IDLC HUMAN RESOURCES BOOKLET

IDLC FINANCE LIMITED

HUMAN RESOURCES FUNCTION

Last compiled and updated in May, 2017

 IDLC Human Resources Booklet

TABLE OF CONTENTS

Table of Contents
CHAPTER 1: TERMINAL BENEFITS ....................................................................................................................2
CHAPTER 2: BONUS .................................................................................................................................................2
CHAPTER 3: LEAVE PRIVILEGES .......................................................................................................................3
CHAPTER 4: IDLC EMPLOYEES’ TRAVELING POLICIES ............................................................................4
4.1 GUIDELINE FOR DOMESTIC TRAVEL ALLOWANCE ...............................................................................4
4.2 GUIDELINE FOR FOREIGN TRAVEL ALLOWANCE ................................................................................ 12
4.2.1 Overseas Training and Travel Allowances .............................................................................................. 13
CHAPTER 5: BENEFITS ......................................................................................................................................... 14
5.1 HOUSING LOAN POLICY .............................................................................................................................. 14
5.2 COMPANY PROVIDED TRANSPORT .......................................................................................................... 15
5.3 MONTHLY TRANSPORT CASH ALLOWANCE ......................................................................................... 15
5.4 IDLC EMPLOYEES’ TRANSPORT MAINTENANCE SUPPORT SCHEME .............................................. 16
5.5 IDLC EMPLOYEES’ PERSONAL LOAN POLICY ....................................................................................... 17
5.6 IDLC EMPLOYEES’ GROUP LIFE INSURANCE SCHEME........................................................................ 17
5.7 IDLC EMPLOYEES’ HOSPITALIZATION SCHEME ................................................................................... 18
5.8 IDLC EMPLOYEES’ CELL PHONE POLICY ................................................................................................ 19
5.9 IDLC EMPLOYEES’ FURNITURE & HOUSEHOLD EQUIPMENT ALLOWANCE ................................. 20
5.10 IDLC EMPLOYEES’ EDUCATION SUPPORT SCHEME .......................................................................... 20
5.11 IDLC EMPLOYEES’ WELFARE FUND ....................................................................................................... 21
5.12 IDLC EMPLOYEES’ SPOT AWARD POLICY ............................................................................................ 21
5.13 OUTSTATION ALLOWANCE ...................................................................................................................... 22
5.14 MOTOR CYCLE LOANS............................................................................................................................... 22
5.15 LEAVE FARE ASSISTANCE ........................................................................................................................ 23
CHAPTER 6: OTHER HUMAN RESOURCES POLICY .................................................................................... 23
6.1 IDLC EMPLOYEES’ WEDDING GIFT POLICY & NEWLY BORN BABY OF EMPLOYEE ................... 23

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 IDLC Human Resources Booklet

CHAPTER 1: TERMINAL BENEFITS

Terminal Benefits Details
Provident Fund Upon confirmation, 10% of employee’s basic salary is contributed
towards the Employee Provident Fund by both the employee and
IDLC.
Gratuity All confirmed employees, upon completion of 5 years of continuous
confirmed service shall be eligible. While calculating gratuity, 6 (six)
months or more may be considered as 1 full year.

Entitlement scale details:

 5 years and above, up to 10 years: 1 (one) month’s Basic
 10 years and above, up to 15 years: 1.5 times of monthly Basic
 15 years and above: 2 times of monthly Basic

Gratuity is calculated based on last drawn Basic Salary times number

of completed years served. However, 6 (six) months or more shall be
considered as one full year.
Encashment of Annual Leave Maximum 60 (sixty) day’s leave may be encashed based on last drawn
Balance basic.

Those who have accumulated leave over 60 days as per the previous
policy, shall have to enjoy the additional accumulated leave during
his/her tenure with the company.

CHAPTER 2: BONUS

Bonus Details
Festival Bonus 1 (one) month’s basic each at the time of Eid-ul-Fitr and Eid-ul-Azha
to be paid to all permanent employees of IDLC. Contractual
employees will get 50% of monthly consolidated pay each at the of
Eid-ul-Fitr and Eid-ul-Azha.
Performance Bonus All confirmed, non-commissioned, employees of IDLC under payroll
at 31st Dec of the respective year are eligible. However the amount will
be calculated on a pro-rata basis if the employee served the company
for less than one full performance year.

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CHAPTER 3: LEAVE PRIVILEGES

Leave Type Details

Annual Leave All employees are entitled to 25 (twenty five) working days of annual
leave in any calendar year after continuous service of 1 (one) year.
Leave can be accumulated for up to 60 (sixty) days.

