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Online Entrance Registration System for Information and Communication

Technology Research Center
Book · July 2018
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ICTRC Online Entrance Registration System
A Project Report On
SUBMITTED IN PARTIAL FULFILLMENT

FOR THE AWARD OF
DIPLOMA IN JAVA PROGRAMMING

From IMCEITS (Yangon)
Course: - JAVA, Batch: 19 - November, 2017 to May, 2018
Guided by: - Dr. Hnin Wint Khine
Presented by
Mr. Kaung Htet Myint* (1117112001)

Ms. Zin Lay Nwe (1117112005)
Ms. Thinzar May Phoo Wai (1117112017)
Ms. Yee Mon Aung (1117112011)
Ms. Myat Kay Khaing (1117112010)
Mr. Bawi Uk Thang (1117112013)
Mr. Ye` Wunna Khant (1117112006)
Ms. Myint Sabai (1117112016)
Ms. Aye Chan Moe (1117112028)
Mr. Yar Zar Lin (1117112025)
INDIA-MYANMAR Center for Enhancement of IT Skills

Information and Communication Technology Research Centre
1
ACKNOWLEDGEMENT
We would like to show our gratitude to Dr. Naychi Lai Lai Thein,
Director of the ICT Research Center (ICTRC), Yangon.
We owe a lot more than just an acknowledgement to our supervisor
Daw Aye Aye Khine, IMCEITS(Yangon) and Dr. Hnin Wint Khine,
IMCEITS(Yangon) for not only their invaluable suggestions, guidance,
supervision and encouragement which have greatly improved quality of project
but also their patience and kindness for sharing their precious time.
We would like to thank to all teachers who taught and helped us
during learning period at IMCEITS training centre. We would also thank
our friends in IMCEITS Training Centre, for their thoughtful and help for
project time, workshop time and presentation time. We wish to acknowledge
with deep gratitude for the valuable guidance received from our teachers gave
advice to us for our study.
We are thankful to our colleagues and staff in IMCEITS, (Yangon) for
their contribution to the completion of this project.
2
Abstract
Nowadays, Internet is used as the communication medium between
people for not only to fulfill their needs but also for exchanging ideas. The
development of our system is to create a registration form for students who want
to apply the diplomas or courses in ICTRC. This research centre has two main
departments (IMCEITS and ICTTI).The graduated students can apply the
courses according to their degree which are achieved from related Information
Technology field. All users can view detailed Information (ex; Course details).
In this system, there are four main users: User, Administrator, Student
Affair and Training affair. Administrator can add all information of ICTRC and
all students in each batch. Admin can handle not only the Research Centre
Information but also students’ information. Admin can handle student database
for each batch and also permit to register for admittance. All users can view the
system web page and can also view and search student information. They can
search the courses in ICTRC, categorized by IMCEITS and ICTTI. They can
also view detailed information of each department. The users who want to join
the courses needed to do signup with their email before login. If the users
become the member, this user can fill all required fields in registration form.
They can view their registration information by searching their NRC number.
The admin can reply successful registration, date and time of entrance test to
members’ mail. The user can view scholarship information, job opportunities,
entrance list, passed list and waiting list.This system is implemented using J2EE
Programming Language, Struts and Tile Frameworks and Oracle 11 g is used to
store Registration’s data. The user can easy to register their interested course
from anywhere.
3
Table of Contents
Sr. No. Contents Pages
Acknowledgements i
Abstract ii
Table of Contents iii
List of Figures vi
List of Tables vii
1. Introduction 1
1.1 Objectives of the Proposed System 2
1.2 Requirements of the Purposed System 2
2. Design of the ICTRC Online Entrance Registration System 7

2.1 Use Case Diagrams 7
2.1.1 Use Case Diagram for Administrator 7
`` 2.1.2 Use Case Diagram for Student Affair 8
2.1.3 Use Case Diagram for Training Affair 9
2.1.2 Use Case Diagram for Member 10
2.1.2 Use Case Diagram for User 11
2.2 System Flow Diagrams 12
2.2.1 System Flow Diagram for Member 12
2.2.2 System Flow Diagram for Administrator 14
2.2.3 System Flow Diagram for Student Affair 15
2.2.4 System Flow Diagram for Training Affair 16
2.3 Entity Relationship Diagram 17
2.4 Database Tables 19
2.4.1 Course Table 19
4
2.4.2 Applicant Degree Table 20

