
general journal expenses are recognized when incurred, regardless of
the inflow or outflow of cash.
-Opposite of accrued income. disclosure of the original cost of the asset in the
-3 concepts are involved: (1) income recognition statement of financial position.
principle (2) liability recognition principle (3) accrual -Carrying value of PPE is computed as the
basis assumption. difference of the cost and the accumulated
Liability Method OJE: depreciation account.
Cash xx 2. Bad Debts Expense
-Estimating uncollectible accounts on receivable receivables. -The accounts receivable account
accounts. is not directly
-Also known as “Impairment of Receivables”. -The credited,
total amount of uncollectible accounts is an expense -If the base used for estimating uncollectible account
that arises by selling on credit. is:
-Net realizable value of Accounts receivable is o A balance sheet account, the amount estimated is
equal to the difference of Accounts receivable the required balance of the allowance account.
ending balance and Allowance for doubtful o An income statement account, the amount
accounts balance.
estimated is an addition to the balance of the
allowance account.
Two methods of recording bad debts:
-In contrast to the direct write-off method, recording
1.Direct Writeoff – directly removes the write-offs and recoveries under the allowance method
estimated uncollectible amount from does not affect profit.
receivables whether it is probable or not that the (Recognition of bad debts)
amount will not be collected. Bad debts expense xx
o The only method allowed for income tax Allowance for bad debts xx
purposes.
(write-off of AR)
(write-off AR/ Recognition of bad debts) Allowance for bad debts xx
Bad Debts Expense xx Accounts receivable xx
Accounts Receivable xx
(recovery of accounts written-off)
(Bad debts recovery) Accounts receivable xx
Accounts receivable xx Allowance for bad debts xx
Bad debts recovery xx Cash xx
Cash xx Accounts receivable xx
Accounts receivable xx
Income summary account – used as another - Journal entries made at the beginning of the
temporary account in which the revenue and the next accounting period and are exactly the
expense accounts are closed to determine whether reverse of some adjusting entries.
the business operations results to income or loss. - They are made after the preparation of FS and
Also known as Revenue and Expense Summary
closing the books of accounts, but before the
-There is net income if the resulting balance of the recording of the regular transactions for the
and expenses) is credit balance (Revenues > - Purpose: Not to correct the AJE but to simplify
Expenses) otherwise, there is net loss. the recording of recurring transactions of the
next accounting period.
Procedures in closing the nominal accounts: - Also for consistency in the recording of
income and expenses.
1. Close all revenue accounts by debiting the
amount and crediting income summary Rules in reversing journal entries
account.
General rule: a reversing entry is made if an
2. Close all expense accounts by crediting the
adjustment previously entered increases the
amount and debiting income summary
SFP account totals.
account.
Sales returns – customers who may return all or a
portion of the goods that they purchased, due to
Reversing entries are prepared for: wrong specifications, poor quality of the
1. Accrued expenses merchandise, or erroneous merchandise being
CGS xx
End of Period Adjustments and Completion of
Accounting Cycle Merch invty, end xx
No AJE to set up CGS
Purch R&A xx
CGS DE Drawing xx
CGS – debit bal sheet Purch and Freight-in
Capital xx
- debit inc statement - debit inc statement
DE method – “closing entry method”
MI – debit bal sheet Contra-purch – credit
Remaining open MI, end xx
Sales xx PR&A xx
Net Purchases
+ Raw Materials, Beginning
Sales
- Sales Returns & Allowances
- Sales Discount
Net Sales
- Cost of Goods Sold
Gross Profit
- Operating Expenses
Operating Income
+ Other Income
- Other Expense
Net Income