Every employee shall have to avail atleast 15 (fifteen) calendar days of

annual leave, subject to availability of leave balance.
Casual Leave Maximum 5 (five) working days but not exceeding 3 (three)
continuous days at a time. Cannot be accumulated.
Prolonged Sick Leave  First 30 days with full pay.
 Next 30 days with half basic pay but other salary components will
remain constant.
 Above 60 days and up to 180 days without basic pay but other
salary components will remain constant.
Maternity Leave Up to 6 (six) months during the pre or post natal period. This leave
shall, however, be allowed only upto 2nd child.
Paternity Leave 5 (five) working days of Paternity Leave during pre or post natal
period applicable upto 2nd child.
Study Leave Where an employee is required by the company to undertake a course
of technical or management training, any absence from duty in
connection with such course shall be regarded as paid study leave.

Where s/he applied for leave for the purpose of study or training not
sponsored by the company, such leave and its duration may be granted
by the company with or without pay at the discretion of the
management.

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CHAPTER 4: IDLC EMPLOYEES’ TRAVELING POLICIES

4.1 GUIDELINE FOR DOMESTIC TRAVEL ALLOWANCE

Particulars Details
Eligibility Travel allowance for the domestic travel shall be paid to executives and staff under this
guideline when the travel is undertaken for company’s business.
Calculation Travel allowance shall be calculated by the reasonable route. However, under the
unavoidable circumstance payment may be made according to the actual route.
Allowance for Staff who is accompanied by the executive of the company or person with such status may
Staff be paid same allowance as executive, if required.
accompanied
by the
Executive
Special In addition to the regular allowance, special allowance may be paid by the approval of
Allowance management for the approved special mission.
Change of If change of status of the staff is made during the travel, travel allowance shall be applied
Status during to the changed status with effect from the date of the change is made.
Travel
Advance Based on the expected actual expense, travel allowance may be paid in advance subject to
Payment for adjustment of actual expense.
Travel
Allowance
Payment  All executives and staff shall be paid actual travel expenses such as transportation,
daily & lodging expenses with the maximum limit as per Table-I attached hereto.
However, one may avail lump-sum allowance as per Table-II attached hereto in which
submission of actual receipt for the payment is exempted.
 If any other organization provides the facilities of visit or if the expenses are included
in the fee which the company has already made payment for that purpose of visit
organized by other organization, balance amount, after deducting the payment made
earlier from bills payable by the company, shall be paid.
Transportatio  Transportation expense shall be paid according to the means of transportation to be
n Expenses made up to the final destination of the travel.
 Transportation expense shall not be paid if the company’s vehicle is utilized.
 Train travel is preferable as a means of transportation. However, exception may be
allowed by the management.
Daily and  Daily expenses shall be paid on the basis of number of day of the travel.
Lodging
 Lodging expenses shall also be paid on the basis of number of day of lodging.
Expenses
One day Actual expense shall be reimbursed on submission of the bills.
Distance
Travel
Allowance for If the travel requires more than 30 days, daily & lodging expenses shall be paid 80% of
Stay Long the normal or lump-sum allowance.
Period in the
same Place

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Removal  Staff who requires shifting to other place with his family to work for regional branch,
Expenses he shall be paid removal expenses of Table-III in addition to the transportation and
daily expenses. However, this is not applicable to the staff recruited from that place.
 Transportation and daily expenses of clause above, means to staff, his wife & children
and parent, ½ of expense shall be paid to the child under the age of six years.
 Daily expense per person including 2 days lodging per family of clause above, shall
be paid for three days according to the Table-I.
 If the staff does not accompany with his family ½ of Table-I shall be paid.
Others Any other matter related to the domestic travel not included in this guideline, management
would decide the course of action at its discretion.

Table – I (a) Transportation and Daily Allowance

Grade Mode of Transportation (At Actual) Daily Allowance (BDT)*

CEO & MD Air (Economy) / Train (1st class AC) At actual

DMD Air (Economy) / Train (1st class AC) At actual
GM Air (Economy) / Train (1st class AC) 2,000
DGM Air (Economy) / Train (1st class AC) 1,800
AGM Air (Economy) / Train (1st class AC) 1,500
Sr. Manager Air (Economy) / Train (1st class AC) 1,400
Manager Air (Economy) / Train (1st class AC) 1,200
Assistant Manager/MT Air (Economy) / Train (1st class AC) 1,000
SEO Train (1st class AC) 800
EO/SO Train (1st class AC) 800
PO Train (1st class AC) 700
Officer Train (1st class AC) 700
Asst. Officer Train (1st class AC) 700
Jr. Officer and Below Train (1st class AC) 700
Driver/Office Asst. Train (Shovon/ Shulov) 600

Note:
1. In case of one day distance travel actual expense will be reimbursed on submission of bills.