2.4.3 Batch Table 20
2.4.4 Applicant Table 21
2.4.5 Job Table 24
2.4.6 Member Table 24
2.4.7 Announcement Table 25
2.4.8 Affairs Table 25
2.4.9 Student Affairs Table 26
2.4.10 Training Affairs Table 26
2.4.11 Attend Course Table 27
2.4.12 Login Table 28
2.4.13 Admin Table 28
2.4.14 Phase Table 29
3. Implementation of the ICTRC Online Entrance Registration System 30
3.1 Home Page of ICTRC Online Entrance Registration System 31
3.2 Login Page of Online ICTRC Entrance Registration System  38
3.3 Administrator Section 39
3.4 Student Affair Section 49
3.5 Member Section 51
3.6 Training Affair Section 58
4. Conclusion
4.1 Limitation 59
4.2 Future Works 59
References 60
Online Resource 60
5
List of Figures
Figures Pages
Figure 2.1.1 Use Case Diagram for Administrator 8
Figure 2.1.2 Use Case Diagram for Student Affair 9
Figure 2.1.3 Use Case Diagram for Training Affair 10
Figure 2.1.4 Use Case Diagram for Member 11
Figure 2.1.5 Use Case Diagram for User 12
Figure 2.2.1 System Flow Diagram for Member 13
Figure 2.2.2 System Flow Diagram for Administrator 14
Figure 2.2.3 System Flow Diagram for Student Affair 15
Figure 2.2.4 System Flow Diagram for Training Affair 16
Figure 2.3 Entity Relationship Diagram of the System 18
Figure 3.1.1 Home Page of the System 31
Figure 3.1.2 Research Activities Page of the System 32
Figure 3.1.3 Training Centre Page of the System 33
Figure 3.1.4 Faculties and Departments Page of the System 34
Figure 3.1.5 How to Apply Page of the System 34
Figure 3.1.6 IMCEITS Course List Page of the System 35
Figure 3.1.7 ICTTI Course List Page of the System 35
Figure 3.1.8 About Us Page of the System 36
Figure 3.1.9 IMCEITS Scope Page of the System 37
Figure 3.1.10 ICTTI Scope Page of the System 38
6
Figure 3.2.1 Login Page of Online Registration for ICTRC 39
Figure 3.3.1 Login Success Page of Administrator 40
Figure 3.3.2 Create Student Affair Account Page 40
Figure 3.3.3 Delete Student Affair Account Page 41
Figure 3.3.4 Create Training Affair Account Page 41
Figure 3.3.5 Delete Training Affair Account Page 42
Figure 3.3.6 Validation of Create Phase Schedule Page 42
Figure 3.3.7 Create Phase Schedule Page 43
Figure 3.3.8 Display Phase Info Page 43
Figure 3.3.9 Validation of Create Batch Schedule Form Page 44
Figure 3.3.10 Create Batch Schedule Page 44
Figure 3.3.11 View Batch List Detailed Page 45
Figure 3.3.12 Create Course Form Page 45
Figure 3.3.13 Create Add Course Page 46
Figure 3.3.14 Display Course Info Page 46
Figure 3.3.15 Display Successful ICTTI Applicant Page 47
Figure 3.3.16 Display ICTTI All Applied Registration Page 47
Figure 3.3.17 Change Password Page 48
Figure 3.4.1 Student Affair Login Success Page 48
Figure 3.4.2 ICTTI Applied Registration Data Page 49
Figure 3.4.3 ICTTI Registration Data Page 49
Figure 3.4.4 Applicant Detailed Information Page 50
7
Figure 3.4.5 Successful ICTTI Applicant List Page 50
Figure 3.5.1 Sing-up Page for Member 51
Figure 3.5.2 Login Page for Member 52
Figure 3.5.3 Login Success Page for Member 52
Figure 3.5.4 Scholarship Page for Member 53
Figure 3.5.5 Job Opportunities Page for Member 53
Figure 3.5.6 Course Registration Page 54
Figure 3.5.7 ICTTI Course List Page 54
Figure 3.5.8 Registration Form Page 55
Figure 3.5.9 Profile Page for Member 56
Figure3.5.10 ICTTI Application Form Page 57
Figure 3.5.11 Registered Applicant’s List Page 58
Figure 3.6.1 Job Opportunities Insertion Form Page 58
8
List of Tables
Tables Pages
Table 2.1 Course Table 19
Table 2.2 Applicant Degree Table 20
Table 2.3 Batch Table 21
Table 2.4 Applicant Table 23
Table 2.5 Job Table 24
Table 2.6 Member Table 24
Table 2.7 Announcement Table 25
Table 2.8 Affairs Table 26
Table 2.9 Student Affairs Table 26
Table 2.10 Training Affairs Table 27
Table 2.11 Attend Course Table 27
Table 2.12 Login Table 28
Table 2.13 Admin Table 28
Table 2.14 Phase Table 29
9
1. Introduction
This system aims at given information for the development of our
system is to create registration form for student who wants to apply the
diploma courses in ICTRC. There are two main departments known as
India Myanmar Centre for Enhancement of Information Technology
Skills (IMCEITS) and Information and Communication Technology
Training Institute (ICTTI).This system provides information of different
entrance registration from different universities of students according to
those major.
This system also categorizes are four main users: User,
Administrator, Student Affair and Training affair. Administrator is the
main part of the Information and Communication Training Research
Institute. Administrator can limit date and time of registration and
controls applicants registration form and courses. Student Affair can
manually check data accuracy of registration form. Training Affair can
announce entrance list and scholarship program .There are two types of
users: Normal user and Member user.
10
1.1 Objectives of the Proposed System
The main objectives of ICTRC Online Entrance Registration Project are-
• To reduce time wasting of applicants for registration process.
• To maintain applicants data as a computerized records instead of paper
files.
