PDF CONVERSION IN MICROSOFT WORD

2007/2010 DOCUMENTS
Converting to PDF 3. The program 1. To export a PDF, select Create PDF from the Acrobat
To produce accessible PDF files for the web, the following should create ribbon.
requirements must be met: a tagged PDF
file by default.
1. The file must meet accessibility standards by providing If not, select
alternative text for images, proper headings, Adobe PDF
appropriate link text, etc. Conversion
2. The file must be exported correctly. If a file is created by Options and
printing to PDF, it will not be correctly tagged. select the Create 2. Or you can select
3. Office 2007 users must have either Acrobat or the Accessible File> Save as
Microsoft PDF add-in installed. Office 2010 users (Tagged) PDF Adobe PDF.
can create tagged PDF files natively or with the Adobe file option. A dialog box
add-in. will appear.
Microsoft
Note 3. The program
Add-in
should create a
The following instructions can also be used to convert Word 2007 offers tagged PDF file
PowerPoint files to PDF. a free Save as by default.
PDF Add-in that 4. If not, select
Word 2007 allows you to create Preferences from
tagged PDF files the Acrobat
Adobe Add-in
without installing ribbon and ensure
The Adobe Add-in, also called PDFMaker, is the Acrobat. This is
best choice to create that Enable Accessibility and Reflow with tagged
available at http:// Adobe PDF is selected.
high-quality tagged www.microsoft.
PDF files. com/en-us/ Saving PDF Natively
1. To export a PDF, download/details. Tagged PDF files can still
click on the aspx?id=7 be created without installing
Office button, 1. Click on the Office Button, Acrobat.
hover over Save hover over Save As, and
As, and select 1. Select File > Save As.
select Adobe PDF (or use 2. Under Save as Type,
Adobe PDF shortcut Alt+F, F, P).
(or use shortcut select PDF.
2. Before saving, select 3. Before saving, select
Alt+F, F, A). Options and ensure that
2. Or you can select Options and ensure that the
the Document structure Document structure tags for
Create PDF tags for accessibility option
from the Acrobat accessibility option
is selected. is selected.
ribbon. A dialog
box will appear. Word 2010
Adobe Add-in
Please note the Acrobat add-in is only available to users who
have Acrobat X installed and have the 32-bit version of
Office 2010.

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