2. In case of travel more than one day, daily allowances as per policy will be provided on spending
night/s along with the accommodation/hotel allowance.

However, for the last day of the travel/the day you are not required to spend the night, you are
allowed to claim the actual expenses on submission of bills to the extent of the daily allowance or
the bill amount whichever is lower.

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Table – I(b) Accommodation

Accomodation Accomodation Accomodation Accomodation Accomodation

Grade
at Dhaka at Chittagong at Bogra at Sylhet at Comilla
Hotel Agrabad
(Premier
Dhaka Club Room)
Hotel Purbani
Int’l Chittagong
(Deluxe) Club
(Deluxe King) Any
Hotel Lake reasonable
Castle The Avenue accommodatio BARD
Hotel Naz
(Deluxe Single) Hotel n of their own (Single AC)
CEO & Garden
(Super choice or
MD (Super Deluxe/
Bengal Inn Deluxe) Hotel Star Comilla Club
Deluxe)
(Deluxe Single) Pacific (Single AC)
Hotel Well (Executive
Rigs Inn Park Room)
(Super Deluxe) (Premium
Deluxe)
Any other
accommodation Any other
accommodatio
n
Hotel Agrabad
(Premier
Dhaka Club Room)
Hotel Purbani
Int’l Chittagong
(Deluxe) Club
(Deluxe King) Any
Hotel Lake reasonable
Castle The Avenue accommodatio
Hotel Naz BARD (Single
(Deluxe Single) Hotel n of their own
Garden AC)
DMD (Super choice or
(Super Deluxe/ Comilla Club
Bengal Inn Deluxe) Hotel Star
Deluxe) (Single AC)
(Deluxe Single) Pacific
Hotel Well (Executive
Rigs Inn Park Room)
(Super Deluxe) (Premium
Deluxe)
Any other
accommodation Any other
accommodatio
n

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Accomodation Accomodation Accomodation Accomodation Accomodation

Grade
at Dhaka at Chittagong at Bogra at Sylhet at Comilla
Hotel Agrabad
(Premier
Dhaka Club
Room)
Hotel Purbani
Int’l
Chittagong Any
(Deluxe)
Club reasonable
(Deluxe King) accommodatio BARD
Hotel Lake
Hotel Naz n of their own (Single AC)
Castle
GM The Avenue Garden choice or
(Deluxe Single)
Hotel (Single Deluxe) Hotel Star Comilla Club
(Super Pacific (Single AC)
Bengal Inn
Deluxe) (Executive
(Deluxe Single)
Room)
Hotel Well
Rigs Inn
Park
(Super Deluxe)
(Premium
Deluxe)
Hotel Agrabad
(Premier
Room)

Dhaka Club Chittagong

Club
Hotel Purbani (Deluxe King)
Int’l
BARD
(Deluxe) Hotel Well Hotel Star
Hotel Naz (Single AC)
Park Pacific
DGM Garden
Bengal Inn (Premium (Premium
(Single Deluxe) Comilla Club
(Deluxe Single) Deluxe) Room)
(Single AC)
Rigs Inn The Pavillion
(Super Deluxe) (Single)

Hotel Saint
Martin
(Super
Deluxe)

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Accomodation Accomodation Accomodation Accomodation Accomodation

Grade
at Dhaka at Chittagong at Bogra at Sylhet at Comilla
Hotel Agrabad
(Premier
Room)

Dhaka Club Chittagong

Club
Hotel Purbani (Deluxe King)
Int’l
BARD
(Deluxe) Hotel Well Hotel Star
Hotel Naz (Single AC)
Park Pacific
AGM Garden
Bengal Inn (Premium (Premium
(Single Deluxe) Comilla Club
(Deluxe Single) Deluxe) Room)
(Single AC)
Rigs Inn The Pavillion
(Super Deluxe) (Single)

Hotel Saint
Martin
(Super
Deluxe)
Chittagong
Dhaka Club
Club
Hotel Purbani
(Deluxe)
Int’l
(Premier)
Hotel Well
Park
Hotel Orchard BARD
(Premium Hotel Star
Plaza Hotel Naz (Single AC)
Senior Deluxe) Pacific
(Single Garden
Manager (Deluxe
Premier) (Single Deluxe) Comilla Club
The Pavillion Room)
(Single AC)
(Single)
Rigs Inn
(Deluxe)
Hotel Saint
Martin
Bengal Inn
(Super
(Deluxe)
Deluxe)

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Accomodation Accomodation Accomodation Accomodation Accomodation