• To back up all the student information easily.
• To minimize data volume.
• To reduce cost of stationary
1.2 Requirements of the Proposed System
There are four requirements of the proposed system: Functional
requirements, Nonfunctional requirements, Hardware requirements and
Software requirements.
Functional Requirements for Admin
Require Requirement Statement Must/ Comments
ment ID Want
FR001 The system shall have four kinds of Must
users: Admin, Training Affair,
Student Affair and Member.
FR002 Admin shall manage member(s) in Must Change user roles,
user(s). Add or Remove
FR003 Admin shall manage user(s). Must Create, Update, Delete
11
FR004 Admin shall manage member’s Must
privileges on courses.
FR005 Admin shall manage batch, phase, Must Define, Modify
affair.
FR006 Admin shall approve new member Must
signup to web application.
FR007 Admin shall delete member(s) from Must
web application.
Functional Requirements for Member
ment ID Want
FR008 Member shall request to participate in Want
user(s).
FR009 Member shall fill form. Must Upload/ Delete file(s)
FR010 Member shall apply course and view Must
entrance list.
Functional Requirements for Student Affair
ment ID Want
FR011 Student Affair shall request to Want
participate in user(s).
12
FR012 Student Affair shall check form. Must Upload/ Delete file(s)
FR013 Student Affair shall receive applicant Must
lists.
FR014 Student Affair shall send Applicant Must
Successful List.
FR015 Student Affair shall view Entrance Must
list.
Functional Requirements for Student Affair
ment ID Want
FR016 Training Affair shall request to Want
participate in user(s).
FR017 Training Affair shall manage and Must Upload/Delete
view announcements. announcement(s)
FR018 Training Affair shall view Applicant Must
List.
Non-Functional Requirements for System
ment ID Want
NF001 Backup Plan Want
NF002 Development Period Must
13
NF003 Cost Must
NF004 Understandability Must many-to-many
interactions
NF005 Flexibility Must Loose coupling
NF006 Reusability Must Operate independently
NF007 Extensibility Must New functionality
Hardware requirements
Processor : Intel® Core 2 Duo
RAM : above 256 MB
Disk Space : at least 1 GB Free Space
System Type : Window XP or later
Software Requirements
– Server Side Requirements
• User Interface : HTML, CSS
• Client Side Scripting : JavaScript
• Programming Language : Java, JQuery
• Web Application : Servlet, JSP, Struts 2, JPA
• IDE/Workbench : Eclipse
• Database : MySql
14
• Server Deployment : Tomcat Server
– Client Side Requirements
• Operating System : Any Operating System
• Browser : Any Browser (Mozilla, Opera, etc)
2. Design of the ICTRC Online Entrance Registration System
There are four main types of users who can use the proposed system.
They are User, Administrator, Student Affair and Training affair. And then
overview process of each is described by using system flow diagram.
2.1 Use Case Diagrams
2.1.1. Use Case Diagram for Administrator
The use case diagram for administrator is shown in Figure 2.1.
First,the administrator needs to login the system.After login is succeed,admin
can manage information of student affairs and training affairs.And manage
information of entrance registration online for member students.And then,admin
can post,insert,update and delete batch,course and affair.
15
Figure 2.1.1 Use Case Diagram for Administrator
2.1.2 Use Case Diagram for Student Affair
The use case diagram for administrator is shown in Figure 2.1. First,the
administrator needs to login the system. After login is succeed, student affair
can view all the student’s registration form and check and view student’s
registration data such as NRC, degree, etc. It can accept or reject applicant’s
data. The student affair can send applicant’s successful or unsuccessful data to
administrator.
16
Figure 2.1.2 Use Case Diagram for Student Affair
2.1.3 Use Case Diagram for Training Affair
Figure 2.1.3 shows function that the use case diagram for training Affair.
First, the training affair need to login the system. After login is succeed, training
affair can view announcements for applicants, announce job opportunities for
members and show scholarship program for members. The training affair can
receive applicant list from student affair.
17
Figure 2.1.3 Use Case Diagram for Training Affair
2.1.4 Use Case Diagram for Member
Figure 2.1.5 shows function that the use case diagram for member. First,
the member needs to login the system. After login is succeed, member can fill
and update registration form and view entrance list and job opportunities. The
member can receive successful or unsuccessful mail.
18
Figure 2.1.4 Use Case Diagram for Member
2.1. 5 Use Case Diagram for User
Figure 2.1.5 shows function that the User and can do with the ICTRC
Online Entrance Registration System. The Public User can view information of
Home Page, Training Centre, Research Activities and About Us. And user can
view information of how to apply. Then, User can sign up for member.
19
Figure 2.1.5 Use Case Diagram for User
2.2 System Flow Diagrams
There are four system flow diagrams for Member, Administrator, Student
Affair and Training Affair.
