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RA Bill Review Procedure for Contractors

This document outlines the procedure for reviewing RA (Running Account) bills submitted by PE (Polyethylene) and PNG (Piped Natural Gas) contractors and Third Party Inspectors (TPI). It lists the key documents that must be submitted and checks that must be made, including: attendance records, insurance documents, measurement books signed by all parties, as-built drawings, deviation reports, and reconciliation of work orders. Payments will be made after contract closure when reconciliation is checked.

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Lokabhiram Dikshit
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511 views2 pages

RA Bill Review Procedure for Contractors

This document outlines the procedure for reviewing RA (Running Account) bills submitted by PE (Polyethylene) and PNG (Piped Natural Gas) contractors and Third Party Inspectors (TPI). It lists the key documents that must be submitted and checks that must be made, including: attendance records, insurance documents, measurement books signed by all parties, as-built drawings, deviation reports, and reconciliation of work orders. Payments will be made after contract closure when reconciliation is checked.

Uploaded by

Lokabhiram Dikshit
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd

Procedure For Reviewing of RA Bill (PE&PNG Contracto

Invoice

Legal Compliance

PE Laying 65%

PE Laying 25%
(Commissioning)

PE Laying 10%

PNG 90%

PNG 10%
TPI 100%
Procedure For Reviewing of RA Bill (PE&PNG Contractors and TPI)
Summary of RA Bill ( Signed By EIC, GA Head)
Computerized R.A. Bill with IT No. / ST No. / Labor License No. Printed thereon. (To be signed by contractor and EIC)
Attendance Register and Salary Record, muster roll. Register of Employees
ESI/EPF Clearance certificates/Challan for the period of the measurement along with RA Bills.
Labour License copy
Workmen compensation policy
Copy of BOCW registration certificate and proof of BOCW payment
Insurance Policy as per relevant clauses of Contract Agreement, including Contractors All Risk (CAR) policy
TDS shall be dedcuted from RA Bill (W/O GST) as per norms
BG of 5% of contract value shall be deposited or to be deducted from every RA bill
Security deposite of 5% shall be deducted with every RA Bill
Deduction of amount of RA Bill value due to non submission of CAR policy
Retention of amount Basic RA Bill against non submission of BOCW cess payment receipt.
Copy of the measurement book of details of Laying signed by Contractor, TPI & EIC (included DPR no., date, Laying area, Type
Supporting DPRs signed by Contractor, TPI & EIC (5% of Claimed DPRs shall be witnessed by EIC)
Supporting Laying drawings signed by Contractor, TPI & EIC
Supporting Deviation report signed by Contractor, TPI & EIC (Deviation reports shall be described briefly)
The quantities are cross checked with MPR provided.
Copy of the measurement book of Restoration Work signed by TPI & EIC (included DPR no., date, Laying area, Trench detail)
Deviation report for the restoration work
Measurement book of PE pipe commissioning (Including dpr no., date, length details) Signed by Contractor, TPI & EIC
Measurement book of Valve chamber & SRM commissioning (Including dpr no., date, valve and SRM details) Signed by Contra
Supporting DPRs signed by Contractor, TPI & EIC
Supporting commissioning report
To be checked by MPR
Before printing the as built drawings, the drawing files are initial checked by GIS In-Charge at HO.
As Built drawing summary report (Drawing no, pipe details)(Fpormat Attached)
Signed as built drawing (Approved copy from GIS Dept. After that the drawings have to be printed for processing the bill)
Payment shall be done after the closer of contract. WO reconsilation shall be checked during the closer
Measurement book of PNG list details ( Signed by Contractor, TPI & EIC)
Supporting job card shall be attached
Shall be verfied from PNGNET
Monthly Reconsilation sheet shall be checked
Duplication checked with master PNG
Payment shall be done after the closer of contract. WO reconsilation shall be checked during the closing process.
Man hour consumption of every month. The time sheet has been duly signed by EIC.

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