Grade
at Dhaka at Chittagong at Bogra at Sylhet at Comilla
Chittagong
Dhaka Club
Club
Hotel Purbani
(Deluxe)
Int’l
(Premier)
Hotel Well
Park
Hotel Orchard BARD
(Premium Hotel Star
Plaza Hotel Naz (Single AC)
Deluxe) Pacific
Manager (Single Garden
(Deluxe
Premier) (Single Deluxe) Comilla Club
The Pavillion Room)
(Single AC)
(Single)
Rigs Inn
(Deluxe)
Hotel Saint
Martin
Bengal Inn
(Super
(Deluxe)
Deluxe)
Hotel Purbani
Int’l
(Premier)
Chittagong
Club
Hotel Orchard
(Deluxe)
Plaza
BARD
(Single Hotel Star
Asst. Hotel Saint Hotel Naz (Single AC)
Premier) Pacific
Manager Martin Garden
(Standard
/MT (Royal Single) (Standard) Comilla Club
Hotel Grand Room)
(Single AC)
Azad
Hotel
(Single
Meridian
Premier)
(Single)
Rigs Inn
(Deluxe)

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Accomodation Accomodation Accomodation Accomodation Accomodation

Grade
at Dhaka at Chittagong at Bogra at Sylhet at Comilla
Hotel Saint
Martin
(Deluxe
Hotel Purbani Single)
Int’l Hotel Star BARD (Single
Hotel Naz
SEO and (Premier) Hotel Pacific AC)
Garden
Below Meridian (Standard Comilla Club
(Standard)
Rigs Inn (Single) Room) (Single AC)
(Deluxe)
Fried Peppers
(Deluxe
Single)
Driver/Of At the discretion At the At the discretion At the At the
fice of discretion of of discretion of discretion of
Asstt. Administration Administration Administration Administration Administration

Grade Other places inside Bangladesh (BDT)

CEO & MD At actual
DMD At actual
GM At actual or to the extent of BDT 3,500, whichever is lower
DGM At actual or to the extent of BDT 3,000, whichever is lower
AGM At actual or to the extent of BDT 3,000, whichever is lower
Sr. Manager At actual or to the extent of BDT 2,500, whichever is lower
Manager At actual or to the extent of BDT 2,500, whichever is lower
Assistant At actual or to the extent of BDT 2,000, whichever is lower
Manager/MT
SEO At actual or to the extent of BDT 1,500, whichever is lower
EO/SO
PO
Officer
Asstt. Officer 1,200
Jr. Officer and 1,200
Below
Driver/Office Asstt. 800

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Table – II (Lump sum Allowances per day)

Grade Amount (Tk.)

GM 2,000
DGM 1,800
AGM 1,700
Sr. Manager 1,500
Manager 1,400
Asst. Manager/MT 1,200
SEO 1,000
EO/SO 1,000
PO 1,000
Officer 1,000
Asst. Officer 900
Jr. Officer and Below 900
Driver/Office Assistant 800

Table – III (Shifting Expenses)

Grade Upto 300 Km Above 300 Km

GM Tk. 7,000.00 Tk. 8,000.00
DGM Tk. 7,000.00 Tk. 8,000.00
AGM Tk. 6,500.00 Tk. 7,000.00
Sr. Manager Tk. 6,000.00 Tk. 6,500.00
Manager Tk. 5,500.00 Tk. 6,000.00
Asst. Manager Tk. 5,000.00 Tk. 5,500.00
Sr. Ex. Officer, Sr. Officer,
Tk. 4,500.00 Tk. 5,000.00
Probationary Officer & Officer
Asst. Officer/Trainee Officer and Below Tk. 4,000.00 Tk. 4,500.00
Driver/Peon Tk. 3,000.00 Tk. 3,500.00

Note:
 For the claim of actual expenses, the employee must produce a bill along with the supporting
documents.
 For the claim of shifting expense, the employee requires shifting to other place with his family to
work for the regional branch.