2.2.1 System Flow Diagram for Member
The system flow diagram for Member is shown in Figure 2.2.1. The
member needs to login the system and check validation. If the validation is ok,
member can update their own profile and fill registration form and can manage
password. Member can view entrance list, required document list and
scholarship program.
20
Figure 2.2.1 System Flow Diagram for Member
21
2.2.2 System Flow Diagram for Administrator
The Figure 2.5 shows the system flow diagram for administrator. . The
member needs to login the system and check validation. If the validation is ok,
The main function for administrator is view and create affairs accounts. The
administrator can view and set course registration date and time.The
administrator can view summary registration form for each batch. The
administrator can also view and send applicant list to training affair and receive
applicant data from student affair.
Figure 2.2.2 System Flow Diagram for Administrator
22
2.2.3 System Flow Diagram for Student Affair
The Figure 2.5 shows the system flow diagram for the student affair. The
main function for student affair is view the applicants form and check
registration form and view and send applicant’s data.The Student Affair can
view IMCEITS and ICTTI applicant’s list. The Student Affair can also view
certificate Validation.
Figure 2.2.3 System Flow Diagram for Student Affair
23
2.2.4 System Flow Diagram for Training Affair
The Figure 2.5 shows the system flow diagram for the student affair. The
main function for student affair is manage the announcements and check
entrance list and show announcements. The Training Affair can view applicant
lists and announcements.
Figure 2.2.4 System Flow Diagram for Training Affair
24
2.3 Entity Relationship
The entity relationship diagram for the ICTRC Online Entrance
Registration System is shown in Figure 2.6. In this database design, there are
fourteen tables in our system. To create the program coding as simple as
possible and to handle the validation well, the database design is normarlized
and appropriate primary key and foreign key relationships are used.
25
Figure 2.3 Entity Relationship Diagram for the System
26
2.4 Database Tables
2.4.1 Course Table
Table 2.1 shows course table which is used to store the information about
the attended course available at ICTRC. It has nine attributes, c_id as primary
key, b_id as foreign key, cdept, capplicant, cname, cduration, cstartdate, ctype
and phasename.
Attribute Name Description Attribute Type Key Type
c_id Course number INT(11) Primary Key
cdept Name of Department VARCHAR(255)
capplicant Name of Applicant VARCHAR(255)
cname Name of Course VARCHAR(255)
cduration Course Duration VARCHAR(255)
cstartdate Start Date of Course VARCHAR(255)
ctype Type of Course VARCHAR(255)
phasename Name of Phase VARCHAR(255)
b_id Batch Number INT(10) Foreign Key
Table 2.1 Course Table
27
2.4.2 Applicant Degree Table
The data for student’s highest degree is stored in the applicant degree
table and shown in Table 2.2. Eight attributes, app_degreeid as primary key,
app_id as foreign key, degree, roll_no, graduated_year, grade, uni_name,
certificate are stored in this table.
app_degreeid Applicant Degree Number INT(11) Primary Key
app_id Applicant Number INT(11) Foreign Key
degree Degree VARCHAR(255)
roll_no Roll Number VARCHAR(255)
graduated_year Graduated Year VARCHAR(255)
grade Grade VARCHAR(255)
uni_name University Name VARCHAR(255)
certificate Certificate MEDIUMBLOB
Table 2.2Applicant Degree Table
2.4.3 Batch Table
The batch table is shown in Table 2.3 which stored batch information
which is already finished in IMCEITS. When new batch is started, the new
batch information is inserted in the batch table. In this table, six attributes are
28
stored; b_id as primary key, p_id as foreign key, bdept, pname, cname and
bname.
b_id Batch ID INT(10) Primary Key
bdept Batch Department VARCHAR(255)
pname Phase Name VARCHAR(255)
cname Course Name VARCHAR(255)
bname Batch Name VARCHAR(255)
p_id Phase ID INT(11) Foreign key
Table 2.3 Batch Table
2.4.4 Applicant Table
The applicant table, shown in Table 2.4, is used to store the information
of the applicant who will attend the course available at IMCEITS. The applicant
table has 30 attributes. The app_id attribute is used as the primary key.
regdate,dept,firstdegree,uniname,majorsub,gyear,rollno,pemail,image,username,
national,religious,bplace,nrc,dob,phone,address,img_nrc,fname,fnationality,freli
gious,fbplace,fnrc,mname,mnationality,mreigious,mbplace,mnrc,jobinfo,gov_ce
rti,roll. The mem_id, c_id are also foreign key attributes reference member table
and course table respectively.
29
app_id Applicant Number INT(11) Primary Key
mem_id Member Number INT(11) Foreign Key
c_id Course Number INT(11) Foreign Key
regdate Registration Date VARCHAR(255)
dept Department VARCHAR(255)
firstdegree First Degree VARCHAR(255)
uniname University Name VARCHAR(255)
majorsub Major Subject VARCHAR(255)
gyear Graduate Year VARCHAR(255)
rollno Roll Number VARCHAR(255)
pemail Personal Email VARCHAR(255)
image Image MEDIUM BLOB
username User Name VARCHAR(255)
