FORMAT F-35

CHECKLIST FOR RUNNING BILLS

Signature Of
SL.No Document Description Annexure
Contractor PMC GAIL
(A) Bill Specific point
Invoice (as per GST Act/ Law) in Contractor's letter-head raised
1
to "IRM Energy PVT Ltd) limited,
2 Memorandum of payment
Abstract of payment sheet duly adjusted with payment received
3
for the previous inovice
4 Measurement Sheet/ Travel log sheet
5 Month wise PF/ESI challan copies
Separate inovice for extra work/AHR items more than SOR
6
quantity, if applicable
7 Approval of PMC and GAIL for extra work/AHR items if any
8 Separate innovice shall be submitted for INR & USD portion

State Wise bifurcation of innoviced amount (State & UTI ),

9
wherever applicable (for WCT purpose)
10 Hard copy of Bill, INR portion (2 original +1 copies)
11 Hard Copy of bill,USD portion (3 original+ 1 copy)
12 Soft copy of Bill (Dully tallying with hard copy)
Whether Bill amount/memorandum of payment is matching the
13
amount in service entry sheet

14 Whether bill has sent through BWS or not(attach BWS receipt)

All the corrections made in the bill should be signed by PMC

15
/GAIL authorized signatory
All the bill documents made namely measurement sheets,bills
16
should tally with the memorandum of payment
SAP service entry sheet dually tallying with the abstract of
17
payment

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 FORMAT F-35
CHECKLIST FOR RUNNING BILLS

Signature Of
SL.No Document Description Annexure
Contractor PMC GAIL
(B) General Points
(a) Copy of contractor all risk policy
1
(b) Validity of above exist or not
(a) Free issue material (FIM) insurance copy
2
(b)Validity of above exists or not
(a) Copy of indemnity bond for FIM
3
(b) Validity of above exist or not
(a) Employee Insurance Policy
4
(b) Validity of above exist or not
(a) Workman Compensation insurance policy
5
(b) Validity of above exist or not
Copy of certificate issued by appropriate authority for lowering
6 for lower /non -deduction of WCT/withholdingtax/TDS if
applicable
3 original letters of contractor mentioning details such as bank
name ,address ,country ,account number and swift code (for
7
forign currency innovice) E-banking details should of
SBI/ICICI/HDFC bank only
(a) Copy of contrac PBG separetly for INR & forign currency
8 price
(b) Validity of above exist or not
9 Contract agreement copy
Power of attorny in the name of signatory of the bill /indemnity
10
bond
11 Copy of PAN Number of contractor
Copy of Contract registration certificate with RBI in case of
12
foreign contractor
Copy of registration certificate of TIN/Tan of concerened state
13
in which WOT is deducted & deposited
NOTE :-
1 There will be signature of concerned contractor, PMC & GAIL representative in place
2 Invoice (as per GST Act/ Law), Memorundum of payment to be signed by GAIL Section In-charge & GAIL Construction Incharge
3 Abstract of Payment, measurement sheets are to be signed by GAIL Section Incharge/ his repersentative
4 GAIL spread in-charge / construction in-charge may also require to sign any other relevent documents as applicable from
case to case.
5 NOC from sub-contractor, if any (deployed after getting approval from GAIL / PMC) regarding receipt of payment
from contractor upto previous month.
6 In case of final bill contractor shall be required to submit NOC & Indeminity Bond and also NOC from sub-contractor about receipt of full payment from the contractor.
7 Copy of Hindrance register for the specified period (RA Bill period) dully signed by contractor /PMC/GAIL/ to be submitted alongwith RA Bill.

FOR CONTRACTOR FOR PMC / GAIL

___________________ ___________________

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