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4.2 GUIDELINE FOR FOREIGN TRAVEL ALLOWANCE
Particulars
Travel Fare
Travel Tax, Embarkation Fee,
Any Other Tax, Visa Fee,
Registration Fee (if any)
Calculation of Allowances
Allowances for employees
accompanied by the Executive
Change of status during travel
Other Issues to be considered
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IDLC Human Resources Booklet
Details
All training/overseas travel will be by Economy class air fare regardless of the
position up to General Manager. All training and overseas travel related bookings
must be done through the company’s Travel agents/by the Administration & PR
Function of the Company.
Actual, irrespective of the designation.
Daily & lodging expenses shall be calculated on the basis of number of days of
traveling and lodging respectively. Any additional day of staying over after and
or before the course, beyond the normal flight schedule, shall not be considered
for the calculation purpose of daily & lodging expenses.
Employee who is accompanied by the executive of the company or person with
such status may be paid same hotel rates as executive if required.
If change of status of the employee is made during the travel, travel allowance
shall be applied to the changed status with effect from the date of the change is
made.
 Any other matter related to the overseas travel not included in this guideline,
management will decide at its discretion.
 If any training or any other event is held in any place not covered by the
above categories in that case allowances will be fixed on Management‘s
discretion.
 It is to be noted here that the hotel allowances are maximum ceilings. In
case of MD and DMD hotel and daily allowances may be on actual
basis or the proposed lump sum amount. However, in case of actual
expenses supporting documents/bills have to be submitted to the
administration department.
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4.2.1 Overseas Training and Travel Allowances

Group I: Hong Kong, Europe, North America, Middle East, Japan, Korea, Australia,
New Zealand, Singapore
Group II: India, China, Thailand, Malaysia, Philippines, Indonesia, Africa, South
America
Group III: Pakistan, Nepal, Sri Lanka

Group (Location wise) Hotel Allowance Daily Allowance

Group A: Managing Director/ Deputy Managing Director:

I US$ 250.00 US$ 275.00
II US$ 200.00 US$ 225.00
III US$ 150.00 US$ 225.00

Group B: General Manager:

I US$ 250.00 US$ 225.00
II US$ 200.00 US$ 175.00
III US$ 150.00 US$ 175.00

Group C: Deputy General Manager:

I US$ 215.00 US$ 225.00
II US$ 150.00 US$ 175.00
III US$ 100.00 US$ 175.00

Group D: Assistant General Manager/ Senior Manager:

I US$ 215.00 US$ 150.00
II US$ 150.00 US$ 125.00
III US$ 100.00 US$ 125.00

Grope E: Manager/ Assistant Manager/ Management Trainee/ Senior Executive Officer/

Probationary Officer:
I US$ 155.00 US$ 125.00
II US$ 105.00 US$ 100.00
III US$ 85.00 US$ 100.00

Group F: Other Positions:

I US$120.00 US$ 100.00
II US$ 80.00 US$ 75.00
III US$ 70.00 US$ 75.00

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CHAPTER 5: Benefits

5.1 HOUSING LOAN POLICY

Particulars Details
Eligibility Confirmed employees with 5 (five) years of continuous service.

In case of lateral entry:

 Manager position: 2 years continuous service with IDLC.
 Sr. Manager: 1 year continuous service with IDLC.
 AGM & above: On confirmation of service with IDLC.

Age: Less than 50 (fifty) years.

Performance Rating: Rated “Good” in the last 3 years.

Purpose  Readymade house/flat/apartment.
 Construction of a house on the land already owned and possessed by an
employee or any member of his / her family.
 Extension or reconstruction of an existing house owned by him / her or by his /
her family member.
 Repayment of loan obtained from any recognized lender / Financial Institution
for the aforesaid purposes used for the said property.
Equity Investment 15% of value of property. LTV shall be calculated based on property cost including
registration cost.
Entitlement Limits  CEO & Managing Director to Senior Manager – 90 Times of Current Basic.
 Manager to Sr. Executive Officer- 100 Times of Current Basic.
 Senior Officer to Office Assistant - 120 Times of Current Basic.

The maximum amount of loan allowed will be capped at BDT 10 million. However,
this amount may go up to BDT 15 million subject to Board approval.
Loan Tenure 20 years or remaining service length, whichever is lower.
Interest Rate 4% (Will also be applicable for existing loan prospectively)
EMI Size Monthly instalment for repayment of housing loan along with other loans from
IDLC or any other institution, if any, in total shall not exceed 50% of gross salary of
the borrower.
Maximum No. of An employee will be entitled to a maximum of two loans during his/her service with
Loans IDLC and can take the second loan only upon repayment of the outstanding amount
of the previous loan.
Additional Loan Additional loan (being the difference between his/her old entitlement and new
entitlement) may be made only once to an employee subsequent to his/her
promotion to a higher grade for completion of an incomplete house or for extension
or reconstruction of a house constructed or purchased earlier. This additional loan
shall not exceed the difference between the total amount of earlier investment and
the new ceiling admissible to him/her. This will not be considered as a second loan.