national Nationality VARCHAR(255)
religious Religious VARCHAR(255)
bplace Birth Place VARCHAR(255)
nrc NRC VARCHAR(255)
dob Date of Birth VARCHAR(255)
phone Phone VARCHAR(255)
address Address VARCHAR(255)
30
img_nrc Image NRC MEDIUM BLOB
fname Father’s Name VARCHAR(255)
fnationality Father’s Nationality VARCHAR(255)
freligious Father’s Religious VARCHAR(255)
fbplace Father’s Birth Place VARCHAR(255)
mname Mother’s Name VARCHAR(255)
mnationality Mother’s Nationality VARCHAR(255)
mreligious Mother’s Religious VARCHAR(255)
mbplace Mother’s Birth Place VARCHAR(255)
mnrc Mother’s NRC VARCHAR(255)
jobinfo Job Info VARCHAR(255)
gov_certi Government Certificate MEDIUM BLOB
roll Roll INT(11)
Table 2.4 Applicant Table
31
2.4.5 Job Table
The Job table is used to store the information of current job available and
is shown in Table 2.5. In this table, jid, jobinfo and jnote attributes are stored.
jid is defined as primary key.
jid Job Number INT(11) Primary Key
jobinfo Job Information VARCHAR(1000)
jnote Job Note VARCHAR(1000)
Table 2.5 Job Table
2.4.6 Member Table
The member table is used to store the information of student who
attended the course available at IMCEITS. Member information is stored as
shown in Table 2.6. There are 5 attributes in the table. They are mem_id,
login_id, username, degree, phone. The mem_id is used as the composite
primary key.The login_id is used as the foreign key referred to Login Table.
mem_id Member Number INT(11) Primary Key
login_id Login Number INT(11) Foreign Key
Username User name VARCHAR(255)
Degree Degree VARCHAR(255)
Phone Phone VARCHAR(255)
32
Table 2.6 Member Table
2.4.7 Announcement Table
The scholarship announcement information from the business is stored in
announcement table and shown in Table 2.8. The attributes are aid as a primary
key, scholar and note.
aid Announcement Number INT(11) Primary Key
scholar Scholarship VARCHAR(1000)
note NOTE VARCHAR(1000)
Table 2.7 Announcement Table
2.4.8 Affair Table
The activity’s photos are stored as shown in Table 2.11. In this table,
there are eight attributes: affair_id, login_id, position, username, email, name,
password and post. The affair_id is a primary key and login_id is a foreign key
reference to the Login table.
affair_id Affair Number INT(11) Primary Key
position Position VARCHAR (45)
username User Name VARCHAR (45)
email Email VARCHAR(45)
33
name Name VARCHAR(45)
password Password VARCHAR(45)
post Post VARCHAR(45)
Table 2.8 Affair Table
2.4.9 Student Affairs Table
Student Affairs can add to the member’s information is stored in table as
shown in Table 2.12. The attributes are staffair_id, affair_id, email and
username. The staffair_id is as primary key and affair_id is as foreign key
reference to the affair table.
staffair_id Student Affair ID INT(11) Primary Key
affair_id Affair ID INT(11) Foreign Key
Email Email VARCHAR(255)
Username User Name VARCHAR(45)
Table 2.9 Studentaffairs Table
2.4.10 Training Affairs Table
Training Affairs can add to the announcement’s information is stored in
table as shown in Table 2.12. The attributes are taffair_id, affair_id, email and
username. The taffair_id is as primary key and affair_id is as foreign key
reference to the affair table.
34
taffair_id Training Affair ID INT(11) Primary Key
affair_id Affair ID INT(11) Foreign Key
Table 2.10 Training Affair Table
2.4.11 Attend Course Table
The information related to Attend Course make by member is stored in
attendcourse table as shown in Table 2.11. There are 6 attributes: att_id, app_id,
cname, batch, department and attcerti. att_id is used as a primary key. app_id is
used as foreign key.
att_id Attend Course Number INT(11) Primary Key
app_id Applicant Number INT(11) Foreign Key
Cname Course Name VARCHAR(255)
Batch Batch VARCHAR(255)
Department Department VARCHAR(45)
Attcerti Attend certificate MEDIUM BLOB
Table 2.11 Attend Course Table
35
2.4.12 Login Table
The information related to login information is stored in login table as
shown in Table 2.12. There are 4 attributes: login_id, email, password and
usertype. login_id is used as a primary key.
login_id Login Number INT(11) Primary Key
password Password VARCHAR(255)
usertype User Type VARCHAR(255)
Table 2.12 Login Table
2.4.12 Admin Table
The information related to administrator information is stored in admin
table as shown in Table 2.12. There are 3 attributes: admin_id, login_id,
username.admin_id is used as a primary key. login_id is used as a foreign key
referenced to Login table.
admin_id Admin Number INT(11) Primary Key
Table 2.13 Admin Table
36
2.4.14 Phase Table
The information related to phase information is stored in phase table as
shown in Table 2.14. There are 7 attributes: pid, position,pname, startdate,
closedate, entrancelistdate and entranceexam. pid is used as a primary key.
pid Phase Number INT(11) Primary Key
position Position VARCHAR(255)
pname Phase Name VARCHAR(255)
startdate Start Date VARCHAR(255)
closedate Close Date VARCHAR(255)
entrancelistdate Entrance List Date VARCHAR(255)
entranceexam Entrance Exam VARCHAR(255)
Table 2.11 Phase Table
37
3. Implementation of the ICTRC Online Entrance Registration

