Eden SDA High School

Office Administration
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4 Zion

Name:_________________________________
Students please note that ALL works given must be completed in the two weeks that we will be out. This work will be
due the day that you come back to school. Hopefully, that day will be on April 20, 2020. Be safe and take all
preventative measures!!!

Class Work # 1- Time card. Complete the following time card.

Complete the following time card with the following information relating to Mary Jacobs, for the approval of the
department supervisor.

Mary regularly works on Station 123, Monday to Saturday from 9:00a.m to 5:00 p.m.. Her schedule for work is:

On Monday, Tuesday and Wednesday and Friday she worked 8 hours each day from 9:00a.m to 5:00 p.m.

On Thursday she worked 6 hours having arrived at 11:00 a.m.

On Saturday she worked 12 hours until 8:00p.m.

Her regular wage is $15.00 an hour. The overtime rate is time and a half, which includes Saturday working. All
employees pay $30 monthly towards a pension plan.

TIME CARD

NAME:___________________________________________ JOB NO._______

Week: October 15- 17 2018

DAY IN OUT HOURS
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
HOURS RATE AMOUNT
Regular $ $
Overtime $ $
Total Deductions $
Net Earnings $

Approved by:………………………………………………………………………….
Classwork#2- The Cost card below was prepared by the Operations Clerk at JG fashions:

JG Fashions

Cost Card

Description of job: V-neck T-shirts, white Job No: 9

Materials required Cost
# 1 250 meters cotton 1200
#2 30 reels white thread 50
#3 500 collars 250
Total cost of materials 1500
Labor required
# 1 machinist 800
#2 packers 200

Total cost of labor 1000

Overhead costs (10%)
Total cost of job
Cost per unit
Prepared by:

Complete the cost card by calculating:

a. The overhead costs;

b. The total cost of the job
c. The cost per unit

If JG Fashion plans to sell the shirts for $9 each, calculate how much profit or loss will be made.
Classwork # 3

1. State TWO factors that can influence the procedures for purchasing goods and acquiring services in the
Procurement and Inventory Management Office.

2. The Marketing, Sales and Customer Service Department is responsible for various duties in the organization.
Identify two duties of the clerk in each of the following offices:
a. Sales

b. Marketing

3. State two functions of EACH of the following offices:

a. Operations

b. Despatch

4. Listed below are two documents used in the Operations, Despatch and Transport Department. State the
purpose of EACH document:
a. Destination sheet

b. Advice Note
Classwork # 4 –

Section 1- Multiple Choice questions. Circle the letter with the correct answer.

1. A consignment is:
a. The name of the seller
b. Name of the vessel
c. A shipment of goods
d. A seller of goods

2. Which document serves as a title or proof of ownership of a consignment?

a. Advice note
b. Certificate of origin
c. Bill of lading
d. Air waybill

3. A_____________________ is presented to the shipper from the carrier or its representative, as evidence of
contract to carry the goods from the port of embarkation to the port of destination.
a. Bill of Lading
b. Manifest
c. Export license
d. Certificate of insurance

4. The despatch and transport office liaises with the ________________________ office who verifies orders from
customers.
a. Accounts
b. Sales
c. Operation
d. Human Resource

5. In the despatch and transport office the ______________________________ office will manufacture goods that
will be handed over to the office to be passed on to the customers.
a. Sales
b. Accounts
c. Operation
d. Human Resource

Section 2- True or False. On the spaces provided Place T if the answer is True and F if the answer is False.

_____6. The Despatch clerk is sometimes referred to as the Logistics Clerk.

_____7. One example of a type of packaging is Crates and insulated boxes.

_____8. Duties of the transport office clerk does not include handling complaints.

_____9. The Despatch and transport office only liaises with the sales and transport office.
_____10. One advantage of a public transport is that it is cheaper no capital is invested to buy vehicles.

Section 3: Match the following image with its handling marks. Use the word from the word bank to help you.

This way up fragile keep away from heat keep dry

Sling here no hooks

Section 4- Short answer questions.

16. Define the term Pilferage.

17. List the three types of transport that the Transport Office may use.