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5.2 COMPANY PROVIDED TRANSPORT

Persons holding the following designation shall be entitled to the company provided motor car/sedan
and/or jeep/ SUV at their choice within their entitlement limit mentioned below:

Particulars Details
Eligibility DGM and Above
Entitlement 10,000,000/- For Jeep/SUV
Chairman & Managing Director
5,000,000/- For Motor car/ Sedan
8,000,000/- For Jeep/SUV
Deputy Managing Director
4,500,000/- For Motor car/ Sedan
General Manager 4,000,000/- For Motor car/ Sedan
Deputy General Manager 3,500,000/- For Motor car/ Sedan
Transfer of  After completion of 5 (five) years from the date of purchase of the vehicle,
ownership employees holding the above designation may take the ownership title by
paying 10% of purchase price of the vehicle.
 Only in case of retirement from the service, person holding the above
designation may take the ownership title even before expiry of five years on
payment of written down value of the vehicle at the time of his/her retirement.
Replacement Vehicle cannot be replaced within a period of five years as per the provision of
Bangladesh Bank.

5.3 MONTHLY TRANSPORT CASH ALLOWANCE

Particulars Details
Eligibility Assistant General Manager to Manager
Entitlement Assistant General Manager 40,000/-
Senior Manager 35,000/-
Manager (Upon Confirmation) 25,000/-
Exception Employees who are availing transport loan under the previous policy
shall only be able to avail the cash benefit upon the full settlement of
their respective loan amount. This could be done either through early
payment of full outstanding amount or by serving the loan throughout the
remaining term.

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5.4 IDLC EMPLOYEES’ TRANSPORT MAINTENANCE SUPPORT SCHEME

Particulars Details
Eligibility For positions of Deputy General Manager and above, who has been availing
Company Transport Facility from the Company or those who are enjoying Employee
Transport Loan Facilities from IDLC.
Entitlement GM  Fuel: At actual but not exceeding 300 liters of
octane, monthly.
 Insurance Expense, Road Tax & Fitness Renewal
Fee along with AIT and Other Expenses will be
borne by the company at cost except any penal
charges.
 For the first 3 years from the date of purchase,
annually Tk. 75,000/- or actual expenses,
whichever is lower. For the 4th and 5th year from
the date of purchase annually Tk. 120,000/- or
actual expenses, whichever is lower. For 5th year
onwards the cost will be borne at actual.
 Company shall provide driver via 3rd party for
DGM and above positions enjoying company
provided car.
DGM  At actual but not exceeding 250 liters of octane,
monthly.
 Insurance Expense, Road Tax & Fitness Renewal
Fee along with AIT and Other Expenses will be
borne by the company at cost except any penal
charges.
 For the first 3 years from the date of purchase
annually Tk. 60,000/- or actual expenses,
whichever is lower. For the 4th and 5th year from
the date of purchase annually Tk. 100,000/- or
actual expenses, whichever is lower. For 5th year
onwards the cost will be borne at actual.
 Company shall provide driver via 3rd party for
DGM and above positions enjoying company
provided car.
AGM  Insurance Expense, Road Tax & Fitness Renewal
Fee along with AIT and Other Expenses will be
borne by the company at cost except any penal
charges. (only when availing transport loan)
 Tk. 15,000/- per month as Fuel Allowance.
 Tk. 8,500/- per month as Driver Subsidy.
Sr. Manager  Insurance Expense, Road Tax & Fitness Renewal

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Fee along with AIT and Other Expenses will be

borne by the company at cost except any penal
charges. (only when availing transport loan)
 Tk. 12,000/- per month as Fuel Allowance.
 Tk. 7,000/- per month as Driver Subsidy.

5.5 IDLC EMPLOYEES’ PERSONAL LOAN POLICY

Particulars Details
Eligibility All confirmed employees.
Entitlement  3 times of his/her monthly gross salary or BDT 500,000/-, whichever is lower.
 The aggregate monthly installments in total shall not exceed 50% of the gross
salary of the employee.
Loan Term Maximum 36 months
Interest Rate Current IDLC deposit rate for 1 year period (for individuals) + 1% administrative
cost. The rate once fixed, will remain same for the outstanding term.
Disbursement Criteria Disbursement will be made to an employee once in a financial year upon settlement
of the previous personal loan, if any.
Repayment Procedure The loan installments shall be realized from the salary of the employee concerned,
every month, until full adjustment of the loan including interest.
Prepayment An employee cannot make partial prepayments. However, he/she may, at any time,
choose to pay off the entire loan, including principal and accrued interest. After
prepayment, an employee can ask for second loan, but not within the same financial
year.