System
In the proposed system, there are four main sections: Administrator
section, training affair section student affair section and member section.
Administrator manages system related information and can create and delete the
affair accounts. The training manages the announcements and check entrance
list and show announcements. The student affair can view the registered
applicants’ list, check the details information of applicant form. Member can
view entrance list, required document list and scholarship program.
38
3.1 Home Page of ICTRC Online Entrance Registration System

The Figure 3.1.1 shows the Home page of the Online Registration for
Information and Communication Training Research Center.User can easily
browse the ICTRC Online Entrance information from home page.

Figure 3.1.1 Home Page of the System
39
Figure 3.1.2 Research Activities Page of the System
40
Figure 3.1.3 Training Center Page of the System
41
Figure 3.1.4 Faculties and Departments Page of the System
Figure 3.1.5 How to Apply Page of the System
42
Figure 3.1.6 IMCEITS Course List Page of the System
Figure 3.1.7 ICTTI Course List Page of the System
43
Figure 3.1.8 About Us Page of the System
44
Figure 3.1.9 IMCEITS Scope Page of the System
45
Figure 3.1.10 ICCTI Scope Page of the System

3.2 Login Page of Online ICTRC Entrance Registration System
In Figure 3.2.1, the login page for administrator, training affair,
student affair and members. Admin and Member can login with username and
password. Training Affair and Student Affair can login with their ID and
password.
46
Figure 3.2.1 Login Page of Online Registration for ICTRC
3.3 Administrator Section

