Management of International

Health and Safety

Element 3: Health and Safety Management
Systems - Do

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 Learning Outcomes
▪ Outline the health and safety roles and responsibilities of
directors, managers, supervisors, employees and other
GWG relevant parties.
▪ Explain the concept of health and safety culture and its
significance in the management of health and safety in an
organisation.
▪ Outline the human factors which influence behaviour at work in
a way that can affect health and safety.
▪ Explain how health and safety behaviour at work can be
improved.
▪ Explain the principles and practice of risk assessment.

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 Learning Outcomes
▪ Explain the preventative and protective measures.
▪ Identify the key sources of health and safety information.
GWG ▪ Explain what factors should be considered when developing
and implementing a safe system of work for general activities.
▪ Explain the role and function of a permit-to-work system.
▪ Outline the need for emergency procedures and the
arrangements for contacting emergency services.
▪ Outline the requirements for, and effective provision of, first aid
in the workplace.

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 Unit IGC1: Element 3.1

GWG

Roles and Responsibilities

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 Roles and Responsibilities
▪ Directors
▪ Department Managers
GWG ▪ Middle Managers
▪ Supervisors
▪ Health and Safety Personnel
▪ Employees
▪ Controller of Premises
▪ Self-Employed
▪ Designers, Suppliers and Manufacturers
▪ Managing Contractors
▪ Occupier of Premises : Joint Responsibilities

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 Directors & Senior Managers
▪ Ensure right health & safety policy is in place
▪ Ensure adequate resources are allocated
GWG ▪ The right organisational structures with clear roles and responsibilities
for health and safety are allocated and accepted at all levels
▪ One or more competent persons are appointed to assist in meeting the
organisation’s health and obligations
▪ Demonstrate clear commitment and leadership
▪ Approve, introduce and monitor all site H&S policies, rules and
procedures
▪ Review H&S performance

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 Demonstrating Commitment – Top Management
❖Leadership is more reliable if noticeable
▪ Consider health and wellness when deciding senior management
GWG visits.
▪ Having procurement requirements for products, devices and
services can help prevent the intro of high health and safety risks.
▪ The health and wellness arrangements of partners, crucial suppliers
and contractors must be evaluated.
▪ Establishing a separate risk management or health and safety
committee.
▪ Providing training to the board can promote understanding and
knowledge of the relevant concerns of the organization.
▪ Worker consultation

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 Department Managers
▪ Drawing up plans for, and monitoring the implementation of, the
organization’s health and safety policy
GWG ▪ Allocating resources for health and safety procedures and measures
and for associated training programs
▪ Ensuring lower levels of management give health and safety the
appropriate priority
▪ Demonstrate commitment to health and safety and safe work practices
to workers
▪ Leading by example

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 Middle Managers
▪Monitoring and reviewing of policies and programs
▪Implementation of safe system of work
GWG ▪Supplying suitable work equipment, properly maintained
▪Complying with health and safety policies and procedures
▪Encourage feedback and communication channels with workers
▪Ensure that safety practitioners and senior management are made aware
of issues or concerns on safety
▪All workers are adequately trained and competent to carry out the work
▪Management of contractor work activities
▪Incident investigations to be carried and ensure preventive actions are
recommended in close intermediary with the safety professional

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 Supervisors
❖Supervisors are responsible for the day-to-day implementation of health
and safety policies and must ensure that:
GWG
▪ Established procedures and safe working practices are implemented at
all times
▪ All workers are provided with necessary information and instruction to
enable them to operate safely
▪ Remedial measures are introduced to reduce or eliminate unsafe acts
or conditions
▪ All accidents and other incidents are properly investigated and
documented

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 Health and Safety Personnel
The term “Safety Practitioner” covers personnel with primary H&S
functions such as Safety Adviser, Safety Officer, Health and Safety Manager,
GWG Occupational Hygienist, Occupational Nurse, Occupational Doctor.

▪Providing advice and guidance on HSMS to set up, run and develop them
further
▪Promoting a positive culture
▪To obtain and exchange information necessary to implement and maintain
the aims of the corporate health and safety policy by offering suitable
advice
▪To assist in the identification of hazards, the assessment of risks and
development of the necessary measures to control them
▪To liaise with a range of external bodies as well as other individuals

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 Employees
▪To cooperate with the organization on matters of health and safety
▪Able to communicate and consult with respective supervisors on issues
GWG related to health and safety
▪Reporting accidents and ill-health
▪To receive/ accept information, instruction and training relating to matters
of health and safety
▪A duty of care to themselves and others who may be affected by their acts
or omissions

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 Controller of Premises

▪Premises are safe to be occupied.

GWG ▪Have a safe means of access (getting into) and egress (getting out of).
▪The equipment (plant) or substances that they supply/ provide are both
safe for use and do not endanger health.

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 Self - Employed
❖General responsibilities of the self-employed under standard
national legislation (this can vary from country to country) are:
GWG
▪Responsible for their own health and safety
▪Responsible for ensuring that others who may be affected are not
exposed to risks to their health and safety

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 Designers, Suppliers and Manufacturers

▪Ensure that items are safe and without risks to health when being used,
GWG set, cleaned or maintained
▪Ensure that materials are safe and without risks when being used,
handled, processed, stored or transported
▪Carry out or arrange for the testing and examination, necessary to ensure
the safety of the product
▪Provide information on the safe use of the product
▪Revise any information supplied
▪Undertake research, examination or carry out tests necessary to ensure
compliance with the items identified above

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 Managing Contractors
Contractor:
A person or organisation engaged to undertake certain work on behalf of
GWG
a client but not under the client’s direct supervision and control.

Client: A person or organisation who engages a contractor.

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 Managing Contractors
Pre-Selection
Things you should check:

GWG ▪Health and safety policy

▪Risk assessments
▪Qualifications and training records
▪Membership of a professional organisation
▪Maintenance and equipment testing
▪Previous or current clients
▪Accident records
▪Enforcement action
▪Adequate resources

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 Managing Contractors
Management of Contractors
▪A pre-contract commencement meeting
GWG ▪Regular progress meetings
▪Periodic inspections of the contractor’s operations by the client’s
representatives
▪Participation in safety committees on site by contractors
▪Provision by the contractor of written method statements
▪Reporting procedure
▪Provide adequate safety literature, including posters and handbooks
▪No machinery allowed on site until documentation on statutory
inspections has been seen, including details of driver training and
experience
▪Monitor the contractor’s safety training program
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 Occupier of Premises : Joint Responsibilities
Where 2 or more employers share an office; whether on a short-lived or a
constant basis, each company will:
GWG
▪ Co-operate with other employers
▪ Take reasonable steps to coordinate between other businesses to
comply with legal requirements
▪ Take reasonable measures to inform other employers where there are
risks to health and safety

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