5.6 IDLC EMPLOYEES’ GROUP LIFE INSURANCE SCHEME

Particulars Details
Eligibility All confirmed employees.
Insurance Company MetLife American Life Insurance Company Ltd. (MetLife ALICO).
Entitled Limit General Manager 4,000,000
Deputy General Manager 3,000,000
Assistant General Manager 2,500,000
Senior Manager/Manager 1,000,000
Assistant Manager/Management Trainee 500,000
SEO/Executive Officer/Probationary
400,000
Officer/Senior Officer/Officer
Assistant Officer and Below 300,000
Driver/Office Assistant 200,000

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5.7 IDLC EMPLOYEES’ HOSPITALIZATION SCHEME

All confirmed employees of the Company are entitled to this scheme. The conditions for entitlement shall be
governed by the terms & conditions of the agreement signed between IDLC and Delta Life Insurance Company
Ltd.
 The facility shall be limited only to the confirmed employees’ immediate family members which
include wife/husband and dependent sons and daughters only. Children attaining 18 years of age
or on getting married, whichever is ever is earlier, shall not be entitled to reimbursement of the
cost of the medical treatment.

 For hospitalisation / surgical treatment, the Company shall reimburse the expenses as per the
terms of the agreement.

 Original bills and copy of discharge certificate must support the claim of hospitalisation bills.

 It is absolute responsibility of the concerned employee to provide genuine bills. Any falsification
of vouchers/truth shall cause disciplinary action of any nature as deemed fit by the management.

 It is entirely the employee’s responsibility to send the duly filled up form to the Administration
& PR Function for inclusion of Spouse and Dependent/s in the Hospitalization scheme.

 Maternity bills are reimbursable as per the terms of the agreement. This facility is admissible for
2 (two) children during the tenure of services of an employee at IDLC Finance Limited

 To claim under any maternity related issues the mother (employee/spouse) has to be included as
a member in the scheme at least nine (9) months before any such claim to be made.

 The following expenses are not Claimable:

 Dental Treatment
 The supply of spectacle
 Childbirth expenses in excess of a total of two children
 Children exceeding 18 years of age
 Circumcision

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5.8 IDLC EMPLOYEES’ CELL PHONE POLICY

Particulars Details
Eligibility All confirmed employees in Management Trainee and above positions.
Handset CEO & Managing Director 50,000
Entitlement Deputy Managing Director 40,000
Limit
General Manager 30,000
Deputy General Manager 25,000
Assistant General Manager 20,000
Senior Manager 17,500
Manager 15,000
Assistant Manager 12,500
Management Trainee 10,000
Others (based on need and management
7,500
approval)
Replacement A mobile set may be replaced with a new one, only after expiry of thirty six (36) months
of Handset of the date from purchase of the previous set.
Mobile As approved by the
CEO & Managing Director
Phone Bill Board
Entitlement As approved by the
Limit Deputy Managing Director
Board
General Manager 3,000
Deputy General Manager 2,500
Assistant General Manager 2,250
Senior Manager, Manager, Assistant Manager and
2,000
Management Trainee (Business Acquisition)
Senior Manager, Manager, Assistant Manager and
1,500
Management Trainee (Support Function)
As approved by HoD
Other Positions (based on job role)
and HoHR

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5.9 IDLC EMPLOYEES’ FURNITURE & HOUSEHOLD EQUIPMENT ALLOWANCE

Particulars Details
Eligibility Senior Manager and above positions.
Entitlement Position wise Entitlement (Tk.)
Limit Particulars
GM & DGM AGM Sr. Manager
Furniture (any item) 100,000 75,000 50,000
Electrical Equipment (any item) 150,000 120,000 100,000
Total 250,000 195,000 150,000
Depreciation Particulars Item Depreciation Term
Rate Rate (%) (Years)
Any item except Carpet & 12.50 8
Furniture Curtain
Carpet & Curtain 33.33 3
Electrical Equipment Any item 20.00 5
Settlement If an employee leaves the company, he or she has to retain the equipment / furniture by
paying off the WDV, which will be adjusted from the final settlement bill.
Disposal For Sr. Managers, after completion of full depreciation period, anyone can dispose of this
equipment / furniture and can avail the second time facility, only after full depreciation of
the assets.
However from Assistant General Manager and above, employees will be entitled to
operate within the limit and can therefore buy new furniture or electric equipment as and
when WDV decreases with the passage of time. Therefore any purchase will be entitled
for reimbursement by the company if the total outstanding WDV and new purchase
amount does not exceed the Management approved limit for the respective positions.