In this system, admin can create the training affair account and student
affair accounts are displayed as shown in Figure 3.3.2.
If the admin wants to add an affair by clicking affair list and then filled up
the affair data. All fields must be filled in validation format such as affair ID
must be numeric, affair name must be alphabetic, NRC in number format and
email address must concatenate with “@gmail.com”.
47
Figure 3.3.1 Login Success Page of Administrator
Figure 3.3.2 Create Student Affair Account Page

If the admin wants to delete the training affair by viewing all the training
affair list and can delete any training affair as he wishes that is shown in Figure
3.3.3.
48
Figure 3.3.3 Delete Student Affair Account Page
Figure 3.3.4 Create Training Affair Account Page

If the admin wants to delete the training affair by viewing all the training
affair list and can delete any training affair as he wishes that is shown in Figure
3.3.5.
49
Figure 3.3.5 Delete Training Affair Account Page
Figure 3.3.6 Validation of Create Phase Schedule Page
50
Figure 3.3.7 Create Phase Schedule Page
Figure 3.3.8 Display Phase Info Page

Admin can manage system information for Online ICTRC Entrance
Registration System as shown in Figure 3.3.9. If the admin wants to manage the
batch list, then click on the ‘Batch List’.
51
Figure 3.3.9 Validation of Create Batch Schedule Form Page
Figure 3.3.10 Create Batch Schedule Page
52
Figure 3.3.11 View Batch List Detail Page
Figure 3.3.12 Create Course Form Page
53
Figure 3.3.13 Create Add Course Page
Figure 3.3.14 Display Course Info Page
54
Figure 3.3.15 Display Successful ICTTI Applicant Page
Figure 3.3.16 Display ICTTI All Applied Registration Page
55
Figure 3.3.17 Change Password Page

3.4 Student Affair Section
The student affair can view ICTTI and IMCEITS applicant list and send
information of both applicant lists and can also search success list ICTTI and
IMCEITS Figure 3.4.2.
Figure 3.4.1 Student Affair Login Success Page
56
The student affair can view ICTTI and IMCEITS applicant list and send
information of both applicant lists and can also search success list ICTTI and
IMCEITS Figure 3.4.5.
Figure 3.4.2 ICTTI Applied Registration Data Page
Figure 3.4.3 ICTTI Registration Data Page
57
Figure 3.4.4 Applicant Detail Information Page
Figure 3.4.5 Successful ICTTI Applicant List Page
58
3.5 Member Section

If the user wants to apply the registration form, firstly he has to sign up by
filling all fields that are shown on ‘Sign Up’ page. The user must use unique
email and will not be allowed to sign up again with the same emails that are
already used as in Figure 3.5.1.
Figure 3.5.1 Sign up Page for Member

The user can now log in as member with signed up email and password
that is shown in Figure 3.5.2.
Figure 3.5.3 shows that user can successful login into the system.
59
Figure 3.5.2 Log in Page for Member
Figure 3.5.3 Login Success Page for Member
60
Figure 3.5.4 Scholarship Page for Member
Figure 3.5.5 Job Opportunities Page for Member
61
Figure 3.5.6 Course Registration Page

User can submit the registration form on specific date that will announce
on page or the user can only view the registration form and the system will not
allow to submit the registration form is as shown in Figure 3.5.7.
Figure 3.5.7 ICTTI Course List Page
62
Figure 3.5.8 Registration Form Page

63
Name and Nationality must be alphabetic, Phone No must be numeric and

the number of digit must between 9 and 11, and NRC number must be digit and
no more than six digits as shown in Figure 3.5.8.
Figure 3.5.9 Profile Page for Member
64
Figure 3.5.10 ICTTI Application Form Page
65
Figure 3.5.11 Registered Applicant’s List Page
3.6 Training Affair Section
Figure 3.6.1 Job Opportunities Insertion Form Page