5.10 IDLC EMPLOYEES’ EDUCATION SUPPORT SCHEME

Particulars Details
Eligibility  Confirmed permanent employees having completed at least 5 (five) years of continuous
service.
 CGPA of 3.00 & above or equivalent.
Eligibility  Local program: Assistant Officer & above
Criteria  Foreign program: Assistant Manager & above
Eligible Degree Awarding Institution
Institutions Institute of Business Administration (IBA), University of Dhaka
Faculty of Business Studies (FBS), University of Dhaka
MBA
North South University (NSU)
(Executive/Eve
BRAC University
ning)
Independent University of Bangladesh (IUB)
East West University

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American International University of Bangladesh (AIUB)

CFA & other
Professional
degrees
IT Certification
Course
Microsoft Microsoft
Certification
Oracle Oracle
Certification
Maximum  Assistant Manager & Above : Tk. 400,000/-
Eligible  Assistant Officer – Sr. Executive Officer: Tk. 200,000/-
Amount
 In case of foreign training, the Scheme will cover only the Examination Fee for the
foreign degree(s).
Service Bond  Up to Tk.100,000 assistance: 1 year
against  Tk.100,001- Tk.200,000 assistance: 2 years
Assistance
 Tk.200,001- Tk.300,000 assistance: 3 years
amount
 Tk.300,001- Tk.400,000 assistance: 4 years

5.11 IDLC EMPLOYEES’ WELFARE FUND

Particulars Details
Eligibility All permanent employees of IDLC
Source of  The fund shall be subscribed to by non-refundable annual contribution of the employees as
Fund under:
o Management Trainee & above: Tk. 100/- per month
o Junior Officer to Senior Ex. Officer Level: Tk. 50/- per month
 Yearly 0.25% of the total Employees’ Incentive Bonus amount. Driver & Office
Assistants will be exempted.
Availing For availing the benefit, the employee concerned shall apply by disclosing the fact to the
Benefits Human Resource Function of the Company at the earliest, in writing or through email.

5.12 IDLC EMPLOYEES’ SPOT AWARD POLICY

Particulars Details
Eligibility All employees except Mancom.
Purpose of Spot Award is to recognize employees for their day-to-day efforts that contribute in a special
the Policy way for getting the job done. It is to provide immediate recognition for a specific action or
achievement beyond what is normally expected from an employee.
Award Levels  Level A: Letter of Appreciation & Tk. 5,000/-

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 Level B: Letter of Appreciation, Tk.10,000/- & Lunch/Dinner with CEO & Managing
Director.
 Level C: Letter of Appreciation, Plaque, Tk.15,000/- & Lunch/Dinner with CEO &
Managing Director.

5.13 OUTSTATION ALLOWANCE

Particulars Details
Eligibility Those who are leaving their home town to join IDLC at any branches outside greater Dhaka
from other districts.
Entitlement AGM & above Tk. 25, 000/-
Sr. Manager Tk. 22,000/-
Manager Tk. 18,000/-
Asstt. Manager Tk. 12,000/-
Sr. Executive Officer Tk. 10,000/-
Probationary Officer & Executive Officer Tk. 8,500/-
Sr. Officer Tk. 7,000/-
Officer Tk. 7,000/-
Jr. Officer & Asstt. Officer Tk. 5,000/-

5.14 MOTOR CYCLE LOANS

Particulars Details
Motor Bike  Status: Permanent
Loans for  Experience: Minimum 3 (three) years
IDLC
 Designation: Senior Executive Officer, Senior Officer, Officer & Assistant Officer
Employees
 Limit: 250,000/- includes registration and insurance cost of the vehicle.
 Age: Less than 52 years
 An employee, on promotion to a higher grade, shall be eligible to apply for a fresh loan
provided that the earlier loan has already been repaid.
Motor Bike  Permanent employees of SAM and SEF
Loans for  Designation: Senior Executive Officer, Senior Officer, Officer & Assistant Officer
SEF and
 Limit: 200,000/-
SAM
Employees  Age: Less than 52 years
 An employee, on promotion to a higher grade, shall be eligible to apply for a fresh loan
provided that the earlier loan has already been repaid.
Condition of New vehicle.
the vehicle
Tenure 5 years

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5.15 LEAVE FARE ASSISTANCE

Particulars Details
Eligibility All permanent employees of IDLC
Entitlement  Junior Officer, Driver and Office Assistants: 2 (two) times of Basic per year.
 All other permanent positions: 3 (three) times of Basic per year.

CHAPTER 6: OTHER HUMAN RESOURCES POLICY

6.1 IDLC EMPLOYEES’ WEDDING GIFT POLICY & NEWLY BORN BABY OF EMPLOYEE

Particulars Details
Eligibility All employees of IDLC
Entitlement  Wedding Gift:
o Below Manager: Tk. 10,000/-
o Manager & above: Tk. 15,000/-
 New Born Baby
o Gifts to be bought within the following limits
o Below Manager: Tk. 3,500/-
o Manager & above: Tk. 5,000/-

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