The training affair needs to login the system. After login is succeed, training
affair can announce job opportunities for members and show scholarship
program for members.
66
4. Conclusion
This system aims to be replaced in the traditional registration system for
applicants in ICTRC. User can easily register ICTRC courses form anywhere,
any place ICTRC staff (admin, training affair, student affair) can work more
effective and more convenience.
4.1 Limitation
This proposed system has some limitations. First, only apply courses,
Java programming course and C#.Net programming course, are assumed to the
available course in this system and no validation for courses if the student
attends or not. Second, according to the database design only one student can
attend not more than one course.
4.2 Future Works
In future, this system needs to validate if students attend the course and
check that apply for course after diploma course and analyze how many percent
of student get job after the training, which course can get more job opportunity,
and check the student job history and rank. The system also needs to extend to
produce analysis reports which support administrative personnel.
67
References
[1] http://www.w3schools.com
[2] Lecture Slides from IMCEITS
Online Resource
[1] http://www.ex-rit.org
[2] http://www.scribd.com/doc/700049324/Alumni-Report
68
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Online Entrance Registration System for Information and Communication

Book · July 2018

Kaung Htet Myint

The user has requested enhancement of the downloaded file.

ICTRC Online Entrance Registration System

SUBMITTED IN PARTIAL FULFILLMENT

DIPLOMA IN JAVA PROGRAMMING

Guided by: - Dr. Hnin Wint Khine

Mr. Kaung Htet Myint* (1117112001)

INDIA-MYANMAR Center for Enhancement of IT Skills

2. Design of the ICTRC Online Entrance Registration System 7

2.4.2 Applicant Degree Table 20

Figure 2.1.1 Use Case Diagram for Administrator 8

Figure 2.1.2 Use Case Diagram for Student Affair 9

Figure 2.1.3 Use Case Diagram for Training Affair 10

Figure 2.1.4 Use Case Diagram for Member 11

Figure 2.1.5 Use Case Diagram for User 12

Figure 2.2.1 System Flow Diagram for Member 13

Figure 2.2.2 System Flow Diagram for Administrator 14

Figure 2.2.3 System Flow Diagram for Student Affair 15

Figure 2.2.4 System Flow Diagram for Training Affair 16

Figure 2.3 Entity Relationship Diagram of the System 18

Figure 3.1.1 Home Page of the System 31

Figure 3.1.2 Research Activities Page of the System 32

Figure 3.1.3 Training Centre Page of the System 33

Figure 3.1.4 Faculties and Departments Page of the System 34

Figure 3.1.5 How to Apply Page of the System 34

Figure 3.1.6 IMCEITS Course List Page of the System 35

Figure 3.1.7 ICTTI Course List Page of the System 35

Figure 3.1.8 About Us Page of the System 36

Figure 3.1.9 IMCEITS Scope Page of the System 37

Figure 3.1.10 ICTTI Scope Page of the System 38

Figure 3.2.1 Login Page of Online Registration for ICTRC 39

Figure 3.3.1 Login Success Page of Administrator 40

Figure 3.3.2 Create Student Affair Account Page 40

Figure 3.3.3 Delete Student Affair Account Page 41

Figure 3.3.4 Create Training Affair Account Page 41

Figure 3.3.5 Delete Training Affair Account Page 42

Figure 3.3.6 Validation of Create Phase Schedule Page 42

Figure 3.3.7 Create Phase Schedule Page 43

Figure 3.3.8 Display Phase Info Page 43

Figure 3.3.9 Validation of Create Batch Schedule Form Page 44

Figure 3.3.10 Create Batch Schedule Page 44

Figure 3.3.11 View Batch List Detailed Page 45

Figure 3.3.12 Create Course Form Page 45

Figure 3.3.13 Create Add Course Page 46

Figure 3.3.14 Display Course Info Page 46

Figure 3.3.15 Display Successful ICTTI Applicant Page 47

Figure 3.3.16 Display ICTTI All Applied Registration Page 47

Figure 3.3.17 Change Password Page 48

Figure 3.4.1 Student Affair Login Success Page 48

Figure 3.4.2 ICTTI Applied Registration Data Page 49

Figure 3.4.3 ICTTI Registration Data Page 49

Figure 3.4.4 Applicant Detailed Information Page 50

Figure 3.4.5 Successful ICTTI Applicant List Page 50

Figure 3.5.1 Sing-up Page for Member 51

Figure 3.5.2 Login Page for Member 52

Figure 3.5.3 Login Success Page for Member 52

Figure 3.5.4 Scholarship Page for Member 53

Figure 3.5.5 Job Opportunities Page for Member 53

Figure 3.5.6 Course Registration Page 54

Figure 3.5.7 ICTTI Course List Page 54